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Home My WebLink AboutOpening of Bids - 2018 Demolitions Project No 118-307 - JW Concrete - Security Check SubmittedBID/PROPOSAL CITY OF SOUTH BEND Project Name: 2018 Demolitions ... . ....... .. Project Number: 118-307 .......... For Bids Due: November 13, 2018, 9:30 AM Local Time DIVISION A: Asbestos Item Description Abatement Demolition Total Amount No. --.-.-, [LSUMI ....... . _ILSyMI A-01 Demolition of 721 S Lake House, Garage, and Fence ..... $ $ A-02 Demolition of 2614 Fisher St . House "Duct - ----- _/ .......... . A-03 Demolition of 805 S Phillipa St. House and Garage '906� d ........ $ "Duct Wrap . . Demolition of 228 E Donald St. A-04 House, Garage, Fences V, $ Furnace Tape Oniv A-05 Demolition of 225 Chestnut St. House, Garage, Fence A I A-06 . .... . . . ....... HouseDemolition of 314 Maple St. A-07 Demolition of 933 §3rd-3-St . ............ House and Garage - -------- . ....... . .... . ....... (e . ...... zlve -ec) . . . . ........... A-08 Environmental Allowance $10,000 DIVISION A TOTAL "Denotes Homes with Asbestos Material. Verify with inspections & reports for proper disposal. Bidder (Firm) Name,,.,� DIVISION B: ........... Asbestos . .. . ............ - -------- Item Description Abatement Demolition Total Amount No. b_e_miolTffion _W_a��hingio -of rLSUM LSUM B-01 14ii.. n House Duct Wrap B-02 Demolition of 126 N Walnut St. House, Garage, and Fences Duct Wrap Duct Tape 230 and _-R_ e . ..... . B-03 Demolition of 319 N Johnson St. House, $ $ 20 L Garage, and Shed B-04 _' - - - ----- - - - ----------- - Demolition of 122 N Carlisle St. House and Fence mmmmm - ------------ . ...... $ ------ $ / . .......... - $9256 B-05 Demolition of 2022 Linden Ave.mm� House, Garage, and Fence 60 . B-06 . ....... . . ......... ...... - ------------- � Demolition of 517 Walnut St. House Black Mastic rs) ------ --_ ................ Version 7/20/2018 Contractor's Bid for Public Works - 7 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this _ _ day of 41„ Contractor/Bidder (Firrri n No ��vN SUMMERS aloe, of Contractor/Bidder or Its Agent Elkhart County —Notary Sat of lllndiana- Commission Number 711261 Printed Name and Title My Commission Expires Met 8, 2026 Subscribed and sworn to before nie this day cif®� _ �'2 _... My Commission Expires ( n K6 � w Vt �,,. Notary Public County of Residence Version 7/20/2018 Contractor's Bid for Public Works - 6 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2018 Demolitions Project Number: 118-307 For Bids Due: November 13, 2018, 9:30 AM Local Time m�mc�s B-07 Demolition of 1123 Cedar St House Fence $ $ �,TyTy $° and Demolition of 706 O'Brien St. B-08 House, Garage, and Fence **Duct Wrap and Rear Floor Covering 9106`6 � $� ff r7 $r , � °�� and Mastic ...e..............� .- __.--.......... ....... Demolition of 723 Harrison Ave. --.-----------_----- � . ...... B-09 House and Fence **Duct Wrap, Duct Tape, and Black $ 6OL506 $��" Mastic with Floor Tile Sample � -10 Environmen tal Allowance - $ 10,000 .......... .-- ._..... DIVISION B TOTAL a **Denotes Homes with Asbestos Material. Verify with inspections & reports for proper disposal' Bidder (Firm) Name, DIVISION C: Item Description No.. C-01 Demolition of 2521 Hollywood Place House and Garage Demolition of 1726 O'Brien St. ._....__ House 2 Duct Wrapand Duct Tie C-03 Demolition of 1637 Elmer St. ..._.. House Demolition..�............. mof 2611 Humboldt St. C-04 House Garage, and Fence **Mastic with Floor Tile Sample C-05 Demolition of 1137 N. Olive St. House Demolition of 810 Cleve _. land Xve. C-06 House and Fence Wray._ ..... ..... Demolition of 1121 N. Elmer St. C-07 House ** Duct Wray, Tape, and -Dr wWaI C-08 Environmental Allowance Asbestos Abatement Demolition Total Amount - 1I $ 10,000 DIVISION C TOTAL $ **Denotes Homes with Asbestos Material. Verify with inspections & reports for propertaosal P n" Bidder (Firm) Name: „m, °" �✓ �' /"..� Version 7/20/2018 Contractor's Bid for Public Works - 8 BID/PROPOSAL 'WI 0r , CITY OF SOUTH BEND" Project Name: 2018 Demolitions Project Number: 118-307;.' For Bids Due: November 13, 2018, 9:30 AM Local Time ASBESTOS ABATEMENT UNIT PRICING (required for all bids): .... Item No. Unit Pricing if Required Unit Add Per Unit Price I Removal, Management, and Disposal of Linear Feet $ ` Duct Tape Material Containing Asbestos If. Removal, Management, and Disposal of Square Feet $ Duct Wrap Material Containing Asbestos Removal, Management, and Disposal of Ill, Floor Tile and Mastic Material Containing Square Feet $ Asbestos IV. Removal, Management, and Disposal of Square Feet $ Plaster Material ContainingAsbestos___ Removal, Management, and Disposal of V. Corrugated Sheet Material Containing Square Feet $ CT Asbestos Removal, Management, and Disposal of VI. Attic Insulation Material Containing Square Feet $c Asbestos .......................................... _. Removal, Management, and Disposal of �.. ........ ........ ................ � VII. ransit e Siding Material Containing Square Feet $ Asbestos Bidder (Firm): m Address: City/State/Zip: Qk ---Z� -��Telephone Number: (•, "7,` By (Signature) (Printed Name of Person Version 7/20/2018 Contractor's Bid for Public Works - 9 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORT Project Name 2018 Demolitions . ........... Project No. 118-307 ................... ....... ..... _....... _. For Bids Due November 13, 2018, 9:30 AM Local Time PART �r 0 Bidder Firm Date: . � '' (Firm): p se type or print) us a completed or a bids. Plea � Address: " City/State/Zip: ;✓ elephone Number: Agent of Bidder (if Applicable): _ Pursuant to notices given, the undersigned offers to n furnish labor ad/or material necessary to complete the public project 1e o�, the City of South Bend, Indiana, in accordance with plans The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separ BY (Sign tyre) _./. ..... .�...._ .... (Printed Name of er%on Signing) ACCEPTANCE The above bid is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member James A. Mueller, Member day of Suzanna M. Fritzberg, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk 20 Version 7/20/2018 Contractor's Bid for Public Works - 2 PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5)-years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 7/20/2018 Contractor's Bid for Public Works - 3 MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT PROGRAM The City of South Bend, Indiana has shown its commitment to addressing Minority Business ("MBE") and Women's Business Enterprise ("WBE") participation in public contracting through the adoption of the City of South Bend Ordinance No. 10081-11. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not affect that person's ability to perform work. Minority and Women's Businesses are described on the Indiana Department of Administration website: I tt ,, fL/W �ovdido //. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business. Documentation shall be provided with the bid that states the MBE/WBE that will be contracted, the dollar amount of the work that will be performed on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MWBE-1.0, MBE/WBE Participation Form. The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE"). Failure to provide ALL the required evidence of good faith efforts with the bid will be grounds for rejecting a bid as non -responsive. The requirements that bidders shall supply as good faith efforts to have active participation from MBEs and/or WBEs on this Project is written documentation evidencing the efforts by using Form MWBE-2.0, Evidence of Good Faith Efforts and Form MWBE-2.1, MBE/WBE Contacted. Such documentation shall include but is not limited to the following items: a. A listing of all MBE/WBEs contacted including: (1) the name and address of the MBE/WBE; (2) the date of contact; (3) the type of contact (i.e. phone call, written solicitation, etc.); (4) the nature or type services or goods requested; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving quotes or other responses from MBE/WBE businesses or other documentations of efforts to encourage and secure competitive quotes from MBE/WBE and local businesses to be included in the benefits of building this Project. c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building including but not limited to mentoring, extensions of assistance on payroll, insurance, bonding, line of credit, technical skills or business skills. All bidders are actively encouraged to reach out to the MBE/WBE businesses in St. Joseph County, Indiana and other local Indiana counties to utilize a good faith effort to forge constructive and lasting business partnerships. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. Version 7/20/2018 General Conditions - 5 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name 2018 Demolitions Project No. 118-307 For Bids Due November 13, 2018 Contractor Name The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID. INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594=18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 315t for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though. the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. Version 7/20/2018 General Conditions - 6 CITY OF SOUTH BEND��r"� MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY r m DEVELOPMENT PROGRAM- " FORM MWBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS " This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority r Wo as i __ ...._ Date oPro ect Numberned busi1185307defined by the Indiana Department of Administration (:IDOA"). Project Name: 2018 Demolitions Bidder: Contact Person Address: City: Email: P' ____ Telephone Z 2- To determine whether a bidder has demonstrated good faith efforts to reach the MBE/WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE/WBE LISTS : The bidder reviewed the City of South Bend's Minority and Women Business Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women Owned Business as found on their website (http://www.in.gov/idoa). ........... ....... .. ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South Bend requires that all perspective bidders complete no less than 2 of the following: 1. Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and subcontracting opportunities. 2. Advertise in general circulation and/or trade association publications concerning subcontracting fgpportuniti'es„ and allow MBE/WBEs reasonable time to respond. 3. a, Perform any and all necessary steps to provide written notice in a manner reasonably calculated to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to articipate effectively. 4 ,,,,Utilize pre-existing services of available community organizations, small and/or disadvantaged business assistance offices and other organizations that provided assistance in the recruitment and placement of MBE/WBE firms. **Bidder must circle or otherwise notate which of the two (2) required actions were performed. GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs, including providing such MBE/WBE's with adequate information about the plans, specifications and other requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. SSMALLMBENVCOEs N order toSncreas id _ .. p _ _ __ the � _ ......a by e bidder selected specific portions of the work to be performed by e the likelihood of meeting the MBE/WBE goals (including breaking down contracts into smaller units to facilitate MBE/WBE participation) ...._ ._ _ _ .....__.. _ _..... ...... CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE/WBE was unqualified to perform the job. ....... _............� ....._ *Proper demonstration of Good Faith Effort requires your initials next to all of the above boxes Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 7/20/2018 Contractor's Bid for Public Works -11 H m oc w G w N 2 a� a In LU mw0 a IL 0Zz N N w LL 0IL m0 H w w Vow �m C z rQ F 0 z i o c % 4 So R O a z, w m 0 � c wg mm 24- a, o c U) •� c 0 or c r o as aw U) ffJ O d E v N - in � d 3 C IL a aci c m � ' 3 o m o oY V c $ E c •a '�o r � W a� r+ C R m t m t t 3 � d d> a° a 7 ++ 0.0 m .y 'a O ' a o U) z y U� E 0 u, w+ y S d •p •- aa3 E.5 V t d La y c H = o O m 0 (D w a) m 0) Co w m 2 r E N G ao U (u L E z U L: CD a) O � a` m CA 0 U_ 7 CL O 07 `0 U N C 0 U 00 O N O N C 0 in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. * Corrected to read "invoked". In the original text the word "involved" was printed in error. Version 7/20/2018 General Conditions - 4 recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause." "(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin." "(3) The contractor will send to each labor union or representative of workers with which it/he/she has a collective bargaining agreement or other contract of understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment." "(4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor." "(5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders." "(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, in this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked* as provided in Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law." "(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate Version 7/20/2018 General Conditions - 3 CITY OF SOUTH BEND STATEMENT OF POLICY The Board of Public Works of the City of South Bend has adopted the following policy regarding the receipt of sealed bids: All sealed bids submitted to the Board of Public Works must be received in the Board of Public Works Office, 1316 County -City Building, South Bend, Indiana, no later than the advertised time on the advertised date of the bid opening. It shall be the responsibility of the bidder to see that his/her bid is received prior to the deadline stipulated in the bid advertisement. Bids submitted by mail and received after the advertised time deadline will not be considered by the Board. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Linda M. Martin, Clerk NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. Local Time. If you are sending your bid via Federal Express or another overnight source, please confirm that your package will arrive before the bid opening date and time. Version 7/20/2018 General Conditions - 1 CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules, regulations and guidelines of the applicable federal, state and local laws. This policy of equal employment and business opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City of South Bend. In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race," color, religion, sex, national origin, or handicap. The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably. Such action shall include but not be limited to the following: hiring, up- grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor will send to each labor union or representative of workers with which it/ he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules, regulations and relevant orders of the Department of Labor. Subpart B -- Contractors' Agreements Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions: "During the performance of this contract, the contractor agrees as follows:" "(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action will include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or Version 7/20/2018 General Conditions - 2 City of South Bend, Indiana Department of Public Works 2018 Demolitions Project No. 118-307 Notice to Bidders General Conditions Special Provisions Traffic Closure Request Form Indiana Administrative Code Tile 326 Article 14 IDEM Notification of Demolition and Renovations Operations Instructions and Form Basement and Asbestos Information Division A Division B Division C Area Map City of South Bend Contractor's Bid for Public Work Form Version 1/11/2017 Table of Contents 2 Pages 5 Pages 15 Pages 1 Page 21 Pages 6 Pages 36 Pages 40 Pages 32 Pages 1 Page 12 Pages CONTRACT DOCUMENTS AND SPECIFICATIONS 2018 Demolitions Project No. 118-307 November 2018 Prepared for CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF NEIGHBORHOOD CODE ENFORCEMENT % f \STE N i No. 60016991 STATE qF l J71 ROrERT. NAWROT, P.E. Registered Professional Engineer State of Indiana No. 60016991 FOR BIDS DUE: November 13, 2018 at 9:30 AM EST When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ,1., "Id ) . ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or i i. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. Version 7/20/2018 Contractor's Bid for Public Works - 4 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified. by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 7/20/2018 Contractor's Bid for Public Works - 5 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name 2018 Demolitions Project No. 118-307 For Bids Due November 13, 2018 Contractor Name: The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID. INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 31st for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. Version 7/20/2018 General Conditions - 6 PRE -QUALIFIED BIDDER CHECKLIST (a) Acknowledgements: (i) _ By checking this box, I hereby acknowledge that I am a pre -qualified bidder with the City of South Bend and that I have met the pre -qualification requirements within he last twelve (12) months. A copy of my Pre -Qualification verification letter s attached. By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided by me, and may also conduct random inquiries of my current and prior customers. (b) Attachments„ (i) Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) Statement on staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work. It outlines how I intend to meet the staffing needs of the work. Oii) Evidence that I am utilizing a surety company which is on the United States epar'tment of Treasury's Listing of Approved Sureties as required in the bid specifications or contract. (iv) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within the last three (3) years. Version 7/20/2018 General Conditions - 8 POST BID SUBMISSIONS: Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder and all subcontractors on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis, submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to utilize all information provided in the contractor's submission and any information obtained by the City through its own independent verification of the information provided by the contractor. Version 7/20/2018 General Conditions - 7 II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowled ents: 0) By checking this box, I hereby acknowledge that I am not a pre -qualified bidder -with the City of South Bend. (ii) By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided, and may also conduct random inquiries of my current and prior customers. The City reserved the right to utilize all information provided in this submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally„ I acknowledge that all information provided to the City shall be regarded as public records. (iii) By checking this box, I hereby acknowledge that copies of all Applicable apprenticeship certificates or standards for training programs applicable to the work performed on the project may be requested at any time and shall be furnished upon request. (iv) By checking this box, I hereby acknowledge and ensure that I and all sub- contractors, from whom I have accepted a bid and/or intend to hire to perform work on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- contractor loses their license at any point, it is the responsibility of that sub- contractor to notify the City. (b) Attachments; W Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) ast identifying all former business names. (iii) ��Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and Health Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5) "1�ears.. (iv) " * Statement about staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work I am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) _Statement that individuals who will perform work on the public work project on my behalf will be properly classified as an employee or as an independent contractor under all applicable state and federal laws and local ordinances. (vi) Evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. (vii) Copy of a written plan for employee drug testing that covers all of my employees who will perform work on the public work project and meets or exceeds the requirements set forth in IC 4-1 -16-5 or IC 4-1:--18-6. (viii) Evidence that I am utilizing a surety company which is on the Bureau of Fiscal Service "Department of Treasury's Listing of Approved Sureties" as required in the bid specifications or contract. Version 7/20/2018 General Conditions - 9 (ix) Written statement of any federal, state or local tax liens or tax delinquencies owed to any federal, state or local taxing body in the preceding three years. (i) Z,List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within three (3) years prior to the date on which the bld Is due. Date; r ✓' , d kre) (Print Name Here) - ✓ (Name of Company) ( dress of Compan ,) (City) (State) (Telephone Number) Version 7/20/2018 General Conditions - 10 DEPARTMENT OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA SPECIAL PROVISIONS 2018 Demolitions Project No. 118-307 PROJECT DESCRIPTION The Project includes the demolition services associated with 23, More or Less, Vacant and Abandoned Homes within the City of South Bend. Work includes, but is not limited to, the furnishing of all equipment, material, and labor to complete the demolition as described in these Special Provisions. The Work to be performed shall be the demolition and removal of the complete structure including the basement, basement flooring, and other basement walls or stairways, and all other appurtenant work on the site as specified in these documents, removal and disposal of all demolition materials, remediation of asbestos containing materials as necessary, and final filling, grading and white dutch seeding of the site as described in these documents. Unit pricing for Asbestos Abatement is asked for each division in the event asbestos reports have not been completed due to unforeseen conditions. The homes are being demolished under an administrative action by the City's Department of Code Enforcement and as such, the City reserves the right to adjust the number of homes to be demolished by providing written notice to the Contractor. Accordingly, award of this Project is not a guarantee to the Bidder that all 23 homes will be included in the final listing of properties to be demolished under this contract. This is a divisible bid (Parts A-C) with each part being awarded in its entirety. II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN & CONSTRUCTION STANDARDS, most recent version, are to be used on this project. Each Bid provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS prior to submitting a Bid. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2018 INDOT Standard Specifications for the letting effective after September 1, 2017. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. w A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 102 B. Additions: Version 8/16/2018 Special Provisions - 1 1. Each Bid provider shall completely execute and submit the following documents with the Bid: a. City of South Bend Contractor's Bid for Public Work Form b. Bid Bond stating 5% of the total Bid or Certified Check of 5% of the bid c. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment and Certification of use of United States Steel Products or Foundry Products. d. Responsible Bidder Checklist IV. TERM "OR EQUAL" A. Prevailing Specifications: None B. Additions: 1. Where the term "or equal" is used in these specifications, the Bid provider deviating from specified item shall file with his/her Bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or equal" offered meets the specification.. V. TAX EXEMPT A. Prevailing Specifications: None B. Additions: 1. Materials and properties purchased under contract with the Owner that becomes a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. VI. INDEMNIFICATION A. Prevailing Specifications: None B. Additions: 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Bid provider. VII. INSURANCE A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103 B. Additions: Version 8/16/2018 Special Provisions - 2 1. All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit - $5,000,000. b. There shall be no exclusion for explosion, collapse or underground hazard. c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000. d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000 e. City of South Bend shall be named as additional insured on the Certificate of Insurance. f. Contractor and subcontractors shall provide any and all insurance policies, documents, endorsements, or certificates related to this Contract immediately upon the request of the City of South Bend. g. If the Contractor is a joint venture or a limited liability company, the insurance policy must name the joint venture or limited liability company as a named insured. h. The policies reflecting this insurance coverage shall endorsed to provide the City with at least thirty (30) days written notice of reduction, cancellation, or intent not to renew such coverage. i. If insurance is cancelled, reduced, non -renewed or otherwise not in effect to the minimum required coverage, the Contractor shall notify the City and shall cease work on the Project. j. When any insurance policy is renewed or replaced, the policy retroactive date shall coincide with or precede start of work on the contract. k. When any asbestos abatement work is performed in connection with this contract, the Contractor or its subcontractor performing such work shall provide Asbestos Liability Insurance with limits of not less than $1,000,000 per occurrence insuring bodily injury, property damage and environmental cleanup. I. The Contractor is responsible for all loss or damage to personal property, including materials, equipment, tools and supplies, owned, rented or used by Contractor. VIII. AWARD OF CONTRACT A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103 B. Additions: 1. All Bids will remain subject to acceptance for sixty (60) calendar days after the day of the Bid opening, but the City of South Bend may, in its sole discretion, release any Bid and return the Bid security prior to that date. 2. Successful bidder from award notice will have fourteen (14) calendar days to submit a fully executed contract, Certificated of Insurance, and other require documents from either the awarded contactor and/or the subcontractors. Failure to comply within the award period may be cause for the Board of Public Works to rescind the award. Version 8/16/2018 Special Provisions - 3 3. This is a divisible bid and may be awarded by division. ll:�iel'LN II?Lc%j urtlU kj, A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103 B. Additions: 1. The successful Bid provider shall supply the following bonds: a. Payment Bond within seven (7) days of Notification of Award for an amount equal to one hundred percent (100%) of the contract amount. b. Performance Bond within seven (7) days of Notification of Award for an amount equal to one hundred twenty-five percent (125%a) of the contract amount. 2. In the event that the Bidder fails to provide the Performance Bond and Payment Bond within the prescribed seven (7) calendar days noted above, the Owner reserves the right to reject the contract and/or contract award for failure to furnish the Performance Bond. X. CONTROL OF WORK A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. This Project is being undertaken under the authority of the Unsafe Building Act, IC §36-7- 9-1 et seq. which is subject to certain administrative hearing procedures. Accordingly, the City reserves the right to add or to delete properties from the listing of properties proposed to be demolished during the term of the contract and to adjust the corresponding contract sum. 3. The sites are not publicly owned. They are still titled to private owners. The City and its Contractors are allowed on the site solely for the purpose of correcting unsafe conditions. Only activities directly pursuant to completing this work may be undertaken while at the sites. 4. The City assumes no responsibility for the actual condition of the structures to be demolished. The person employed by the Contractor to survey or verify the condition of the structures shall be licensed as required and/or shall possess specific experience and training so as to be competent to determine the condition of the structure and the possibility of any unplanned collapse of any portion of the structure and to take prompt corrective action as necessary. 5. Contractor shall ensure that the structures are vacant prior to commencing any demolition work. 6. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. Version 8/16/2018 Special Provisions - 4 7. The Contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 8. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South Bend Department of Public Works through the Building Commissioner. XI. LEGAL RELATIONS A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 107 B. Additions: 1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where mentioned in these documents, is the City of South Bend Department of Public Works Division of Engineering. 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor's performance bond to the Owner. XII. SUBMITTALS A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 106 B. Additions: 1. Submit four (4) copies or an electronic version of the submittals for all equipment or materials used in this project to the South Bend Department of Public Works for approval. All submittals must be delivered within 7 calendar days from the notice to proceed. 2. The Department of Public Works will review and return two (2) copies or an electronic version of the submittals within five (5) working days. 3. The review of the submittal information by the Department of Public Works is to facilitate the satisfactory acceptance of the equipment. This review shall neither relieve the contractor from the responsibility for deviations from the Specifications, nor from errors and omissions in the shop drawings or literature. Parts found not meeting the requirements of these Specifications shall be removed, repaired or replaced at no cost to the OWNER. 4. Submittals shall include complete manufacturer's descriptive information and shop drawings for all the parts furnished under this contract. Version 8/16/2018 Special Provisions - 5 5. Upon completion of project, the Contractor will supply one (1) conformed set of all submittals to the City of South Bend. XIII. PROSECUTION AND PROGRESS A. Prevailing Specifications: 2018, INDOT Standard Specifications Sec. 108 B. Additions: 1, Contractor must submit Performance Bond, Payment Bond, and insurance submittals to the City within seven (7) working days after notification of award and shall begin work in conformity with these specifications. 2. The Effective Date of this contract shall be the date that the Bidder's proposal is accepted and signed by the City's Board of Public Works. Time for performance shall commence upon the issue of the Notice to Proceed which will be issued after the City's acceptance of the Contractor's Performance Bond, Payment Bond, and insurance submittals. The contract shall remain in effect until all Work has been completed to the satisfaction of the Owner, unless earlier terminated as provided herein. 3. The Contractor will send the "Notification of Demolition and Renovations Operations" to IDEM upon the Owner's notice of contract award. Notice to Proceed will be effective upon the end of the ten (10) working day notification period for the notice of demolition. The Indiana Department of Environmental Management (IDEM) "Notification of Demolition" form and instructions shall be provided as included in these specifications. 4. The Contractor shall submit a proposed detailed Project Schedule for the Work including a utility schedule, permitting, traffic control plan and erosion control plan if necessary. The Project Schedule is subject to the approval of the Owner, and may be modified only by written Change Order after Work commences. If Contractor's progress in performing the Work is less than the agreed upon Project Schedule, the Owner may declare Contractor in default. 5. Within two (2) business days of the City's issuance -of the Notice to Proceed, the Contractor shall secure at least three (3) demolition permits for each Division awarded from the Building Department. Thereafter the Contractor shall secure the remainder of the permits for each Division within two (2) additional business days. The Contractor shall provide the Department of Public Works copies of all permits prior to commencing any demolition activity on each property. 6. The Contractor may commence demolition work at more than one demolition site, provided that the Contractor completes in its entirety Work on not less than four (4) properties within two (2) calendar weeks per each Division awarded including backfill and mulched white dutch seeding. For each additional division awarded to the contractor, a factor of four (4) properties shall be added to the total summation of properties that are to be completed in its entirety of Work within two (2) calendar weeks among the Divisions. For example if the Contractor is awarded two (2) Divisions, an additional four (4) properties shall be added so that eight (8) properties within two (2) calendar weeks are to be completed in its entirety of Work between the two Divisions. Clearing and grubbing of sites may begin in advance of demolition, if desired, provided organic and inorganic debris is promptly removed from the site or fenced as a hazard. Once demolition of a structure commences on a site, progress shall be continuous through removal of all debris. Inspections of the completed demolition sites and Department of Public Works approval is required before Contractor proceeds to the next property or properties to be demolished. There will be no relief of this schedule if the same Contractor is awarded contracts for more than one Division of this project, or other separate contracts for work Version 8/16/2018 Special Provisions - 6 under the City's Vacant and Abandoned Housing Initiative. Multiple contracts to the same Contractor must be performed simultaneously, not consecutively. 7. In the event that a building and/or structure appears to be occupied or to have rehab work performed on it, Contractor shall notify the Department of Public Works and obtain approval to proceed before commencing any demolition work. 8. The Contractor shall work continuously until all site demolitions have been completed in accordance with these specifications. 9. The City has the right to remove any property from the listing of proposed demolitions in the event that such properties require further legal or administrative procedures related to the work to be performed. 10. The total contract time for completing each division is listed below. The contract time will start when the Notice to Proceed is delivered and signed. All sites shall be completed in accordance with the approved Project Schedule: a. Division A shall be twenty-eight (28) calendar days. b. Division B shall be thirty-six (36) calendar days. c. Division C shall be twenty-eight (28) calendar days. 11. A calendar day is every day shown on the calendar. A calendar day includes Saturday, Sunday or State recognized holidays. In addition, a calendar day does not include a day which weather and other conditions not under the Contractor's control prohibits the Contractor's normal working force from working at least 50% of the day. The City of South Bend Board of Public Works shall have the sole discretion to determine what conditions are outside of the Contractor's control. However, if weather is below 20 degrees Fahrenheit at 7:00 a.m., Eastern Standard Time, according to the weather forecast from the United States Department of Commerce, National Oceanic and Atmospheric Administration, or if/when the Mayor declares a Snow Emergency, a time extension may be granted to the Contractor, consistent with Section XIX Change of Contract Time. XIV. CHANGE OF CONTRACT TIME A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions: The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). Version 8/16/2018 Special Provisions - 7 3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. Xv. DEFAULT AND TERMINATION A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions: 1. Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or the local laws or regulations, and failure to comply with any other term of this contract. 2. -If an event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies the Contractor that the City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City's request. In the case of such assignment, unless otherwise agreed in writing, the Contractor remains liable to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. XVI. LIQUIDATED DAMAGES A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions: 1. The Contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. Version 8/16/2018 Special Provisions - 8 2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. 3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Engineer/Architect. a. To any preference, priority, or allocation order duly issued by the Owner,. b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. . -� A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days. Contractor is required to submit the completed "AIA Document G7027m - 1992" form to the City of South Bend Board of Public Works along with electronic certified payrolls for the billed time period. 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. All parts and labor meet requirements stated in the specifications. b. Provide copies of all of the Manifest Reports and Certificates of Completion for each of the demolition properties. c. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XVIII. OTHER UTILITIES A. Prevailing Specifications: None B. Additions: 1. The Contractor shall verify the locations of all utilities by contacting Holey Moley at 1-800- 382-5544 at least two (2) working days, not counting Saturdays, Sundays or federal and state holidays before proceeding with construction. It shall also be the Contractors responsibility to contact any other utility that is not contacted by Holey Moley and verify the utility locations. 2. The Contractor shall be responsible for working with the other utilities, (e.g., gas electric, telephone, etc.) in order to assure that all utilities that need to be replaced or relocated can Version 8/16/2018 Special Provisions - 9 be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3. If the odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. XIX. MAINTENANCE OF TRAFFIC A. Prevailing Specifications: 2018, INDOT Standard Specifications Sections 105 & 801 B. Additions: 1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic Control Devices" and the City of South Bend Design and Construction Standards. 2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and required to be filled out and sent to the Department of Public Works prior to construction. 3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting. 4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its proposed schedule of operations for the review of the Engineer. The schedule of operations as reviewed by the Engineer shall be maintained at all times. 5. There will be no direct payment for this work. XX. pESCRIPTION OF WORK A. Prevailing Specifications: None B. Additions: 1. Work to be performed shall include furnishing all labor, services, materials, insurance and equipment to provide demolition services associated with the Vacant and Abandoned Properties Initiative within the City of South Bend. The "Work" to be performed shall include construction engineering, temporary erosion control, safety and site security, asbestos abatement, demolition, clearing and grubbing, backfilling and grading, topsoil and mulched seeding, and concrete approach, sidewalk, and curb. 2. Construction engineering, temporary erosion control, safety and site security, clearing, backfilling and grading, topsoil and mulched seeding, and concrete approach, sidewalk, and curb will not be measured directly and shall be paid and based on the Lump Sum Unit Price established in the pay item "Demolition". 3. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor's operations. Version 8/16/2018 Special Provisions - 10 4. Project limits shall be defined as the property boundary for each lot and the area between the property frontage and curb, which includes any sidewalk and/or tree lawn in that area. 5. Contract award(s), if any, will be made to the lowest responsible and responsive bidder in each Division. XXI. DIVISION OF BID A. Prevailing Specifications: None B. Additions: 1. The Work of this project is offered in three (3) Divisions: Division A, Division B, and Division C. a. Division A: 7 Houses, A-01 — A-07 b. Division B: 9 Houses, B-01 — B-09 c. Division C: 7 Houses, C-01 — C-07 2. Bidders may bid on any or all of the Divisions. 3. Bidder must present a unit price for each and every item inieach Division where a bid is made and unit pricing for Asbestos Abatement. On page 2 of the Contractor's Bid for Public Work forms present the total base bid for all Divisions being bid. XXII. SAFETY AND SITE SECURITY A. Prevailing Specifications: None B. Additions: 1. The Contractor(s) and all Sub -Contractors and their personnel onsite shall maintain safe working conditions according to OSHA Regulations and safety plan and policies. 2. The Contractor shall describe the safety plan actions to the Engineer for each site. The safety plan shall include a Maintenance of Traffic Plan which describes the method of protecting the vehicles and pedestrians in the public right-of-way. 3. Use of "snow fencing," prefabricated chain link panels, or other temporary barriers effective in keeping the public and passers-by from contacting hazards shall be allowed. 4. Contractor shall put the barriers in place when leaving each work site if debris piles and/or open excavations or other hazards exist on the site. 5. Existing fences in good condition may be used as part of the security barrier. 6. Except for existing fences marked for preservation, all fencing shall be removed upon completion of demolition and backfill activity. 7. There will be no direct payment for safety and site security. This item will not be measured directly, but shall be included in the Lump Sum Unit Price established in the Pay Items for Demolition. Demolition shall not be paid until this item is 100% completed. XXIII. TEI' PORAR"y ERO SION CONTROL Version 8/16/2018 Special Provisions - 11 A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 205 B. Additions: 1. The Contractor shall be responsible for temporary erosion measures to control erosion on the site and any material leaving the site. All inlets around the site shall be protected from sediment. An erosion plan shall be submitted to the engineer for review prior to construction. The Contractor shall follow IDEM's guidelines. 2. The Contractor shall be responsible to maintain all erosion control measures in place until all "Work" is completed at each demolition site. The Contractor is responsible for obtaining Erosion Control permits for sites larger than one acre. 3. The Contractor shall follow IDEM's guideline for erosion control as shown in the Indiana Stormwater Quality Manual with weekly inspections and inspections following one-half inch or more rainfall. 4. Dirt and sediment from the demolition site shall not to be tracked onto public right-of-way by construction vehicles and any dirt migrating into the public right-of-way due to work on the Project shall be cleaned up daily that is within public right-of-way. 5. The Contractor shall provide construction entrance for access to each of the demolition sites, erosion control measures so that rain or snow will not wash dirt or sediment into public right-of-way, and inlet protection for any inlets that are adjacent or near the site. This item will not be measured directly, but shall be included in the Lump Sum Unit Price established in the Demolition. XXIV. ASBESTOS ABATEMENT A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 202 B. Additions: 1, Asbestos abatement is required for most but not all of the properties. Federal, State, and IDEM guidelines must be followed for abatement. All costs associated with removal and disposal including documentation and disposal fees shall be included in the Lump Sum cost for Asbestos Abatement for each of the identified properties. 2. Any above ground or underground storage tanks found during demolition shall be drained of all contents, disposal and removal of the tanks and any contaminated ground or other products shall follow Federal, State and IDEM guidelines. The cost associated with removal and disposal shall be included in the lump sum prices for each property. 3. The asbestos inspections for each of the affected properties are an indication of what was found and are not to be considered as the only asbestos that may actually exist at those locations. Test results are attached for those properties where asbestos -containing materials were found. The type of material is noted on the Bid Form. The type of material is noted on the Bid Proposed. Contractor shall remove and properly dispose of all asbestos -containing materials. In the event of additional asbestos containing material has been discovered during the demolition process that was not included in the reports, Asbestos Abatement Unit Pricing supplement to the Bid/Proposal may apply for proper abatement and shall be paid from environmental allowance. a. Prior to removal of the additional asbestos material, the Contractor shall notify the City and the City shall inspect the site to verify and quantify the additional asbestos material. Version 8/16/2018 Special Provisions - 12 The Contractor shall not be paid for additional asbestos material removed without prior inspection by the City. 4. The Contractor and any of its subcontractors performing asbestos abatement are expected to inspect the properties to be demolished. No additional allowances will be made for any difficulties that may be encountered in executing the required work due the failure of the Contractor or any of its subcontractors to inspect the site. 5. In the event asbestos reports are not included due to unsafe or unable structures or conditions to obtain samples, the attached documents referring to the Indiana Administrative Code 326; Article 14; Rule 10; Section 1. (b). shall apply. The Contractor shall send all asbestos for disposal to IDEM approved facilities. Proper documentation (manifesting, disposal tickets, etc.) shall be stored and provided to the Engineer for review. 6. Payment for Asbestos Abatement shall be the Lump Sum Unit Price for Asbestos Abatement as set forth in the bid/proposal for each house. XXV. DEMOLITION AND CLEARING A. Prevailing Specifications: ASTM D698 B. Additions;. 1. The Contractor shall remove all the structures indicated on the Bid/Proposal including but not limited to basements and their contents and all walkways, driveways, curbing, steps, slabs, pavements whether concrete or asphalt, retaining walls, signs, and foundations. 2. The Contractor shall remove fences if listed on the bid sheet to be removed. 3. Demolition Procedure: a. All demolition procedures shall be conducted in such a way that non -regulated asbestos containing materials on or within the structures shall remain non friable. b. Arrangements have been made to disconnect utilities and the work has been completed or in the process of completion. If a utility line is found active, notify the Engineer and suspend work on that site. c. The use of explosives on the site shall not be permitted. No open fires or burning shall be permitted. d. Use water sprinkling, temporary enclosures, and other suitable methods to limit the amount of dust and dirt rising and scattering into the air. Do not use water when it may create hazardous or unsafe conditions such as ice, flooding, and pollution. (i) The Contractor shall not draw water from hydrants. e, The Contractor shall remove all the structures including basements and their contents and all walkways, driveways, curbing, steps, slabs, pavements whether concrete or asphalt, fences, retaining walls, signs and foundations, saplings, bushes, shrubs, dead trees and any other such items from within property boundaries. Trees that interfere with the work to be done may be removed from the site for the Contractor's convenience. Trees along the curb may only be removed if permitted by the Parks Department through the City Forester. No additional payments will be made for tree removal. Some sites have garages, fences, walls, and other items that must be Version 8/16/2018 Special Provisions - 13 preserved. The Contractor will take care to note those items and preserve them. In all cases where it is necessary to work on the public right-of-way, including the sidewalks and alleys, the Contractor shall submit a traffic control plan to the Engineering Department using the attached form for approval a minimum of five (5) working days prior to beginning the work at that structure. The Contractor will provide all barricades, warning signs and lights, flaggers, or other methods in compliance with the Indiana Manual for Uniform Traffic Control Devices to control traffic. Alleys shall be used wherever possible for truck and equipment access to the structures. No tracked vehicles shall be operated on public streets or public sidewalks. Loading of debris into trucks located within the right of way will not be approved without proof that there is no other way to accomplish the work without damage to private property. g. The Contractor shall coordinate the termination and removal of the sewer and water services with the Engineer. The Contractor shall cap and mark all existing sewer and water services at the sites at the property line and remove them. Documentation in the form of an as -built sketch is to be provided where the sewer and water lines were capped at the right-of-way (ROW) line. Photo documentation shall also be required. h. All concrete generated from the demolition of the structures and appurtenances shall be removed from the site and disposed of as provided in these Specifications. All demolition debris, rubbish, and all other material removed from the site as part of the work shall be transported in a lawful manner to landfill(s) or other disposal facilities licensed to receive such material. The Contractor shall inform the Owner in writing of the identity of those facilities, the nature of materials disposed there, and a statement from the facility that it is licensed to receive such material prior to any work starting on site. Trucks leaving the work area shall be adequately covered, protected and secured to prevent debris from spilling or blowing from the trucks during transport. Foundation walls and their footings, floors and spread footings are to be removed to their full depth. Under floor water pipe, sewer pipe, electric wire and conduit, ducts, valves, tunnels, and all other constructed appurtenances shall be completely removed. Crushing inorganic materials in place without removal shall not be permitted. It is the Contractor's sole responsibility to complete its due diligence on determining the size of each basement and other characteristics of the property to be demolished. Information available from the Saint Joseph County Assessor is included regarding basement size and other information. In addition, City employees have visited each site and made notes about basements found. Those notes are included in these Specifications. Contractors are advised that the information contained therein is not guaranteed to be 100% accurate. The Contractor is responsible for examining each site prior to demolition. k. Backfill shall be clean sand or sand and gravel free of roots, clay, or other deleterious materials meeting INDOT's borrow specification. Backfill shall be compacted in thin lifts with a vibratory roller compactor using the number of passes recommended by the manufacturer to compact that thickness of lift to ninety five (95) percent of standard proctor maximum dry density, ASTM D698. Backfill shall be approved by the Owner prior to placement. The Owner may disapprove backfill deemed unsuitable at the Owner's discretion. Any unsuitable backfill delivered or placed on the site prior to approval shall be removed at no additional cost to the Owner. I. The Contractor shall follow all federal, state, and local requirements when handling and disposing of lead based paint debris. Version 8/16/2018 Special Provisions - 14 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name 2018 Demolitions Project No. 118-307 For Bids Due November 13, 2018, 9:30 AM Local Time From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. mProper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted Form [MWBE-2.1]. Acknowledge Receipt of Addendum(s) included with the bid. All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. This checklist submitted with the Bid. This checklist is provided for bidder's documentation; however, it does not includ relieve the bidder of the need to read and co Bidder:._" By Authorized Representative: Signature: Print Name & Title: e use in assuring compliance with required all specifications requirements and does not ply with the specifications. Version 7/20/2018 Contractor's Bid for Public Works - 1 Date: Z/'l...._. 118-307atr� p city of South Bend N 2018 Demolitions Dept. of Public Works _ 227 W Jefferson Blvd. #1316 Figure 1 of 1 south Bend, IN assol� Phone: (574) 235.9251 10/26/2018 - ax Fax: (574) 235.9171 Vacant and Abandoned Homes �, 3,300 1,650 0 3,300 Feet IN City of South Bend Public Works ,r 6' Engineering Division 4227 W. Jefferson, County City Building 1316 "uo South Bend, IN 46601-1830 �a5;' Phone: 574.235.9251 Email: rowpermitsoffice@southbendin.gov TRAFFIC CONTROL AND OCCUPANCY REQUEST SUlllt IIIT 5 W01CKING DAYS MINIMUM PRIOR "iC PIII OJEC"III" S"rR"Ill' D '1E P[.AIN YOUR S"iAIRF Ii ATE ACCORDINGLY10 AVOID DELAYS "'"IIIu°°°°IIIIw I - S Incomplete Submittals Cannot Be Processed Parking Lane Travel Lane Full Road Closure Alley Sidewalk Closure Excavation/Boring? > Requires Excavation Form Construction? > Requires Curb Cut application or sidewalk permit Submission Date: ........................ Applicant/Company: Name: Email Address: Offiice Phone #:...... cell Contractor Performing Work: i On -Site Contact: Project STREET ADDRESS (eg: 110 W. Smith RD.): Phone #: Project Location (Block limits/Streets From and To): Office Cell Requested Start & End Dates: ................... Requested Start & End Times: .._............. ... . Reason for Closure: ............. ....._ Affected Customers: Confraic ors are i-esp; n�s1ble fornm�:)Mng s(:ifety ISSUE?s (.'nO c� '_(..:s ��::cnc° rn s 0h affected cu,u�w�ion�-�ers .�.�. A `1A(- A THE FOLf f )WING 1T 5 1. Traffic Control Plan (Refer to MUTCD for Traffic 2. Detour Plan Control Device Requirements) 3. Barricades, Signs, or Flashers Placement Failure to use traffic control for traffic restrictions or closures will result in stop work orders and/or delay in permitting. ENGINEERING OFFICE USE ONLY: Approved Approved as Noted Revise Comments: City of South Bend/Engineering Division Authorized Signature Not Approved Date: Version 2.1 [7/28/20171 m. After backfilling, the ground shall be graded with a .5' to 1' depression sloping towards the middle of the site. The grading shall remove any ruts or holes caused by demolition equipment or procedures on the site. A. Prevailing Specifications: 2018, INDOT, Standard Specifications Section 202 B. Additions: 1. All existing concrete sidewalks, drive approaches, curbing, and curb ramps in the public ROW are to remain in place and be preserved in existing condition. If damaged during demolition beyond a serviceable conditions, it shall be the responsibility of the Contractor to repair the damaged item to its previous condition at the expense of the Contractor. 2. Use of adequate timber ramps and earth fill will be acceptable means of protecting these facilities. Care shall be taken to avoid tracking dirt onto streets. Daily sweeping shall be required at each access location. 3. There will be no direct payment for replacement of damaged concrete. This item will not be measured directly, but shall be based on and incidental to the Lump Sum Unit Price established in the Pay Items for Demolition. Demolition shall not be paid until this item is 100% completed. XXVII. TOPSOIL AND MULCHED WHITE DUTCH SEEDING A. Prevailing Specifications: 2018, INDOT Standard Specification Section 621 B. Additions: 1. The entire Project site shall receive four (4) inches of rich topsoil from an offsite source, approved by the City prior to placement and be graded prior to the placement of seed. 2. A pH test shall be required from a third party testing agency and approved for each topsoil source. 3. Topsoil shall contain no rocks or rubble over '/4" inch diameter, construction debris, or organic waste (e.g. roots, branches, sticks, etc.). 4. The entire project limits shall be made smooth and uniform. The seed bed, if not loose, shall be loosened to a minimum depth of three (3) inches. before seed is applied. 5. Each site is to receive White Dutch seeding. The seeding shall be applied in a mixture of water and mulching material. a. Application shall have a minimum of 95% coverage, with no bare areas greater than eighteen (18) inches in dimension. b. The Contractor is responsible for watering for thirty (30) calendar days after placement of the seed per the schedule set forth in the Prevailing Specifications. 6. Payment for the Seeding and Topsoil shall be included in the Lump Sum Price for Demolition for the properties as set forth in the proposal. Version 8/16/2018 Special Provisions - 15