HomeMy WebLinkAboutChange Order No 6 - Downtown Cross Street Improvements Projet No 117-041A - Walsh and Kelly Inc1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1830
CITY OF • BEND PETE BUTTIGIEG, MAYI
BOARD i WORKS
November 13, 2018
Edward Pilipow
Walsh & Kelly, Inc.
24358 SR 23
South Bend, IN 46614
PHONE 574/235-9251
FAX 574/235-9171
RE: Change Order No. 6 - Downtown Cross Street Improvements — Project No. 117-
041 A
Dear Mr. Pilipow:
The Board of Public Works, at its meeting held on November 13, 2018, approved the above
referenced Change Order for an increase of thirteen (13) days, bringing the current contract
completion date to November 16, 2018.
Enclosed is a copy of the Change Order for your records..
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE:
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
SUBJECT OF CHANGE ORDER:
10/31 /2018 0:00:00
117-041 A
Downtown Cross Street Improvements
4/24/2018
R
Contract Completion Date Extension
The original contract sum $ 1,659,060.60
Net change by previously authorized change orders $ 69,665.62
The contract sum prior to this change order $ 1,728 726.22
By this Change Order, the project amount is Increased
HDecreased $ 0.00
The new contract sum including this change order $ 1,728,726.22
This Change Order represents a total change of 0.00 %
Total change for entire project 4.20 %
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extension by this change order
New completion date/time
CONTRACTOR
Contractor Signature
Printed Name and Title
Walsh & Kell
Company Name
24358 SR23
Address
South Bend, IN 46614
City, State, Zip
10/26/2018 0:00:00
8 days
13 days
CITY OF SOUTH BEND
BOARD OF PUBLIC 70 KS
Approved Date:
Gary A. Gilot, resident
Ellizabeth A. Maradik, Member
herese J.-DoraVIM ember
James A. Mueller, Member
y (G.iCU U a 1 Aftira Skro �, b 2 358 State, Road 23
O)o Fax (2 � 9) 9 24 -8 768 Fax (574) 289-7,174
" �"�U�O'�rtd Wd an a 46319 ;"o uffi BpndS Prudi v)�a ,46614
rNdvm.wa1s'hkcvIHyr.c urn
Alicia Czarnecki, Project Engineer October 31, 2018
Department of Public Works
1316 County City Building
227 Jefferson Boulevard
South Bend, IN 46601-1830
RE: Cross St Improvements; Contract Completion Date Extension Request
Good Afternoon;
We are writing this letter to request an Extension to current Contract Completion Date. See summary of the
remaining work and associated comments.
1. ADA pede_sria ossimp„ush pa N yna Michigan_& fax intersection,
m„tn cri
..............
This new work was added at the 9/21/18 "pre -final" walk thru. These were NOT part of the contract
until this point. Pricing for this extra work will be submitted shortly. Its anticipated that materials
should be received to allow installation to be completed by 11 9 18.
2. Sloecial sl n. "10 minute ticket pick up,
This sign should not be considered as punchlist work. It contains a special unique message not typical
of common MLITCD signs. Also, the request to add this sign, was on 10/10/18.
Its anticipated that materials should be received to allow installation to be completed by!w
3. Storefront facade Replacement
a. Special masonry material panels have been received and prepped. Masonry material production
took longer than anticipated and was out of our control.
b. Third coat of paint has been applied today.
c. The two-day glazing process will begin tomorrow.
d. Shipment will follow after a couple days of curing.
e. Removal of existing panels and any required prep work can begin as early as end of this week. This
would allow overlap between glazing/cure process and removal/prep work. Hence reducing
overall field time.
f. Estimated install time is 4 to 5 calendar days
g. Caulking and cleaning should require an additional 2 calendar days
h. Its anticipated that installation should be complete by 11 18 18 weather g1Titt1n
4. Rye lace damaged bollard
All bollards, decorative and plain have been installed. Therefore, our contractual obligation,
concerning these bollards were satisfied, at that time. However, after Michigan Street was open to
motoring public, a vehicle struck a bollard outside of the LaSalle building parking lot. We were
requested to replace this bollard October 16, 2018.
Its anticipated that materials should be received to allow installation to be completed by 11 9 18.
EQUAL 0,PPORTUNITYEANPLOYER
S. Bolt down istin benches armed trash cans
Can the final location of the existing benches and trash cans be provided so that we can complete this
work? There has been much discussion and opinions regarding their ideal location.
It is important to note that our original contract work has been completed. The pedestrian plaza and roadways
are being enjoyed by the public. The outstanding items listed above were added later. Walsh & Kelly and our
subcontractors are making every effort to complete these new items in a timely fashion. Material
production/fabrication time for masonry fagade panels, decorative bollards and sheet signs are many times
outside of our control. Hopefully, all of the necessary materials, when delivered, will be correct and fit for final
install.
Considering the above comments, we respectfully request that the Final Contract Completion date be revised
to November 16, 2018. Your consideration is very much appreciated.
Please call if you have any questions or prefer to sit down and discuss in further detail,
Edward J. Pilipow, P.E.
Project Manager/Estimator
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/02/2018 Department Public Works
Name Roger Nawrot Division/Bureau Engineering
... ...... . ..... . . ....
BPW Date 11/13/2018 Phone Extension 532
............ --"- ..
Re---quired Prior to Submittal to Board
...................
.. ...___ ............ . . . —"—.i'_ ........... . . .. ... ...... —
Legal [:] Attorney Name. -
Controller E] Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Check the
Agreement
Professional Services
Bid Opening
Quote Opening
Change Order No. 6
Ease/Encroach.
Other:
ir9priate Item T y
M Contract
El Resolution
El Bid Award
F] Quote Award
F� C/O & PCA No.
F-1 Traffic Control:
,,d fo
r or All Submissions
F] Proposal
E] Req. to Advertise
Reggired Information
F-1 PCA
Addendum
El Title Sheet
Company or Vendor Name
Walsh & Kelly, Inc.
E Yes® No El If Yes, Approved by
New Vendor
Purchasing
MBE/WBE Contractor
MBE WBE
MBEANBE Contractor Requested
No - - Yes Name of Comp�)qy
Project Name
Downtown East-West Streetscapes
— - — ------- ......
Project Number
117-041 A
Funding Source
RWDA TI F
Account No.
..... k� U121,701:095
__q
Amount
Terms of Contract
Purpose/Description
This a no change in cost invoice that is for a contract time
extension of 13 days because of added extra work for the
storefront facade replacement.
F-1 Required Contractor's Certification Forms Attached (Non -
Collusion Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
R�Nuired For Change Orders ON
. ......... . . ......
Amount of Increase $ , 0.00
F1 Decrease $0.00
Previous Amount $ 1,728,726.22
Current Percent of Change: 0.00%
New Amount 1,728,726.22
Total Percent of Change: 4.20%
.... ......... . . ... . . ........... ............
Dispersal After Ar)Droval
Copy
Original
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