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Home My WebLink AboutChange Order No 3 - INDOT Safe Routes to School Monroe Primary and Studebaker Elementary Project No 116-039 - DLZ1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI 1TH BEND_ INDIANA 46601-1 830 Jeff Million DLZ Indiana, LLC 2211 E Jefferson Blvd South Bend, IN 46615 °I 0 . �f IIAll 1865 November 13, 2018 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 3 — INDOT - Safe Routes to School: Monroe Primary and Studebaker Elementary — Project No. 116-039 Dear Mr. Million: The Board of Public Works, at its meeting held on November 13, 2018, approved the above referenced Change Order for an increase of $15,289.92, plus an additional seven (7) days, bringing the current contract amount to $1,951,731.71 and the revised contract completion date to September 28, 2018. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, d err , Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Contract No:R -39513 Change Order No.: 003 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -39513 Letting Date:10/12/2017 District:LAPORTE DISTRICT AE:Forgey, Ryan PE/S:Million, Jeff Status:Draft Change Order Information Change Order No.: 003 EWA: Y or Force Acct: N Date Generated, 00/00/0000 Date Approved: 00/00/0000 Reason Code, CHANGED COND, Constructability Related Description: Additional cost and time extension for root removal, No. 2. Original Contract Amount $ 1,938,001.25 Current Change Order Amount $ 15,289.92 Percent: 0.789 % Total Previous Approved Changes $-1,559.46 Percent: -0.081 % Total Change To -Date $13,730.46 Percent, 0.708 % Modified Contract Amount $ 1,951,731.71 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS CalendarMlork Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 7 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -39513 Change Order No.: 003 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE, —/—DCE: SCE: * DDCM: ($ per Change Order) (- LIE $ 250K-) (- LE $ 750K -) (— LE $ 2 M —) (-- GT $ 2 M -- } (Days per Contract) ( 50 SS days) (100 SS days) (200 SS Days) (GT 200 SS days) Verbal Approval Required? YOf Y, by Date Issued Total Change To-Datey5%? Y /@N If Y, Copy to Program Budget Manager__ Scope/Design Recommendation Y I( If Y, Referred to Project Manager(PM) Required? Date to PM Date Returned Approval Authority Concurs with PM? 0 N If Y, Concurrence by Date If N,Resolutlon: Approved Disapproved Resolved by Date LPA Signatures Required? 0 N If Y, Date to LPA 1 O Date Returned FHWA Signatures Required? Y Of Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract NOR -39513 INDIANA Change Order No:003 Department of Transportation Date:10/01 /2018 Page: 3 Contract: R -39513 Project: 1600075 - State:160007500LC4 Change Order Nbr: 003 Change Order Description: Additional cost and time extension for root removal, No. 2. Reason Code: CHANGED COND, Constructability Related i Ci:N-wr'�roxww+mwR� P"6 W.ww zs+tww,n7wr m.-1te "wow'uw,mwa'wdmw� Unitgwdbamwanw n-1tvnwWwwnwe .'iws�uwn n .�'mam�rAe "—C e-ntw�,,.d' 'rrrcmu�ssm�Aar'�mo—u,'�,.mmwwrv'wwwmmwwmrvmwweaww,ww+' — CLN pCN PLN 'Item iCode Unit unit hrfce CO raty Comment Amount C tinge 0042 1600075 0041 105-06607 LS 15,289.920 1.000 C Amount:$ 15,289,92 Item Description: ADDITIONAL Supplemental Descriptionl: Cost for root removal, No. 2 Supplemental Descriptlon2: Total Value for Change Order 003 = $15.289.92 Milestone Time Adjustment Milestone Nbr: 01 Milestone Description: INTERMEDIATE COMPLETION DATE 1 Original Completion dt: 09/07/2018 Ad) compl dt 09128/2018 Adj No. of Days 7 Explanation: The Intermediate Completion Date to complete all work except the tree plantings needs to be extended another 7 days to allow for the delays caused by the extreme amounts of root removal during the second half of the project. Whereas, the Standard Speclffcadons for this contract provides for such work to be performed, the following change Is recommended, General or Standard Change Order Explanation This change order adds another lump sum item for the removal of the extreme number and size of the tree roots encountered during the second half of this project, mainly along Dayton and Rush Sts. This work involves the actual root removal as well as the hauling away of this debris. Attached Is a letter from Selge along with a breakdown of the agreed upon prices which seem to be justified for this work. This change order also Includes a time extension of another 7 calendar days to the Intermediate Completion Date of 9/21/10. The time delays Involve the extra work for the root removal along with the time it takes to import and replace the borrow material to fill the voids left by this removal. Change Order Explanation for Specific Line Item wwawwwwwvw.Mw'.wwwswMinWWwMWww WwwWWw4Ww'W.WwWwaYWwww 44.,wMWwwYt•11uNwNWwNwwbet'sti'e.i wwwsww. It Is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order Is hereby acknowledged. Contractor: � � r a " Date: Signed By,- L ,, ��Qe J � wwwwwwwevwMxw'p'N'YWswwww4Awe'w'm....wa'www....0w.............................................. w�w'Mw'Mlewwww'wws wMRwwsww NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system, Contract No:R -39513 INDIANA Change Order No:003 Department of Transportation Date:10/01 /2018 Page: 4 w�.�:..��M.��m�w�.�wyw�w.,�w�,��w��d�d�,�w,.�.,�. w.......0 4�dw....... 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SUBMITTED FOR CONSIDERATION d♦W4WWWWWrv.WW�MMwMMieWMdd4dW44M4WWWdws W#ww4d4d4WdaxsWWWWWf4WW4wWW4s WWMdA4wW44WWW?YwWM4WRtHM1wWM.wd4WwWWwWWwd4W4w.WAwWW4.wW4WwwwWMWW (DATE) APPROVED FOR INDIANA DEPARTMENT OF TRANSPORTATION Approval Level ' Name of Approver Date Status wow'xnm�w,aiw.mrmwra'u�wwsa'+',na'uw.q.�mpt�Nabdmmrs+v*'mu+r�'.Ycnmwstmw'm.�memna*a+'w�'mw,wnf�puawwf.Mw�rowwpa, uwnwiwnummanww vnvrm+.•wncmnm+naw.arnnN e�rvnraw•ax� vnAMw+uw�rwwgru.x,.w.uwm+umawnrrmmRrmwurwmwm�z�.rrcmwnmam�anawmmn•wwwrvmrwmwwrvuw,rwrvw»wmwrvwawm.uw,.•,mwawwwnw.mmiw•wwum'wu'�'w•w�.a^wwssa BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 5, 2018 Department Public Works Name Roger Nawrot Division/Bureau Engineering BPW Date N �_.,............................�....._........��_ ovember 13, 2018 Phone Extension 5932 '�--"AW'91"d+uufJ9mG/;�iIWVIIMdY�'gkY�'��E�' �WdldPkB�ACH/9,f➢O�DYdllfl.'..r. a..v �ui .ems t�.1NW!�"lYr�X"(M�M"�YMY�@W�1 YILZvoa^!Y✓d�lJ9 .... MPo.. .!.'�A'MN�wmv ', SWM»� ��P✓CI�.YD14YYetiA� ..Repired Prior to Submittal to Board w Legal ❑ Attorney Name�...�.�.._.��. ..w. Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the L Agreement ❑' Professional Services [� Bid Opening Quote Opening Change Order No. 3 El Ease/Encroach. F] Other: Company or Vendor Name )roriate Item Type — El Contract ❑ Resolution El Bid Award F] Quote Award IBC/O &PCANo. Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description for All Submissions ] Proposal ❑ Req. to Advertise ired Information ❑ PCA Indiana Department of Transportation Addendum ❑ Title Sheet LJ Yes H No_M by Purchasin BE .❑ W�w_ BE ��.... If Yes, Approved .._... o of Com any No �J Yes Name � �� ....r... _.�..... SRTS Monroe Primary and Studebaker Elementary R-39513 116-039 Federal 80% and City 20% This change order if for additional excavation and disposal for the removal of tree roots removed under the new sidewalk._ �] Required Contractor's Certification Forms Attached (Non Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) R aired For Char Amount of 0 Decrease $ .. Increase ........$...�....3730.46 El� .......m..m�_....� Previous Amount $ 1,938,001.25 Current Percent of Change: 0.789% New Amount $ 1,,951 ,731.71 Total Percent of Change: 0.708% Dispersal After Copy Original aw ❑ ❑ ROe.....rNof ....... r Orders On roval