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Home My WebLink AboutChange Order No 1 - WWTP Headworks Gate Improvements Project No 117-026 - HRP Construction Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BF.ND_ INDIANA 46601-1930 Matthew Cain HRP Construction, Inc. 5777 Cleveland Road South Bend, IN 46624 1'1, i 1865 CITY OF • BEND PETE BUTTIGIEG, MAY IBOARD1 i;WORKS November 13, 2018 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Change Order No. 1 - Wastewater Treatment Plant Headworks Gate Improvements — Project No. 117-026 Dear Mr. Cain: The Board of Public Works, at its meeting held on November 13, 2018, approved the above referenced Change Order for a decrease of $351,345.56, plus an additional twenty (20) days, bringing the current contract amount to $615,154.44 and the revised project completion date to November 16, 2018. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Enclosure Sincerely, o 611, ... Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS >, PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: 11 /02/2018 117-026 WWTP - Headworks Gate Im rovements 01 /15/2018 Notice to Proceed 01 Electrical Conduits and Stainless Steel Sluice Gates All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns, The original contract sum $ 966,500.00 Net change by previously authorized change orders $ 0 The contract sum prior to this change order $ 966 500.00 By this Change Order, the project amount is ❑ Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Contractor Signature Matthew D. Cain President Printed Name and Title HRP Construction, Inc. Company name 5777 Cleveland Road Address South Bend, Indiana 46624 City, State, Zip Decreased $ 351,345.56 $ 615,154.44 -36.35 % -36.35 % 10/27/2018 20 days 20 days 11 /16/2018 RECOMMENDED FOR APPROVAL (,,,Construction Manager CITY OF SOUTH BEND BOARD OF PUBLr�RKs Approved Date:a' Gary A. Giilot President James A. Mueller, Member A/i 1�1,,4AI uza n rr bergp Member Elizabeth A. Maradik, Member Therese J. Dorau, Member INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney Linda Martin, Clerk of Board of Public Works FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 1 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements DATE: November 5, 2018 The Division of Utilities is requesting the Board of Public Works' approval of Change Order No. 1 for Project No. 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements. Change Order No. 1 includes the following items: COR #1: Credit for using existing electrical conduits in Primary Tunnel: ($ 2,891.00) COR #2: Credit for changing from cast iron to stainless steel gates: ($348,454.56) Total Change Order No. 1, Net Decrease ($351,345.56) The Original Contract Sum: $966,500.00 Net change by previously authorized Change Orders: $ 0.00 The contract sum prior to this Change Order: $966,500.00 By this Change Order, the project amount is decreased by: $351,345.56 The new Contract Sum including this Change Order: $615,154.44 This Change Order represents a total change of: -36.35% Total change for entire project: -36.35% Explanation of Materials Change from Cast Iron to Stainless Steel Following the project award, the original materials supplier of the cast iron gates refused to sign a purchase order from HRP Construction for the cast iron gate materials. The original supplier submitted a request for increased costs for the cast iron gates which was rejected by the City and the Engineer of Record. HRP Construction submitted a substitution request proposing a change in materials from cast iron to stainless steel. The resulting change accompanied improved lead times for materials and a significant reduction in project costs. The gates were able to be sourced with domestically sourced stainless steel products. With changes in the materials manufacturing market for cast iron products, many United States cast iron manufacturers have exited the market or have been bought by foreign manufacturers. The stainless steel gates are sourced locally in the United States and replacement gates will be more readily available and easier to fabricate in the future. The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. J ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE Date of Issuance: November 2, 2018 Owner: City of South Bend Contractor: HRP Construction Engineer: Arcadis US Project: WWTP Headworks Gate Improvements Change Order No. Effective Date: Owner's Contract No.: 117-026 Contractor's Project No.: 1504 Engineer's Project No.: 03029034.0000 Contract Name: The Contract is modified as follows upon execution of this Change Order: COR #1 Credit for using existing conduits in primary gallery ..................................................... .... ($2,891.00) COR #2 Credit for changing from cast iron to stainless steel gates...........................................($348,454.56) Attachments: Contractor's Chan a Order Pro osals CHANGE IN CONTRACT PRICE Original Contract Price: $ 966 500.00 Increase from previously approved Change Orders $ 0 Contract Price prior to this Change Order: $ , 9�66.500.00 Increase of this Change Order: $ 351 345.56 Contract Price incorporating this Change Order: ( IVIM LADED• By:�� Engineer (if required) Title: Date: CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion: October 27, 2018 Ready for Final Payment: November 26 2018 Increase from previously approved Change Orders: Substantial Completion: 0 days Ready for Final Payment: 0 days Contract Times prior to this Change Order: Substantial Completion: October 27 2018 Ready for Final Payment: November 27 2018 Increase of this Change Order: Substantial Completion: 20 days Ready for Final Payment: 20 days Contract Times with all approved Change Orders: Substantial Completion: November 16 2018 Ready for Final Payment: December 1.6; 2018_. ACCEPTED: By: By: Owner (Authorized Signature) Contractor (Authoru gnature) Title AJS/JTrI��C'/Trf�i�cG<��EreTitle Matthew D. Cain, President Date //.•OS 20/1 Date 11 /05/1 8 ak stozrrcr Tb $oA�2v of fLt A" d- wgoees 4 PPR_PW I- EJCDC" C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Pace 1 of 1 _L ■ ICONSTRUCTION1 EXCAVATING•SEWERS•WATERMAINS LETTER OF TRANSMITTAL ATTN: Jacob Klosinski Assistant City Engineer 3113 Riverside Drive South Bend, IN 46628 We are .sending the following: DATE: November 5, 2018 JOB NO: 1504 Re: WWTP Headworks Influent Gate Improvements ❑Copy of Letter ❑Change Order ®See Below Via: ®Hand Delivery [:]U.S. Mail ❑UPS/DHL ❑Other Priority: ❑Overnight ❑Next Day ❑2"d Day ❑Certified # COPIES 1 1 Change Order 01 These are transmitted- as marked below: DESCRIPTION ®For Approval ❑Approved as Submitted ❑Resubmit Copies for Approval ❑For Review El ❑For Bids Due ❑Prints to be Returned to Us (by): ❑Sign Attached Copy and Return to Our Office Remarks: Enclosed is Change Order 1 for the above -referenced project. If you have any questions or need more information, please feel free to call the office. Thank you, Rec'd By: Firm: Date: Equa[(9##o¢Eunitg �miz�oyez Shipping: 5777 Cleveland Road South Bend, IN 46628-9418 Phone 574-271-7800 Mailing: P.O. Box 266 South Bend, IN 46624-0266 FAX 574-271-0524 REQUEST FOR CHANGE ORDER TO: Arcadis Attn: John Huston 150 W. Market St., Suite 728 Indianapolis, IN 46204 PROJECT: WWTP Headworks Gate Improvements HRP Project: 1504 RE: Conduit credit DATE: March 21, 2018 RFCO #: 1 OWNER: City of South Bend ENGINEER: Arcadis Description of Request: To offer a credit to not install +/- 200' of conduit from the MCC-H panel to where the east/west tunnel and north/south tunnels intersect. Basis of Proposal: The Owner has informed us they have spare conduits available. Der scripligogn Qtv Unit Unit Price Egt nsio H&G Services proposal with HRP mark-up. See 1 LS ($2,891.00) ($2,891.00) attached. Total for Change Order J e Saggars 3-a�- is Date HRP Construction Inc. ($2,891.00) Herrman & Goetz, Inc. 225 South Lafayettefflvd. South. Bend; IN 46601 Electrical_ Bid Proposal Tuesday, February 27, 2018 Attention: Joe Saggars Reference: SI9WWTP Influent Gates P001 conduit deduct Thank you for the opportunity to offer you our Electrical Quote for the above project. Our Quote encompasses the Mowing. 1. Base Bid Electrical Scope of Work a deduct 200' of V GRC conduit stainless, steel hangers and fittings 2. Pricing • Deduct $2,753.00 Thank you, for this opportunity to purpose a .Quote for the above project- Please contact me at 574- 282-2596, extension 9222, or Cell 574-596-9433 with any questions you may have. Sincerely IF&G Services Kennen Shafer 7/ZiM4 1:16:68 PM Hempen 6 Good Inc pap 1 SBWWTP INFLUENT GATES Total (Summary) • 1114 Summary: P00i DEDUCT Bid Date 1111=01 rr y� Square Footage 0 Nwi-Quoted $J,O S r , Viso Saida Tax (.00) 0,00 ubw �"' ��;zii'"��rV( Ili 1�u��,�76�m��rra R!u'r��l��u,✓!'�� '.� 6 ;�9W4!'d"r n ., ., µ mte�"��,�a��W"A Non-Pro0u*m LaMar t1.00 I �,r��,1� �Wµi I ��ArA�V uM!'•.k�+� ?��iiD'.i �l�r� ��14`I�+' "B��✓rx k Ni'I�,,, I��y WY A i. x I io ... � r, Direct Job Expenses WOO f 'i Jab Total 2/x IMS 1:14:32 PM Herrman a Goeft Im pt4p 1 SEWWtP INFLUENT GATES. Job Number:1000016260 Exoerisfon By Section lbwn 0 Donywon Gu nti 13600 U E Prfc* LsborNr U, Ext Lab Hr .U". Ni!„n„. 5�..�,.Y'. a s, 1052 1" GRC 200 239.44 C 47&88 2;2 C 6:W J �� P✓'C'2 ^7�,�r✓a Fl&.w1 j,„4i�y/w �d';W w,,,ti. �6e�'D,� �'��', � �yi I. J 4 d,WvdM d'i9�i!'�� r' N µM� d y , �I"�, �M.fHF��v . ,��a�� N me. w� ,,, tf.ttvN/h „, wa w�'e'Y�M".,� an . r:ne s w 5"M.;✓k�l" FM,�, W n,A�l ','�U,le.' 1596 Y LoCknUt 12 26.74 C ,, 321 0 02 E er �. 0,24 1609 1" Cut & Thread 3 0.00 E 0.00 0.16 E 0.46 23M 10 Unle¢ru1 Strap-PJW 25 244.00 C 61.00 1.51 C, 0-W F 5932 U aftut (Deep) 25 955100 C 235.75 5.75 C 2.10 o� �,� pp,, Iryy 1235287 1-INCH MALLEABLE IRON EXPANSION FITTING 2 40.71 .E 51.E 4).80 E 1.20 ,�µ�,.;" li'>f �� el °;AM.Gf}V (fare �.,, ,� wi ,�v. t, n, imam �.. Ah Ma.,. vM�,�w ,rr� al'� � ✓ y „1 ��.� erif r.,b �rc wj, v;r;,,.�,., n w✓�P. r 8o-.l aG'. .., w ., i i e ,. ✓ V�. '"�i'�"�h�• �yrY��G �u9 ��%J�'o�a;�r��" ;)Fl�' � ,: .Waf(�", r.�;: mk � u, d'u�,. ,r 7'��9�;�'��✓m/ u�°�'��Il�a ;�f�� "",�,��s,�'11 y �:la a ,'_ A .Y'�� , � ee,� Target. Labor column 1 CITY OF SOUTH BEND, INDIANA WWTP HEADWORKS INFLUENT GATE IMPROVEMENTS CITY PROJECT NO. 117-026 CHANGE ORDER PROPOSAL Change Order Proposal No.: 2 ate: August 27, 21 Submitted in Response to Proposal Request No.: Contract Name and No.: South Bend WWTP Headworks Influent Gate Improvements Proiect # 117-026 Contractor: HRP Construction Inc Subject: Install stainless steel sluice gates in lieu of cast iron gates . The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Provide stainless steel sluice gates in lieu of cast iron sluice gates. JUSTIFICATION: 1. Work change directive email dated 4/13/18 CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as follows: For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required. For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion, readiness for final payment, and Milestones, if any. If increase or decrease, state specific number of days for changes to the Contract Times. Contract Times (4ayvs Description Amount Substantial Final 1. Stainless steel sluice yates $(348,454.56) +20 +20 Total This Chan a Order Pro osal $(348,454.56) +20 +20 Changes to Milestones, if any: The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed change. Change Order Proposal By: Joe Sag -gars Signature of Proposer: HRP EXCAVATING•SEWERS -W�ATERMAINS " V1�o"kin9 Jo B, of's"LU E" REQUEST FOR CHANGE ORDER DATED: July 30, 2018 REVISED DATE: August 30, 2018 RFCO: #2 TO: Arcadis Attn: John Huston 150 W. Market St., Ste. 728 Indianapolis, IN 46204 PROJECT: WWTP Headworks Gate Improvements OWNER: City of South Bend HRP Project #: 1504 RE: Gate credit ENGINEER: Arcadis Description of To offer a credit to install stainless steel sluice gates in lieu of cast iron gates. Request: Basis of Proposal: Work change directive e-mail dated 4/13/2018. Description QTY Unit Unit Price Extension Add for increased anchors: 4-man crew with equipment 18 FIR $ 510.00 $ 9,180.00 22 ounce epoxy adhesive 4 EA $ 28.50 $ 114.00 Add for channel removal: 5-man crew with equipment 8 FIR $ 659.00 $ 5,272.00 Non -shrink grout 1 CY $ 118.00 $ 118.00 Mark-up for add items $ 2,202.60 Bond for add items $ 146.84 Total for add items $ 17,033.44 Deduct for material cost: ElUarOpportunitey -" a/iP oyss Shipping: 5777 Cleveland Road South Bend, IN 46628-9418 Phone 574-271-7800 Mailing: P.O. Box 266 South Bend, IN 46624-0266 FAX 574-271-0524 July 30, 2018 Revised August 30, 2018 Page 2 of 2 Difference between cast iron & stainless steel gate quotes Mark-up for deduct items Bond for deduct items Total for deduct items NET CHANGE FOR SLUICE GATES LS $ (344,800.00), $ (344,800.00) $ (17,240.00) $ (3,448.00) $ (365,488.00) $ (348,454.56) Days requested to be added to substantial completion = 20 days Days requested to be added to final completion = 20 days � .-Saggars r <31klti Date HRP Construction Inc. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 5, 2018 Name Jacob M. Klosinski Department Utilities - Wastewater BPW Date November 13, 2018 Phone Extension �57� 191, XWffi�i10044 I —04"M M", J235-9496 -Reqyy�qq Prior to Submittal to Bo a r d Legal Z Attorney Name Clara McDaniels Controller z Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z *AI Greek Director of Utilities* r o riate I tem Type Required for All Submissions i p .- I Agreement Check the AppMontr-act.-I., El Proposal 0 Addendum F1 Professional Services F] Resolution F1 Bid Opening 0 Bid Award El Req. to Advertise Z Title Sheet F] Quote Opening El Quote Award Z Change Order No. 1 C/O & PCA No. ❑ PCA 0 Ease/Encroach. ❑ Traffic Control F1 Other: uired Information Company or Vendor Name HRP Construction Inc New Vendor Ej Yes M No El If Yes, Approved by Purchasing MBE/WBE Contractor F MBE [-] WBE MBE/WBE Contractor Requested E] NoF] Yes Name ofCompany _ Wastewater Treatment Plant Headworks Influent Gate Project Name Improvements Project Number 117-026 . . ...... ..... Funding Source Utilities, Wastewater Capital - ------ ...................... Account No. 642-0630-415-43-66 Amount Terms of Contract Purpose/Description Utilities requests BPW approval of Change Order No. 1 which includes credits for adjustments in materials, reduced electrical scope, and 20 additional days due to supplier related issues early in the project for clate procurement. Fj Required Contractor's Certification Form Attached (Non- mmmCollusion, Non -Discrimination, Non -Debarment, E-Verify ,,_.Iran, etc.) ............... equirea For Change Orders Only Amount of increase - $ Decrease $351,345.56 Previous Amount 9-6 6,50`0.0 0 ..................................................... .... . ..... . Current Percent of Change- -d6-.-356�6 . . . ..... . ............ . ........ .............. New Amount $ 615,154.44; Add 20 Days to Substantial & Final Completion .............. Total Percent of Change: -36.35% Dispersal After Approval-------------- ...................... Copy Original Al Greek, Director of Utilities ❑ Jacob M. Klosinski, Aiil�iant 'C" ... ity ...... E .... ng, i ine" ... e"r ........... . . ...... Susan Zeeb, Director of Financial Services Wastewater