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Home My WebLink AboutAward Proposal - City of SB Branded Apparel and Accessories - The Dugout Sporting Goods1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOT ITH BEND. INDIANA 46601-1930 CITY OF BEND PETE BUTTIGIEG, MAY I1PUBLIC November 13, 2018 Mark Zalas The Dugout Sporting Goods 3222 Lincoln Way West South Bend, IN 46628 PHONE 574/235-9251 FAx 574/ 235-9171 RE: Proposal Award — City of South Bend Branded Apparel and Accessories Dear Mr. Zalas: The Board of Public Works at its meeting held on November 13, 2018, awarded the above referenced proposal to you based on the recommendation of the review committee as the highest scoring proposal and authorized the review team to negotiate a contract with your company. If contract terms are not reached, the award will go to the next highest scoring vendor. A representative from the Venues, Parks, and Arts Department will be in contact with you regarding this award. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Attn: Linda M. Martin, Clerk; Board of Public Works From: Patrick Sherman, Project Manager Subject: Award Project # 1073-2018 On October 23rd, 2018, the Board of Public Works opened proposals for the above project. The proposals were reviewed and scored based on the criteria outlined in the request for proposals. The review and scoring committee was comprised of the team listed below. The scoring is as follows: p If N �K' Points BSN AMC The Visions GPS ¢ IMIl �IQC G R] Available Sports Promotional Dugout Branding Products Sporting , Goods ., Score ..,.. Cost 30 22 28 28 18 Ability to meet branded product t product needs of 30 20 30 30 30 the Proximity to the City of South Bend _. 10 10 ......... 0 10 10 References 0 10 10 9 10 ....... ....... _ - Examples of Previous Projects 10 10 10 0 Product delivery lead times 10 5 7 0 10 , Total Score 100 67 85 87 78 > of t� Branded Apparel Proposal Evaluation Committee r • MATTHEW ESAU: DIRECTOR OF MARKETING —VENUES PARKS & ARTS ., • MARY ELLEN SMITH: MORRIS OPERATIONS MANAGER • MIKE BUENO: PROGRAMMING SUPERVISOR ��.a...... • RAY COMER: ATHLETICS SUPERVISOR �•.��,...„ • CARA GRABOWSKI: PUBLIC INFORMATION OFFICER/MARKETING DIRECTOR FOR PUBLIC WORKS We recommend awarding the proposal to The Dugout Sporting Goods. The Dugout Sporting Goods received the highest score by the scoring committee. Thank you and let me know if you have any questions. -Patrick Sherman, Project Manager, Venues Parks & Arts THE DUGOUT SPORTING GOODS 3222 LINCOLN WAY WEST SOUTH BEND, IN 46628 MARK ZALAS 574-282-1111 CAROL ZALAS 574-282-1111 TABLE OF CONTENTS Companyprofile....................................................................3 Capabilities............................................................................3 AppendixA........................................................................... COMPANY PROFILE The Dugout was founded in 1985 by James Zalas. Over the past 30 years we have been servicing the Michiana area with sports equipment, silkscreening, embroidery and promotional products for schools, businesses and non profit organizations as well as a retail store front. The Dugout offers uniforms, tee shirts, letterman jackets and many other items. The Dugout is structured as a S corporation. The Dugout employs up to 8 people during busy times. The Dugout does thousands of projects a year, from printing one tee shirt to five hundred. CAPABILITIES The Dugout has online ordering, as well as in house embroidery, silkscreening, chenille and graphic artist. On large orders PMS coloring matching is available. The Dugout is an ASI member with the ability to order over a million promotional products from overseas or made in USA. Examples are writing instruments, drink ware, banners, chocolate bars, magnets, umbrellas, and toys. The Dugout can provide tee shirts, sweatshirts, polo shirts, corporate jackets, fleece jackets. Material ranges from light weight cottons, cotton blends and 100% polyester to heavy weight. Tee shirts are available in 5.3oz cotton, 6.0 oz cotton, 5.5 oz 50150, and 5 oz 100% polyester. All styles can be viewed at The Dugout has silkscreening, embroidery, patch making, chenille, vinyl cutting, and transfer making abaility. EXPERIENCE The Dugout has done work for the following. SBVPA Camp Awareness and Kids World. Karen Myers, 574-235-5812 SBVPA East Race and Swimming Pool staff. Michael Bueno, 574-235-9373 SBVPA Maintenance Sarah Hull shull@southbendin.gov Please use the following table to provide sample apparel cost estimates: Product price City: Discount/if applicable 10096 Cotton t-shirt Ir Drift performance tee 100% Cotton Polo Drift performance polo Full Zip fleece Jacket p15th"`J J Sweatshirt Hoodle � �* Addition of logo to employee' provided article of clothing ° , "' Go 1 FI e When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ) S \ ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Forth the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affmn under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Datedthis Q3 ay of e) : c. "10 Contractor/Bidder (Firm) t MIREYA OLVERA - : r ,re � Marshall County Signature of Contra r/Bidder or Its Agent -' B� My Commission Expires ,r?* October 14, 2021 = Printed Name and Title Subscribed and sworn to before me this of �� "°. , 20 1 My Commission Expires 00. e-I I i I N County of Residence i s 121Page Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 11 /08/2018 Patrick Sherman Department Venues Parks & Arts BPW Date 11/13/2018 Phone Extension 5601 Required Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the " Agreement ❑ Professional Services Bid Opening Quote Opening Change Order No. L] Ease/Encroach. ICI Other: Michael Schmidt iroriate Item Type — M Contract ❑ Resolution El Bid Award ❑ Quote Award C/O &PCANo, _ ❑ Traffic Control for All Submissions Proposal Award ❑ Req. to Advertise uired Information Company or Vendor Name The Dugout S or New Vendor El Yes E No I MBE/WBE Contractor MBE F] WBE ❑ PCA If Yes, Approved by Purchasing Addendum ❑ Title Sheet MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Branded Apparelmmm&mAccessories RFP Project Number 1074-2018 Funding Source Various ��.��_��._.............................................................__�. Account No. Various ...._................................................................ Amount $ TBD based on contract negotiation with firm .................. ...... _........... Terms of Contract TBD based on negotiation with firm Purpose/Description Choose partner for the purchase of branded clothing and accessories ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination Non -Debarment, E�-V"erif Iran, etc. ....umired For Cadge Orders Amount of ❑ Increase $ El Decrease $ ................ ............................ Previous Amount _.............._ .........._........................................... ...... Current Percent of Change: % ... ....................... ...................... ................ New Amount $ Total Percent of Change: % Dispersal After Approval �.. Copy Original El El 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIITH BEND_ INDIANA 46601-1930 1865 SOUTHCITY OF BEND PETE BUTTIGIEG, MAY WRKS IB. ' , November 13, 2018 David Doyle AMC Promotional Products 10401 Post Office Blvd. #620684 Orlando, FL 32862 PHONE 574/235-9251 FAX 574/235-9171 RE: Proposal Award — City of South Bend Branded Apparel and Accessories Dear Mr. Doyle: The Board of Public Works, at its meeting held on November 13, 2018, awarded the above referenced proposal to The Dugout Sporting Goods as recommended by the review committee as the highest scoring proposal and authorized the review team to negotiate a contract with The Dugout Sporting Goods. If contract terms cannot be reached, the award will go to the next highest scoring vendor. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. 1NDIANA 46601-1830 CITY OF • BEND rETE BUTTIGIEG, MAY IB'� BOARD /PUBLICWORKS November 13, 2018 Tom Sours Visions GPS Branding LLC 2026 S. Brookfield St. South Bend, IN 46613 PHONE 574/235-9251 FAX 574/235-9171 RE: Proposal Award — City of South Bend Branded Apparel and Accessories Dear Mr. Sours„ The Board of Public Works, at its meeting held on November 13, 2018, awarded the above referenced proposal to The Dugout Sporting Goods as recommended by the review committee as the highest scoring proposal and authorized the review team to negotiate a contract with The Dugout Sporting Goods. If contract terms cannot be reached, the award will go to the next highest scoring vendor. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk 1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIITH BEND_ INDIANA 46601-1 930 CITY !, SOUTH BEND PETE BUTTIGIEG, MAYOR lA.1 OF PUBLIC WORKS November 13, 2018 Quinn Moore BSN Sports PO Box 7726 Dallas TX, 75209 PHONE 574/235-9251 FAX 574/235-9171 RE: Proposal Award — City of South Bend Branded Apparel and Accessories Dear Ms. Moore: The Board of Public Works, at its meeting held on November 13, 2018, awarded the above referenced proposal to The Dugout Sporting Goods as recommended by the review committee as the highest scoring proposal and authorized the review team to negotiate a contract with The Dugout Sporting Goods. If contract terms cannot be reached, the award will go to the next highest scoring vendor. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU