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Home My WebLink AboutAward Bid - Spec U One or More 2018 or Newer Compact Track Loader - Hardings Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 SOUTHCITY OF BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC November 13, 2018 Dave Huppenthal Hardings, Inc. 109 W. Commercial Ave. Lowell, IN 46356 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — One (1) or More, 2018 or Newer, Compact Track Loader — Spec U Dear Mr. Huppenthal: The Board of Public Works, at its meeting held on November 13, 2018, rescinded their original award to Hull Lift Truck and awarded the above referenced bid to you as the second highest responsive, responsible bidder, in the amount of $89,140, including all alternates, back up camera and trade-in discount A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, ._.., Lain-iaM. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 120ON County -City Building 227 W Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND INANCE November 6, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or More 2018 or Newer Compact Track Loader to the lowest responsive and responsible bidder — Hardings, Inc. This award is being made after the Board of Public Works' public rescission of its previous attempt to award this Spec U to Hull Lift Truck, Inc. The rescission of the award to Hull Lift Truck, Inc. was at the request of Hull Lift Truck, Inc. and the result of an error made by Hull Lift Truck, Inc. in its bid. The total purchase price of $89,140.00 will be funded with proceeds from accounts 20206074313801 and 20206074313802. Listed below are the bids received for your review. ***Denotes Lowest, Most Responsive Bidder Hull Lift Truck., Inc. — Spec U (BID DISQUALIFIED AND WITHDRAWN" Description Qty Unit Price Total inelusion of all 5 Alternates 1,c�T ***Hardins, Inc. — Sec U FE 2018 Mustang Compact Track Loader I 1 Inclusion of all 5 Alternates Camera Unit Price $63,750.00 W A A, Total $63,750.00 $35,190.00 Not Bid Trade In Purchase Price McCann Industries, Inc. —Spec U........_ Description ptv unit Price TV 380 Compact Track Loader 1 $60,425.00 Inclusion of all 5 Alternatives _ 1 _ $10,475 _. ._.._. ..._...................� Backup wCamera .......... Trade In — ......................._ Purchase Price ($9,800.00) $ 89,140.00 Total $60,425.00 $44,948.00 Not Bid ($6,500.00) W$98,873.00 If you have any questions or concerns regarding this matter, please don't hesitate to call, Sincerely, e fJut, Central Services Division BID/PROPOSAL CITY OF SOUTH BEND BID NAME Spec U — One (1) or More 2018 or Newer Compact Track Loader FOR BIDS DUE September 25, 2018 at 9:30 a.m. Compact Track Loader Item Est. Item Manufacturer Unit Price No. Qty. 1 / / 3-i DO1%? I To18" Corry rc1 TiaL,C Loncfe-r /✓/uS7r�.J $ 630!✓0, 00 Alternates .............. Description �......— __ Cost __ ......0 Total ......... ........ 1 _........ _ _ W_. Standard bucket with bolt on blade _ . $ ......... 1, 3 gQ , ou $ ......... 13 9 0. 0 0 2 48" pallet forks $ 115 O.0 0 $ 9 5 0. C, v 3 24" cold planer $ $ ...._._._. �. __.. ...._ q (, 0 D • pO 9 6 0 O • ° ° 4 72" broom with water $ $ /0 g50,o0 /01IS®.00 5 Trailer - The following are minimum $ 1-2 e 3 Do • o ° _... $ I -:z 3 00 , 00 specifications for a trailer to haul the e above Skid Steer Loader. Kauffinan tilt bed 22' or equal 17,000 lbs. minimum capacity, hydraulic brakes, metal deck, plate fenders, 48" ramps, adjustable tow eye, all lights and safety equipment to meet DOT standards. Year Make/Model — Trade In Unit Price 2001 Unit 222, New Holland LS 180Skid Loader, SN#188958 $ 00 Bidder (Firm): Address: ,o y C- C- A� City/State/Zip: // -1-1 J,I,_.)a aE 3�c Telephone Number: 0) 69C- � q of _ Fax Number: 6ci6 By oq VQ- FIW m a '/X ,t 113y D OF P.�`� � S Y.N'HLL' .............. ............. .0 ..u... Ww.uuW.�. Gary A. Gi tat, President Suza n Fritzberg, Member James A. Mueller, Member m (Signature) (P it nted Name) (Title) A-AA � Elizabeth A. Maradik, Member Therese Dorau, Member Linda M, Mart At est: CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS* lx BID NAME Spec U -One 1 or More 2018 or Newer Com aot Track Loader `' �� ' 4 FOR BIDS DUE September 25, 2018 at 9:30 a.m. Bidder Date: oq--a it - IS (Firm): tC4eC1,,0 Address: 104 (J' At" City/State/Zip: w w e- II xA). 46356 Telephone Number: L z ig ) 6 76 1 / Agent of Bidder (if Applicable): When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF /v ) SS: A COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. 2 b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. 3 In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 6. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this o2 � day of S� , 20 /? Contractor/Bidder (Firm) r -�Z Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this o2 day of 20 /6- My Commission Expires Notary Public EOIRGE 77] County of ResidenceARAS Notsty Commis 4 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/6/18 Name Jeff Hudak Department Central Services ............. ........... BPW Date 11/13/18 Phone Extension 574-235-9316 Required Prior to Submittal to Board E:� ........... ...... .. . . . . .... . Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing Z Check the P H Agreement n Professional Services El Bid Opening El Quote Opening FJ Chg Order No. 0 Ease./Encroach. F-1 Other: Company or Vendor Name New Vendor MBENVBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Michael Schmidt Contract te Item Type -,f�qquired foll Submissions F-1 Proposal Z Bid Award El Req. to Advertise F-1 Quote Award El C/O & PCA No. PCA F-1 Traffic Control❑ Resolution t�quirred I r for'm' a t- i on El Claim — Addendum El Title Sheet Hardin s, Inc. ...................... ............. El Yes E] If Yes, Approved by Purchasing F, No El MBE Completed E-Verify Form Attached El Yes F-1 WBE EJ No Spec U - One (1) more or less 2018 or Newer Compact Track Loader Street Department - 20206074313801 and 20206074313802 8-9, 140.00 includes all alternates, backup camera and trade in discount. RAVITMOTI-1 on For Chanqe Orders Only . ..... - — -- - ------ - ---------- - ----- Amount of F] increase . ..... F1 Decrease ...................... Previous Amount , Current Percent of Change New Amount Total Percent of Change: PO No. Dispersal After Approval Copy Original z Jeff Hudak, Central Services z Terri Swift, Street Department