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Home My WebLink About04/05/12 Board of Public Works Agenda Review Session BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. OPENING OF BIDS A. East Bank Storm Sewer Separation, Phase III(Niles Avenue)—Project No. 111- 069 1. Funding: 2012 Sewer Bond (659) 2. Rescheduled to April 10, 2012 2. CANCEL BID AND APPROVE REQUEST TO RE-ADVERTISE A. Memorial Hospital Fagade Project—Project No. 112-018 1. Request: Cancel Bid and Approve Request to Re-Advertise REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: March 22, 2012; Regular Meeting: March 27, 2012 B. Claims Review: April 3, 2012 2. OPENING OF BIDS A. East Bank Storm Sewer Separation, Phase III(Niles Avenue)—Project No. 111- 069 1. Funding: 2012 Sewer Bond (659) B. LaSalle School Area Sewer Separation—Project No. 107-042 1. Funding: 2011 Sewer Bond (659.0621.415.42.05) C. 2012 Road Repair for South Bend Water Works Main Extensions—Project No. 112-015 1. Funding: 2012 Revenue Bond(623.0640.661.46.04) D. Memorial Hospital Streetscapes Improvements, Bid Package 3A—Project No. 111-060 1. Funding: Medical TIF (426-1050-460-42.01) 3. OPENING OF PROPOSALS AND QUOTES A. Diversity Compliance Officer Contractual Services B. High Street and Hawbaker Street Site Improvements—Project No. 112-017 1. Funding: SSDA TIF (430-1050-460-42.01) 4. AWARD BIDS A. 2012 or Newer Heavy Duty 16,500 lb GVWR Chassis 1. Company: Jordan Motors 2. Amount: $33,050 3. Funding: 2012 Street Department Capital Lease (202.0607.431.37.02) Page 1 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. CHANGE ORDERS A. Potawatomi Park Conservatory Upgrades, Phase 11-Project No. 111-066 1. Company: The Robert Henry Corporation 2. Change Order No.: 2 3. Increase Amount: $25,912.03 4. Percent of Increase: 2.26% 5. Revised Contract Amount: $1,174,942.28 6. Funding: COIT (404.1106.452.42.02) B. Ignition Park Phase I-Project No. 111-073 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $183,850 4. Percent of Increase: 8.43% 5. Revised Contract Amount: $2,365,034.22 6. Funding: AEDA TIF (324-1050-460-42.01) C. Studebaker Corridor Area A Demolition Phase IV-Project No. 109-032 1. Company: Dore &Associates 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($1,161,844.52) 4. Percent of Decrease: (19.18%) 5. Revised Contract Amount: $4,897,093.11 6. Funding: AEDA TIF (324.1050.460.39.82, 209-1402-460-39.82 and 324- 1050-460-31.02) D. Century Center Island Pavilion-Project No. 111-067 1. Company: Casteel Construction Cop. 2. Change Order No.: 1 3. Decrease Amount: ($33,491); Increase of Ten (10) Days 4. Percent of Decrease: (5.07%) 5. Revised Contract Amount: $626,449 6. Funding: SBCDA TIF (420.1050.460.42.01) 6. PROJECT COMPLETION AFFIDAVIT A. Blower Nos. I and 1B -Project No. 109-074 1. Company: Bowen Engineering Corp. 2. Final Contract Amount: $2,340,610.29 3. Funding: Sewer Bond (651.0630.415.42.06) 7. CERTIFICATE OF SUBSTANTIAL COMPLETION A. Disinfection Gate and Mixer Replacement-Project No. 111-030 1. Company: Thieneman Construction, Inc. 2. Funding: Capital O&M (642.0630.415.43.66/641.0630.793.63.35) Page 2 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One(1) or More, 2012 or Newer Combination Jet Rodder/Vacuum Machine with Cab and Chassis 1. Funding: 2012 Wastewater Capital(642.0630.415.43.02) B. Two (2) More or Less, 2012 or Newer Compact Four-Door Sedan Automobiles 1. Funding: 2012 Building Department Capital (600.1306.415.43.02) C. One(1) or More, 2012 or Newer Emergency Medical Vehicle 1. Funding: 2012 Fire Department Capital (288.0902.422.37.02) 9. RESOLUTION A. No. 19-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two Olympia ES 95 Electric Typewriters for Wastewater 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - Garda 1. Description: Armored Car Service for Water Works Customer Service Colfax Location 2. Amount: $4,373.16 plus Fuel Surcharge 3. Funding: Operating Fund (620.0640.657.31.35) B. Lease Finance Proposal— SunTrust 1. Description: 2012 Police Vehicles and Equipment Lease Financing 2. Amount: $1,295,000 —Ten Semi-Annual Lease Payments of$135,725.64 3. Funding: Cumulative Capital Development Fund (406.0401.415.3 8.01/406.0401.415.3 8.02) C. Professional Services Proposal—The Troyer Group 1. Description: Diamond Avenue Trunk Storm Sewer Bid Package 2 Construction Inspection—Project No. 109-033B 2. Amount: Not to Exceed $119,500 3. Funding: EDIT (642.0658.415.42.05) D. Special Purchase— OVIVO Water(EIMCO Water Technologies) 1. Description: Wastewater Treatment Plant Secondary Clarifier No. 7, EWT Model C80 Drive Unit—Replacement Drive Unit with Identical Unit to Maintain Compatibility with Sludge Collection Mechanism; Complete Installation and 2-Year Warranty 2. Amount: $97,612 ($73,872 for Drive Unit, $23,740 for Installation) 3. Funding: DES Repair Parts (641.063 0.793.23.10) E. Contract—Rebuilding Together 1. Description: Homeowner Rehabilitation Program 2. Amount: $100,000 Page 3 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: CDBG (212.1001.460.39.30) F. Memorandum of Understanding—MACOG 1. Description: Traffic Count Program 2. Amount: $5,000 3. Funding: General Fund/Other Professional Services G. Maintenance Agreement Renewal— OJS Building Services 1. Description: Building Environmental Services Maintenance of the Palais Ballroom 2. Amount: $15,697 3. Funding: MPAC Ops (101.0405.453.360) H. Maintenance Agreement Renewal— OJS Building Services 1. Description: Building Environmental Services Maintenance of the Morris Performing Arts Center 2. Amount: $25,578 3. Funding: MPAC Ops (101.0404.453.36.01) L Agreement Renewal—ESG Security, Inc. 1. Description: Event Security Services for the Morris Performing Arts Center and Palais Royale Ballroom 2. Amount: Cost Covered by Promoters 3. Funding: MPAC Ops J. Agreement—Imaginit Technologies 1. Description: ProductivityNow Complete 1-Year Support and E-Learning Access Agreement 2. Amount: Total: $2,000; $1,375 for E-Learning; $625 for Support 3. Funding: Engineering & Water Works Operating (101.0602.431.39.70/ 620.0640.658.39.70) 11. LICENSES AND PERMITS A. Special Event 1. Applicant: Jeremy Kline a) Location: Michigan Street from Colfax Avenue to Washington Street b) Event: Beautiful Chaos c) Date/Time: April 21, 2012; 9:00 a.m. to 3:00 p.m. d) See Comments: Police Department, Traffic & Lighting B. Procession 1. Applicant: Studebaker Drivers Club a) Event: Cruise-In in Downtown South Bend b) Date/Time: August 2, 2012; 3:00 p.m. to 8:00 p.m. c) Comments: Traffic & Lighting and Police Department need more Details C. Permits 1. Type: Sidewalk Cafe Page 4 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Applicant: Trio's Restaurant and Jazz Club (1) Location: 129 North Michigan Street (2) Days/Hours of Operation: Daily; 11:30 a.m. to 10:00 p.m. (3) Favorable Recommendations b) Applicant: Jimmy John's (1) Location: 138 South Michigan Street (2) Days/Hours of Operation: Daily; 10:00 a.m. to 9:00 p.m. (3) Comment: Engineering States Drawing of Set-up is Different from Actual c) Applicant: CJ's Pub (1) Location: 236 South Michigan Street (2) Days/Hours of Operation: Daily; 11:00 a.m. to 10:00 p.m. (3) Comment: Engineering and DTSB d) Applicant: Bruno's Pizza (1) Location: 131 South Michigan Street (2) Days/Hours of Operation: Daily; 10:00 a.m. to 9:00 p.m. (3) See Comment: Engineering e) Applicant: The Vine (1) Location: 103 West Colfax Avenue (2) Days/Hours of Operation: Daily; 11:00 a.m. to 12:00 a.m. (3) Favorable Recommendations f) Applicant: Cafe Navarre (1) Location; 101 North Michigan Street (2) Days/Hours of Operation: Daily: 11:00 a.m. to 10:00 p.m. (3) See Comments: Downtown South Bend, Fire Department, Police Department, Engineering, and Building Department D. License Renewals 1. Type: Massage Establishment a) Applicant: Illusions (1) Location: 2123 Edison Road (2) Favorable Recommendations 2. Type: Open Air a) Applicant: Smiley Dogs (1) Location: Southwest Corner of Michigan Street and Jefferson Boulevard Intersection (2) See Comment: Engineering b) Applicant: Smiley Dogs (1) Location: Southwest Corner of Main Street and Washington Street Intersection (2) See Comment: Engineering and DTSB Page 5 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 5, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1726 E. Bowman Street 2. All criteria has been met B. New Installation—Residential Permit Parking Only/Tow Zone 1. Location: South Side of the 300 Block of West Marion 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17381 Darden Road—Water B. 55471 Lexington Avenue—Water 14. RATIFY BONDS A. Contractor Bonds 1. JDH Contracting, Inc. —Approved March 30, 2012 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6