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HomeMy WebLinkAbout01/24/08 and 01/28/08 Board of Public Works Regular Meeting. ,, PUBLIC AGENDA SESSION t JANUARY 24, 2008 The Public Agenda Session of the Board of Public Worlcs was convened at 10:37 a.m. on Thursday, January 24, 2008 by Board President Mr. Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was Attorney Thomas Bodnar. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following items from that list. - Addition to the Agenda Mr. Gilot noted the addition to the agenda of the December, 2007, Safety Report for the Division of Engineering. - Safety Reports -Central Services and Engineering Mr. Jeff Hudak and Ms. Mary Wisniewski, Central Services, and Mr. Toy Villa, Engineering, presented their respective Safety Reports for the month of December, 2007. Both Divisions had no accidents, and no injuries for the month. - Monthly Performance and Goals Reports -Central Services Mr. Jeff Hudak and Ms. Mary Wisniewski, Central Services, presented their Monthly Performance and Goals Report for the month of December, 2007. - Award Bid -Body Shop Repairs -Pre-Qualification for Future Services Mr. Jeff Hudak, Equipment Services, requests the Board's approval of three body shops to do repairs on City vehicles, on a rotating list. Mr. Hudak noted that bids were requested and received. Mr. Hudak noted that Equipment Services would keep a score sheet to track money spent to divide the work up evenly. He stated that four of the businesses do not work on trucks, and that made them non-responsive, as that is part of the requirement of the specifications. - Common Wage Scale 2008 Mr. Toy Villa, Engineering, stated that the City needed to establish its own wage scale, which is the same as the State's, because the State does not have one for projects under $150,000.00. Mr. Villa noted that it needs to be in writing in our specifications for projects so it is enforceable. Mr. Littrell noted that the many trades will have wage adjustments by the end of June, and a new wage scale will be established for July and the remainder of the year. - Standards for Design and Construction Mr. Toy Villa, Engineering, stated that the current Drawing SC-1 does not state the required standard curb height, which should be six (6) inches. He is requesting the Board's approval of this Revision for Standard Curb and Modified Curb to include the required height. - Maintenance Agreement -Herrman & Goetz, Inc. Mr. Phil Custard, Purchasing, stated that he had some concerns with the generator preventative maintenance agreement for the Water Works Division. He noted that it was a renewal, but it had increased substantially, and quotes had not been requested. Mr. Gilot asked Mr. Custard to contact the company and see if they would honor their previous year's agreement price, and if not, we should seek other quotes to compare prices, and remove the item from the agenda. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -EDDY STREET COMMONS. PHASE II -PARKING GARAGE -PROJECT NO. 108-004 (TIF BONDI In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FORTY- EIGHT (481 MORE OR LESS 2008 OR NEWER FRONT WHEEL DRIVE POLICE PATROL VEHICLES (POLICE DEPARTMENT) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Mr. Gilot questioned whether the budget for that number of vehicles had been approved. Mr. Hudak stated he had worked with the Police Department on determining the number and he was told that amount had been 1 1 1 PUBLIC AGENDA SESSION JANUARY 24, 2008 budgeted for. Mr. Inks made a motion to approve the request to advertise, subject to confirmation of budget approval. Mr. Littrell seconded the motion, which carried. 1 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -TWO (2) 2008 3/4 TON TWO-WHEEL DRIVE PICK-UP TRUCKS (PARKS DEPARTMENT VEHICLE CAPITAL BUDGET) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -TWO (2 3/4 TON FOUR-WHEEL DRIVE PICK-UP TRUCKS (PARKS DEPARTMENT VEHICLE CAPITAL BUDGET) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH BEND POLICE DEPARTMENT NEW HEADQUARTERS AND TRAINING FACILITY AND SOUTH BEND FIRE DEPARTMENT NEW HEADQUARTERS AND CENTRAL FIRE STATION - PROJECT N0.103-020A AND 103-020B Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Casteel Construction, Inc., 23186 West Ireland Road, South Bend, Indiana 46614, for the above referenced projects, indicating a final cost of $17,144,497.52. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. 1 APPROVAL OF AGREED ORDER Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the following Agreed Order, submitted by Environmental Services, was approved: Agreed Orders Indiana NPDES Permit Appeal Gilot/Inks Department of Case No. 06-W-J-3800 Environmental Agreed Orders Management The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:01 p.m. BOARD OF PUBLIC WORKS ~ Q ~~ Gary A. Gilot, President C~~ G~~~~`~( Carl P. Littrell, Member 1 ~~~ Do ald E. s, Member ATTEST: ,~, ~~- Li da M. Martin, Clerk ~. 2 REGULAR MEETING JANUARY 28, 2008 T'he regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 28, 2008 by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Attorney Thomas Bodnar. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE -GROUP 2 PROMOTIONS, INC. Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning Group 2 Productions, Inc.'s Michiana Home Show and Michiana Boat & Outdoor Show on the following dates and times at the Century Center: Home Show Boat & Outdoor Show February 8 - 5 p.m. to 8 p.m. February 22 - 5 p.m. to 9 .m. February 9 - 10 a.m. to 8 p.m. February 23 - 10 a.m. to 8 p.m. February 10 - 12 p.m. to 5 p.m. February 24 - 12 p.m. to 5 p.m. It was noted favorable recommendations were received from the Police Department, the Fire Department, the Building Department and the Legal Department, and the license application was attached. Mr. Melvin Wood, Group 2 Promotions, was present. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed at 9:34 a.m. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the application for a Transient Merchant License was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the agenda session and regular meeting of the Board held on January 10 and January 14, 2008 were approved. AWARD BID -DRY POLYMER FEED SYSTEM FOR DAF THICKENING -PROJECT NO. 107-087 (CAPITAL Mr. Ken Smith, Environmental Services, advised the Board that on January 14, 2008, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Smith recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana 46619, in the amount of $202,100.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID - BODY SHOP REPAIRS - PRE-QUALIFICATION FOR FUTURE SERVICES Mr. Jeff Hudak, Central Services, advised the Board that on December 31, 2007 bids were received and opened for the above referred to project. After reviewing those bids, Mr. Hudak recommends that the Board award the pre-qualifications to the lowest responsive and responsible bidders: FLOYD'S BODY SHOP INC. 3105 West Sample South Bend, Indiana 46619 NELUND'S BODY WORKS 66080 U.S. 31 South Lakeville, Indiana 46536 GATES AUT019~IOTIVE GROUP 401 South Lafayette Boulevard South Bend, Indiana 46601 Mr. Hudak stated in his Memorandum that work will be assigned to the three companies on a rotating basis, and adjustments will be made in an effort to equalize the total monies paid to each pre-qualified supplier. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. 1 1 1 ~~ v, REGULAR MEETING JANUARY 28, 2008 AWARD QUOTATION - PRINTER/COPIER FOR BILLING (WATER WORKS CAPITALI Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations were received and opened for the above referred to project. After reviewing those quotations, Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and responsible bidder, U.S. Business Systems, Inc., 3221 Southview Drive, Elkhart, Indiana, in the amount of $4,658.00 plus maintenance. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION -INSERTER FOR BILLING (WATER WORKS CAPITAL) Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations were received and opened for the above referred to project. After reviewing those quotations, Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and responsible bidder, U.S. Business Systems, Inc. 3221 Southview Drive, Elkhart, Indiana, in the amount of $29,120.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD OUOTATION -PROCUREMENT OF PRINTED MATERIALS -PROJECT NO. 108-008 (WATER WORKS GENERAL FUND) Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations were received and opened for the above referred to project. After reviewing those quotations, Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and responsible bidder, Corporate Graphic Solutions, 28417 Glenview Drive, Elkhart, Indiana, in the amount of $41,815.02, plus $90.00 per month for delivery. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CHANGE ORDER -PORTAGE AVENUE RECONSTRUCTION -PROJECT NO. 98-74 (LRSA) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order Nos. 1-10 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, Post Office Box 1775, South Bend, Indiana 46614, indicating the following changes: 1 Original Contract Amount: $5,297,264.00 Chance Amount of Percent New Contract Order Description Change of Amount No. Change 1 Change Service Connection to 20" $12,625.00 0.24% Water Main to Cut-In Connection $5,309,889.00 2 Provide Light Poles Omitted from $199,408.00 3.76% Proposal $5,509,297.00 3 Credit for Avoided Service Connection, -0.58% C.O. #1 ($31,800.00) $5,477,497.00 4 Vault for Latent 4" Water Service $8,763.00 0.16% $5,486,260.00 5 Pipe to Relocate 4" Service $3,760.25 0.07% $5,490,020.25 6 Wet Ta to Re-Connect 4" Service $4,433.00 0.08% $5,494,453.25 7 Relocate 36" Storm Sewer to Resolve 0.08% Conflict $4,355.00 $5,498,808.25 8 Pipe Anchor Omitted from Proposal $2,913.00 0.05% $5,501,721.25 9 Manual Swing Traffic Barrier Omitted 0.12% from Proposal $6,802.50 $5,508,523.75 10 Electric Service for Signal Controller 0.01 Omitted from Proposal $770.00 $5,509,293.75 Totals $212,029:75 4.00% New Contract Amount: $5,509;293.75 Upon a motion made by Gilot, seconded by Mr. Littrell and carried, the Change Orders 1-10 were approved. ~? ~ REGULAR MEETING JANUARY 28, 2008 APPROVE CHANGE ORDERS NO. 3 AND NO. 6 -SOUTH MICHIGAN STREET RE- CONSTRUCTION - PROJECT NO. 104-024 (INDOT/FHWA) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order Nos. 3 and 6 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614. Change Order No. 3 indicates the Contract amount be increased by $4,881.50. Change Order No. 6 indicates the Contract amount be increased by $6,862.00. The total of both change orders increases the Contract for a new sum in the amount of $3,052,640.73. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - , DEMOLITION OF CAROLINE PARTNERSHIP LLC PROPERTIES -PROJECT NO. 107- 079 (CIP/DEVELOPER~ Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of C&E Excavating, 53767 County Road 9, Elkhart, Indiana 46514, indicating the contract amount be decreased by $10,000.00 for a new contract sum, including this Change Order, of $148,112.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $148,112.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Change Order No. 1 and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. (FINALI AND PROJECT COMPLETION AFFIDAVIT - MIAMI STREETSCAPES - PROJECT NO. 107-013 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614 indicating the contract amount be decreased by $10,332.90 for a new contract sum, including this Change Order, of $116,495.60. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $116,495.60. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. (FINAL) AND PROJECT COMPLETION AFFIDAVIT - YARD LAMPPOST PROGRAM 2007 - PROJECT NO. 107-034 (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. (Final) on behalf of Trans Tech Electric, LP, 4601 West Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be decreased by $4,382.00 for a new contract sum, including this Change Order, of $45,462.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $45,462.50. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER AND CERTIFICATE OF SUBSTANTIAL COMPLETION CLEVELAND ROAD NORTH WELL FIELD -PROJECT NO. 107-023 (WATER WORKS BOND Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No.2 on behalf of Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana 46614, indicating the Contract amount be increased by $1,863.40 for a new Contract sum, including this Change Order, in the amount of $539,298.40. Additionally submitted was a Certificate for Substantial Completion. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order and Certificate for Substantial Completion were approved. APPROVE CHANGE ORDER AND CERTIFICATE OF SUBSTANTIAL COMPLETION SOUTH WELL FIELD TREATMENT PLANT -PROJECT NO. 107-021 (CAPITAL FUND 623 Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No.2 on behalf of Henry-CAP Construction, 1112 Clay Street, Mishawaka, Indiana 46545, indicating the Contract amount be increased by $6,138.63 for a new Contract sum, including this Change Order, in the amount of $1,046,672.63. Additionally submitted was a Certificate for Substantial Completion. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order and Certificate for Substantial Completion were approved. ~~.J REGULAR MEETING JANUARY 28, 2008 1 1 APPROVE 1NDOT'S FINAL INSPECTION REPORT AND ACCEPTANCE- RIVERSIDE TRAIL PHASE I - PROJECT NO. 105-051 Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted the Report of Final Inspection and Recommendation for Acceptance from the Indiana Department of Transportation for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referenced report was approved. APPROVAL OF AGREEMENTS AND PROPOSALS The fnllc,wina Agreements and Proposals were submitted to the Board for approval: TYPE V V BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Maintenance Specialty Maintenance of City $33,793.00 Inks/Littrell Agreement Underwriters Office Equipment (User Departments) Maintenance Hernnan & Generator Equipment $5,260.00 Inks/Littrell Agreement Goetz, Inc. Preventative Maintenance (Water Works Bond) Maintenance Perkin Elmer Maintenance of $28,360.80 Inks/Littrell Agreement Environmental Services Laboratory Equipment (WWTP O&M) Proposal Gripp, Inc. Meter Calibrations $11,900.00 Inks/Littrell (WWTP O&M) Agreement Alexander Tank Usage and Sodium $1.20/Gal or Inks/Littrell Chemical Hypochlorite (WWTP $1.12/Gal Corporation O&M) Agreement The Troyer Western Avenue $41,000.00 Inks/Littrell Group Improvements from Subject to Olive Street to Walnut Legal Street -Project No. Review 107-083 (AEDA TIF) Proposal for Lawson-Fisher North Falls Church $39,800.00 Inks/Littrell Consulting Associates, Court Storm Water Services P.C. Improvements -Project No. 108-014 (2007 Sewer Bond) Agreement The Troyer Ironwood Drive/River $7,500.00 Inks/Littrell Group Avenue Intersection Improvements -Project No. 108-015 (General Fund) Agreement CBM Accounts Debt Collection Contingency Inks/Littrell Services, Inc. Services -Fire Fees Department Ambulance Services 2007-2008 APPROVAL OF COMMON WAGE SCALE 2008 Mr. Gilot stated that the Board of Public Works is in receipt of a Memorandum from Toy Villa, Engineering, requesting that the Board approve the 2008 Common Construction Wage Scale. These wage scales have been approved by the Indiana state AFL-CIO for projects costing under $150,000.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Common Wage Scale was approved and signed. APPROVAL OF CITY STANDARDS FOR DESIGN AND CONSTRUCTION Mr. Gilot stated that the Board of Public Works is in receipt of a Memorandum from Toy Villa, Engineering, requesting that the Board approve the update for Drawing SC-1, Revision for Standard Curb and Modified Curb. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the City Standards for Design and Construction Revision was approved and signed. ~i_ REGULAR MEETING JANUARY 28, 2008 APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Sponsor Description Date/Time Location Motion Carried National Task Procession - 4t July 13, 2008 - On Route as Submitted - Inks/Littrell Force Annual Ride 8:00 a.m. to Letter to Organizer of for Kids 1:30 p.m. Potential Road Construction Problems American Procession - October 11, Begin at the College Inks/Littrell Cancer Society Making Strides 2008 - 8:00 Football Hall of Fame Against Breast a.m. to 12:30 North on Michigan Cancer p.m. Street, East on Northshore Boulevard to the East Race, East Race to West on Jefferson Boulevard, North on Michigan Street to the College Football Hall of Fame FAVORABLE RECOMMENDATION -PETITION TO VACATE THE WEST HALF OF THE FIRST EAST/WEST ALLEY NORTH OF PORTAGE BETWEEN LELAND AVENUE AND FOREST AVENUE Mr. Gilot indicated that the Near Northwest Neighborhood, Post Office Box 1132, South Bend, Indiana, 46624, has submitted a request to vacate the above referred to alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Department of Community & Economic Development and the Department of Public Works. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of--way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing any concerns. Mr. Inks seconded the motion which carried. TRANSIENT MERCHANT LICENSE RENEWAL - SHIPSHEWANA ON THE ROAD -JDL CORPORATION Mr. Gilot advised that the board is in receipt of an Application for a Transient Merchant License Renewal for the above referred to event, as submitted by JDL Corporation, 10740 Three Mile Road, East Leroy, Michigan 49051, to conduct the sale of a variety of goods, including but not limited to, crafts, clothing, jewelry, and home decor, on February 16, 2008 from 9 a.m. to 6:00 p.m. and on February 17, 2008 from 10:00 a.m. to 5:00 p.m. Mr. Gilot stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried the License Application for Transient Merchant Renewal was approved. 1 1 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Sign 421 South Meade Street All Criteria has been Met 1 NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Sign 1614 Leer Street All Criteria has been Met APPROVE WASTEWATER INDUSTRIAL DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: REGULAR MEETING JANUARY 28, 2008 ~ ~. d' Imagineering Finishing Technologies 1302 West Sample Street South Bend, Indiana 46619 There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Permit was accepted and filed. ' FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Central Services and Engineering Divisions submitted their Safety Reports for December 2007. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY PERFORMANCE MEASURE AND GOALS REPORT - DEPARTMENT OF PUBLIC WORKS The Central Services Division submitted their Monthly Performance and Goals Report for the month of December 2007. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificate of Insurance was accepted for filing: Business RJ Septic & Excavating, Inc., Osceola Indiana (Release Previous Insurance Company/Approve New Insurance Company) 1 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following Contractor and Excavation Bonds be approved and/or released, pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Weaver De ro Precision Cons. LLC Contractor A roved January 18, 2008 Bama Construction Contractor Released January 17, 2008 Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $2,501,957.64 1/14/08 City of South Bend $2,488,598.49 1/21/08 City of South Bend $11,969.94 1/22/08 City of South Bend $6,355,385.30 1/28/08 St. Joseph County Housing Consortium $1,599.13 1/11/08 St. Joseph County Housing Consortium $4,161.85 1/11/08 Mr. Littrell made a motion the claims be approved and the reports be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS i~~ " " 0 "~,~~~~'~-~ ~ Gary A. Gilot, President ~~ REGULAR MEETING ATTEST: L'nda M. Martin, Clerl. JANUARY 28, 2008 Carl P. Littrell, Member Do ald E. I s, Member 1 1