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HomeMy WebLinkAbout111318 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of October 18, October 23, October 30, and November 6, 2018 2. OPENING OF BIDS A. 2018 Demolitions – Project No. 118-307 1. Funding: COIT (404.1201.415.39.87) 3. OPENING OF QUOTATIONS A. Olive Production Well No. 6 Rehabilitation – Project No. 118-102 1. Funding: Water Works Operations & Maintenance (620.0640.602.31.06) B. Edison Production Well No. 2A Rehabilitation – Project No. 118-103 1. Funding: Water Works Operations & Maintenance (620.0640.602.31.06) C. Four Winds Field Landscaping 1. Funding: Cove Non-Reverting Fund (401.1101.452.36.09) D. Morris Theater Mezzanine Handrails – Project No. 118-081 1. Funding: Morris Capital (416.0404.453.42.02) E. Engineering Office Improvements 1. Funding: Building Maintenance and Repairs (101.0602.431.36.01) 4. OPENING OF PROPOSALS A. INDOT School Zone Flashing Beacon Assemblies – Project No. 117-075 1. Funding: INDOT/Major Moves (412.0602.431.42.03) 5. RESCIND BID AWARD A. One (1) or More, 2018 or Newer, Compact Track Loader – Spec U 1. Company: Hull Lift Truck, Inc. 2. Reason: Bidder Error in Bid Amount 6. AWARD BIDS AND APPROVE CONTRACTS A. Two (2), More or Less, 2018 or Newer, Single Axle Dump Truck – Spec X 1. Company: Selking International 2. Amount: $159,308 each for Base Bid plus Alternates 1, 2, and 4; Total $318,616 3. Funding: Sewer Department Capital (642.0621.415.43.02) B. One (1) or More, 2018 or Newer, Compact Track Loader – Spec U 1. Company: Hardings, Inc.; Second Lowest Responsible/Responsive Bid 2. Amount: $89,140; Including All Alternates, Back Up Camera and Trade-In Discount 3. Funding: Street Department (202.0607.431.38.01/.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 7. REJECT BIDS A. Venues, Parks, and Arts Restroom Remodeling – Project No. 118-043 1. Description: Exceeds Budget; Will be Re-Scoped 2. Funding: Park Bond Series I (471.1138.452.42.01) 8. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Ratify Emergency Repairs for Century Center Broken Storm Line Flooding 1. Description: Ratify Award of Repairs per I.C. 5-22-10-4(a), Emergency Conditions a) Company: Bob Frame, Inc. (1) Amount: $10,344.96 b) Company: First Response Disaster Restoration Specialists (1) Amount: $5,590.93 2. Funding: Insurance Fund 9. AWARD PROPOSAL A. City of South Bend Branded Apparel and Accessories 1. Company: The Dugout Sporting Goods 2. Amount: Highest Scoring Vendor 3. Funding: Various 10. CHANGE ORDERS A. Downtown Cross Street Improvements – Project No. 117-041A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $786 4. Percent of Increase: 0.05% 5. Total Percent of Change: 0.78% 6. Revised Contract Amount: $1,671,938.60 7. Funding: RWDA TIF (324.1050.460.42.03) B. Downtown Cross Street Improvements – Project No. 117-041A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 6 3. Increase Amount: Thirteen (13) Days; No Change in Cost 4. Revised Completion Date: November 16, 2018 5. Funding: RWDA TIF (324.1050.460.42.03) C. Safe Routes to School: Monroe Primary and Studebaker Elementary – Project No. 116-039 1. Company: Indiana Department of Transportation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 2. Change Order No.: 3 3. Increase Amount: $15,289.92; Additional Seven (7) Days 4. Percent of Increase: 0.79% 5. Total Percent of Change: 0.71% 6. Revised Contract Amount: $1,951,731.71 7. Revised Completion Date: September 28, 2018 8. Funding: Federal/City 80/20 Split D. Venues, Parks and Arts Maintenance Storage Building – Project No. 118-046R 1. Company: The Robert Henry Corporation 2. Change Order No.: 2 3. Decrease Amount: ($20) 4. Percent of Decrease: (0.006%) 5. Total Percent of Change: (5.68%) 6. Revised Contract Amount: $348,954 7. Funding: Park Bond Series I (471.1138.452.42.01) E. Howard Park Redevelopment and St. Louis Boulevard Improvements – Project No. 117-047B 1. Company: Larson Danielson Construction Company, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($843,275); Additional Thirty (30) Days 4. Percent of Decrease: (4.48%) 5. Revised Contract Amount: $17,976,032 6. Revised Contract Completion Date: December 15, 2019 7. Funding: Park Bond/RETIF/Regional Cities & Cumulative Capital (452.1101.452.02/.03; 429.1050.460.42.02; 201.111.452.42.01; 407.1101.452.42.01) F. Rum Village Dog Park Construction 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $13,077.31 4. Percent of Increase: 10.05% 5. Total Percent of Change: 18.98% 6. Revised Contract Amount: $143,257.31 7. Funding: 2015 Park Bond (751.1101.452.39.89) G. Wastewater Treatment Plant Headworks Gate Improvements – Project No. 117-026 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($351,345.56); Additional Twenty (20) Days 4. Percent of Decrease: (36.35%) 5. Revised Contract Amount: $615,154.44 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 6. Revised Completion Date: November 16, 2018 7. Funding: Utilities, Wastewater Capital (642.0630.415.43.66) H. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 3. Description: Eliminate Intermediate Phase I Completion Date of November 30, 2018; No Change in Final Completion Date or Contract Amount 4. Funding: Golf Operations (201.1101.452.42.02) I. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $7,899 4. Percent of Increase: 0.87% 5. Total Percent of Change: 0.87% 6. Revised Contract Amount: $914,899 7. Funding: Golf Operations (201.1101.452.42.02) 11. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Downtown Bridge Striping – Project No. 117-129 1. Company: The Airmarking Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($445.05) 4. Percent of Decrease: (0.51%) 5. Total Percent of Change: 19.11% 6. Final Contract Amount: $86,357.15 7. Funding: LRSA/Lane Markings; LRSA/Street Maintenance (251.0608.431.42.93/251.0608.431.36.10) 12. PROJECT COMPLETION AFFIDAVITS A. Mishawaka Avenue Roto Rooter Jetter Removal – Project No. 118-069R 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $72,307 3. Funding: Sewer Capital (641.0621.792.63.35) B. FLIR Traffic Camera Replacements – Project No. 118-006 1. Company: Pemberton Davis Electric, Inc. 2. Final Contract Amount: $123,866.10 3. Funding: LRSA (251.0608.431.36.67) C. FLIR Traffic Cameras, Divisions A, B and C – Project No. 117-122 1. Company: Pemberton Davis Electric, Inc. 2. Final Contract Amount: $111,848 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 3. Funding: LRSA (251.0608.431.36.67) 13. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Code Enforcement Sale of Abandoned Vehicles B. Main and Colfax Parking Structure Repairs 2019 – Project No. 115-143A 1. Title Sheet 2. Funding: Parking Garage Fund/RWDA TIF (401.0401.415.36.01/324.1050.460.42.02) C. McKinley Avenue and Fremont Park Improvements – Project No. 118-072 1. Title Sheet 2. Funding: LRSA/Utility Expense/Contractual Services (251.0608.431.42.96/201.1101.452.36.01) D. Small Drainage Design and Repair – Project No. 118-063 1. Title Sheet 2. Funding: LRSA (251.0608.431.42.96); SSDA TIF E. Wastewater Treatment Plant Administration Building Masonry Improvements – Project No. 118-087 1. Title Sheet 2. Funding: Sewage Works Operations, Building Repairs & Maintenance (641.0630.793.36.01) F. Sewer and Manhole Rehabilitation – Project No. 118-093 1. Funding: Utility Expense/Contractual Service (641.0621.792.63.35) 14. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Police Vehicle Decal Design and Application 1. Funding: Police Department (202.0607.431.38.01/.02) 15. RESOLUTIONS A. No. 58-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Various Wastewater Machinery, Equipment, Computers, Electronics, Software Licenses, Furniture and Fixtures 16. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding – Oaklawn Psychiatric Center 1. Description: Donation to fund Addiction Recovery Coaching Certification and Services at Beacon Emergency Room and Other Community Sites 2. Amount: $25,000 3. Funding: COIT (404.0401.415.31.06) B. Contract – Department of Innovation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Extend Free Wi-Fi Accessibility to Low-Moderate Income Neighborhoods via Community Centers 2. Amount: $300,000 3. Funding: CDBG (212.1001.460.39.30) C. Agreement – Community Homebuyers Corporation 1. Description: Community Investment Staff Services for administering Community Homebuyers Corporation Homeownership Assistance Program 2. Amount: $15,000 to City 3. Funding: Department Admin Fund 211 D. Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Community Investment Staff Services related to administering Urban Enterprise Association’s Various Programs and Services 2. Amount: $40,000 to City 3. Funding: Department Admin Fund 211 E. Fifth Addendum to Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Revise End Date of Vacant and Abandoned Property Repair Matching Grant Agreement from December 31, 2018 to November 13, 2018 2. Amount: $105,498.81 3. Funding: EDIT (227.120.415.39.89/408.1001.460.39.30) F. Professional Services Agreement – United Way of St. Joseph County 1. Description: Increase Number of Designated “High Quality” Pre-K Providers in South Bend for Early Childhood Education Provider Capacity Grant Program 2. Amount: $100,000 3. Funding: COIT (404.0401.415.31.06) G. Amendment No. 2 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Survey and Design Work for St. Louis Blvd. Festival Street 2. Amount: $92,800; New Total $265,400 3. Funding: Park Bond Series D (471.1133.452.31.02) H. Memorandum of Understanding – St. Joseph County Health Department 1. Description: Lead Paint Analyzer Donation 2. Amount: $26,516 3. Funding: EDIT (408.1001.460.39.30) I. Professional Services Agreement – Hull and Associates, Inc. 1. Description: General Environmental Consulting Services 2. Amount: $30,000 3. Funding: Studebaker Oliver Grants (209.1402.460.31.06) J. Professional Services Agreement – The Troyer Group 1. Description: Update Century Center Exterior Landscape CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 2. Amount: NTE $14,700 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) K. Amendment No. 2 to Professional Services Agreement – Earth Exploration, Inc. 1. Description: Additional Design Work for Howard Park Renovation 2. Amount: NTE $600; New Total $13,169.50 3. Funding: REDA TIF (429.1050.460.31.02) L. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Construction Inspection Services for Howard Park Redevelopment 2. Amount: NTE $520,200 3. Funding: Fund 407 (407.1101.452.31.06) M. Professional Services Agreement – WBK Engineering, LLC 1. Description: Design Services for Venues, Parks and Arts Athletic Court Renovations 2. Amount: NTE $48,500 3. Funding: VPA Capital (416.0404.453.36.01) N. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Design Services for Pinhook Park Improvements Project 2. Amount: NTE $61,200 3. Funding: Park Bond Series H (471.1136.452.31.02) O. Consulting Agreement – EnFocus, Inc. 1. Description: 2018-2019 EnFocus Fellowship Program 2. Amount: $28,000 3. Funding: DCI Professional Services (211.1001.460.31.06) P. Dedicated Improvements Agreement – KRG Eddy Street Land II, LLC 1. Description: Eddy Street Commons Phase II Q. Agreement for Goods and Services – CM Buck and Associates, Inc. dba Associated Controls and Design 1. Description: Integration/Programming of New LED Lighting to Century Center River Lights 2. Amount: $13,433 3. Funding: Hotel/Motel Tax R. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Renewable Fuel Standard Registration Assistance 2. Amount: NTE $21,450 3. Funding: Utilities, Sewage Works/Wastewater, Engineering (641.0630.793.31.02) S. Professional Services Agreement – Mpinsky LLC d/b/a Five/Four Advisors 1. Description: Explore Capacity and Ability to Implement Community Development Finance Strategy Friendly Model in South Bend 2. Amount: $40,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 3. Funding: DCI Professional Services (211.1001.460.31.06) T. Professional Services Agreement – Forum Architects, LLC 1. Description: O’Brien Recreation Center Renovation 2. Amount: $33,750 3. Funding: SSDA TIF (430.1050.460.42.02) U. Amendment to Professional Services Agreement – Jones Petrie Rafinski 1. Description: EPA Required Offsite Waste Delineation, Groundwater Investigation and Solid Disposal/SMP Implementation for CBRC for Beck’s Lake Project 2. Amount: NTE $291,000 3. Funding: Professional Services EPA (226.0412.672.39.02) V. Amendment to Professional Services Agreement – Richard T. Brown/Veritas, LLC 1. Description: Manage Remedial Investigation and Feasibility Study for LaSalle Park Area of Beck’s Lake Site and Assist City and City Legal Team with EPA Deliverables and Analysis Projects 2. Amount: NTE $300,000; $100/Hour 3. Funding: Professional Services EPA (226.0412.672.39.02) W. Agreement – Anthem Blue Cross and Blue Shield 1. Description: Administer Self-Funded Medical Insurance for City Employees for 2019 Calendar Year 2. Amount: Stop Loss Premium: $589,162.56; Medical Administration Costs: $793,879.80; Prescription; Varies 3. Funding: Health Insurance Fund (711.0401.671.31.06) X. Agreement – Accordware, LLC 1. Description: Assist City with IRS Reporting Obligations pursuant to Patient Protection and Affordable Care Act 2. Amount: $1.25/Per 1095-C Form, $1.00/Per Employee Reporting Fee, $1,250 Base Fee 3. Funding: Health Insurance Fund (711.0401.671.31.06) Y. Amendment No. 1 to Professional Services Agreement – Activate Healthcare, LLC 1. Description: Employee Clinic Contract Renewal for 2019 Calendar Year 2. Amount: $27.21/Member/Month; Estimated Total Cost $964,308 3. Funding: Health Insurance Fund (711.0401.671.31.06) Z. Network Master Agreement – US Signal Company, L.L.C. 1. Description: Renewal of Connectivity Services to provide Communications between Remote Water Production Sites and SCADA Environment for Real- Time Control and Monitoring of Water Systems 2. Amount: $2,520/Month for Thirty-Six (36) Months; Total $30,240 3. Funding: Utilities O&M (620.0640.603.32.04) AA. Professional Services Agreement – Zach Hurst CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 1. Description: Engineering Consultant Services for Development Agreements 2. Amount: $35.00/Hour; NTE $36,000 3. Funding: TIF (Subject to RDC Approval) BB. Licensing Agreement – Azteca Systems, LLC 1. Description; Cityworks Enterprise License Upgrade 2. Amount: $60,000 3. Funding: IT Operations (279.0672.415.36.04) 17. LICENSES AND PERMITS A. Processions 1. Applicant: Downtown South Bend a) Event: DTSB Holiday Light Parade b) Date/Time: December 14, 2018; 6:00 p.m. to 7:45 p.m. c) Favorable Recommendations 2. Applicant: St. Joseph County Right to Life a) Event: March for Life and Rally b) Date/Time: January 18, 2019; 11:30 a.m. to 12:15 p.m. c) Favorable Recommendations 3. Applicant: St. Joseph Parish a) Event: St. Nick 6K Race b) Date/Time: December 1, 2018; 8:00 a.m. to 11:00 a.m. c) Favorable Recommendations 18. STREET/ALLEY VACATIONS A. Applicant: Ned Green 1. Location: North West/South East Alley East of N. Cushing St. and North of Van Buren St. 2. Purpose: Clean Up Alley and create Parking for Tenants 3. See Engineering and Community Investment Comments B. Applicant: Willie Rogers 1. Location: North/South Alley North of Bryan St., South of Culver St., to first East/West Alley 2. Purpose: Use for Driveway 3. See Fire Department and Community Investment Comments 19. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 842 S. Albert Ave. b) 1711 Kendall St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 13, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 10 2. All criteria has been met B. New Installation – Handicapped Accessible Parking Space Sign 1. Location: 3619 Pleasant St. 2. All criteria has not been met 20. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51648 Audubon Woods Drive – Water B. 53127 Flowing Stream Court – Water/Sewer 21. RATIFY BONDS A. Contractor Bonds 1. Larson-Danielson Construction Co., Inc., Approved Effective October 29, 2018 2. M&J Concrete, Approved Effective October 10, 2018 B. Excavation Bonds 1. Beach House LLC, Approved Effective October 25, 2018 C. Occupancy Bonds 1. Bradley Company, LLC, Approved Effective October 2, 2018 2. Sam Mar Tree, Approved Effective September 18, 2018 22. CLAIMS 23. PRIVILEGE OF THE FLOOR 24. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.