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Home My WebLink AboutRequest to Advertise - WWTP Raw Sewage Pump No 2 Rehabilitation Project No 118-020INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Kara Boyles, City Engineer Clara McDaniels, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Request to Advertise AeQQ of s/ of Puflu ol't v 0., , 118-020 WWTP Raw Sewage Pump No. 2 Rehabilitation M TYpwµ DATE: November 5, 2018 uoo�oiom �immihu ��uwoioimuoimmom�uimm�i�imuumwww�wmwom�i�mmu�m�u �� mmrooimiomowi�o� iu�oWo�u�wwwiuwwwiu The Department of Public Works Division of Utilities is requesting the Board of Public Works approval of the request to advertise for the receipt of bids for Project No. 118-020 Wastewater Treatment Plant Raw Sewage Pump No. 2 Rehabilitation. Background Over time Raw Sewage Pump No. 2 has exhibited a loss in pumping capacity. The current pump and impeller is rated for 50 MGD. Over recent years full output of the pump has varied between 45 — 48 MGD depending on the head conditions at the adjacent wet well and incoming sewage flow rates. Both Raw Sewage Pump No. 1 and Pump No. 3 are capable of 50 - 55 MGD flow rates. They were both rebuilt in recent years and each has a larger impeller. A similar rehabilitation is scheduled for Raw Sewage Pump No. 2. Raw Sewage Pump No. 2 was recently inspected and overall, the condition of the volute is in good to fair condition. The pump does not require a complete replacement but it does require rehabilitation so it can continue to provide the pumping capacity needed for normal permitted flows. This project is part of the Wastewater Treatment Plant's capital budget for 2018. This project will be bid early in the fourth quarter with the intent to award the project prior to year's end. Bidding Schedule Advertise: November 9, 2018 and November 16, 2018 Bid Opening: November 27, 2018 Bid Award: December 11, 2018 The funding source will be Utilities, Sewage Works Capital, Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 5, 2018 Name Jacob M. Klosinski Department Utilities - Wastewater BPW Date November 8, 2018 A enda Meeting Phone Extension (574) 235-9496 Ol�lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllmllll �IWXI ff+W'mrna2-c-c-c-arzu�sg:. rrrscru w , --q,' ;�WkSNXSW PG ..v..v..v...wl uUi¢�5d4..'„23"PvryG �. Re uired Prior to Submittal toBar�� Legal Attorney Name Clara McDaniels Assistant City Attorney Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing Check the P J_j Agreement ❑ Professional Services n Bid Opening F-1 Quote Opening ❑ Chg Order No. F] Ease./Encroach. r_1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract AI Greek. Director of Utilities iropriate Item Type—wRequired for All Submissions Contract Proposal ❑ Addendum I_J Amendment Bid Award ® Req. to Advertise ❑ Title Sheet El Quote Award El C/O & PCA No. ❑ PCA El Traffic Control El Resolution 0 Claim ea fired Information ❑ Yes _ _.,..: .....I.f... Yes, ....Approved"by....Purchasing ............... ❑ No WBECompleted E-Verify Form Attached � Nos WWTP Raw Sewa e Pump o No. 2 Rehabilitation ........................w 118-020 Utilities Sewage Works Capital, Treatment & Disposal Equip. mm � �e 642-0630-415-43-66 Purpose/Description The Division of Utilities is reguesting the Board of Public Works approval of reguest to advertise for the receipt of bids for the subject Project. Advertise on 11/09/2018 and 11/16/2018. See Inter -office Memorandum for oroiect descrir)tion ..,._._.e.,m..._....�—.......��.....:..For wChan � Orders Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount Total Percent of Change Time Extension: Copy Original ® ❑ ® ❑ ® ❑ Dispersal After Approval Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer Susan Zee b, Director of Wa__,t... e �� lwives stewater Financial Services NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed bids at the Office of the Board of Public Works, County -City Building Room 1316, 227 West Jefferson Blvd, South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on Tuesday, November 27, 2018 for the following: WWTP Raw Sewage Pump No. 2 Rehabilitation Project No. 118-020 Work includes the rehabilitation of Raw Sewage Pump No 2 at the Wastewater Treatment Plant. The project generally consists of rehabilitating the existing Raw Pump No. 2 casing and replacing the existing pull-out assembly (wet end) with the existing spare assembly. The existing assembly will be rehabilitated and provided with a new larger impeller and other new components before installing in the rehabilitated Raw Pump No. 2 casing. The work is more particularly described in plans and specifications prepared by ARCADIS U.S., Inc. (317-231-6500). The Contract Documents are on file and available for public inspection commencing on the first advertise date during regular working hours at the Department of Public Works (1316 County -City Building, South Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the Contract Documents will be available that same day for inspection or purchase at American Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), http://www.e-arc.com, (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by a Certified Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any alternates, in a sealed envelope noting the project name, number and your company's information on the front. Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified status. A Pre -Bid Conference will be held on November 14 2018 at 8:00 A.M. Local Time at the City of South Bend Wastewater Treatment Plant, 3113 Riverside Drive, South Bend, Indiana 46628. Any questions about bidding conditions must be addressed to the Owner in writing no later than November 19, 2018. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. BOARD OF PUBLIC WORKS Linda M. Martin, Clerk Publish two (2) times: November 9, 2018 November 16, 2018