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Home My WebLink About03/27/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: March 8, 2012; Regular Meeting: March 13, 2012 B. Claims Review: March 20, 2012 2. OPENING OF BIDS A. Hansel Center Renovation—Project No. 111-064 1. Funding: AEDA TIF B. Automation of DO Control for Aeration Blowers —Project No. 111-070 1. Funding: Wastewater(642.0630.415.43.66) C. East Bank Sewer Separation, Phase 2—Project No. 111-068 1. Funding: 2012 Sewer Bond (659.0621.415.42.05) 3. OPENING OF QUOTATIONS A. Sewer Service at 3689 West Sample Street-Project No. 112-011 1. Funding: Industrial Revolving Fund 4. AWARD BIDS A. Narrow Band Radio Equipment Upgrade 1. Company: Tele-Rad, Inc. 2. Amount: $151,153 3. Funding: 2012 User Department's Capital B. 2012 or Newer All Wheel Drive SUV Police Patrol Vehicles 1. Company: Bloomington Ford 2. Amount: Quantity Description Unit Amount Amount 3 2013 Ford Police Interceptor SUV $26,632.61 $79,897.83 3 Option A $1,193.35 $3,580.05 Subtotal $83,477.88 1 2013 Ford Police Interceptor SUV $26,632.61 $26,632.61 1 Option B $1,443.35 $1,443.35 Subtotal $28,075.96 Grand Total $111,553.84 3. Funding: 2012 Police Department Capital Lease (406.0401.415.38.01) C. 2012 or Newer Rear Wheel Drive Police Patrol Vehicles 1. Company: Valley Chevrolet c/o Bloomington Ford 2. Amount: Three at $25,675.40 Each with $1,484.35 for Option B; Total $81,479.25 3. Funding: 2012 Police Department Capital Lease (406.0401.415.38.01) 4. Note: Low Bidder Rejected as Non-Responsive D. 2012 or Newer Tandem Axle Multi-Use Dump Trucks 1. Company: Selking International Page 1 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: Three at $142,960.46 Each with $2,957 for Options 1 and 3; Total $418,252.38 3. Funding: 2012 Street Department Capital Lease (202.0607.431.37.02) E. 2012 or Newer 4-Yard Front End Rubber Tire Loader 1. Company: Hardings, Inc. 2. Amount: $165,164 ($185,164 Minus $20,000 Trade-In) 3. Funding: 2012 Wastewater Capital Budget(642.0630.415.43.02) F. Michigan Street Lift Station Replacement—Project No. 111-008 1. Company: John Boettcher Sewer and Excavating 2. Amount: $491,300.95; Base Bid Plus Alternates No. 1 and No. 2 3. Funding: EDIT (642.0658.415.42.05) 5. BID AWARD EXTENSION A. 2012 or Newer 3/4 Ton Four-Wheel Drive Pick-Up Truck 1. Company: Jordan Motors 2. Original Award Date: February 28, 2012 3. Amount: $21,300 (One Additional Unit) 4. Funding: 2012 Park Department Capital Budget(201.1 101.452.43.02) 6. AWARD QUOTATIONS A. Multi Segment Black and White MFP Copy Machines 1. Description: Copiers Approved for Purchase or Lease by Individual Departments Segment Company Description Method Cost 2 IKON* MP2352sp Purchase $2406.00 4 IKON MP3352s Lease $2339.76 6 VanAusdall** MP6001sp Lease $4300.80 7 IKON MP7001 sp Lease $5109.24 2. Funding: Department Operating or Capital Budgets 3. * Advanced Imaging Quoted Lower Cost but Did Not Meet Spec; ** Ikon Lowest Quoter but Did Not Meet Spec B. Multi Segment Color MFP Copy Machines 1. Description: Copiers Approved for Purchase or Lease by Individual Departments Segment Company Description Method Cost 2 IKON MPC2051 Purchase $2429.00 3 US Business LD630C Lease $2414.64 4 IKON MPC4501 Lease $3808.80 5 IKON* MPC7501 Lease $6092.56 2. Funding: Department Operating or Capital Budgets 3. *US Business System Quoted an Alternate Model that Did Not Meet Spec Page 2 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7. REJECT QUOTATIONS A. Water Works Paper Products 2012 1. Reason: None of the Quotes included Samples of Products, a Requirement of the Specifications 8. CHANGE ORDERS A. River Commons Lift Station Replacement—Project No. 109-087B 1. Company: Niblock Excavating 2. Change Order No.: 2 3. Increase Amount: $22,000 4. Percent of Increase: 6.07% 5. Revised Contract Amount: $274,965.60 6. Funding: 2010 Sewer Bond (658.0630.415.42.06) B. Studebaker Corridor Area A Demolition Phase IV—Project No. 109-032 1. Company: Dore &Associates, Inc. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($1,161,844.52) 4. Percent of Decrease: (19.18%) 5. Revised Contract Amount: $4,897,093.11 6. Funding: AEDA TIF (324.1050.460.39.82) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Eight-Thousand (8,000), More or Less, Universal/Nestable Refuse Containers 1. Funding: 2012 Solid Waste Capital Lease(611.0610.415.37.02) B. Memorial Hospital Fagade Project—Project No. 112-018 1. Funding: Medical TIF (426.1050.460.42.02) C. Two (2) More or Less, 2011 or Newer Mid-Size Four Door Sedan Automobiles with Standard and Hybrid Drive Train 1. Funding: 2012 Fire Department Capital Lease(288.0902.422.37.02) 10. RESOLUTIONS A. No. 16-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Privacy Policy Concerning Indiana Foreclosure Prevention Network Counseling and Intervention B. No. 17-2012 -A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Firefighter Helmet and Boots - Retirement 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement—Dixon Engineering Page 3 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Preparation of Technical Specifications for 3.5 Million Gallon Elevated Water Storage Tank/Reservoir 2. Amount: $2,800 3. Funding: Water Works Operating Fund (620.0640.604.31.06) B. Special Purchase—Dell Computers 1. Description: Purchase of 150 Computer Replacements for 2012 — State QPA Prices 2. Amount: $591.05 Each- $88,657.50 Total 3. Funding: User Departments C. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Add to the Master Agency Agreement Memorial Hospital Facade Project—Project No. 112-018 2. Funding: Medical TIF (426.1050.460.42.02) D. Professional Services Proposal—Peerless Midwest 1. Description: Semi-Annual Sampling of Cleveland Rd.,North Station, and South Station Monitoring Wells 2. Amount: $8,950 3. Funding: Water Works Operations (620.0640.602.31.06) E. Professional Services Supplemental Agreement 2 —DLZ Indiana 1. Description: Michigan Street Lift Station Replacement—Project No. 111-008 —Engage for Bidding Services, Bid Review and Office/Shop Draw Review During Construction 2. Amount: $14,500 3. Funding: 2010 Bond Fund (658.0630.415.31.02) F. Professional Services Contract—Indiana Foreclosure Prevention Network Counseling 1. Description: Provide Counseling and Intervention Services for Foreclosure Prevention Counseling and Intervention 2. Amount: NTE $75,466 (Paid to City) G. Lease Agreement—Northeast Neighborhood Revitalization Organization, Inc. 1. Description: Lease of 803 North Notre Dame Avenue to NNRO from January 1, 2012 to December 31, 2012 2. Amount: $1 (Paid to City) H. Parking Easement Agreement— South Bend Silver Hawks 1. Description: Grant Easements to Coveleski Stadium for Parking at Parking Lots Owned by Public Works, Park Department, and Redevelopment Commission L Special Purchase—Dell 1. Description: Purchase 95 Dell E6420 Lap Tops from State QPA for Police Department 2. Amount: $1,110.69 each ; $105,515.55 Total Page 4 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Justice Assistance Grant J. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Nimtz Parkway Multi-Use Path, Phase 1 —Project No. 111-052 — Study and Redesign Electrical System for Corridor Lighting and Safety Enhancements K. Professional Services Agreement Addendum No. 1 —Abonmarche 1. Description: Nimtz Parkway Multi-Use Path, Phase 1 —Project No. 111-052 — Study and Redesign Electrical System for Corridor Lighting and Safety Enhancements 2. Amount: $6,400 (Increase);New NTE $45,200 3. Funding: AEDA TIF (324.1050.460.31.02) L. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: 748 Hawbaker Demolition—Project No. 111-043 —Prepare Quotation and Award M. Proposal for Professional Services— Christopher B. Burke Engineering, LLC 1. Description: 748 Hawbaker Demolition—Project No. 111-043 —Prepare Quotation and Award 2. Amount: $5,500 3. Funding: SSDA TIF (430.1050.460.31.06) N. Agreement—Verizon 1. Description: Trial Agreement for Demo of Wireless Equipment to Support GIS Mapping and Software for Water Works 2. Amount: No Cost 12. LICENSES AND PERMITS A. Processions 1. Applicant: S-O-S of the Family Justice Center of St. Joseph County a) Event: 10th Annual S-O-S Take Back the Night March b) Date/Time: April 26, 2012; 6:00 p.m. to 8:30 p.m. c) Favorable Recommendations 2. Applicant: South Bend Silver Hawks a) Event: Opening Day Parade b) Date/Time: April 9, 2012; 4:00 p.m. to 6:30 p.m. c) Favorable Recommendations 3. Applicant: National Multiple Sclerosis Society a) Event: Walk MS: Michiana 2012 b) Date/Time: May 5, 2012; 7:00 a.m. to 12:00 p.m. c) See Comments 4. Applicant: Memorial Hospital Page 5 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Event: Sunburst Races b) Date/Time: June 1, 2012 — 12:00 p.m. to End of Day; June 2, 2012— 6:00 a.m. to 12:15 p.m. c) Favorable Recommendations 5. Applicant: Notre Dame Cycling Club a) Event: Notre Dame Cycling Classic Criterium b) Date/Time: April 22, 2012; 7:15 a.m. to 8:30 p.m. c) Comment: Traffic & Lighting Stated Route of Bikes should be Opposite what Map Shows 6. Applicant: Road Dogs Cycling Team, Inc. a) Event: Howard Park Criterium b) Date/Time: June 16, 2012; 12:00 p.m. to 6:00 p.m. c) Comment: Park Department has Tentative Event same Day 7. Applicant: JJ5K Fun Run a) Event: JJ5K Fun Run b) Date/Time: April 29, 2012; 12:30 p.m. to 2:30 p.m. c) See Comments: Police Department, Park Department B. Traffic Restrictions 1. Applicant: Indiana University South Bend a) Location: 201h Street from Mishawaka Avenue to Northside Boulevard— One Way(South); Close Vine from 21st Street to 20th Street b) Event: E-Waste Recycling Fest c) Date/Time: May 12, 2012; 9:00 a.m. to 12:00 p.m. d) Comment: No Police Involvement 2. Applicant: Episcopal Cathedral of St. James a) Location: Close Southernmost West-Bound Lane of Madison Avenue from Lafayette Boulevard to Main Street—Drive Thru Pick Up Only b) Event: Crawfish Broil c) Date/Time: April 20, 2012; 5:00 p.m. to 8:00 p.m. d) Favorable Recommendations C. Sidewalk Cafe Permits 1. Applicant: Chicory Cafe a) Location: 105 East Jefferson Boulevard, Suite 103 b) Days/Times of Operations: Mondays through Fridays— 6:30 a.m. to 5:00 p.m.; Saturdays 8:00a.m. to 4:00 p.m. c) Favorable Recommendations 2. Applicant: Fiddler's Hearth a) Location: 127 North Main Street b) Days/Times of Operations: Mondays and Tuesdays— 11:00 a.m. to 11:00 p.m.; Wednesdays through Saturdays— 11:00 a.m. to 1:00 a.m.; Sundays— 11:00 a.m. to 9:00 p.m. Page 6 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Favorable Recommendations 3. Applicant: LePeep of South Bend, Inc. a) Location: 127 South Michigan Street b) Days/Times of Operations: Mondays through Fridays— 6:00 a.m. to 2:00 p.m.; Saturdays and Sundays 7:00 a.m. to 2:00 p.m. c) Favorable Recommendations 4. Applicant: Siam Thai Restaurant a) Location: 211 North Main Street b) Days/Times of Operations: Monday though Friday— 11:00 a.m. to 2:00 p.m.; Mondays through Thursdays— 5:00 p.m. to 9:00 p.m.; Fridays and Saturdays 5:00 p.m. to 9:30 p.m. c) Comment: Must Maintain 5' Clearance on Sidewalk 5. Applicant: Agave 53 a) Location: 119 North Michigan Street b) Days/Times of Operations: Monday though Saturday— 11:00 a.m. to 2:00 a.m. c) Comment: Must Maintain 5' Clearance on Sidewalk D. Massage Establishment License Renewal 1. Applicant: Bangs Salon & Spa a) Location: 1639 North Ironwood Road b) Favorable Recommendations E. Alley Vacations 1. Applicant: John Kucharski and Pete Perez a) Location: East Half of the Second East/West Alley North of Sample Street between Webster Street and Arnold Street b) See Comments: Fire Department,NIPSCO, Area Plan Commission 2. Applicant: Nora Hernandez a) Location: East Half of the Second East/West Alley North of Dunham Street between Webster Street and Arnold Street b) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. Two-Hour Handicapped Parking 1. Location: South Side of Washington Street between Lafayette Boulevard and Main Street in Front of the Tower Building 2. All criteria has been met B. Handicapped Accessible Parking Space Sign 1. Location: 226 East Altgeld Street 2. Engineering and Traffic and Lighting Recommend Denial; Driveway Provides Better Access to Residence Page 7 of 8 BOARD OF PUBLIC WORKS MEETING March 27, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14. CERTIFICATES OF INSURANCE A. Lang, Feeney and Associates, Inc. B. South Bend Community School Corporation 15. RATIFY BONDS A. Excavation Bonds 1. Robert Derrickson D/B/A Bob's Sewer& Drain—Approved March 19, 2012 2. A Plus Heating, Plumbing & Cooling, Inc. —For Release Effective March 20, 2012 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8