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HomeMy WebLinkAbout02-14-12 Redevelopment Commission Minutes SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 14, 2012 4:00 p.m. 227 West Jefferson Boulevard Presiding: Dr. David Varner, Vice President South Bend, Indiana 1. ROLL CALL Members Present: Dr. David Varner, Vice President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Ms. Marcia Jones, President Ms. Stephanie Spivey Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. David Relos, Economic Development Specialist Ms. Debrah Jennings, Property Manager Mr. Jitin Kain, Senior CED Specialist Others Present: Mr. Mark Neal, City Controller Ms. Beth Leonard Inks, Community Development Ms. Patti Lesniewicz, Economic Development Mr. Pat Lynch 2. APPROVAL OF MINUTES A. Approval of Minutes of the Special Meeting of Wednesday, January 18, 2012. Upon a motion by Ms. King, seconded by Mr. COMMISSION APPROVED THE MINUTES OF THE Downes and unanimously carried, the Commission SPECIAL MEETING OF WEDNESDAY,JANUARY approved the Minutes of the Special Meeting of 18,2012. Wednesday, January 18, 2012. B. Approval of Minutes of the Regular Meeting of Tuesday, January 24, 2012. Upon a motion by Mr. Downes, seconded by Ms. COMMISSION APPROVED THE MINUTES OF THE King and unanimously carried, the Commission REGULAR MEETING OF TUESDAY,JANUARY approved the Minutes of the Regular Meeting of 24,2012. Tuesday, January 24, 2012. South Bend Redevelopment Commission Regular Meeting—February 14, 2012 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted February 14, 2012 for approval. 324 AIRPORT AREA B &J Excavation Co, Inc. 10,660.00 South Area Snow Removal (1) Removal Tri-M Construction, Inc. 5,330.00 South Area Snow Removal (1) Removal Innovation Park 498.33 Monthly Office Space Rental Wightman Petrie 5,112.50 Master Planning IVT Tower Hull &Associates, Inc. 27,890.71 Oliver Industrial Pk Weaver Boos Consultants 9,371.37 Studebaker Area Demo Meridian Title 189,623.68 701 W Indiana Meridian Title 1,120,999.42 Gates Properties Transaction 41 ARC 107.22 Oliver Plow South Bend Tribune 101.62 Notice To Bidders/Demo EMI Building Tri County News 61.10 Notice To Bidders/Demo EMI Building Bank of America,N.A. Right of Way acquisition Property-Bank of 8,500.00 America for Douglas Rd Improvements Indiana Dept of Environmental Generator Fee MGMT 1,565.00 D14A 1,350.00 Oliver Plow Ziolkowski Construction 221,150.50 South Bend Animal Control BSA Life Structures 5,751.50 Ignition Pk Data Realty facade Improv. BSA Life Structures 3,200.00 Ignition Pk Ph 1 Infrastr. Design D14A 500.00 Oliver Plow Trail along Oliver Plow Ct D14A 1,350.00 Oliver Plow Plaque Installation Grinsfelder Associates Architects 4,342.66 New Facility for the Animal Shelter Faegre Baker Daniels 5,475.33 Professional Services Rendered Plews Shadley Racher 7 Braun LLP 5,000.00 Studebaker Plews Shadley Racher 7 Braun LLP 29,020.70 Bosch Indiana Dept of Transportation New Road Const Laporte Dist/St. Joe Broadway 41,503.49 From Praire -Franklin St. Sportsfield Specialties 8,000.00 Voorde Park Abonmarche 1,800.00 SR 23 and Douglas -Added Right Turn Lane Abonmarche Mayflower Road Part Time Construction 392.96 Inspection D14A 1,060.00 Survey fieldwork To Delineate Plaza D14A 5,690.00 Survey Tech D14A 1,120.00 Cottages at Eddy Knolls Subdivision S Lehman&Lehman 7,350.00 Voorde Park Graham-Allen Partners 8,087.79 Ignition Pk Feasibility Study& Strategic Meridian Title 43,339.87 1512 S Kemble Abonmarche 1,968.75 LaSalle Square, Phase I DLZ 1,350.00 Olive/Pine Rd Meridian Title 300.00 Search&Exam Fee 2 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 3. APPROVAL OF CLAIMS (CONT.) 533.74 Printing LaSalle Square/Animal Control/Prairie ARC Ave/Ignition Park Plews Shadley Racher&Braun LLp Corp Litigation/Oliver Plow works Cost 3,910.10 Recovery/Studebaker/Environmental IDE MGMT 297.01 S Bend Redevelopment Comm-Oliver Plow D14A 2,250.00 Ignition Park Survey 420 FUND TIF DISTRICT-SBCDA GENERAL B &J Excavation Co, Inc. 5,245.50 North Area Snow Removal (1) Removal Tri-M Construction, Inc. 10,491.00 North Area Snow Removal (2) Removal South Bend Water Works 40.01 Ziolkowski Construction, Inc. 7,374.00 Coveleski Stadium Improvements Meridian Title Corporation 11600.00 Search&Exam Fee Wightman Petrie 5,155.00 Schilling's Camera Shop ARC 71.60 Former EMI/Michigan Lock&Key Projects South Bend Tribune 90.95 Notice To Bidders/Demo EMI Building Tri County News 56.65 Notice To Bidders/Demo EMI Building ADG 5,500.00 Island Pk Pavilion/West Entry Improvements Schindler Elevator Corp 164.37 LaSalle Hotel Elevator Rose Pest Solution 99.00 LaSalle Hotel Pest Control Wausau Title Jefferson&Main Streetscape Improvements 8,705.25 Pavers Faegre Baker Daniels Professional Services Rendered and disbursements 9,460.10 Incurred David Waszak Appraisals, Inc. 1,500.00 Chase Tower Parking Facility Jerome E Michaels, MAI 1,875.00 211 W Washington(Chase Tower) Buxton Identifying Customers 500.00 Marketing -Retail Matching Access Buxton Identifying Customers 1,250.00 Scott-Basic Access Casteel Construction Corporation 67,171.00 Century Center Island Pavilion Pemberton Davis Main St. &Jefferson Blvd Streetscape 7,900.00 Improvements DTSB 31,525.00 Beautification Program Buxton 1,750.00 Basic &Retail Matching Access Meridian Title Corporation 150.00 Abstract or Title Search DLZ Indiana LLC 28,500.00 Engineering Work Legal Department 8,400.00 Service Rendered 422 TIF DISTRICT WEST WASHINGTON ARC 115.49 Taylor St. 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Crowe Horwath, LLP 2,112.44 The Troyer Group 33,442.33 Facade ARC 115.49 Printing CJ'Pub 3 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 3. APPROVAL OF CLAIMS (CONT.) 429 TIF FUND NORTHEAST DISTRICT DLZ 4,320.00 Eddy St Corridor Concept Study 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1 C&E Excavating, Inc 14,664.98 Erskine Detention Pond reconstruction Lawson-Fisher Associates P.C. 59,667.30 S Main St to Lafayette Blvd Connector Relocation Benefit Reimb Closing Costs and Ralph E. & Sharon S. Mink 3,091.62 Inspection fees $ 2,108,019.43 Upon a motion by Mr. Downes, seconded by Mr. Alford COMMISSION APPROVED THE CLAIMS and unanimously carried, the Commission approved the SUBMITTED FEBRUARY 14,2012,AND ORDERED Claims submitted February 14, 2012, and ordered THE CHECKS TO BE RELEASED checks to be released. 4. COMMUNICATIONS There were no Communications. THERE WERE NO COMMUNICATIONS 5. OLD BUSINESS A. West Washington-Chapin Development Area (1) Resolution No. 3003 approving and authorizing the execution of an Addendum to the Master Agency Agreement with the Board of Public Works (Hansel Center). Mr. Inks noted that Resolution No. 3003 approves an Addendum to the Agency Agreement with the Board of Public Works for the renovation of Hansel Center to become the Notre Dame Center for Arts and Culture and an anchor on the western edge of the West Washington Museum Campus. The Board of Public Works will bid and oversee the work to transform this historic building, which now sits vacant and 4 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 5. OLD BUSINESS (CONT.) A. West Washington-Chapin Development Area (1) continued... vandalized, into a vibrant community center and national attraction. The cost of the project will be funded with $134,000 of CDBG and $796,000 of WWCDA TIF. Staff requests approval of Resolution No. 3003. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED RESOLUTION No.3003 Mr. Alford and unanimously carried, the APPROVING AND AUTHORIZING THE EXECUTION Commission approved Resolution No. 3003 OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT WITH THE BOARD OF PUBLIC approving and authorizing the execution of WORKS FOR THE HANSEL CENTER. an Addendum to the Master Agency Agreement with the Board of Public Works for the Hansel Center. 6. NEW BUSINESS A. South Bend Central Development Area There was no business in the South Bend Central THERE WAS NO BUSINESS IN THE SOUTH BEND Development Area. CENTRAL DEVELOPMENT UREA. B. Airport Economic Development Area (1) Consulting Agreement by and between the South Bend Redevelopment Commission and Blue Waters Group (Phase V). Mr. Kain noted that this is a short term contract for services between the Redevelopment Commission and the Blue Waters Group. Redevelopment has contracted with the Blue Waters Group (BWG) since 2008 to provide marketing and promotional services for its Technology 5 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... Park. Their past services have included the creation of websites, newsletters, collateral material, and press releases among others to promote South Bend's technology initiatives. The current BWG contact expires on February 28, 2012. This proposal continues work on one key initiative—the SouthBendOn web site and e-newsletter for a period of three months ending May 31, 2012. An attachment was provided listing the scope of services. Staff requests approval of the contact for $7,500 per month plus an additional $1,000 to cover additional communication support over these three months. The fees will be covered through the Airport Economic Development Area TIF and will not exceed $23,500. Mr. Varner asked whether staff expected the new administration to continue to contract with Blue Waters Group long term. Mr. Inks replied the purpose of this short term contract is to give the administration time to determine that. Mr. Kain pointed out that this carries on some key aspects of what BWG has been doing, for a very small amount. Ms. King asked if BWG was maintaining the web site or were they doing creative work on it. Mr. Kain said it is mostly maintenance. 6 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE CONSULTING Mr. Alford and unanimously carried, the AGREEMENT BY AND BETWEEN THE SOUTH Commission approved the Consulting BEND REDEVELOPMENT COMMISSION AND BLUE Agreement by and between the South Bend WATERS GROUP(PHASE V). Redevelopment Commission and Blue Waters Group (Phase V). C. West Washington-Chapin Development Area There was no business in the West Washington- THERE WAS NO BUSINESS IN THE WEST Chapin Development Area. WASHINGTON-CHAPIN DEVELOPMENT AREA. D. South Side Development Area There was no business in the South Side THERE WAS NO BUSINESS IN THE SOUTH SIDE Development Area. DEVELOPMENT AREA. E. Northeast Neighborhood Development Area (1) Resolution No. 3008 approving and authorizing the execution of an amendment to the Addendum to the Master Agency Agreement with the Board of Public Works (Eddy Street Corridor Conceptual Streetscape Study— Supplement #1). Mr. Kain noted that Resolution No. 3008 approves an Amendment to the Addendum to the Master Agency Agreement for the Eddy Street Corridor Conceptual Streetscape Study which was approved by the Commission on December 13, 2011. The study area for the project includes the Eddy St. corridor from Campeau to Colfax Streets. Per their contract, DLZ completed a review of the area 7 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 6. NEW BUSINESS (CONT.) E. Northeast Neighborhood Development Area (1) continued... with some initial streetscape concepts in early January and presented their results to the Northeast Neighborhood Revitalization Organization (NNRO) and city representatives. Part of the concept is the continuation of a 10' multi-purpose trail from SR23 down Eddy Street. Initial concepts showed the multi-purpose path extending only to Madison Street because some established building footprints were too close to the right-of-way line. However, it was determined that connecting this path from Madison Street to existing city paths and bike lanes was essential to serve pedestrians and bicyclists; therefore, alternate routes were to be sought. Staff is proposing to expand the study area and add a few additional blocks on the West side of the street to connect the Eddy Street multi-purpose path to the Colfax Avenue bike lanes. DLZ has submitted a new proposal for this expanded area which includes the following scope of services: 1. Record street measurements along Cedar, Madison and Frances Streets 2. Conduct a windshield survey of the expanded area and document existing street amenities 3. Review St. Joseph High School site plans along Notre Dame Avenue 4. Schedule additional meetings with St. Joseph High School and city representatives 5. Develop an alternate route for the 8 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 6. NEW BUSINESS (CONT.) E. Northeast Neighborhood Development Area (1) continued... bicyclists and estimate construction 6. costs. The total cost for these services is $6,700. The NNRO will split this fee with the Commission and cover 25% of the costs equaling $1,675. Staff requests approval of Resolution No. 3008 and authorization to spend $5,025 in NNDA funds to cover additional project expenses. Mr. Downes asked where the 10' multi- purposed trail starts. Mr. Kain responded that the SR23 plan expansion starts close to the Linebacker and extends to Capital Avenue. This would extend it further on the east side of the street to Madison and the change over on Madison. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED RESOLUTION No.3008 Mr. Alford and unanimously carried, the APPROVING AND AUTHORIZING THE EXECUTION Commission approved Resolution No. 3008 OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT WITH THE approving and authorizing the execution of BOARD OF PUBLIC WORKS(EDDY STREET an amendment to the Addendum to the CORRIDOR CONCEPTUAL STREETSCAPE STUDY- Master Agency Agreement with the Board of SUPPLEMENT#1). Public Works (Eddy Street Corridor Conceptual Streetscape Study— Supplement #1). F. Douglas Road Economic Development Area There was no business in the Douglas Road THERE WAS NO BUSINESS IN THE DOUGLAS Economic Development Area. ROAD ECONOMIC DEVELOPMENT AREA. 9 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 7. PROGRESS REPORTS Mr. Inks noted that staff has been moving several projects forward: 1. VA Clinic date-to-open has been pushed back to May 1 due to protracted negotiations. 2. Coveleski Stadium—the city is ready to go out to bid on the work it is paying for. The Redevelopment Commission agreed to cover $1,750,000 of the cost; the design for $250,000; the amount being bid is $1.5 million. $2 million of additional work will be funded by the team's new owner. 3. Memorial Hospital—we're close to being ready to go out for bid for the facade and skyway work as well as a parking lot. 4. The senior housing at LaSalle Square is moving along. Mr. Downes asked what the status was on the LaSalle Hotel. Mr. Relos noted that on February 23 the announcement will be made as to what projects were awarded New Market Tax Credits. The developers have been waiting to hear if they are awarded the credits so they can start working to sell them. Even if they don't get the credits, they are still very interested in the project and will look at other ways of financing the project. The award of tax credits should be announced the end of June 2012. Mr. Inks noted that the city received its first payment from A.J. Wright on the penalties assessed for its closing at the west side processing building. The check was for $354,660 (the first of nine payments annually) per the agreement. We are having some discussion about where those funds should be deposited. Staff put that question to the State Board of Accounts last year and they said they don't have to go back into the area TIF. 10 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 7. PROGRESS REPORTS (CONT.) In consultation with the City Controller, our recommendation is that those funds be authorized to be deposited into the EDIT fund of this city, which would give maximum flexibility in terms of how those funds can be used. Upon a motion by Mr. Downes, seconded by Mr. Alford COMMISSION AUTHORIZED DEPOSITING THE AJ and unanimously carried, the Commission authorized WRIGHT PENALTY FUNDS TO THE EDIT depositing the AJ Wright penalty funds to the EDIT ACCOUNT,SUBJECT TO RATIFICATION AT THE NEXT REDEVELOPMENT COMMISSION MEETING account, subject to ratification at the next Redevelopment Commission meeting. Ms. Leonard Inks requested permission to set a public hearing for 4:00 p.m., March 13, 2012, for an additional appropriation for the Blackthorn Golf Club. Upon a motion by Mr. Downes, seconded by Mr. Alford THE COMMISSION AUTHORIZED A PUBLIC and unanimously carried, the Commission authorized a HEARING AT 4:00 P.M.,MARCH 13,2012,FOR AN public hearing at 4:00 p.m., March 13, 2012, for an ADDITIONAL APPROPRIATION FOR BLACKTHORN AS RESULT OF THE LPGA EVENT SCHEDULED additional appropriation for Blackthorn as result of the FOR FIRST WEEK IN AUGUST. LPGA event scheduled for first week in August. Ms. Leonard also noted that Blackthorn Golf Club will be hosting an LPGA event at its course in August, so there will be increased revenues from that to allocate. The Blackthorn staff expects the event to be revenue neutral, but there will be expenses that need to be paid up front. Staff will have the numbers at the March 13, 2012, meeting. Mr. Varner asked whether they were getting sponsors, to which Ms. Leonard Inks replied that the Four Winds Casino is a major sponsor. Ms. Leonard Inks distributed a list of the vendors that were paid from Redevelopment TIF Funds from July 1, 2011, through December 31, 2011. Mr. Relos noted his conversation with David Matthews 11 South Bend Redevelopment Commission Regular Meeting—February 14, 2012 today on a couple matters and that the last remaining townhouse at the old Rink site has been sold. 7. PROGRESS REPORTS (CONT.) Mr. Aford asked staff where things stand with the Jefferson townhouses. Mr. Relos replied that the site plan and development specs are being finalized with hopes to bring it back to the Commission within the next couple of meetings. Mr. Downes asked for a summary of all the tax abatements for 2011. Mr. Inks offered it to be emailed out to Mr. Downes after the meeting. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is NEXT COMMISSION MEETING scheduled for Tuesday, February 28, 2012 at 4:00 p.m. 9. ADJOURNMENT There being no further business to come before the ADJOURNMENT Redevelopment Commission the meeting was adjourned at 4:23 p.m. 12