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Home My WebLink About03/13/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS AGENDA March 13, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Review: February 23, 2012; Regular Meeting: February 28, 2012 B.Claims Review: March 5, 2012 2.OPENING OF BIDS A.ACS/VA Project Site Improvements Project No. 112-009 1.Funding: SBCDA TIF (420.1050.460.41.02) 2.Award and Contract B.Ewing Avenue and Fellows Street Signalization Improvements Project No. 111-072 1.Funding: LRSA (251.0608.431.42.67) C.Two (2) More or Less, 2011 or Newer All Wheel Drive Police Patrol Vehicles 1.Funding: 2012 Capital Lease Payments (406.0401.415.38.01) 2.Award D.One (1) or More, 2012 or Newer All Wheel Drive SUV Police Patrol Vehicle 1.Funding: 2012 Police Department Capital Lease (406.0401.415.38.01) 2.Award E.Three (3) More or Less, 2012 or Newer Tandem Axle Multi-Use Dump Trucks 1.Funding: 2012 Street Department Capital Lease F.One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Cab and Chassis 1.Funding: Water Works Bond G.One (1) or More, 2012 or Newer 4-Yard Front End Rubber Tire Loader 1.Funding: 2012 Waste Water Capital Budget (642.0630.415.43.02) H.Abandoned Vehicles 3.OPENING OF QUOTATIONS A.Water Works Paper Products for 2012 1.Funding: Water Works Operating (620.0640.657.33.01) 4.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.CSO 3 Trunk Sewer Modification Project No. 111-007 1.Company: Selge Construction Co., Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($1,169,942) 4.Percent of Decrease: (98.08%) 5.Total Percent of Change: (98.08%) 6.Revised Contract Amount: $22,918 7.Funding: EDIT (408.0621.415.42.05) 5.PROJECT COMPLETION AFFIDAVIT Page 1 of 5 BOARD OF PUBLIC WORKS AGENDA March 13, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A.Jefferson Boulevard and Main Street Streetscape Improvements Sidewalk Lift Purchase and Installation Project No. 111-047A 1.Company: Otis Elevator Company 2.Final Contract Amount: $82,000 3.Funding: SBCDA TIF (420.1050.460.31.06) 6.SUBSTANTIAL COMPLETION AFFIDAVIT A.EECBG Energy Retrofits Project No. 111-019 1.Company: Martell Electric, LLC 2.Funding: SBCDA TIF (420.1050.460.31.06) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.2012 Road Repair for South Bend Water Works Main Extensions Project No. 112-015 1.Funding: 2012 Revenue Bond (623.0640.661.46.04) 8.RESOLUTIONS A.No. 14-2012 A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1.Description: Three (3) 1994 International Dump Trucks B.No. 15-2012 A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Description: 2004 Chevrolet Impala 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Distribution Easement American Electric Power 1.Description: Installation of Three-Phase Underground Primary and Padmount Transformer to Serve Animal Control Building 2.Amount: $1 (Payable to City) B.Amendment South Bend Heritage Foundation 1.Description: Salvation Army Outreach Offices Project Completed with Cost Reduction to be Added to REAL Services CDBG-R Contract 2.Amount: ($1,702.21) 3.Funding: CDBG-R (212.1012.460.81.39) C.Amendment South Bend Heritage Foundation 1.Description: West Washington Geothermal Project Project Completed with Cost Reduction to be Added to Real Services CDBG-R Contract 2.Amount: ($900.09) 3.Funding: CDBG-R (212.1012.460.81.27) D.Amendment REAL Services, Inc. Page 2 of 5 BOARD OF PUBLIC WORKS AGENDA March 13, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: Aging in Place Program Additional Funding from Completed Projects Above 2.Amount: $2,602.30 3.Funding: CDBG-R (212.1012.460.81.31) E.Sole Source Purchase Aeroflex Wichita, Inc. 1.Description: Aeroflex 3920 Digital Radio Test Set Complete Compatibility with Current Radio Equipment 2.Amount: $37,000 3.Funding: 2012 Central Services Capital (222.0614.419.43.10) F.Professional Services Addendum Wightman Petrie 1.Description: Organic Resources Site Improvements Project No. 112-011 Scope Modification for the Original Contract Does not Change the Contract Price for Phase 1 and Phase II Services Phase III Design Requires Increase 2.Amount: $32,230 3.Funding: Organic Resources (641.0630.793.32.01) G.Professional Service Quotation ESRI, Inc. 1.Description: Remote Ad Hoc Support for ArcGIS 2.Amount: NTE $9,520 3.Funding: Engineering Professional Services H.Agreement Amendment Community and Economic Development 1.Description: Homeless Prevention and Rapid Re-Housing Program Decreasing Funds 2.Amount: ($1,200) 3.Funding: HPRP HUD (212.1015.460.81.99) I.Agreement Amendment Center for the Homeless, Inc. 1.Description: Homeless Prevention and Rapid Re-Housing Program Increasing Funds to Financial Assistance and Decreasing Funds for Housing Relocation Stabilization Services with a Net Increase 2.Amount: $13,000 3.Funding: HPRP HUD (212.1015.460.81.60) J.Agreement Amendment Dismas 1.Description: Homeless Prevention and Rapid Re-Housing Program Modifying Contract Budget by Increasing Funds with Net Increase in Total Funds 2.Amount: $11,000 3.Funding: HPRP HUD (212.1015.460.81.08) K.Agreement Amendment Youth Service Bureau 1.Description: Homeless Prevention and Rapid Re-Housing Program Modifying Contract Budget by Decreasing Funds with Net Decrease 2.Amount: ($22,800) 3.Funding: HPRP HUD (212.1015.460.81.68) Page 3 of 5 BOARD OF PUBLIC WORKS AGENDA March 13, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 L.Professional Services Agreement Short Elliott Hendrickson, Inc. 1.Description: 2012 Model Calibration and CIP Scenario Analysis 2.Amount: $65,000 3.Funding: Water Works Capital (622.0640.415.24.05) M.Sole Source Purchase Digital Ally 1.Description: Thirty (30) Digital Ally DVM 500 Plus In-Car Video Cameras to Outfit New Police Vehicles Compatibility with Current Equipment 2.Amount: $147,650 3.Funding: Justice Assistance Grant N.Lease Financing Proposal SunTrust Equipment Finance & Leasing Corporation 1.Description: Lease Financing for Golf Cars for the Parks & Recreation Department 2.Amount: $344,500 in Eight Semi-Annual Lease Payments in the Amount of $44,661.24 Each 3.Funding: Parks & Recreation Operating (201.1101.452.37.02) 10.LICENSES AND PERMITS A.Processions 1.Applicant: Suicide Prevention Center a)Event: Race to Save Lives b)Date/Time: November 10, 2012; 6:00 a.m. to 10:30 a.m. c)Favorable Recommendations 2.Applicant: Great Lakes Westie Rescue a)Event: Westie Walk b)Date/Time: September 29, 2012; 8:00 a.m. to 1:00 p.m. c)See Comment B.License Renewal Transient Merchant 1.Applicant: College Football Hall of Fame (1)Location: 2012 Enshrinement Festival (2)Date/Time: July 20, 2012, 11:00 a.m.-11:00 p.m.; July 21, 2012, 9:00 a.m.-3:00 p.m. (3)Favorable Recommendations C.License Renewal Public Parking Facility 1.Applicant: Cathedral of St. James a)Location: 307-311 West Washington Street b)See Comment: Engineering D.License Renewal Massage Establishment 1.Applicant: Veda Salon & Day Spa, Inc. a)Location: 2041 East Ireland Road b)Favorable Recommendations Page 4 of 5 BOARD OF PUBLIC WORKS AGENDA March 13, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 11.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)306 East Bowman Street 2.All criteria has been met 12.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.19584 Dubois Avenue, South Bend Water 13.RATIFY BONDS A.Excavation Bonds 1.Bradley Management, LLC For Release Effective April 4, 2012 2.Abes Free Flow, Inc. D/B/A Twin City Sewer Approved March 1, 2012 3.J&M Wireless Services For Release Effective March 2, 2012 14.CLAIMS 15.PRIVILEGE OF THE FLOOR 16.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5