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HomeMy WebLinkAbout6B (3)(4)Community & Economic Development (r, 6 (3� .4 (Cf) is s 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission From: Bill Schalliol, ADED M.C. Subject: Professional Service Proposal - Asbestos and Lead Based Paint Survey and associated remediation of Asbestos and Lead Based Paint at the Sons of Israel Synagogue (420 S William St) Date: March 9, 2012 Attached to this staff report is a professional service proposal from Wightman Petrie to perform an Asbestos and Lead Based Paint Survey of the Sons of Israel Synagogue (420 S William St). The Synagogue is being renovated as part of the Coveleski Park improvements and the study is needed to complete interior and exterior work. The total cost of the proposal is $1,800.00. Also attached to the staff report is a proposal from Diamond Environmental Services, Inc., to perform environmental remediation of Asbestos and Lead Based Paint from the synagogue facility. The scope of work included in the document details many asbestos and paint locations within the building and these hot spots must all be remediated before restoration can continue on the site. The proposal amount for the work is $5,645.00. Wightman Petrie would provide oversight of the work Diamond Environmental would do at the site. Staff requests Commission approval for these proposals. What We Do Today Makes A Difference! March 7, 2012 City of South Bend Community and Economic Development 1200 County -City Building 227 W. Jefferson Blvd. South Bend, IN 46601 Attention: Mr. Bill Schalliol, Economic Development Specialist RE: PROPOSAL FOR ASBESTOS SURVEY AND PROPOSED TEAM STORE FACILITY, 420 S. INDIANA, PROPOSAL # WP 12 -013 Dear Mr. Schalliol: LEAD BASED PAINT SURVEY, WILLIAM STREET, SOUTH BEND, Wightman Petrie is pleased to submit this proposal for performing Professional Consulting Services in support of the potential redevelopment of the former synagogue site, located at 420 S. William Street, South Bend, Indiana. The facility, originally constructed in 1901 as a synagogue, was partially renovated by a private individual seeking to convert the building into a private residence. However, with more recent improvements and re- development of the area around Coveleski Stadium, the City of South Bend acquired the property for transition as a Team Store facility for the South Bend Silver Hawks. With any major renovation /demolition activity, the Indiana Department of Environmental Management requires the completion of an asbestos - containing material survey as a means of recognition, and protection, to workers from the hazards presented by exposure to asbestos. Similarly, given the age, and condition of the facility, the potential exists for the presence of lead -based paint. Again the identification of lead - based paint is essential for the protection of construction workers that may be engaged in the sanding, cutting or scraping of surfaces prior to repainting and /or refinishing activities. It is such sanding, cutting and scraping activity that can generate fine particles that are easily inhaled or ingested, thereby resulting in an industrial exposure under current Occupational Safety and Health guidelines. Wightman Petrie understands that the subject site has been developed as a two story, brick structure with stone foundations of approximately 3,825 sq. ft., inclusive of approximately 815 sq. ft. as a basement and approximately 415 sq. ft. mezzanine level, accessible by an interior staircase. The facility was constructed with a gable roof with decorative building spires and elongated, wooden framed windows of approximately 15 -ft. in height. All mechanical systems, historically a boiler system for heat, have been removed from their original location within the basement. Flooring within the building is wooden, with walls being a combination of plaster finish and gypsum drywall (more recent renovations). The following proposed Scope of Services further details the approach for each of the requested tasks. IGHTIMIA EETRIE ARCHITECTURE GIS CIVIL ENGINEERING LANDSCAPE ARCHITECTURE ENVIRONMENTAL PLANNING RENEWABLE ENERGY LAND SURVEYING City of South Bend— Proposed Team Store March 7, 2012 Page 2 of 4 PROPOSED SCOPE OF SERVICES TASK 1 - ASBESTOS CONTAINING MATERTIAL SURVEY Wightman Petrie understands that the City of South Bend is concerned as to the presence of asbestos - containing materials within the existing structures. Please note that prior to major renovation of any existing structure, the Indiana Department of Environmental Management (IDEM), Air Quality Section, requires completion of an Asbestos Containing Material Survey; with submittal of a report and a Standard Form (Form 44593 — Notification of Demolition and Renovation Operations) at least 10 days prior to the start of demolition /renovation activities. Any such Asbestos Containing Material Survey must be completed by a State of Indiana Registered Asbestos Inspector. The purpose of the asbestos inspection is identification of the presence of Asbestos Containing Materials (ACMs) in accordance with the National Emission Standard of a Hazardous Air Pollutant (NESHAP) for Asbestos 40 CFR 61, Subpart M, and 326 IAC 14 -10, Emission Standards for Asbestos; Demolition and Renovation Operations. The survey for ACMs will begin with a walk- through of the existing structure to document locations of friable and non - friable materials that may be present. Friable materials are those that can be pulverized or reduced to powder by moderate pressure, such as spray applied fireproofing and acoustical materials, ceiling tiles and most thermal system insulation. Non - friable materials are those that cannot be crumbled easily, such as resilient floor tiles and cement asbestos (Transite) board. Although emphasis is on detecting friable materials, the possible presence of non - friable ACMs must also be considered, during renovation, non - friable materials may be pulverized or otherwise damaged so as to release asbestos fibers into the air. The sampling strategy for any suspect material is dependent upon the application, the area of coverage and the uniformity of the application. There are three (3) types of asbestos containing materials (ACMs): 1. Thermal System Insulation (TSI), 2. Surfacing Materials (S), and 3. Miscellaneous Materials (Misc). Thermal System Insulation is material used to prevent heat loss or gain and prevent condensation, and includes: pipe insulation, valve and fitting insulation, boiler system insulation, breeching insulation and tank insulation. Surfacing materials are sprayed on, troweled on, or materials otherwise applied to a surface and include: acoustical plaster, fireproofing on structural members or decking, or on surfaces for the purpose of fireproofing. Miscellaneous or 'other" materials are those that are not characterized as Thermal System Insulation or Surfacing Materials, and include: ceiling tile, floor tile, roofing felt, cove base and associated adhesive or mastic. Each suspect ACM (i.e., TSI, S or Misc.) identified from the initial walkthrough of the facilities will be placed into a group of similar materials identified as a homogeneous area. Homogeneous areas are identified as materials of the same type, color, texture and estimated age of installation. Upon identifying homogeneous areas, representative samples will be collected on a random basis. At any time during the survey, the Inspector can elect to assume that a specific material is asbestos containing, and thereby forego sampling requirements for that homogeneous area. Sample collection will involve extraction /separation of approximately 10 cubic centimeters of the suspect material, inclusive of all layers present within the material. Only suspect material samples will be submitted for laboratory analyses. Samples will be sealed in airtight containers, numbered and labeled, and forwarded to an approved laboratory for analysis by the EPA recommended method of Polarized Light Microscopy (PLM) coupled with dispersion staining. Sampling and analysis of suspect materials is performed in an effort to try and confirm the presence of asbestos, or eliminate suspect materials as ACMs. Elimination of a material as an ACM for purposes of maintenance, renovation or demolition occurs if: 1. the material is visibly non -ACM (fiberglass and rubberized materials), 2. documentation indicates that the materials used in manufacture are non -ACM, or 3. sampling and analysis are performed. City of South Bend— Proposed Team Store March 7, 2012 Page 3 of 4 Wightman Petrie will attempt, through the application of our sampling strategy, to make a determination of the asbestos content of any identified homogeneous materials for which sampling is in fact performed (i.e., certain materials may be assumed to be asbestos - containing). TASK 2 — LEAD -BASED PAINT SURVEY From a regulatory perspective, there are no specific testing methods which specifically address non- residential housing. For performing the Lead -Based Paint Survey, Wightman Petrie proposes to use a portable X -Ray Florescence (XRF) spectrum analyzer. Wightman Petrie will test a wide -array of painted stained and varnished surfaces from the interior and exterior of the building. Three (3) XRF readings will be made on selected, representative, testing combinations within the building. A testing combination is comprised of a unique room equivalent, component, substrate and visible paint color. A room equivalent is an identifiable part of a building, such as a room, an exterior building side or other designated interior or exterior area. Hallways, stairways, and exterior areas such as sheds or outbuildings are considered as room equivalents. Adjoining rooms will be considered as separate room equivalents if they are obviously dissimilar from the adjoining room based on paint color or age of construction. Building components typically include such items as the walls, floors, ceilings, doors, door casings, window frames, cabinets and other individual items used in the construction of the building. Substrate is the material underneath the paint. Substrates are generally classified as one of six types: brick, concrete, drywall, metal plaster or wood. For substrates on top of substrates, the substare directly beneath the painted surface will be identified. The Department of Housing and Urban Development (HUD) defines lead -based paint as a paint or other surface coating which contains lead equal to or greater than 1.0 mg /cm2, or 0.5 percent by weight (5,000 ug /g or 5,000 ppm by weight). However, given the nature of the construction activities, positive readings noted by the XRF for areas in which cutting, sawing or scraping of a surface are deemed necessary will be identified as having a potential for lead exposure. In such instances, lead abatement will be deemed necessary prior to the initiation of any such sanding, cutting or scraping activity by the construction crew. In each test area, data will be recorded on data forms. XRF sample ID numbers will be associated with each component assayed in each room equivalent. For each testing combination, we will record the substrate type, component name and color. A general narrative description of the locations and the value for each XRF assay will be recorded. Our report will include a discussion of our lead -based paint testing procedures and our findings. We will include a discussion of regulatory considerations and recommendations based on our findings. Our report will include an opinion as to the general location and extent of lead based paint in the facility. It is not the intent of the screening survey to perform a detailed take -off or to quantify the number or area components considered positive of being coated with lead paint. Our opinion will be based on extrapolation of our data, based on the percentage of similar building components which tested positive for lead -based paint. As Wightman Petrie is not a Lead Paint Abatement Contractor, our report will not include quantification or an opinion of costs for abatement of identified lead -based paint. QUALIFICATIONS The scope of lead -based paint survey services should be considered as a "screening" of the building components which are tested, and is limited by the number of components actually tested. Testing locations will be selected based on accessibility from random locations which are representative of the range of painted materials used in construction of the facility. City of South Bend— Proposed Team Store March 7, 2012 Page 4 of 4 Because HUD Guidelines are specifically applicable to testing of residential housing, our services are not intended to comply with current HUD guidelines, or any City, County or State regulatory requirement which may exist. Due to the limited nature of our services, lead -based paint may exist which is not identified during our testing. Please note that our services are not intended to characterize painted components to determine if potential waste streams are considered hazardous waste by the EPA. COST INFORMATION AND SCHEDULE The Asbestos Containing Material Survey can be performed for an Estimated Fee of $1,000. Please note that this fee includes the sampling and analysis of up to 25 "suspect' Asbestos - Containing Building Materials. Analysis in excess of 25 "suspect' materials will be performed on a unit cost basis of $20 /sample. The Lead -based Paint Survey can be performed for an Estimated Fee of $800. Please note that this fee does not include the rental of any lifts or other means necessary to reach suspect painted components. AUTHORIZATION Wightman Petrie appreciates the opportunity to be of service on this project, and is prepared to commence work immediately upon your acceptance of this proposal. Should you have any questions or require additional information, please contact me at (574) 232 -4388. If acceptable, please execute the proposal by signature, where indicated, and return a copy to my attention at (574) 232 -4333. Since ly, Conley B. Phifer, CHMM Environmental Department Manager (:\Proposals \City of South Bend \Team Store \COSB Synagogue Asbestos LBP Proposal_3- 7- 12.doc This proposal for ASBESTOS SURVEY AND LEAD BASED PAINT SURVEY, PROPOSED TEAM STORE FACILITY, 420 S. WILLIAM STREET, SOUTH BEND, INDIANA (PROPOSAL # WP 12 -013) is hereby accepted and authorization to proceed hereby granted: Accepted By: Printed name and title: Business name: Billing address: Billing /account manager: Phone No.: Fax No.: Date: E -mail: The party that signs this proposal is directly responsible for the charges incurred during the completion of our work.