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Home My WebLink About2 Agenda 2-14-12SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 14, 2012 4:00 p.m. 227 West Jefferson Boulevard Presiding: Dr. David Varner, Vice President South Bend, Indiana 1. ROLL CALL Members Present: Dr. David Varner, Vice President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Ms. Marcia Jones, President Ms. Stephanie Spivey Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. David Relos, Economic Development Specialist Ms. Debrah Jennings, Property Manager Mr. Jitin Kain, Senior CED Specialist Others Present: Mr. Mark Neal, City Controller Ms. Beth Leonard Inks, Community Development Ms. Patti Lesniewicz, Economic Development Mr. Pat Lynch 2. APPROVAL OF MINUTES A. Approval of Minutes of the Special Meeting of Wednesday, January 18, 2012. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved the Minutes of the Special Meeting of Wednesday, January 18, 2012. B. Approval of Minutes of the Regular Meeting of Tuesday, January 24, 2012. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Tuesday, January 24, 2012. COMMISSION APPROVED THE MINUTES OF THE SPECIAL MEETING OF WEDNESDAY, JANUARY 18, 2012. COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF TUESDAY, JANUARY 24, 2012. South Bend Redevelopment Commission Regular Meeting — February 14, 2012 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted February 14, 2012 for approval. 324 AIRPORT AREA B & J Excavation Co, Inc. 10,660.00 South Area Snow Removal (1) Removal Tri- M Construction, Inc. 5,330.00 South Area Snow Removal (1) Removal Innovation Park 498.33 Monthly Office Space Rental Wightman Petrie 5,112.50 Master Planning IVT Tower Hull & Associates, Inc. 27,890.71 Oliver Industrial Pk Weaver Boos Consultants 9,371.37 Studebaker Area Demo Wire Transfer Acquisition of 701 W Indiana Meridian Title 189,623.68 Closing 1/30/12 @ 3 PM Wire Transfer Acq Gates Properties Meridian Title 1,120,999.42 Transaction #1 Closing 1/31/12 @2 PM ARC 107.22 Oliver Plow South Bend Tribune 101.62 Notice To Bidders /Demo EMI Building Tri County News 61.10 Notice To Bidders /Demo EMI Building Bank of America, N.A. Right of Way acquisition Property -Bank of 8,500.00 America for Douglas Rd Impr Indiana Dept of Environmental Generator Fee MGMT 1,565.00 DHA 1,350.00 Oliver Plow Ziolkowski Construction 221,150.50 South Bend Animal Control BSA Life Structures 5,751.50 Ignition Pk Data Realty fagade Improv. BSA Life Structures 3,200.00 Ignition Pk Ph 1 Infrastr. Design DHA 500.00 Oliver Plow Trail along Oliver Plow Ct DHA 1,350.00 Oliver Plow Plaque Installation Grinsfelder Associates Architects 4,342.66 New Facility for the Animal Shelter Faegre Baker Daniels Professional Services Rendered and 5,475.33 disbursements Incurred Plews Shadley Racher 7 Braun LLP 5,000.00 Studebaker Plews Shadley Racher 7 Braun LLP 29,020.70 Bosch Indiana Dept of Transportation New Road Const Laporte Dist /St. Joe 41,503.49 Broadway From Praire - Franklin St. Sportsfield Specialties 8,000.00 Voorde Park Abonmarche 1,800.00 SR 23 and Douglas - Added Right Turn Lane Abonmarche Mayflower Road Part Time Construction 392.96 Inspection 2 South Bend Redevelopment Commission Regular Meeting — February 14, 2012 DHA DHA DHA Lehman & Lehman Graham -Allen Partners Meridian Title Abonmarche D LZ Meridian Title ARC Plews Shadley Racher & Braun LLp IDE MGMT DHA 420 FUND TIF DISTRICT -SBCDA GENERAL B & J Excavation Co, Inc. Tri- M Construction, Inc. South Bend Water Works Ziolkowski Construction, Inc. Meridian Title Corporation Wightman Petrie ARC South Bend Tribune Tri County News ADG Schindler Elevator Corp Rose Pest Solution Wausau Title Faegre Baker Daniels David Waszak Appraisals, Inc. Jerome E Michaels, MAI Buxton Identifying Customers Buxton Identifying Customers Casteel Construction Corporation 1,060.00 Survey fieldwork To Delineate Plaza 5,690.00 Survey Tech 1,350.00 Engineer Services for the Cottages at Eddy 1,120.00 Knolls Subdivision S 7,350.00 Voorde Park 8,087.79 Ignition Pk Feasibility Study & Strategic 1,600.00 Wire Transfer Acquisition of 1512 S Kemble 43,339.87 Closing 2/10/12 @ 2:30 PM 1,968.75 LaSalle Square, Phase I 1,350.00 Olive /Pine Rd 300.00 Search & Exam Fee 533.74 Printing LaSalle Square / Animal Control 7,374.00 /Prairie Ave /Ignition Park 1,600.00 Corp Litigation /Oliver Plow works Cost 3,910.10 Recovery /Studebaker /Environmental 297.01 S Bend redevelopment Comm - Oliver Plow 2,250.00 Ignition Park Survey 5,245.50 North Area Snow Removal (1) Removal 10,491.00 North Area Snow Removal (2) Removal 40.01 Commercial 7,374.00 Coveleski Stadium Improvements 1,600.00 Search & Exam Fee 5,155.00 Schilling's Camera Shop 71.60 Former EMI /Michigan Lock & Key Projects 90.95 Notice To Bidders /Demo EMI Building 56.65 Notice To Bidders /Demo EMI Building 5,500.00 Island Pk Pavilion / West Entry Improvements 164.37 LaSalle Hotel Elevator 99.00 LaSalle Hotel Pest Control Jefferson & Main Streetscape Improvements 8,705.25 Pavers Professional Services Rendered and 9,460.10 disbursements Incurred 1,500.00 Chase Tower Parking Facility 1,875.00 211 W Washington (Chase Tower) 500.00 Marketing - Retail Matching Access 1,250.00 Scott - Basic Access 67,171.00 Century Center Island Pavilion 3 South Bend Redevelopment Commission Regular Meeting — February 14, 2012 Pemberton Davis Main St. & Jefferson Blvd Streetscape 7,900.00 Improvements DTSB 31,525.00 Beautification Program Buxton 1,750.00 Basic & Retail Matching Access Meridian Title Corporation 150.00 Abstract or Title Search DLZ Indiana LLC 28,500.00 Engineering Work Legal Department 8,400.00 Service Rendered 422 TIF DISTRICT WEST WASHINGTON ARC 115.49 Taylor St. 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Crowe Horwath, LLP 2,112.44 The Troyer Group ARC 429 TIF FUND NORTHEAST DISTRICT Fagade Studies Skyway B Warner, Bank & 33,442.33 MarMain - Ph II 115.49 Printing CJ' Pub DLZ 4,320.00 Eddy St Corridor Concept Study ��i11i1>< 1��ili>< 1i: 1��i1�7�1�h1�ih��ihl ►ltli�h�_�:Z�/_E:�I C &E Excavating, Inc 14,664.98 Erskine Detention Pond reconstruction Lawson - Fisher Associates P.C. 59,667.30 S Main St to Lafayette Blvd Connector Relocation Benefit Reimb Closing Costs and Ralph E. & Sharon S. Mink 3,091.62 Inspection fees $ 2,108,019.43 Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the Claims submitted February 14, 2012, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS A. West Washington- Chapin Development Area El COMMISSION APPROVED THE CLAIMS SUBMITTED FEBRUARY 14, 2012, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS South Bend Redevelopment Commission Regular Meeting — February 14, 2012 (1) Resolution No. 3003 approving and authorizing the execution of an Addendum to the Master Agency Agreement with the Board of Public Works (Hansel Center). Mr. Inks noted that Resolution No. 3003 approves an Addendum to the Agency Agreement with the Board of Public Works for the renovation of Hansel Center to become the Notre Dame Center for Arts and Culture and an anchor on the western edge of the West Washington Museum Campus. The Board of Public Works will bid and oversee the work to transform this historic building, which now sits vacant and vandalized, into a vibrant community center and national attraction. The cost of the project will be funded with $134,000 of CDBG and $796,000 of WWCDA TIF. Staff requests approval of Resolution No. 3003. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3003 approving and authorizing the execution of an Addendum to the Master Agency Agreement with the Board of Public Works for the Hansel Center. 6. NEW BUSINESS A. South Bend Central Development Area There was no business in the South Bend Central Development Area. B. Airport Economic Development Area (1) Consulting Agreement by and between the COMMISSION APPROVED RESOLUTION NO. 3003 APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT WITH THE BOARD OF PUBLIC WORKS FOR THE HANSEL CENTER. THERE WAS NO BUSINESS IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — February 14, 2012 South Bend Redevelopment Commission and Blue Waters Group (Phase V). Mr. Kain noted that this is a short term contract for services between the Redevelopment Commission and the Blue Waters Group. Redevelopment has contracted with the Blue Waters Group (BWG) since 2008 to provide marketing and promotional services for its Technology Park. Their past services have included the creation of websites, newsletters, collateral material, and press releases among others to promote South Bend's technology initiatives. The current BWG contact expires on February 28, 2012. This proposal continues work on one key initiative — the SouthBendOn web site and e- newsletter for a period of three months ending May 31, 2012. An attachment was provided listing the scope of services. Staff requests approval of the contact for $7,500 per month plus an additional $1,000 to cover additional communication support over these three months. The fees will be covered through the Airport Economic Development Area TIF and will not will exceed $23,500. Mr. Varner asked whether staff expected the new administration to continue to contract with Blue Waters Group long term. Mr. Inks replied the purpose of this short term contract is to give the administration time to determine that. Mr. Kain pointed out that this carries on some key aspects of what BWG has been doing, for a very small amount. 3 South Bend Redevelopment Commission Regular Meeting — February 14, 2012 Ms. King asked if BWG was maintaining the website or were they doing creative work on it. Mr. Kain said it is mostly maintenance. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Consulting Agreement by and between the South Bend Redevelopment Commission and Blue Waters Group (Phase V). C. West Washington - Chapin Development Area There was no business in the West Washington - Chapin Development Area. D. South Side Development Area There was no business in the South Side Development Area. E. Northeast Neighborhood Development Area (1) Resolution No. 3008 approving and authorizing the execution of an amendment to the Addendum to the Master Agency Agreement with the Board of Public Works (Eddy Street Corridor Conceptual Streetscape Study — Supplement #1). Mr. Kain noted that Resolution No. 3008 approves an Amendment to the Addendum to the Master Agency Agreement for the Eddy Street Corridor Conceptual Streetscape Study which was approved by the Commission on December 13, 2011. The study area for the project includes the Eddy St. corridor from Campeau to Colfax Streets. Per their contract, DLZ completed a review of the area with some initial streetscape concepts in early January and presented their results to 7 COMMISSION APPROVED CONSULTING AGREEMENT BY AND BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND BLUE WATERS GROUP (PHASE V). THERE WAS NO BUSINESS IN THE WEST WASHINGTON- CHAPIN DEVELOPMENT AREA. THERE WAS NO BUSINESS IN THE SOUTH SIDE DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — February 14, 2012 the Northeast Neighborhood Revitalization Organization (NNRO) and city representatives. Part of the concept is the continuation of a 10' multi - purpose trail from SR23 down Eddy Street. Initial concepts showed the multi - purpose path ending at Madison Street due to inadequate space as some established building footprints were too close to the right -of -way line. However, it was determined that connecting this path from Madison Street to existing city paths and bike lanes was essential to serve pedestrians and bicyclists; therefore, alternate routes were to be sought. Staff is proposing to expand the study area and add a few additional blocks on the West side of the street to connect the Eddy Street multi - purpose path to the Colfax Avenue bike lanes. DLZ has submitted a new proposal for this expanded area which includes the following scope of services: 1. Record street measurements along Cedar, Madison and Frances Streets 2. Conduct a windshield survey of the expanded area and document existing street amenities 3. Review St. Joseph High School site plans along Notre Dame Avenue 4. Schedule additional meetings with St. Joseph High School and city representatives 5. Develop an alternate route for the bicyclists and estimate construction costs. The total cost for these services is $6,700. NNRO will split this fee with the Commission and cover 25% of the costs equaling $1,675. Staff requests approval of Resolution No. 3008 and authorization to South Bend Redevelopment Commission Regular Meeting — February 14, 2012 spend $5,025 in NNDA funds to cover additional project expenses. Mr. Downes asked where the 10' multi - purposed trail starts. Mr. Kain responded that the SR23 plan expansion starts close to the Linebacker and extends to Capital Avenue. This would extend it further on the east side of the street to Madison and the change over on Madison. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3008 approving and authorizing the execution of an amendment to the Addendum to the Master Agency Agreement with the Board of Public Works (Eddy Street Corridor Conceptual Streetscape Study — Supplement #1). F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. 7. PROGRESS REPORTS A. Tax Abatement B. Common Council C. Other Mr. Inks noted that staff has been moving several projects forward: 1. VA Clinic date -to -open has been pushed back to May Is' due to protracted negotiations. 2. Coveleski — the city is ready to go out to bid on the work it is paying for. The D COMMISSION APPROVED RESOLUTION NO. 3008 APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT WITH THE BOARD OF PUBLIC WORKS (EDDY STREET CORRIDOR CONCEPTUAL STREETSCAPE STUDY — SUPPLEMENT # 1). THERE WAS NO BUSINESS IN THE DOUGLAS ROAD ECONOMIC DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — February 14, 2012 Redevelopment Commission agreed to cover $1,750,000 of the cost; the design for $250,000; the amount being bid is $1.5 million. $2 million of additional work will be funded by the team's new owner 3. Memorial Hospital — we're close to being ready to go out for bid for the facade and skyway work as well as a parking lot. 4. Senior Housing at LaSalle is moving along. Mr. Downes asked what the status was on the LaSalle Hotel. Mr. Relos noted that on February 23 the announcement will be made as to what projects were awarded New Market Tax Credits. They've been waiting to hear if they are awarded the credits so they can start working to sell them. Even if they don't get the credits, they are still very interested in the project and will look at other ways of financing the project. The award of tax credits should be announced the end of June 2012. Mr. Inks noted that the city received its first payment from A.J. Wright on the penalties assessed for its closing at the west side processing building. The check was for $354,660 (the first of nine payments annually) per the agreement. We are having some discussion about where those funds should be deposited. Staff put that question to the State Board of Accounts last year and they said they don't have to go back into the area TIF. In consultation with the City Controller, our recommendation is that those funds be authorized to be deposited into the EDIT fund of this city, which would give maximum flexibility in terms of how those funds can be used. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission authorized depositing the AJ Wright penalty funds to the EDIT account, subject to ratification at the 10 COMMISSION AUTHORIZED DEPOSITING THE Ai WRIGHT PENALTY FUNDS TO THE EDIT ACCOUNT, SUBJECT TO RATIFICATION AT THE NEXT REDEVELOPMENT COMMISSION MEETING South Bend Redevelopment Commission Regular Meeting — February 14, 2012 next Redevelopment Commission meeting. Ms. Leonard Inks noted that staff would like to set a public hearing for 4:00 p.m., March 13, 2012, for an additional appropriation for the Blackthorn Golf Club. Ms. Leonard also noted that Blackthorn Golf Club will be hosting an LPGA event at its course in August, so there will be increased revenues from that to allocate. The Blackthorn staff expects the event to be revenue neutral, but there will be expenses that need to be allocated. Staff will have the numbers at the March 13, 2012, meeting. Mr. Varner asked whether they were getting sponsors, to which Ms. Leonard Inks replied that the Four Winds Casino is a major sponsor. Ms. Leonard Inks also distributed a list of the vendors that were paid from Redevelopment TIF Funds from July 1, 2011, through December 31, 2011. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved a public hearing for March 13, 2012 to add additional appropriation for Blackthorn as result of the LPGA event scheduled for first week in August. Mr. Relos noted his conversation with David Matthews today on a couple matters and that the last remaining townhouse at the old Rink site has been sold. Mr. Aford asked staff where things stand with the Jefferson townhouses. Mr. Relos replied that the site plan and development specs are being finalized with hopes to bring it back to the Commission within the next couple of meetings. Mr. Downes asked for a summary of all the tax 11 THE COMMISSION APPROVED A PUBLIC HEARING FOR MARCH 13, 2012 TO ADD ADDITIONAL APPROPRIATION FOR BLACKTHORN AS RESULT OF THE LPGA EVENT SCHEDULED FOR FIRST WEEK IN AUGUST. South Bend Redevelopment Commission Regular Meeting — February 14, 2012 abatements for 2011. Mr. Inks offered it to be emailed out to Mr. Downes after the meeting. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is NEXT COMMISSION MEETING scheduled for Tuesday, February 28, 2012 at 4:00 p.m. 9. ADJOURNMENT There being no further business to come before the ADJOURNMENT Redevelopment Commission the meeting was adjourned at 4:23 p.m. Donald E. Inks, Director 12