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Home My WebLink About12-19-2011 Minutes SOUTH BEND BOARD OF PARK COMMISSIONERS REGULAR MEETING DECEMBER 19, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday December 19, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Mr. Robert Goodrich,Vice President Ms. Amy Hill Mr. Garrett Mullins Park Board members absent were as follows: Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Betsy Harriman, Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Laura Arriaga, Interim Zoo Director; Richard Payton,Development Director; John Martinez, Central Mowing and Graffiti Abatement Supervisor; TJ Mannen,Elbel Golf Professional; Thomas Bodnar,Park Board Attorney I. The meeting was called to order by Board President Robert Henry at 4:04 p.m. H. The next order of business was unfinished business. 1. Opening of Voorde Park Project Bids-Mike Bultinck Bids were opened and read aloud. See attachment. Mr. Goodrich made a motion to take the bids under advisement for staff review and return later in the meeting with their recommendation. Ms Hill seconded the motion and it was passed. III. The first order of business was the interviewing of interested citizens. 1. Director St. Clair recognized Councilwoman Puzello for her service and dedication to the Department over the years on her retirement from the City Council. He said she was a friend to him and the department. He presented her with a memento of appreciation from the department. She thanked him and said she enjoyed her years as our representative. 2. Update on Miracle Park-Bill Schalliol and Chuck Lehman Mr. Schalliol and Lehman felt they have found a good site in the Blackthorn Development area and explained to the Board why it was a good fit. There are still issues to resolve before it can be used. They hoped they could come back early next year with a proposal. 3. Update on Potawatomi Park Conservatory-Andrew Schnabel Dr. Schnabel,President of the Botanical Society,updated the Board on the progress of the improvements at the Conservatory and the operations of the Society. He hoped to give a full - - I - - accounting in February. IV. Potawatomi Zoological Society 1. Ms. Dean reported that the 2011 financials will be ready in February after their audit review. 2. She has been working on getting ready for the butterfly exhibit to open again in the spring. 3. The operating MOU is ready for signing. V. The next order of business was unfinished business. There was no unfinished business. VI. The next order of business was new business. 1. Request to Approve Amendment to Weed and Seed Agreement-Bill Carleton Mr. Carleton requested the Board approve an amendment to the previously approved agreement with the Weed and Seed Alliance. The amendment allows for$1,031 to be used for educational software for the after school program. Mr. Goodrich made a motion to accept the amendment to the Weed and Seed Agreement. Mr. Mullins seconded the motion and it was passed. 2. Request to Approve 2012 Golf Rates and Fees-Randy Nowacki Mr.Nowacki introduced Mr. TJ Mannen,Elbel Golf Professional,to present the proposed rates for the 2012 golf season. See attachment. Ms. Hill made a motion to approve the golf rates for 2012 as presented. Mr. Goodrich seconded the motion and it was passed. 3. Request to Approve Memorandum of Understanding with Potawatomi Zoological Society-Tom Bodnar,Director St. Clair Mr. Bodnar explained that he felt this agreement was a great improvement over previous ones and he highly recommended its approval. Mr. George Horn,Zoological Society President, also felt the agreement was more detailed and clarified past ambiguities. He also recommended approval. Mr. Goodrich made a motion to approve the three year agreement. Mr. Mullins seconded the motion and it was passed. Mr. Goodrich thanked Mr. Bodnar for his work on this effort. Director St. Clair thanked the Zoological Society and Mr. Bodnar and felt it was a great process. 4. Request to Solicit Bids for Belleville Playground Construction-Betsy Harriman Ms. Harriman requested permission to solicit bids for the construction of a playground structure at Belleville Park to replace the one destroyed by fire earlier this year. Mr. Goodrich made a motion to approve her request. Ms. Hill seconded the motion and it was passed. Mr. Bultinck returned to the Board with a recommendation to award the contract to LL Geans Construction. He recommended accepting the base bid and alternates 1, 2,4, 5, 6, and 7 for a total of$245,136. The remaining budget is $254,585. Mr. Goodrich made a motion to award the bid to LL Geans Construction for the base bid - - 2 - - and alternates 1, 2,4, 5, 6, and 7 in the amount of$245,136. Ms. Hill seconded the motion and it was passed. VII. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on November 21, 2011 and the special meeting held November 29, 2011 as mailed. The motion was seconded by Ms. Hill and approved. VIII. Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for November 2011 totaling $890,237.87. It was seconded by Ms. Hill. There being no further discussion,the motion was passed. IX. Business of Director St. Clair 1. Director St. Clair reported that he has had talks with the School Corporation regarding the possibility of partnering with them pertaining to elementary and middle school athletics and after school programs. He gave the board a copy of what we are currently doing with the schools. 2. He informed the board that the department was informed last week by the Indiana Parks and Recreation Association that we have been awarded the "Outstanding Parks and Recreation Agency for 2011". This is the first time this award has been given and he felt it was special because it reflects the efforts of the entire department and not a single program or event. He listed a number of highlights for 2011. 3. In addition,he recognized Susan O'Connor for receiving the "Distinguished Life Membership" award. He commended her for her service to our department and the IPRA. 4. He let the board know that there has been no further discussion of the fire station at Potawatomi. 5. He wanted to thank Tom Bodnar for his years of service as the Park Board attorney and wished him well in his retirement. X. Comments by the Recreation Director 1. Ms. O'Connor reported that"Around Town for the Holidays"was held the first weekend in December and consisted of the tree lighting ceremony and the breakfast and tea with Santa. The turnout was good for these events. However, due to the rain, Sunday's skating event was canceled. 2. The Ice Rink opened on schedule but closed the next day because of weather. Since then weather has been a factor in keeping the rink closed. 3. The Charles Black Holiday Gala at Century Center was held last Saturday and raised $750 for their after school program. 4. A senior Christmas luncheon was held at the Martin Luther King, Jr. Center that was sponsored by the St. Joseph Medical Center. Four hundred attended the luncheon. 5. The City Wellness Lunch was held last Thursday to celebrate the successes of employees in the program. - -3 - - X1. Comments by the Golf Operations Director 1. Mr.Nowacki reported that Erskine is still open and 45 golfers were on the course today. 2. He discussed the master plan for Elbel with the Board. Phase 1 would be to address the present bunkers and opening wooded areas. Phase 2 consists of rebuilding the present tee boxes and adding new. Phase 3 involves installing new bunkers and traps and widening some fairways. 3. Mr.Nowacki requested permission to advertise for bids for golf cars. They are investigating a lease purchase arrangement to finance the purchase. Mr. Goodrich made a motion to advertise for bids for golf cars. Ms. Hill seconded the motion and it was passed. XH. Comments by the Central Mowing and Graffiti Abatement Supervisor 1. Mr. John Martinez reported on the work Central Mowing does. They mow 476 City owned lots, lots owned by Economic Development, and lots that are cited by Code Enforcement for high grass or weeds. City lost range from 26 acres to tree lawns. A dedicated 10 person crew is use for this mowing. This year 3,454 cited lots were cut and 1,061 City lots and 726 Economic Development lots. The Graffiti Abatement Program began this summer to address the problem of graffiti. The Police Department had 387 sites logged before the program started. 567 sites have been cleaned since June. It is a year round program that has one full time employee and 2-3 seasonal employees. 2. The leaf program is done in neighborhoods and the stockpiled leaves in parks are being removed. 3. They are gearing up for snow removal. XHI. Comments by the Development Director 1. Mr. Payton reported that the Parks Foundation is selling paper Christmas tree lights around town for $1 each as a donation to offset the cost of the Morris Christmas tree lighting. 2. The Foundation will be involved with the Blues Fest this year with sponsorships. 3. In January we will be meeting regarding the Healthy Communities Initiative. 4. The new activity guide went out this week to the schools. 5. He gave the Board a listing of sponsorships and partnerships. XIV. Comments by the Zoo Director 1. Ms. Arriaga let the Board know that the Zoo is closed for the season. 2. Their female red panda died over Thanksgiving weekend.Necropsy results aren't available yet. She is working to find a replacement. 3. A white napped crane chick was euthanized due to seizure activity. XV. There being no more business to come before the Board the meeting adjourned at 6 pm - - 4 - - The next regular meeting will be held January 16, 2012at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. 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Ym Yee NIYmn MmC nAIMM[ YBB Im YY Y" YM Y. eM! i G T ij/J�////y/�) l 9 ' oewNxsll rrarar�A��ASA�aXMU o+e Golf Division Fees Elbel & Erskine Golf Course Green Fees Weekday Early Bird [ before 9 am ] 16 Mid - day [9 am- 3pm ] $20 Twilight [ 3pm - 6 pm ] $12 Sunset [ after6pm ] $10 - 5 - 9 holes $11 Senior [ 65 + ] $11 Junior [ 8 - 18 yrs ] $11 Weekend AM Rate [ 6 am - 12 pm ] $24 Early Twilight [ 12 pm - 3 pm ] $20 Twilight [ 3 pm - 6 pm ] 14 Sunset [ after 6 pm ] $12 Senior [ after 12 pm ] $14 Junior [after 12 pm ] 14 Season Passes Corporate [4 ] cart required $2,000 Platinum [ cart required ] 500 Individual $800 Couples $1,100 Senior M-F Sat-Sun after 12 pm $425 Junior M-F Sat-Sun after 12 pm $250 Per Play Pass -25 rounds Individual - 25 plays $350 Couples - 50 plays $675 Senior- 25 plays M-F Sat- Sun after 12pm $200 Cart Fees Erskine & Elbel - 18 holes $16 Erskine & Elbel - 9 holes $8 Pull Cart $3 Miscellaneous Range Balls -Sm $3 Range Balls - Lg $5 Locker Fee $20 Rental Clubs $15 Studebaker Weekday- 9 holes -Additional 9 holes $8 - $4 Senior- 9 holes -Additional 9 holes $5 - $2 Junior- 9 holes -Additional 9 holes $4 - $1 Weekend - 9 holes -Additional 9 holes $8 - $4 Junior- 9 holes -Additional 9 holes $5 - $1 Season Pass [ Studebaker only] $200 Cart Fee [ 9 holes ] $5 Pull Cart [ 9 holes ] $2 - 6 -