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Home My WebLink About02/28/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: February 9, 2012 and Regular Meeting: February 14, 2012 B. Claims Review: February 21, 2012 2. OPENING OF BIDS A. Diamond Avenue Trunk Storm Sewer—Bid Package No. 2 —Project No. 109- 033B 1. Funding: 2011 Sewer Bond (659.0621.415.42.05) B. Coveleski Stadium Rehabilitation—2012 Improvements—Project No. 112-007 1. Funding: SBCDA TIF (420.1050.460.42.01 and 31.06) C. Five (5), More or Less, 2012 or Newer, Rear-Wheel Drive Police Patrol Vehicles 1. Funding: 2012 Capital Lease (406.0401.415.38.01) D. One(1) or More, 2012 or Newer, Heavy Duty 16,500 lb. GVWR Chassis 1. Funding: 2012 Street Department Capital (202.0607.431.37.02) E. Two (2), More or Less, Pre-Owned 2011 or Newer, Compact Four-Door Sedan Automobiles 1. Funding: 2012 Building Department Capital (600.1306.415.43.02) 3. OPENING OF QUOTATIONS A. Multi-Segment Color MFP Copy Machines 1. Funding: User Departments Capital or Operations Fund B. Multi-Segment Black and White MFP Copy Machines 1. Funding: User Department's Capital or Operations Fund 4. AWARD BIDS A. 2012 or Newer 3/4 Ton Four Wheel Drive Pick Up Trucks 1. Company: Jordan Motors, Inc. 2. Amount: $21,300 per Truck; $716— Option l; $5,088 —Option 3 3. Total: $142,272 a) Traffic & Lighting: $54,208 (Two Trucks with Options 1 and 3 ) b) Park Department: $66,048 (Three Trucks with Option 1) c) Central Services: $22,016 (One Truck with Option 1) 4. Funding: 2012 Traffic & Lighting Capital Lease (202.0607.431.37.02)/2012 Central Services Capital Budget (222.0605.416.43.02) B. 2012 or Newer, 3/4 Ton Two-Wheel Drive Pick Up Truck 1. Company: Bloomington Ford 2. Amount: $24,045.29 ($19,535.29 per Truck with $4,510 for Option A) 3. Funding: 2012 Park Department Capital (201.1 101.452.43.02) 5. CHANGE ORDER A. Clay-Cleveland Lift Station Replacement—Project No. 109-087A Page 1 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 2 3. Increase Amount: $13,908 4. Percent of Increase: 2.75% 5. New Contract Amount: $528,093.50 6. Funding: 2010 Sewer Bond (658.0630.415.42.08) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Erskine Detention Pond Reconstruction—Project No. 110-056 1. Company: C&E Excavating, Inc. 2. Change Order No.: 4/Final 3. Decrease Amount: $30,133.56 4. Percent of Decrease: <2.3%> 5. Total Percent of Decrease: <11.3%> 6. New Contract Amount: $1,304,239.89 7. Funding: SSDA TIF (430.1050.460.42.01) 7. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A. Automation of DO Control for Aeration Blowers —Wastewater Treatment Plant— Project No. 111-070 1. Funding: Environmental Services Capital(624.0630.415.43.66) 2. Title Sheet B. Michigan Street Lift Station Replacement—Project No. 111-008 1. Funding: Environmental Services Capital(642.0658.415.42.05) 2. Title Sheet C. Hansel Center Renovation—Project No. 111-064 1. Funding: WWCDA TIF (422.1050.460.42.02) 2. Title Sheet 8. RESOLUTIONS A. No. 10-2012 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Description: 1993 Case 821B 4-Yard Wheel Loader for Trade-In on New Equipment B. No. 12-2012 —A Resolution of the Board of Public Works for the City of South Bend, Indiana, Authorizing Use of City Information for Marketing by IBM, Related to the IBM Intelligent Operations Center for Smarter Cities C. No. 13-2012 —A Resolution of the Board of Public Works on the Disposal of City-Owned Unfit and/or Obsolete Property Page 2 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Fire Helmets and Boots of Retired Chiefs Howard Buchanon and Mark Nowicki 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Add Hansel Center Project to Master Agency Agreement 2. Funding: WWCDA TIF (422.1050.460.42.02) B. Inspection and Test Agreement— Communication Company of South Bend, Inc. 1. Service: Renewal of Fire Alarm Inspection and Testing Agreement at College Football Hall of Fame 2. Amount: $675 3. Funding: Hall of Fame Capital(677.0414.645.36.01) C. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Eddy Street Corridor Conceptual Streetscape Study 2. Funding: NNDA TIF D. Supplemental Agreement No. 1 —DLZ Indiana, LLC 1. Service: Eddy Street Corridor Conceptual Streetscape Study due to Change in Study Area 2. Amount: $5,025 3. Funding: NNDA TIF (429.1050.460.31.02) E. Professional Services Agreement—EmNet 1. Service: To Use Remaining Funds from ARRA/SFT to Complete Sewer Overflow Sensory Control Work from Rescinded Federal Earmark—Project No. 110-091 2. Amount: $58,816 3. Funding: ARRA/SRF F. Professional Services Agreement—McCormick Engineering 1. Service: To Use Remaining Funds from ARRA/SFT to Complete Sewer Overflow Sensory Control Work from Rescinded Federal Earmark—Project No. 110-091 2. Amount: $41,750 3. Funding: ARRA/SRF G. Professional Services Agreement—Wightman Petrie 1. Service: Coveleski Stadium Rehabilitation Design - 2012 Improvements— Project No. 112-007 2. Amount: $275,000 3. Funding: SBCDA TIF (420.1050.460.31.06) 10. LICENSES AND PEMITS A. Special Events Page 3 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Applicant: Downtown South Bend, Inc. a) Location: Michigan St. from Wayne St. to Western Ave. b) Event: St. Paddy's Tent Party and Pub Tour c) Date/Time: March 16, 2012; 2:00 p.m. to 1:00 a.m. d) Favorable Recommendations B. Processions 1. Applicant: River Park Business Association a) Event: River Park Day Parade b) Date/Time: May 19, 2012; 9:30 a.m. to 11:00 a.m. c) Favorable Recommendations 2. Applicant: Girls on the Run Michiana a) Event: Girls on the Run 5K b) Date/Time: May 19, 2012; 8:00 a.m. to 9:30 a.m. c) Favorable Recommendations 3. Applicant: Northern Indiana Susan G. Komen Race for the Cure a) Event: Race for the Cure 5K b) Date/Time: April 28, 2012; 6:30 a.m. to 12:00 p.m. c) Favorable Recommendations 4. Applicant: March of Dimes a) Event: March for Babies b) Date/Time: April 21, 2012; 9:00 a.m. to 12:00 p.m. c) Favorable Recommendations 5. Applicant: Indiana Association for Community Economic Development a) Event: Homeward Bound b) Date/Time: April 14, 2012; 8:00 a.m. to 10:30 a.m. c) No Police Escort; Must Stay on Sidewalks and Obey Traffic Laws 6. Applicant: St. Adalbert's Parish a) Event: Viacruces "Stations of the Cross" b) Date/Time: April 1, 2012; 2:00 p.m. to 3:30 p.m. c) Favorable Recommendations 7. Applicant: Spin Zone Racing a) Event: Downtown South Bend Subaru Classic b) Date/Time: June 17, 2012; 9:00 a.m. to 4:00 p.m. c) Favorable Recommendations 8. Applicant: Potawatomi Zoological Society a) Event: Family Fun Walk b) Date/Time: June 9, 2012; 7:00 a.m. to 10:00 a.m. c) Favorable Recommendations C. License Renewals 1. Type: Massage Establishment a) Applicant: The Beehive Page 4 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Location: 706 E. Jefferson Blvd. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Tru Salon-Spa b) Location: 3520 N. Bendix Dr., Ste. B c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Sandy's Hair Design b) Location: 3775 S. Main St. c) Favorable Recommendations 4. Type: Open-Air Business a) Applicant: Skinny's Coney Concessions b) Location: Corner of Washington St. and Main St. c) Dates/Times: March—November; Monday through Friday, 10:00 a.m. to 4:00 p.m.; Saturday, 11:00 a.m. to 5:00 p.m.; Until 8:00 p.m. during Downtown Special Events d) Favorable Recommendations Subject to No "Curb Service" 5. Type: Public Parking Facility a) Applicant: Memorial Home Care/Memorial Hospital of South Bend b) Locations: 100 Navarre St.,Navarre Garage; 707 N. Michigan St., Centennial Garage; 707 N. Michigan St., Bartlett Garage c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1930 Berkley Place b) 212 Studebaker Street c) 1234 Bissell Street 2. All criteria has been met B. Revision—Revise Half Hour Parking to Two Hour Parking Limit 1. Locations: a) South Side of Mishawaka Ave. —Bellevue St. to Esther St. b) West Side of Bellevue St. - South of Mishawaka Ave. to Alley c) East Side of Bellevue St. - South of Mishawaka Ave. to North Property Line of 918 Bellevue St. 2. All criteria has been met C. New Installation -No Parking/Bus Loading Zone, 7:00 a.m. to 4:00 p.m. 1. Location: West Side of College St. —Bergan St. South to First Driveway into South Parking Lot of Marquette School D. New Installation -No Parking School Days, 7:00 a.m. to 4:00 p.m. Page 5 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Location: East Side of Brookfield St. —Bergan St. South to Driveway of Old Marquette School 12. CERTIFICATE OF INSURANCE A. KRG Eddy Street Land, LLCIKRG Construction, Inc. 13. BOND A. Occupancy Bond 1. DJ Construction Company, Inc. —Approved February 20, 2012 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6