HomeMy WebLinkAboutNo. 3008 approving/authorizing the execution of an amendment to the addendum to the Master Agency Agreement (Eddy Street Corridor Condeptual Streetscape Study-Supplement #1)RESOLUTION NO. 3008
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Eddy Street Corridor Conceptual Streetscape Study - Supplement #1)
WHEREAS, effective January 1, 2011, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2011; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
ILI' completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Eddy Street Corridor Conceptual Streetscape Study to the Master Agency Agreement
by way of an Addendum on December 13, 2011; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (Eddy Street Corridor Conceptual
Streetscape Study - Supplement #1) and hereby authorizes its execution in substantially
the form attached hereto with such changes as the Commission may deem necessary or
Lh��
IF
14
appropriate upon the advice of counsel, said execution thereof to be conclusive evidence
of the Commission's approval of such changes. The Clerk is hereby directed to file a
copy of this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
February 14, 2012, at 4 p.m., in Room 1308, County -City Building, South Bend, Indiana
46601.
ATTES
Nancy N. KinW Secretary
South Bend Redevelopment Commission
CITY OF SOUTH BEND,
DEPARTMENT OF
REDE PMENT
A. Varner, Vice President
South Bend Redevelopment Commission
AMENDMENT TO THE ADDENDUM TO THE
' MASTER AGENCY AGREEMENT
(Eddy Street Corridor Conceptual Streetscape Study- Supplement #1)
This Amendment to the Addendum to the Master Agency Agreement (this
"Amendment "), made and entered into as of the 14th day of February, 2012, by and
between the South Bend Department of Redevelopment, acting by and through its
Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a
municipal corporation duly organized and existing pursuant to the laws of the State of
Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of
the Commission designating the BPW to act as the Commission's agent to undertake the
Eddy Street Corridor Conceptual Streetscape Study - Supplement #1 (the "Project ")
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
ILbehalf of the Commission for certain projects during 2011; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Eddy Street Corridor Conceptual Streetscape Study to the Master Agency Agreement
by way of an Addendum on December 13, 2011; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment, adding Supplement #1.
NOW, THEREFORE, in consideration of the mutual covenants and promises
16, contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being originally described in "Exhibit A ", and now amended as described in "Exhibit B ",
attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
ILCommission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
(Signature Page Follows)
A
ATTEST:
South Bend Redevelopment Commission
c;
ATTEST:
Linda Martin, Clerk
19
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
Exhibit "A"
EDDY ST. CORRIDOR CONCEPTUAL STREETSCAPE STUDY
See attached Proposal from DLZ dated October 19, 2011
L
t `N: q6wdDLZ f.
ENGINEERS • ARCHITECTS • SCIENTISTS
PLANNERS • SURVEYORS
October 19, 2011
Mr. Phil Byrd
Director of Real Estate
Northeast Neighborhood Revitalization Organization
803 Lincoln Way West
South Bend, IN 46616
RE: Eddy Street Corridor, Conceptual Streetscape Study
Dear Mr. Byrd:
DLZ Indiana, LLC (DLZ) is pleased to submit to you the following letter of agreement for professional services
for the above referenced project. Pursuant to our earlier discussion, the Northeast Neighborhood Revitalization
Organization (NNRO) and South Bend Department of Community & Economic Development have been working
together to complete the Eddy Street Corridor Plan. This Corridor Plan was developed for the NNRO by Lakota
Group, Inc (document 5/17/08) and included multiple Land Use /streetscape options within, the corridor study
boundary. The right -of -way widths and the extent of property redevelopment along the corridor varied among the
(ZOJECT tions presented.
DESCRIPTION
This Project involves streetscape enhancements on North Eddy Street (SR 23) from Campeau Street south to, and
including, the East Colfax Avenue intersection (9 city blocks). Prior discussions with Gary Gilot, Public Works
Director, City of South Bend, determined that seeking INDOT approval for a center median in Eddy Street would
be a lengthy process and recommended the Project be limited to areas outside of the existing curb lines.
Therefore, the requested improvements are within (and beyond) the portion of public right -of -way (R/W)
occurring outside the street pavement and would include: replacement of curb and ADA compliant sidewalk
ramps; replacement of sidewalks with 5 foot width on the west side and multi -use path width (8' -10') on the east
side; decorative streetlights that match the adjacent SR 23 project; introduction of tree lawn along the east and
west sides of the street; tree plantings where feasible; and replacement of street signs to match Eddy Street
Commons, while meeting Federal Manual on Uniform Traffic Control Devices (MUTCD) standards.
It is estimated that a 75 foot R/W section may be required in order to accommodate the requested improvements
while maintaining the current roadway width. Therefore, R/W acquisition is anticipated. It is desired that the
roadway to have no parking and therefore be designated as four travel lanes.
SCOPE OF BASIC SERVICES
This Project involves performing a Conceptual Study addressing streetscape and other improvements to the Eddy
Street right of way (R/W) including an evaluation of potential Project costs. Study limits will be based on
desirable 75 foot R/W width plus affected properties within the limits described above.
1. Kick -off Meeting.
The Study area is within State of Indiana R/W and will require coordination with INDOT.
a. Contact INDOT concerning their future plans for roadway (Eddy Street) improvements.
2211 East Jefferson Blvd. , South Bend, Indiana 46615 a (574) 236 -4400 a FAX (574) 236 -4471
With Offices Throughout The Midwest
www.dlz corn
", L�%,-e -,,,D: L Z
ENGI \LERS - ARCHITECTS • SCILNI]S1:S
PLANNERS - St RVEYCRS
October 19, 2011
RE: Eddy Street Corridor, Conceptual Streetscape Study
Page 2
3. Verify the existing number of travel lanes and widths, and if this is adequate for potential expansion to a four -
lane configuration.
4. Determine if 75 foot R/W is adequate or if additional R/W will be required.
5. Provide two (2) preliminary plan alternatives illustrated with cross - sections (one option with minimum
improvements / least cost) (10 copies) to NNRO.
6. Meet with representatives of the NNRO and the Department of Community & Economic Development to
review Items 1 — 5 (meeting No. 2).
7. Revise two (2) plan alternatives and cross - sections as necessary to reflect input from the above review
meeting.
S. Suggest potential project phasing.
9. Provide "order of magnitude" opinion of probable construction cost for each of the two alternatives.
10. Provide identification of impacted parcels and an opinion of land and improvements acquisition costs. Note:
this item is limited to planning level data; actual appraisals will not be completed.
11. Include a separate opinion of probable construction cost including street repaving (assuming an overlay),
restriping and drainage improvements.
12. Submit draft letter report of the Conceptual Study for review (10 copies) to NNRO.
13. Meet with representatives of the NNRO and the Department of Community & Economic Development to
review Items 7 - 12 (meeting No. 3).
14. Incorporate comments and further input from the review meeting. Finalize the Conceptual Study.
15. Submit final Conceptual Study copies (10 copies) and one electronic file to NNRO.
SCHEDULE OF SERVICES
For those services described herein, DLZ is prepared to commence immediately upon receipt of a signed letter
agreement and Notice to Proceed. We anticipate four (4) weeks starting from the date of the Kick -off Meeting to
complete Task Items 1 -5 (Preliminary Plan).
Upon completion of the Preliminary Plan Stage, receipt of further NNRO input and authorization to proceed, we
anticipate four (4) weeks to complete Items 7-12 (Draft Letter Report).
Upon completion of the Draft Letter Report review meeting, receipt of further NNRO input and authorization to
Coceed, we anticipate two (2) weeks to complete Items 14 and 15 (Final Study) and submit final deliverables.
t)LZ
YNGINLERS • ARCHITECTS • SCIFNIIS1 :S
PLANNERS - SEMI ORS
October 19, 2011
RE: Eddy Street Corridor, Conceptual Streetscape Study
Page 3
COMPENSATION
In consideration for the above outlined tasks DLZ will be compensated on a lump sum basis in the amount of
$28,500.00. Our compensation is in accordance with the below breakdown:
Preliminary Plan - Task Items 1- 6 ................................ ............................... .....................$10,000.00
Draft Letter Report — Task Items 7 -13 ....................
Final Study — Task Items 14 and 15 ........................
......................... .....................$14,400.00
.................... ......................$3,900.00
Proiect Expenses ................ ............................... $200.00
TOTALLUMP SUM FEE ......................................... ............................... .....................$28,500.00
ees will be invoiced monthly based upon actual work performed to date. Reimbursable expenses are in addition
o the Project Expenses stated in the Scope of Basic Services and include, but are not limited to, mileage outside
of the South Bend area, document printing (beyond stated quantity of reports) and reproduction of graphic
illustrations, copying, and postage. Reimbursable expenses are as needed and with advance authorization. They
are payable at a multiple of 1.2 times actual expenses billed to DLZ.
ADDITIONAL SERVICES
The scope of work beyond basic services established herein shall be considered "Additional Services ".
Compensation for such work as requested or required may be provided as negotiated or compensated on an hourly
rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with
"Additional Services" without prior written authorization from the Northeast Neighborhood Revitalization
Organization.
1. Public input/community meetings or additional board meetings to those stated herein.
2. Graphics such as perspective sketches or plan renderings in addition to those stated herein.
3. Preliminary engineering or traffic studies.
4. Development of design or construction documents.
5. Topographic or property /plat survey.
6. Title research.
7. Relocation planning services.
8. Coordination with agencies other than those identified herein.
Utility coordination.
1:,(iINFERS • ARCIIII EC1 S SC1F\TISTS
f 1_.1�:1F.RS %RVI-YORS
October 19, 2011
RE: Eddy Street Corridor, Conceptual Streetscape Study
Page 4
STANDARD TERMS AND CONDITIONS
The "Standard Terms and Conditions" (Attachment B) are incorporated here into and made part of this agreement.
The Client referred to in the "Standard Terms and Conditions" is the Northeast Neighborhood Revitalization
Organization (NNRO).
DLZ appreciates the opportunity to be involved in projects in our South Bend community and we look forward to
working with the NNRO. Please do not hesitate to contact us should there be questions.
Very truly yours,
DLZ INDIANA, LLC
�y7_K. sk, P.E.
Vice President
ATTEST:
Craig . Hudson, RLA, ASLA
Div's'on Manager
Lan scape Architecture & Planning
NORTHEAST NEIGHBORHOOD
REVITALIZATION ORGANIZATION (NNRO)
NNRO Member
ATTEST:
NNRO Member
Attachments: As Noted
cc / BLG, JCZ, LJ, ACL, BMS, SW, QA, TJ, JKH, AMB, file
MAProposals\201 1\61 10 - LA Planning\NNRO_Northeast Neighborhood Revitalization Org\Eddy St Corridor
S(rectscapelAgmement_R FVIS ED \Agreement_revised_ 101911.docx
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ATTACHMENT A
DLZ INDIANA, LLC
STANDARD FEE STRUCTURE
W S ViTl�TRTTTT "Tl-,
Li
! Z1 1 UAAL
2011
2011
Hourly Rate
Activity
Cie
Employee CZasification
2011
Hourly Rate
142/99
142/99
1
Principal
$220.00
1 — person Field Crew
49
Division Manager (Chief Engineer)
$17500
$140.00
50
Department Manager
$160.00
13
55
Registered Land Surveyor
$130.00
21
Project Manager
$135.00
214
Senior Right-of-Way Engineer
$135.00
330
Electrical Engineering Specialist
$150.00
53/58
Engineer III/Architect III/Landscape Architect III/
Planner IWScientist III/Geologist III
$125.00
52/57
Engineer II/Architect II/Landscape Architect II/
Planner II/Designer III/Scientist II/Geologist II
$115.00
51/56
Engineer I/Architect I/Landscape Architect U
Planner U Designer II/Scientist I/Geolo ist I
$90.00
28
Designer 1
$75.00
29
Technician
$65.00
147
Construction Administrator
$105.00
152
Construction Observer
$85.00
43
Clerical
$50.00
Li
Reimbursable Expenses
Crew C7assi cation
2011
Hourly Rate
143/99/99
3 — person Survey Crew
$185.00
142/99
142/99
Topographic Survey Crew (straight time)
Topographic Survey Crew (over time)
$145.00
$220.00
63
1 — person Field Crew
$100.00
63
1 — person Field Crew (over time)
$140.00
GPS
1 — person GPS/RTK Field Crew
$160.00
13
Field Survey Technician
$55.00
Reimbursable Expenses
Rate
Mileage
$0.445/mile
Travel Expenses
@ Cost
Living Expenses
@ Cost
e roduction
Cost plus 20%
t!ubconsutants
Cost plus 20°k
Equipmenit Rental
Cost plus 20%
Rates are subject to revision on January 1, 2012.
Cost of living/inflation increases of 3 to 7% per annum can be anticipated.
S, VD, pMdmini stration \ClerlcaMATES\2011 Hourly Rates.doc
Exhibit "B"
EDDY ST. CORRIDOR CONCEPTUAL STREETSCAPE STUDY —
SUPPLEMENT #1
See attached Amendment dated January 24, 2012
Im
DLZ
ENGINEERS • ARCHITECTS • SCIENTISTS
PLANNERS • SURVEYORS
January 24, 2012
Mr. Phil Byrd
Director of Real Estate
Northeast Neighborhood Revitalization Organization
803 Lincoln Way West
South Bend, IN 46616
RE: Eddy Street Corridor, Conceptual Streetscape Study
SUPPLEMENTAL AGREEMENT No. 1
Dear Mr. Byrd:
DLZ Indiana, LLC (DLZ) appreciates the opportunity to submit this agreement for supplemental
services to the above referenced project. At our December 20, 2011 meeting with Northeast
Neighborhood Revitalization Organization (NNRO), property / parcel plans of the study corridor and
right -of -way (R/W) cross - sections for two alternatives were reviewed and discussed. Regarding one
aspect of the review, NNRO expressed support for extending the future SR 23 / South Bend Avenue trail
fir I southward from Campeau Street to Colfax Avenue. However, restrictions for expanding the current
Eddy Street R/W width south of Madison Street would result in stoppage of the trail at that intersection.
NNRO recommended DLZ meet to review the presented material with City Engineering.
DLZ met with Mr. Rob Nichols on January 9, 2012. Mr. Nichols believes resolution of the trail
connection to Colfax Avenue is necessary under this conceptual streetscape study and has requested
DLZ expand the project study area to determine an acceptable alternative route for this connection.
Unlike the trail being proposed for Eddy Street, this connection would be an `on- street' standard bike
lane. Furthermore, it was discussed that a bike lane connection between Eddy Street and Hill
Street/Niles Avenue location and beyond may be of future consideration.
The original agreement between the Board of Public Works and DLZ (approved 12/22/11 and attached
herewith) will be amended as follows. All other terms and conditions as set forth in the original contract
shall remain in full force and effect.
Project Description: The expanded study area will incorporate two blocks west of Eddy Street to Notre
Dame Avenue, and from Cedar Street, three blocks south to Colfax Avenue into the original study area.
Scope of Basic Services:
1. Take and record measurements along Cedar Street, Madison Street, and Frances Street (total 6
blocks) within the expanded study area. Measurement will include width of the roadway, tree
lawn, and sidewalk.
2. Conduct a `windshield survey' of the expanded study area documenting the location of current
on- street parking, city bike lanes, and other noteworthy conditions.
2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471
With Offices Throughout The Midwest
www.dlz.com
DLZ
CING41NEERS • ARCHITECTS • SCIENTISTS
PLANNERS -SURVEYORS
January 24, 2012
RE: Eddy Street Corridor, Conceptual Streetscape Study
SUPPLEMENTAL AGREEMENT No. 1
Page 2
3. Review Saint Joseph High School site plans along Notre Dame Avenue.
4. Schedule and attend up to two (2) coordination meetings with High School representatives to
discuss pedestrian circulation along the east side of the school and potential bicycle linkage with
via Eddy Street.
5. Schedule and attend one (1) coordination meeting with the City Engineer's Office.
6. Incorporate meeting minutes and written findings into the Conceptual Streetscape Study
including the recommended alternative bike lane route.
7. Develop and incorporate an opinion of probable construction cost for the bike lane markings and
associated signage into the study.
Please note the following exceptions:
a) It is understood that no property acquisition will be sought as part of this alternative route,
therefore no further acquisition costs for land and improvements will be made.
b) Since this alternative route will be a bike lane, no off - street right -of -way improvements
(streetscape) similar to that which is being proposed for Eddy Street are anticipated.
Schedule of Services:
1. Meet with NNRO and other invitees on February 7, 2012 to review preliminary plan findings
which will now incorporate the expanded study area and alternative trail route. The `final plan'
review meeting (Draft Letter Report) will be scheduled in March, 2012.
2. Upon completion of the Draft Letter Report review meeting, receipt of further NNRO input and
authorization to proceed, we anticipate two (2) weeks to complete Items 14 and 15 (Final Study)
and submit final deliverables.
Compensation: This supplement increases the original contract amount of $28,500.00 by $6,700.00 to
the new contract amount of $35,200.00.
Thank you for the opportunity to present this supplemental agreement for your consideration and
execution. Please do not hesitate to contact us should there be questions.
A r
, ; ,.�
NGINEERS • ARCHITECTS • SCIENTISTS
PLANNERS- SURVEYORS
January 24, 2012
RE: Eddy Street Corridor, Conceptual Streetscape Study
SUPPLEMENTAL AGREEMENT No. 1
Page 3
Very truly yours,
DLZ INDIANA, LLC
NORTHEAST NEIGHBORHOOD
REVITALIZATION ORGANIZATION (NNRO)
B
Gary K. Fi k, P.E. NNRO Member
Vice President
ATTEST:
Craig udson, RLA, ASLA
DivisiM Manager
Landscape Architecture & Planning
Attachments: As Noted
Cc / Rob Nichols, Phil Byrd/NNRO
BLG, JCZ, ACL, AMB, file
ATTES
c
Bv:
NNRO Member
M:\Proposals\2011 \6110 - LA Planning\NNRO_Northeast Neighborhood Revitalization Org\Eddy St Corridor
Streetscape\Agreement _REVISED \Supplement Agreem_1_24_12.docx
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1316 COUNTY -CITY BUILDING
227 W JEFFERSON Bow.EvARD
SOUTH BEND, INDIANA 46601 -1830
FSOU H8�
W , \\kACE j ,a a
1865
CITY OF SOUTH BEND STEPHEN J. LUECrd', MAYOR
BOARD OF PUBLIC WORKS
December 22, 2011
PHONE 574/ 235 -9251
Far 574/ 235 -9171
r�1cc�J` t.or�� J
�4 t� L
6, «N
le--
Mr. Gary Fisk
DLZ Indiana, LLC
2211 East Jefferson Boulevard
'NED
South Bend, Indiana 46615TlA'
.
RE: Professional Services Proposal - Eddy Strect Corridor Conceptual Streetscape Study
Project No. 112 -004
Dear Mr. Fisk:
The Board of Public Works, at its meeting held on December 22, 2011, approved the
above referenced Professional Services Proposal in the amount of $21,375.00.
Enclosed is a copy of the Professional Services Proposal for your records.
Enclosed please find the City's Employment Eligibility Verification form required by the
State for your signature. Please return the fully executed form as soon as possible. Additionally
enclosed please find the City's Minority and Women Business Enterprise Diversity
Development.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
c: Jitin Kain, CED
Beth Leonard, CED
Judy Love, CED
Rob Nichols, Engineering
GARY A. GII.OT, P.k . DONAIA E. INKS CAR1. P UYTREIA.
PRESIDENT 1'IFNIBER MF.NIBLR
Aft
DL
GINEERS • ARCHITECTS • SCIENTISTS
PLANNERS- SURVEYORS
October 19, 2011
Mr. Phil Byrd
Director of Real Estate
Northeast Neighborhood Revitalization Organization
803 Lincoln Way West
South Bend, IN 46616
RE: Eddy Street Corridor, Conceptual Streetscape Study
Dear Mr. Byrd:
If-]
DLZ Indiana, LLC (DLZ) is pleased to submit to you the following letter of agreement for professional services
for the above referenced project. Pursuant to our earlier discussion, the Northeast Neighborhood Revitalization
Organization (NNRO) and South Bend Department of Community & Economic Development have been working
together to complete the Eddy Street Corridor Plan. This Corridor Plan was developed for the NNRO by Lakota
Group, Inc (document 5/17/08) and included multiple Land Use / Streetscape options within the corridor study
boundary. The right -of -way widths and the extent of property redevelopment along the corridor varied among the
options presented.
OJECT DESCRIPTION
is Project involves streetscape enhancements on North Eddy Street (SR 23) from Campeau Street south to, and
Including, the East Colfax Avenue intersection (9 city blocks). Prior discussions with Gary Gilot, Public Works
Director, City of South Bend, determined that seeking INDOT approval for a center median in Eddy Street would
be a lengthy process and recommended the Project be limited to areas outside of the existing curb lines.
Therefore, the requested improvements are within (and beyond) the portion of public right -of -way (R/W)
occurring outside the street pavement and would include: replacement of curb and ADA compliant sidewalk
ramps; replacement of sidewalks with 5 foot width on the west side and multi -use path width (8' -10') on the east
side; decorative streetlights that match the adjacent SR 23 project; introduction of tree lawn along the east and
west sides of the street; tree plantings where feasible; and ' replacement of street signs to match Eddy Street
Commons, while meeting Federal Manual on Uniform Traffic Control Devices (MUTCD) standards.
It is estimated that a 75 foot R/W section may be required in order to accommodate the requested improvements
while maintaining the current roadway width. Therefore, R/W acquisition is anticipated. It is desired that the
roadway to have no parking and therefore be designated as four travel lanes.
SCOPE OF BASIC SERVICES
This Project involves performing a Conceptual Study addressing streetscape and other improvements to the Eddy
Street right of way (R/W) including an evaluation of potential Project costs. Study limits will be based on
desirable 75 foot R/W width plus affected properties within the limits described above.
1. Kick -off Meeting.
2. The Study area is within State of Indiana R/W and will require coordination with INDOT.
a. Contact INDOT concerning their future plans for roadway (Eddy Street) improvements.
2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471
With Offices Throughout The Midwest
www.dlz.com
AlhL
s" -ji
NGINEERS • ARCHITECTS SCIENTISTS
PLANNERS • SURVEYORS
October 19, 2011
RE: Eddy Street Corridor, Conceptual Streetscape Study
Page 3
Ell
COMPENSATION
In consideration for the above outlined tasks DLZ will be compensated on a lump sum basis in the amount of
$28,500.00. Our compensation is in accordance with the below breakdown:
Preliminary Plan - Task Items 1- 6 ................................ ............................... .....................$10,000.00
Draft Letter Report — Task Items 7 -13 ......................... ............................... .....................$14,400.00
Final Study — Task Items 14 and 15 .............................. ............................... ......................$3,900.00
Proiect Expenses ................................................... $200 00
TOTALLUMP SUM FEE ......................................... ............................... .....................$28,500.00
Fees will be invoiced monthly based upon actual work performed to date. Reimbursable expenses are in addition
,WpAo the Project Expenses stated in the Scope of Basic Services and include, but are not limited to, mileage outside
the South Bend area, document printing (beyond stated quantity of reports) and reproduction of graphic
lustrations, copying, and postage. Reimbursable expenses are as needed and with advance authorization. They
are payable at a multiple of 1.2 times actual expenses billed to DLZ.
ADDITIONAL SERVICES
The scope of work beyond basic services established herein shall be considered "Additional Services ".
Compensation for such work as requested or required may be provided as negotiated or compensated on an hourly
rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with
"Additional Services" without prior written authorization from the Northeast Neighborhood Revitalization
Organization.
1. Public input/community meetings or additional board meetings to those stated herein.
2. Graphics such as perspective sketches or plan renderings in addition to those stated herein.
3. Preliminary engineering or traffic studies.
4. Development of design or construction documents.
5. Topographic or property /plat survey.
6. Title research.
7. Relocation planning services.
8. Coordination with agencies other than those identified herein.
9. Utility coordination.
C
LNUNEERS DLZ FC
PLANNERS • SUMI- ORS
October 19, 2011
RE: Eddy Street Corridor, Conceptual Streetscape Study
Page 4
STANDARD TERMS AND CONDITIONS
The "Standard Terms and Conditions" (Attachment B) are incorporated here into and made part of this agreement.
The Client referred to in the "Standard Terms and Conditions" is the Northeast Neighborhood Revitalization
Organization (NNRO).
DLZ appreciates the opportunity to be involved in projects in our South Bend community and we look forward to
working with the NNRO. Please do not hesitate to contact us should there be questions.
Very truly yours,
DLZ INDIANA, LLC
bzr�K. Osk, P.E.
Vice President
ATTEST:
Craig P. Hudson, RLA, ASLA
Div's'on Manager
Lan scape Architecture & Planning
NORTHEAST NEIGHBORHOOD
REVITALIZATION ORGANIZATION (NNRO)
NNRO Member
ATTEST:
"NNRO Member
Attachments: As Noted
cc / BLG, JCZ, LJ, ACL, BMS, SW, QA, TJ, JKH, AMB, file
W\Proposals\201 1\61 10 - LA Planning\NNRO_Nonheast Neighborhood Revitalization Org\Eddy St Corridor
Strextscape\Agreernent_ REVISED \Agreement_revised_10191 l.docx
APPROVED
Board of Public Wo&A
DEC 2 2 Z 41�
ATTACHMENT A
DLZ INDIANA, LLC
STANDARD FEE STRUCTURE
ENGINEERING /ARCHITECTURAL
2011
Achivity
Code '
Ens to ee a,7ksij1cqdqn
2011
Hourly Rate
1
Principal
$220.00
49
Division Manager (Chief Engineer)
$175.00
50
Department Manager
$160.00
55
Registered Land Surveyor
$130.00
21
Project Manager
$135.00
214
Senior Right-of-Way Engineer
$135.00
330
Electrical Engineering Specialist
$150.00
53/58
Engineer IR/Architect III/Landscape Architect III/
Planner III/Scientist IWGeolo ist III
$125.00
52/57
Engineer II/Architect II/Landscape Architect ll/
Planner II/Designer III/Scientist II/Geologist II
$115.00
51/56
Engineer l/Architect M andscape Architect 1/
Planner U Designer II/Scientist 1/Geologist I
$90.00
28
Designer I
$75.00
29
Technician
$65.00
147
Construction Administrator
$105.00
152
Construction Observer
$85.00
43
Clerical
$50.00
Reimbursable Ex enses
Crew Classi cation
2011
Hourly Rate
143/99/99
3 — person Survey Crew
$185.00
142/99
142/99
Topographic Survey Crew (straight time)
Topographic Survey Crew (over time)
$145.00
$220.00
63
1 — person Field Crew
$100.00
63
1 — person Field Crew (over time)
$140.00
GPS
1 — person GPS /RTK Field Crew
$160.00
13
Field Survey Technician
$55.00
Reimbursable Ex enses
Rate
Mileage
$0.445 /mile
Travel Expenses
@ Cost
Living Expenses
@ Cost
e roduction
Cost plus 20%
bconsultants
Cost plus 20%
Equipment Rental
Cost plus 20%
Rates are subject to revision on January 1, 2012.
Cost of living/inflation increases of 3 to 7% per annum can be anticipated.
S: Ukpt\ Administratesm \ClcrlcaMAn.S\2011 Hourly Rates.doc
DL
ENGINEERS • ARCHITECTS • SCIENTISTS
PLANNERS • SURVEYORS
December 30, 2011
Ms. Linda M. Martin, Clerk
Board of Public Works
City of South Bend
1316 County -City Building
South Bend, Indiana 46601 -1830
Re: Eddy Street Corridor Conceptual Streetscape Study
Dear Ms. Martin:
El
As requested, we are returning herewith, one (1) executed Employee Eligibility Verification form for the
above - referenced project.
its always, we would like to thank you for your continued confidence in DLZ. If you have any
questions or require further information, please do not hesitate to contact our office.
Very truly yours,
DLZ INDIANA, LLC
(;), 'L C
Gary K. Fisk, P.E.
Vice President
JCZ /cj h
Encl: Employee Eligibility Verification Form
W \Proposals\2201 1 \61 10 - LA Planning \NNRO_ Northeast Neighborhood Revitalization Org \Eddy St Corridor Streetscape \EE Verification Transmittal.doc
2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471
With Offices Throughout The Midwest
www.dlz.com
IL EMPLOYMENT ELIGIBILITY VERIFICATION
c
STATE OF INDIANA )
) SS:
ST.JOSEPH COUNTY )
The Contractor affirms under the penalties of perjury that he /she /it does not knowingly employ an
unauthorized alien.
The Contractor shall enroll in and verify the work eligibility status of all his /her /its newly hired
employees through the E- Verify program as defined in IC 22- 5- 1.7 -3. The Contractor is not required to
participate should the E -Verify program cease to exist. Additionally, the Contractor is not required to
participate if the Contractor is self - employed and does not employ any employees.
The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall
not retain an employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien.
The Contractor shall require his /her /its subcontractors, who perform work under this contract, to certify to
the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien
and that the subcontractor has enrolled and is participating in the E- Verify program. The Contractor
agrees to maintain this certification throughout the duration of the term of a contract with a subcontractor.
The City may tenninate for default if the Contractor fails to cure a breach of this provision no later- than
thirty (30) days after being notified by the City.
Dated this 3 0 t. h day of Dec . 2011
DLZ INDIANA, LLC
� u9pol�Idld�r- irn
G
l
Signatur of Con ractor /Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of V��•Prn �, Ni 20
My Commission Expires���
Notary Public
County of Residence ST-, `j o E P./ t
F- E- Verify Aflidavit_July 201 I.doc
04 sOVi I��BF �
R R
1865
CITY OF SOUTH BEND, INDIANA
MINORITY AND WOMEN BUSINESS ENTERPRISE
DIVERSITY DEVELOPMENT
Persons, partnerships, corporations, associations, or joint venturers ( "Contractors ") awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any
matter directly or indirectly related to employment because of race, sex, religion, color, national
origin, ancestry, age, or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE ") or as a Women's Business Enterprise ( "WBE ") as a factor in determining the
lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE /WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE /WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply
with applicable federal, state, and local laws.
F-E- Verify Affidavit—July 201 Ldoc