HomeMy WebLinkAbout01/31/12 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING JANUARY 31, 2012 27
A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on January
31, 2012 by Board President Gary A. Gilot with Board Member Donald E. Inks present.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a request for the street vacation of United Drive.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were submitted to the board for approval:
Name
Amount of Claim
Date
St. Joseph County Housing Consortium
$166,935.24
01/09/2012
City of South Bend
$2,245,209.79
01/27/2012
City of South Bend
$2,147,439.46
01/31/2012
Mr. Inks stated he wanted to review further why the amount of the St. Joseph County Housing
Consortium claim was so high. Therefore, Mr. Inks made a motion to approve the claim subject
to authorizing the Redevelopment Director to investigate the amount of the Claim and bring it
back before the Board if necessary. Mr. Gilot seconded the motion, which carried. After review
of the other expenditures, Mr. Inks made a motion that the City of South Bend claims be
approved as submitted. Mr. Gilot seconded the motion, which carried.
FAVORABLE RECOMMENDATION - PETITION TO VACATE UNITED DRIVE
Mr. Gilot indicated that Community and Economic Development has submitted a request to
vacate United Drive from Scott Street, northeast to the Penn Central Railroad. Mr. Gilot advised
the Board is in receipt of favorable recommendations concerning this Vacation Petition from
Community and Economic Development, Engineering, the Fire Department, and the Area Plan
Commission. Engineering stated access must be provided to the former MEI Site for demolition.
Area Plan stated the vacation would not hinder the growth or orderly development of the unit or
neighborhood in which it is located or to which it is contiguous. The vacation would not make
access to the lands of the aggrieved person by means of public way difficult or inconvenient.
The vacation would not hinder the public's access to a church, school or other public building or
place. The vacation would not hinder the use of a public right -of -way by the neighborhood in
which it is located or to which it is contiguous. Mr. Gilot questioned if a Memorandum of
Understanding had been agreed upon between the City and the owner of the property, Mr. Kevin
Smith. Mr. Inks stated it is in the process, not yet finalized. Therefore, Mr. Inks made a motion
that the Clerk send a letter to the petitioner recommending approval of the request for vacation
subject to the Memorandum of Understanding. Mr. Gilot seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the meeting adjourned at 8:35 a.m.
ATT ST:
da M. Martin, Clerk�
BOA�RA ,D�OF_PUBLIC�WORKS
CLAIMS REVIEW MEETING FEBRUARY 7.2012 28
A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on February
7, 2012 by Board President Gary A. Gilot with Board Member Donald E. Inks present.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a Request to Advertise for bids for the ACSNA
Site Improvements, Project No. 112 -009.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were submitted to the board for approval:
Name
Amount of Claim
Date
City of South Bend
$1,204,460.61
01/31/2012
City of South Bend
$4,144,123.51
01/20/2012
City of South Bend
$4,001,360.39
02/03/2012
City of South Bend
$1,409,749.80
02/07/2012
City of South Bend
$2,241,401.46
01/31/2012
After review of the expenditures, Mr. Inks made a motion that the City of South Bend claims be
approved as submitted. Mr. Gilot seconded the motion, which carried.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ACSNA SITE
IMPROVEMENTS —PROJECT NO. 112 -009 (SBCDA TIF)
In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise
for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr.
Gilot, seconded by Mr. Inks and carried, the above request was approved.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot, I
seconded by Mr. Inks and carried, the meeting adjourned at 8:35 a.m.
BOARD OF PUBL.IC WORKS
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ATTEST:
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da M. Martin`, Clerk