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Home My WebLink About02/14/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Review: January 19, 2012; Regular Meeting: January 24, 2012 B.Claims Review: January 31, 2012 and February 7, 2012 2.OPENING OF BIDS A.Ignition Park South Demolitions, Phase 2 Project No. 112-008 1.Funding: AEDA TIF (324.1050.460.31.06) B.Narrow Band Two-Way Radio Equipment 1.Funding: 2012 Capital User Department Budgets C.One-Hundred, Twenty (120), More or Less, 2012 Model Electric Golf Cars 1.Funding: 2012 Golf Division Non-Reverting Fund (405.1102.452.43.07) D.Five (5), More or Less, 2012 or Newer, Ton Four-Wheel Drive Pick-Up Trucks 1.Funding: Three (3) 2012 Park Dept. Capital; Two (2) 2012 Traffic and Lighting Capital Lease (201.1101.452.43.02/202.0607.431.37.02) E.One (1) or More, 2012 or Newer, Ton Two-Wheel Drive Pick-Up Trucks 1.Funding: 2012 Park Department Capital (201.1101.452.43.02) F.One (1) or More, 2012 or Newer, Two-Wheel Drive SUV Police Patrol Vehicles 1.Funding: 2012 Police Department Capital Budget (220.8150.421.43.02) 3.OPENING OF PROPOSALS A.Snow Removal from City of South Bend Redevelopment Commission Owned Properties 1.Funding: Redevelopment Commission Property Maintenance (324.150.460.39.64/420.1050.460.39.64) 4.AWARD BIDS AND APPROVE CONTRACTS A.Trucking of Belt Pressed Wastewater Biosolids for Land Application 1.Company: Trucks R Us 2.Amount: $79.00/Hour/Truck; Sunday Saturday; Not to Exceed $140,000 3.Funding: Wastewater/Organic Resources Operations and Maintenance (641.0631.793.63.35) B.Four (4), 2011 or Newer, Twenty-Seven (27) Cubic Yard Dual Arm Side-Loading Refuse Trucks 1.Company: Best Equipment Company, Inc. 2.Amount: $323,353/Truck; Total $1,293,412 3.Funding: 2011 Solid Waste Capital Lease (611.0610.415.37.02) 5.CHANGE ORDERS A.Ignition Park, Phase 1A Project No. 111-073 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 Page 1 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Increase Amount: $91,000 4.Percent of Increase: 4.35% 5.Revised Contract Amount: $2,181,184.22 6.Funding: AEDA/TIF (324.1050.460.42.03) B.Blowers Nos. 1A and 1B Project No. 109-074 1.Company: Bowen Engineering Corp. 2.Change Order No.: 6 3.Increase Amount: $4,760 4.Percent of Increase: 0.20% 5.Revised Contract Amount: $2,340,610.29 6.Funding: Sewer Bond (658.0630.415.42.06) 6.PROJECT COMPLETION AFFIDAVITS A.Jefferson Boulevard and Main Street Streetscape Improvements - Street Lighting - Project No. 111-047 1.Company: Pemberton Davis 2.Final Contract Amount: $7,900 3.Funding: SBCDA TIF (420.1050.460.31.06) B.Jefferson Boulevard and Main Street Streetscape Improvements - Precast Benches and Planters - Project No. 111-047B 1.Company: Wausau Tile 2.Final Contract Amount: $74,999.25 3.Funding: SBCDA TIF (420.1050.460.31.06) C.Coveleski Stadium Improvements - Main Facility Rehabilitation - Project No. 111-005A 1.Company: Ziolkowski Construction, Inc. 2.Final Contract Amount: $1,208,640 3.Funding: (438.1001.460.42.01) 7.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Clay-Cleveland Pump Station Replacement - Project No. 109-087A 1.Company: Selge Construction Company, Inc. 2.Date of Substantial Completion: February 2, 2012 3.Funding: 2010 Sewer Bond (658.0630.415.42.06) 8.REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND APPROVAL OF TITLE SHEETS A.One (1) or More, 2012 or Newer, Four (4) Yard Front-End Rubber Tire Loader 1.Funding: 2012 Wastewater Capital (642.0630.415.43.02) B.Two (2) or More, 2011 or Newer, All-Wheel Drive Police Patrol Vehicles 1.Funding: 2012 Police Capital Lease (406.0401.415.38.01) Page 2 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.One (1) or More, 2012 or Newer, All-Wheel Drive SUV Police Patrol Vehicles 1.Funding: 2012 Police Capital Lease (406.0401.415.38.01) D.Three (3) or More, 2012 or Newer, Tandem Axle Multi-Use Dump Trucks 1.Funding: 2012 Street Department Capital Lease (202.0607.431.37.02) E.One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Cab and Chassis 1.Funding: Water Works Bond Issue F.East Bank Storm Sewer Separation, Phase 2 Project No. 111-068 1.Title Sheet 2.Funding: 2012 Sewer Bond G.East Bank Storm Sewer Separation, Phase 3 Project No. 111-069 1.Title Sheet 2.Funding: 2012 Sewer Bond H.Western Avenue and Laurel Street Signalization Improvements Project No. 111-079 1.Title Sheet 2.Funding: LRSA (251.0608.432.42.67) I.Ewing Avenue and Fellows Street Signalization Improvements Project No. 111- 072 1.Title Sheet 2.Funding: LRSA (251.0608.432.42.67) J.Abandoned Vehicles 1.Funding: Code Enforcement 9.RESOLUTIONS A.No. 08-2012 A Resolution of the South Bend Board of Public Works Regarding the Retirement of Xacco, a K-9 Police Department Unit B.No. 09-2012 A Resolution of the South Bend Board of Public Works On Disposal of Unfit and/or Obsolete Property 1.Police Unit 793 - 2002 Dodge Intrepid, Vin #2B3HD46V72H258825 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Maintenance Agreement Extension Indiana Mailing Systems 1.Description: Extension of Maintenance Agreement for Omation 2100 Letter Opener through December 31, 2013 2.Amount: $450/Year ($25.00 Increase) 3.Funding: Water Works Operating Fund (620.0640.657.36.02) B.Agreement Sergeant Daniel Demler 1.Description: Purchase of K-9 Unit Xacco 2.Amount: $1 (To City) C.Addendum to the Master Agency Agreement Redevelopment Commission Page 3 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: ASC/VA Exterior Building and West Parking Area Improvements at 333 W. Western Ave. Project No. 112-009 D.Contract Renewal - New Avenues 1.Description: Renewal of Annual Employee Assistance Program Contract for 2012 2.Amount: NTE $35,000; No Increase 3.Funding: Benefits (711.0401.671.34.13) E.Professional Services Agreement Extension ME Simpson Company 1.Description: Extension of Large Meter Repair and Testing Program Agreement through 12/31/2013 2.Amount: $70,000/Year, 2012 and 2013 3.Funding: Water Works Operations (620.0640.605.31.06) F.Special Compatibility Purchase Ray OHerron Co., Inc. 1.Description: Fifty (50) Tasers with Four-Year Extended Warranty 2.Amount: $49,745 3.Funding: General Fund (101.0801.421.22.24) G.Bailment Agreement - Roush CleanTech, LLC 1.Description: Bailment of E-250 2011 Cargo Van H.Professional Services Agreement Optimatics, LLC. 1.Description: Optimization of South Bend Collection System LTCP Phase 2B 2.Amount: $165,925 3.Funding: Sewer Capital (642.0658.415.42.05) I.Professional Services Agreement Jonathon S. Geels 1.Description: 2012 Services Agreement for Energy Project Specialist/Contractor 2.Amount: $31.00/Hour; Not to Exceed $40,000 3. Funding: Energy Office Division of Central Services (222.0616.419.31.06) J.Professional Services Agreement McCormick Engineering, LLC 1.Description: Environmental Assessment of Bowman Creek per EPA/IDEM Consent Decree 2.Amount: $97,100 3. Funding: Wastewater Other Contractuals (641.0630.793.63.35) K.Professional Services Proposal Danch, Harner and Associates 1.Description: Survey and Layout Plan for Sanitary Sewer Connection for 3680 Sample Street Project No. 112-010 2.Amount: $2,360 3. Funding: Sewer Capital (642.0658.415.42.05) L.Maintenance Contract Doron Precision Systems, Inc. 1.Description: Regular Scheduled Preventive Maintenance for Two Fire Department Driving Simulators Page 4 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $8,515 3. Funding: Fire Dept. Repairs and Maintenance/Computer Equipment (101.0901.422.36.04) M.Professional Services Agreement Ken Herceg and Associates 1.Description: Second Phase of Olive Street Downspout Renovations Engineering Services 2.Amount: $4,500 plus Up to $500 Reimbursement Fees 3. Funding: 2009 Bond (623.0640.415.42.02) N.Professional Consulting Services Agreement R.W. Armstrong 1.Description: City-Wide Signal System Upgrade Study Project No. 110-012 2.Amount: $70,000 3. Funding: LRSA (251.0608.431.42.98) O.Interlocal Agreement INDOT 1.Description: State Road 23 Construction; Trail, Lights, Intersections and Utilities P.Master Services Agreement Renewal Crowe Horwath 1.Description: Accounting, Budgetary, and Financial Advice Assistance; Utility and Redevelopment Consulting. 2.Amount: Based on Assignment; Hourly Rate or Lump Sum Q.Grant of Perpetual Easement and Grant of Temporary Easement Kuert Concrete 1.Description: Bendix Park Sewer Separation (LaSalle School Area) 2.Amount: $106,800 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) 11.LICENSES AND PERMITS A.Processions 1.Applicant: Pediatric Brain Tumor Foundation a)Event: Northern Indiana Ride for Kids b)Date/Time: July 8, 2012; 8:00 a.m. to 1:30 p.m. c)Favorable Recommendations 2.Applicant: Michiana Celtic Society, South Bend Parks and Recreation, Downtown South Bend, Inc. a)Event: St. Patricks Day Parade b)Date/Time: March 17, 2012; 9:00 a.m. to 12:30 p.m. c)Favorable Recommendations 3.Applicant: St. Anthony de Padua a)Event: Run Panther Run b)Date/Time: April 14, 2012; 7:00 a.m. to 10:00 a.m. c)Comment: Same Day as March of Dimes Walk; No Police Escort 4.Applicant: American Legion Riders Post 308 a)Event: Fallen Heros Ride Page 5 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)Date/Time: May 20, 2012; 8:00 a.m. to 12:30 p.m. c)Comments: No Police Escort; Same Day as Notre Dame Graduation and Bike the Bend B.License Renewals 1.Type: Blanket Transient Merchant a)Applicant: St. Joseph County 4-H Fair, Inc. (1)Location: St. Joseph County 4-H Fairgrounds (2)Dates: June 29-July 7, 2012; Various Weekends, Various Events (3)Favorable Recommendations b)Applicant: Group 2 Promotions, Inc. (1)Event: Michiana Home Show (2)Location: Century Center (3)Dates: March 9, 2012, 5:00-9:00 p.m.; March 10, 2012, 10:00 a.m. 9:00 p.m. (4)Favorable Recommendations c)Applicant: Fays Marina, Inc. (1)Event: Michiana Boat and Power Sports Show (2)Location: Century Center (3)Dates: February 18 and 19, 2012 (4)Favorable Recommendations 2.Type: Massage Establishment a)Applicant: Hannahs Changes in Attitude, Inc. (1)Location: 2009 Miami Street (2)Favorable Recommendations b)Applicant: Tranquil Healing and Massage (1)Location: 103 West Wayne Street, Suite 304 (2)Favorable Recommendations c)Applicant: Chinese Massage Spa (1)Location: 2614 South Michigan Street (2)Favorable Recommendations d)Applicant: Massage by Angie (1)Location: 108 North Main Street, Suite 735 (2)Favorable Recommendations e)Applicant: Perfect Balance (1)Location: 1518 Mishawaka Avenue (2)Favorable Recommendations f)Applicant: Southside Massage Retreat (1)Location: 411 E. Ireland Rd., Ste. 300 (2)Favorable Recommendations C.Encroachments/Revocable Permits 1.Applicant: Lone Star Equities Page 6 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)Location: 138 S. Michigan Street, Jimmy Johns b)Type: Sign Projection into the Right of Way c)Favorable Recommendations 2.Applicant: Michigan Street LLC a)Location: 101 N. Michigan Street, Caf± Navarre b)Type: Sign Projection into the Right of Way c)Favorable Recommendations: Historic Preservation Commission wants Signs and/or Awnings fixed to Mortar Joints, Not in the Limestone D.Temporary Occupancy Permit 1.Applicant: Slatile Roofing and Sheet Metal Co., Inc. a)Location: Ivy Tower, South Bend Warehouse Facility at 635 South Lafayette Boulevard b)Description: Ninety (90) Day Occupancy Permit c)Favorable Recommendation 12.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)1833 Nash Street b)1526 Mishawaka Avenue 2.All criteria has been met B.Denied - Handicapped Accessible Parking Space Sign 1.Location: 1022 North OBrien Street 2.Comments: Better Access with Driveway up to Entrance 13.REVISE INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Revise the Classification of the User to Less Stringent Category 1.Companies: a)South Bend Absorbtech, 3900 West William Richardson Drive b)SES Environmental, 110 Dixie Way South c)Ark Engineering Services, Inc., 2334 Prairie Avenue 14.RATIFY BONDS A.Excavation Bonds 1.TBE Group, Inc. DBA Cardno TBE Approved January 25, 2012 2.Niezgodski Plumbing, Inc. Approved January 23, 2012 3.Turnkey Network Solutions For Release Effective February 2, 2012 4.Fiber Optic Management DBA Turnkey Network Solutions Approved January 23, 2012 5.Niezgodski Plumbing, Inc. For Release Effective November 1, 2012 Page 7 of 8 BOARD OF PUBLIC WORKS MEETING February 14, 2012 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8