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HomeMy WebLinkAbout6E (1)Z__ Cl) SUUTy 6e Community & Economic Development iB65 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Board of Public Works, South Bend Redevelopment Commission From: Jitin Kain, Senior CED Specialist.*- Subject: Amendment to Addendum to Master Agency Agreement for Eddy Street Corridor Conceptual Streetscape Study Date: February 9, 2012 Attached to this memorandum is Resolution No. 3008 and Amendment to the Addendum To Master Agency Agreement for Eddy Street Corridor Conceptual Streetscape Study which was approved by the Commission on December 13, 2011. The study area for the above mentioned project includes the Eddy St. corridor from Campeau to Colfax. Per their contract, DLZ completed a review of the area with some initial streetscape concepts in early January and presented their results to the NNRO and City representatives. Part of this concept included the continuation of a 10' multi - purpose trail from SR23 down Eddy St. Initial concepts showed the multi - purpose path ending at Madison St. due to inadequate space as some established building footprints were too close to the right -of -way line. It was determined that the connecting this path from Madison St. to existing City paths and bike lanes was essential to serve pedestrians and bicyclists, therefore alternate routes were to be sought. Staff is proposing to expand the study area and add a few additional blocks on the West side of the street to connect the Eddy St. multi - purpose path to the Colfax Ave. bike lanes. DLZ has submitted a new proposal for this expanded area which includes the following scope: 1. Record street measurements along Cedar, Madison and Frances St. 2. Conduct windshield survey of the expanded area documents existing street amenities 3. Review St. Joseph High School site plans along Notre Dame Ave. 4. Schedule additional meetings with St. Joseph High School and City representatives 5. Develop an alternate route for the bicyclists and estimate construction costs. The total cost of these services is $6,700. NNRO will split this fee with the Commission and cover 25% of the costs equaling $1,675. Staff requests approval of $5,025 in NNDA funds to cover additional project expenses and the attached Resolution 3008 as well as Amendment to the Addendum To Master Agency Agreement for the Eddy Street Corridor Conceptual Streetscape Study. What We Do Today Makes A Difference! RESOLUTION NO. 3008 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Eddy Street Corridor Conceptual Streetscape Study - Supplement #1) WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Eddy Street Corridor Conceptual Streetscape Study to the Master Agency Agreement by way of an Addendum on December 13, 2011; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Amendment to the Addendum to the Master Agency Agreement (Eddy Street Corridor Conceptual Streetscape Study - Supplement #1) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of this Amendment to the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on February 14, 2012, at 4 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Eddy Street Corridor Conceptual Streetscape Study- Supplement #1) This Amendment to the Addendum to the Master Agency Agreement (this "Amendment "), made and entered into as of the 14th day of February, 2012, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and Qxisting pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Eddy Street Corridor Conceptual Streetscape Study - Supplement #1 (the "Project "). WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Eddy Street Corridor Conceptual Streetscape Study to the Master Agency Agreement by way of an Addendum on December 13, 2011; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment, adding Supplement # 1. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being originally described in "Exhibit A ", and now amended as described in "Exhibit B ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. (Signature Page Follows) CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" EDDY ST. CORRIDOR CONCEPTUAL STREETSCAPE STUDY See attached Proposal from DLZ dated October 19, 2011 FNGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 Mr. Phil Byrd Director of Real Estate Northeast Neighborhood Revitalization Organization 803 Lincoln Way West South Bend, IN 46616 RE: Eddy Street Corridor, Conceptual Streetscape Study Dear Mr. Byrd: DLZ Indiana, LLC (DLZ) is pleased to submit to you the following letter of agreement for professional services for the above referenced project. Pursuant to our earlier discussion, the Northeast Neighborhood Revitalization Organization (NNRO) and South Bend Department of Community & Economic Development have been working together to complete the Eddy Street Corridor Plan. This Corridor Plan was developed for the NNRO by Lakota Group, Inc (document 5/17/08) and included multiple Land Use /Streetscape options within the corridor study boundary. The right -of -way widths and the extent of property redevelopment along the corridor varied among the options presented. PROJECT DESCRIPTION This Project involves streetscape enhancements on North Eddy Street (SR 23) from Campeau Street south to, and including, the East Colfax Avenue intersection (9 city blocks). Prior discussions with Gary Gilot, Public Works Director, City of South Bend, determined that seeking INDOT approval for a center median in Eddy Street would be a lengthy process and recommended the Project be limited to areas outside of the existing curb lines. Therefore, the requested improvements are within (and beyond) the portion of public right -of -way (R/W) occurring outside the street pavement and would include: replacement of curb and ADA compliant sidewalk ramps; replacement of sidewalks with 5 foot width on the west side and multi -use path width (8' -10') on the east side; decorative streetlights that match the adjacent SR 23 project; introduction of tree lawn along the east and west sides of the street; tree plantings where feasible; and replacement of street signs to match Eddy Street Commons, while meeting Federal Manual on Uniform Traffic Control Devices (MUTCD) standards. It is estimated that a 75 foot R/W section may be required in order to accommodate the requested improvements while maintaining the current roadway width. Therefore, R/W acquisition is anticipated. It is desired that the roadway to have no parking and therefore be designated as four travel lanes. SCOPE OF BASIC SERVICES This Project involves performing a Conceptual Study addressing streetscape and other improvements to the Eddy Street right of way (R/W) including an evaluation of potential Project costs. Study limits will be based on desirable 75 foot R/W width plus affected properties within the limits described above. 1. Kick -off Meeting. 2. The Study area is within State of Indiana R/W and will require coordination with INDOT. a. Contact INDOT concerning their future plans for roadway (Eddy Street) improvements. 2211 East Jefferson Blvd. , South Bend, Indiana 46615 • (574) 236 -4400 a FAX (574) 236 -4471 With Offices Throughout The Midwest www.dlz corn r IJ U /--./ ENGI \LLRS • ARC'HUECIS • SCIENNSLS PLANNERS • St R\ EYORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 2 3. Verify the existing number of travel lanes and widths, and if this is adequate for potential expansion to a four - lane configuration. 4. Determine if 75 foot R/W is adequate or if additional R/W will be required. 5. Provide two (2) preliminary plan alternatives illustrated with cross - sections (one option with minimum improvements / least cost) (10 copies) to NNRO. 6. Meet with representatives of the NNRO and the Department of Community & Economic Development to review Items 1 — 5 (meeting No. 2). 7. Revise two (2) plan alternatives and cross - sections as necessary to reflect input from the above review meeting. 8. Suggest potential project phasing. 9. Provide "order of magnitude" opinion of probable construction cost for each of the two alternatives. 10. Provide identification of impacted parcels and an opinion of land and improvements acquisition costs. Note: this item is limited to planning level data; actual appraisals will not be completed. 11. Include a separate opinion of probable construction cost including street repaving (assuming an overlay), restriping and drainage improvements. 12. Submit draft letter report of the Conceptual Study for review (10 copies) to NNRO. 13. Meet with representatives of the NNRO and the Department of Community & Economic Development to review Items 7 - 12 (meeting No. 3). 14. Incorporate comments and further input from the review meeting. Finalize the Conceptual Study. 15. Submit final Conceptual Study copies (10 copies) and one electronic file to NNRO. SCHEDULE OF SERVICES For those services described herein, DLZ is prepared to commence immediately upon receipt of a signed letter agreement and Notice to Proceed. We anticipate four (4) weeks starting from the date of the Kick -off Meeting to complete Task Items 1 -5 (Preliminary Plan). Upon completion of the Preliminary Plan Stage, receipt of further NNRO input and authorization to proceed, we anticipate four (4) weeks to complete Items 7 -12 (Draft Letter Report). Upon completion of the Draft Letter Report review meeting, receipt of further NNRO input and authorization to proceed, we anticipate two (2) weeks to complete Items 14 and 15 (Final Study) and submit final deliverables. y "DLZ i; LNGINL[RS • ARCI II II("I S • SCIFNI IS7 S PLANNERS • S(:RVINORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 3 COMPENSATION In consideration for the above outlined tasks DLZ will be compensated on a lump sum basis in the amount of $28,500.00. Our compensation is in accordance with the below breakdown: Preliminary Plan - Task Items 1- 6 ................................ ............................... .....................$10,000.00 Draft Letter Report — Task Items 7 -13 ......................... ............................... .....................$14,400.00 Final Study — Task Items 14 and 15 .............................. ............................... ......................$3,900.00 Proiect Expenses ......... ............................... $200.00 TOTALLUMP SUM FEE ......................................... ............................... .....................$28,500.00 Fees will be invoiced monthly based upon actual work performed to date. Reimbursable expenses are in addition to the Project Expenses stated in the Scope of Basic Services and include, but are not limited to, mileage outside of the South Bend area, document printing (beyond stated quantity of reports) and reproduction of graphic illustrations, copying, and postage. Reimbursable expenses are as needed and with advance authorization. They are payable at a multiple of 1.2 times actual expenses billed to DLZ. ADDITIONAL SERVICES The scope of work beyond basic services established herein shall be considered "Additional Services ". Compensation for such work as requested or required may be provided as negotiated or compensated on an hourly rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with "Additional Services" without prior written authorization from the Northeast Neighborhood Revitalization Organization. 1. Public input/community meetings or additional board meetings to those stated herein. 2. Graphics such as perspective sketches or plan renderings in addition to those stated herein. 3. Preliminary engineering or traffic studies. 4. Development of design or construction documents. 5. Topographic or property /plat survey. 6. Title research. 7. Relocation planning services. 8. Coordination with agencies other than those identified herein. 9. Utility coordination. 1_,\G1.\ThRS • .\RCHH EC1 S SOKWISTS PL.1NNFRS , M-MI-YORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 4 STANDARD TERMS AND CONDITIONS The "Standard Terms and Conditions" (Attachment B) are incorporated here into and made part of this agreement. The Client referred to in the "Standard Terms and Conditions" is the Northeast Neighborhood Revitalization Organization (NNRO). DLZ appreciates the opportunity to be involved in projects in our South Bend community and we look forward to working with the NNRO. Please do not hesitate to contact us should there be questions. Very truly yours, DLZ INDIANA, LLC .t_ bzYy'K. Osk, P.E. Vice President ATTEST: riig P. Hudson, RLA, ASLA I sion Manager ape Architecture & Planning NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION (NNRO) NNRO Member ATTEST: NNRO Member Attachments: As Noted cc / BLG, JCZ, LJ, ACL, BMS, SW, QA, TJ, JKH, AMB, file MAProposals\2011 \6110 - LA PlanningWNRO_Nonheast Neighborhood Revitalization Org\Eddy St Corridor St reetseapelAgmement_R EVIS ED \Agreement_revised_ 101911.docx ATTACHMENT A DLZ INDIANA, LLC STANDARD FEE STRUCTURE ENGINEERING/ARCHITECTURAL 2011 Activity Code Em to ee Classi ation 2011 Hourly Rate 1 Principal $220.00 49 Division Manager (Chief Engineer) $17500 50 -Department Manager $160.00 55 Registered Land Surveyor $130.00 21 Project Manager $135.00 214 Senior Right-of-Way Engineer $135.00 330 Electrical Engineering Specialist $150.00 53/58 Engineer III/Architect III/Landscape Architect III/ Planner III/Scientist III/Geologist III $125.00 52/57 Engineer II/Architect II/Landscape Architect 11/ Planner II/Designer III/Scientist II/Geologist 11 $115.00 51/56 Engineer I/Architect I/Landscape Architect 1/ Planner U Designer II/Scientist I/Geolo ist I $90.00 28 Designer 1 $75.00 29 Technician $65.00 147 Construction Administrator $105.00 152 Construction Observer $85.00 43 Clerical $50.00 Reimbursable Expenses Crew Cilassi cation 2011 Hourly Rate 143/99/99 3 - person Survey Crew $185.00 142/99 142/99 Topographic Survey Crew (straight time) Topographic Survey Crew (over time) $145.00 $220.00 63 1 - person Field Crew $1 00.00 63 1 - person Field Crew (over time) $140.00 GPS I - person GPS /RTK Field Crew $160.00 13 Field Survey Technician $55.00 Reimbursable Expenses Rate Mileage $0.445/mile Travel Expenses @ Cost Living Expenses @ Cost Reproduction Cost plus 20% Subconsultants Cost plus 20% Equipment Rental Cost plus 20% Rates are subject to revision on January 1, 2012. Cost of living/inflation increases of 3 to 7% per annum can be anticipated. S.k D, pt\A dminictrationlClericaKRA7ES\2011 Hourly Raies.doc Exhibit "B" EDDY ST. CORRIDOR CONCEPTUAL STREETSCAPE STUDY — SUPPLEMENT #1 See attached Amendment dated January 24, 2012 DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS January 24, 2012 Mr. Phil Byrd Director of Real Estate Northeast Neighborhood Revitalization Organization 803 Lincoln Way West South Bend, IN 46616 RE: Eddy Street Corridor, Conceptual Streetscape Study SUPPLEMENTAL AGREEMENT No. 1 Dear Mr. Byrd: DLZ Indiana, LLC (DLZ) appreciates the opportunity to submit this agreement for supplemental services to the above referenced project. At our December 20, 2011 meeting with Northeast Neighborhood Revitalization Organization (NNRO), property / parcel plans of the study corridor and right -of -way (R/W) cross - sections for two alternatives were reviewed and discussed. Regarding one aspect of the review, NNRO expressed support for extending the future SR 23 / South Bend Avenue trail southward from Campeau Street to Colfax Avenue. However, restrictions for expanding the current Eddy Street R/W width south of Madison Street would result in stoppage of the trail at that intersection. NNRO recommended DLZ meet to review the presented material with City Engineering. DLZ met with Mr. Rob Nichols on January 9, 2012. Mr. Nichols believes resolution of the trail connection to Colfax Avenue is necessary under this conceptual streetscape study and has requested DLZ expand the project study area to determine an acceptable alternative route for this connection. Unlike the trail being proposed for Eddy Street, this connection would be an `on- street' standard bike lane. Furthermore, it was discussed that a bike lane connection between Eddy Street and Hill Street/Niles Avenue location and beyond may be of future consideration. The original agreement between the Board of Public Works and DLZ (approved 12/22/11 and attached herewith) will be amended as follows. All other terms and conditions as set forth in the original contract shall remain in full force and effect. Project Description: The expanded study area will incorporate two blocks west of Eddy Street to Notre Dame Avenue, and from Cedar Street, three blocks south to Colfax Avenue into the original study area. Scope of Basic Services: 1. Take and record measurements along Cedar Street, Madison Street, and Frances Street (total 6 blocks) within the expanded study area. Measurement will include width of the roadway, tree lawn, and sidewalk. 2. Conduct a `windshield survey' of the expanded study area documenting the location of current on- street parking, city bike lanes, and other noteworthy conditions. 2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471 With Offices Throughout The Midwest www.dlz.com DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS -SURVEYORS January 24, 2012 RE: Eddy Street Corridor, Conceptual Streetscape Study SUPPLEMENTAL AGREEMENT No. I Page 2 3. Review Saint Joseph High School site plans along Notre Dame Avenue. 4. Schedule and attend up to two (2) coordination meetings with High School representatives to discuss pedestrian circulation along the east side of the school and potential bicycle linkage with via Eddy Street. 5. Schedule and attend one (1) coordination meeting with the City Engineer's Office. 6. Incorporate meeting minutes and written findings into the Conceptual Streetscape Study including the recommended alternative bike lane route. 7. Develop and incorporate an opinion of probable construction cost for the bike lane markings and associated signage into the study. Please note the following exceptions: a) It is understood that no property acquisition will be sought as part of this alternative route, therefore no further acquisition costs for land and improvements will be made. b) Since this alternative route will be a bike lane, no off - street right -of -way improvements (streetscape) similar to that which is being proposed for Eddy Street are anticipated. Schedule of Services: 1. Meet with NNRO and other invitees on February 7, 2012 to review preliminary plan findings which will now incorporate the expanded study area and alternative trail route. The `final plan' review meeting (Draft Letter Report) will be scheduled in March, 2012. 2. Upon completion of the Draft Letter Report review meeting, receipt of further NNRO input and authorization to proceed, we anticipate two (2) weeks to complete Items 14 and 15 (Final Study) and submit final deliverables. Compensation: This supplement increases the original contract amount of $28,500.00 by $6,700.00 to the new contract amount of $35,200.00. Thank you for the opportunity to present this supplemental agreement for your consideration and execution. Please do not hesitate to contact us should there be questions. u DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS January 24, 2012 RE: Eddy Street Corridor, Conceptual Streetscape Study SUPPLEMENTAL AGREEMENT No. 1 Page 3 Very truly yours, DLZ INDIANA, LLC NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION (NNRO) B Gary K. Fi k, P.E. NNRO Member Vice President ATTEST: (lie/ 11,1u, Craig . udson, RLA, ASLA DivisiM Manager Landscape Architecture & Planning Attachments: As Noted Cc / Rob Nichols, Phil Byrd/NNRO BLG, JCZ, ACL, AMB, file ATTES By: NNRO Member MAProposals\201 1\61 10 - LA Planning\NNRO_Northeast Neighborhood Revitalization Org\Eddy St Corridor Streetscape\Agreement_REVISED \Supplement Agreem_1_24_12.docx u 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601 -1830 SpUTHBF�� O� // C� \PEACE j a r; > a 1865 CITY OF SOUTH BEND STEPHEN J. LUMCE, MAYOR BOARD OF PUBLIC WORKS December 22, 2011 PHONE 574/ 235 -9251 F:ar 574/ 235 -9171 A r4Cc4J' ; %ri J %� J C;, r� F r,' le-- Mr. Gary Fisk 110-1 DLZ Indiana, LLC 2211 East Jefferson Boulevard J South Bend, Indiana 46615 N ' E 0 RE: Professional Services Proposal -- Eddy Street Corridor Conceptual Streetscape Study Project No. 112 -004 Dear Mr. Fisk: The Board of Public Works, at its meeting held on December 22, 2011, approved the above referenced Professional Services Proposal in the amount of $21,375.00. Enclosed is a copy of the Professional Services Proposal for your records. Enclosed please find the City's Employment Eligibility Verification form required by the State for your signature. Please return the fully executed form as soon as possible. Additionally enclosed please find the City's Minority and Women Business Enterprise Diversity Development. If you have any questions, please contact me at (574) 235 -9251. Enclosures c: Jitin Kain, CED Beth Leonard, CED Judy Love, CED Rob Nichols, Engineering Sincerely, 1) � 1( lutl�-, 11 - Linda M. Martin, Clerk GARY A. GILOT, P. r. DON:V.D E, INKS CARI. P. UYTRELL PRESIDENT POF",iBER MEMBER Aft �J DL ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 Mr. Phil Byrd Director of Real Estate Northeast Neighborhood Revitalization Organization 803 Lincoln Way West South Bend, IN 46616 RE: Eddy Street Corridor, Conceptual Streetscape Study Dear Mr. Byrd: DLZ Indiana, LLC (DLZ) is pleased to submit to you the following letter of agreement for professional services for the above referenced project. Pursuant to our earlier discussion, the Northeast Neighborhood Revitalization Organization (NNRO) and South Bend Department of Community & Economic Development have been working together to complete the Eddy Street Corridor Plan. This Corridor Plan was developed for the NNRO by Lakota Group, Inc (document 5/17/08) and included multiple Land Use / Streetscape options within the corridor study boundary. The right -of -way widths and the extent of property redevelopment along the corridor varied among the options presented. PROJECT DESCRIPTION This Project involves streetscape enhancements on North Eddy Street (SR 23) from Campeau Street south to, and including, the East Colfax Avenue intersection (9 city blocks). Prior discussions with Gary Gilot, Public Works Director, City of South Bend, determined that seeking INDOT approval for a center median in Eddy Street would be a lengthy process and recommended the Project be limited to areas outside of the existing curb lines. Therefore, the requested improvements are within (and beyond) the portion of public right -of -way (R/W) occurring outside the street pavement and would include: replacement of curb and ADA compliant sidewalk ramps; replacement of sidewalks with 5 foot width on the west side and multi -use path width (8' -10') on the east side; decorative streetlights that match the adjacent SR 23 project; introduction of tree lawn along the east and west sides of the street; tree plantings where feasible; and ' replacement of street signs to match Eddy Street Commons, while meeting Federal Manual on Uniform Traffic Control Devices (MUTCD) standards. It is estimated that a 75 foot R/W section may be required in order to accommodate the requested improvements while maintaining the current roadway width. Therefore, R/W acquisition is anticipated. It is desired that the roadway to have no parking and therefore be designated as four travel lanes. SCOPE OF BASIC SERVICES This Project involves performing a Conceptual Study addressing streetscape and other improvements to the Eddy Street right of way (R/W) including an evaluation of potential Project costs. Study limits will be based on desirable 75 foot R/W width plus affected properties within the limits described above. 1. Kick -off Meeting. 2. The Study area is within State of Indiana R/W and will require coordination with INDOT. a. Contact INDOT concerning their future plans for roadway (Eddy Street) improvements. 2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471 With Offices Throughout The Midwest www.dlz.com DL ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 3 COMPENSATION In consideration for the above outlined tasks DLZ will be compensated on a lump sum basis in the amount of $28,500.00. Our compensation is in accordance with the below breakdown: Preliminary Plan - Task Items 1-6 ................................ ............................... .....................$10,000.00 Draft Letter Report — Task Items 7 -13 ......................... ............................... .....................$14,400.00 Final Study — Task Items 14 and 15 .............................. ............................... ......................$3,900.00 Proiect Expenses ...................... $200 00 TOTALLUMP SUM FEE ......................................... ............................... .....................$28,500.00 Fees will be invoiced monthly based upon actual work performed to date. Reimbursable expenses are in addition to the Project Expenses stated in the Scope of Basic Services and include, but are not limited to, mileage outside of the South Bend area, document printing (beyond stated quantity of reports) and reproduction of graphic illustrations, copying, and postage. Reimbursable expenses are as needed and with advance authorization. They are payable at a multiple of 1.2 times actual expenses billed to DLZ. ADDITIONAL SERVICES The scope of work beyond basic services established herein shall be considered "Additional Services ". Compensation for such work as requested or required may be provided as negotiated or compensated on an hourly rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with "Additional Services" without prior written authorization from the Northeast Neighborhood Revitalization Organization. 1. Public input/community meetings or additional board meetings to those stated herein. 2. Graphics such as perspective sketches or plan renderings in addition to those stated herein. 3. Preliminary engineering or traffic studies. 4. Development of design or construction documents. 5. Topographic or property /plat survey. 6. Title research. 7. Relocation planning services. 8. Coordination with agencies other than those identified herein. 9. Utility coordination. u Ytt�{ ENOINEE.RS DLZ E' PLANNERS • SI MF'YORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 4 E STANDARD TERMS AND CONDITIONS The "Standard Terms and Conditions" (Attachment B) are incorporated here into and made part of this agreement. The Client referred to in the "Standard Terms and Conditions" is the Northeast Neighborhood Revitalization Organization (NNRO). DLZ appreciates the opportunity to be involved in projects in our South Bend community and we look forward to working with the NNRO. Please do not hesitate to contact us should there be questions. Very truly yours, DLZ INDIANA, LLC K. Osk, P.E. Vice President ATTEST: Craig P. Hudson, RLA, ASLA Div s'on Manager Lan scape Architecture & Planning NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION (NNRO) NNRO Member F.%W " "NNRO Member Attachments: As Noted cc / BLG, JCZ, LJ, ACL, BMS, SW, QA, TJ, JKH, AMB, file W\Proposals\201 1\61 10 - LA Planning\NNRO_Nonheast Neighborhood Revitalization Org\Eldy Si Corridor StreetseapeW greement_. RE. V ISED \Agreement_revised_ 10191 I .docx APPROVED Board of Public Wad r -� ® ATTACHMENT A DLZ INDIANA, LLC STANDARD FEE STRUCTURE ENGINEERING /ARCHITECTURAL 2011 Activity Code Eln to ee Chisiftcation 2011 Hourly Rate 1 Principal $220.00 49 Division Manager (Chief Engineer) $175.00 50 Department Manager $160.00 55 Registered Land Surveyor $130.00 21 Project Manager $135.00 214 Senior Right-of-Way Engineer $135.00 330 Electrical Engineering Specialist $150.00 53/58 Engineer III/Architect III/Landscape Architect IIV Planner III/Scientist III/Geologist III $125.00 52/57 Engineer II/Architect II/Landscape Architect Il/ Planner II/Designer III/Scientist II/Geologist II $115.00 51/56 Engineer I/Architect I/Landscape Architect It Planner U Designer I1/Scientist I/Geolo ist I $90.00 28 Designer I $75.00 29 Technician $65.00 147 Construction Administrator $105.00 152 Construction Observer $85.00 43 Clerical $50.00 Reimbursable Ey enses Crew Classi cation 2011 Hourly Rate 143/99/99 3 — person Survey Crew $185.00 142/99 142/99 Topographic Survey Crew (straight time) Topographic Survey Crew (over time) $145.00 $220.00 63 1 — person Field Crew $100.00 63 1 — person Field Crew (over time) $140.00 GPS 1 — person GPS /RTK Field Crew $160.00 13 Field Survey Technician $55.00 Reimbursable Ey enses Rate Mileage $0.445/mile Travel Expenses @ Cost Living Expenses @ Cost Reproduction Cost plus 20% Subconsultants Cost plus 20% Equipment Rental Cost plus 20% Rates are subject to revision on January 1, 2012. Cost of living/inflation increases of 3 to 7% per annum can be anticipated. S: Vkpt\ Administratxm \ClcricaRRAn.S\2011 Hourly Rates.doc DL ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS December 30, 2011 Ms. Linda M. Martin, Clerk Board of Public Works City of South Bend 1316 County -City Building South Bend, Indiana 46601 -1830 Re: Eddy Street Corridor Conceptual Streetscape Study Dear Ms. Martin: El As requested, we are returning herewith, one (1) executed Employee Eligibility Verification form for the above - referenced project. As always, we would like to thank you for your continued confidence in DLZ. If you have any questions or require further information, please do not hesitate to contact our office. Very truly yours, DLZ INDIANA, LLC Gary K. Fisk, P.E. Vice President JCZ /cjh Encl: Employee Eligibility Verification Form MAProposa1s \201 1 \61 10 - LA Planning \NNRO_ Northeast Neighborhood Revitalization Org \Eddy St Corridor Streetscape \EE Verification Transmittal.doc 2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471 With Offices Throughout The Midwest www.dlz.com EMPLOYMENT ELIGIBILITY VERIFICATION STATE OF INDIANA ) ) SS. ST. JOSEPH COUNTY ) The Contractor affirms under the penalties of perjury that he /she /it does not knowingly employ an unauthorized alien. The Contractor shall enroll in and verify the work eligibility status of all his /her /its newly hired employees through the E- Verify program as defined in IC 22- 5- 1.7 -3. The Contractor is not required to participate should the E -Verify program cease to exist. Additionally, the Contractor is not required to participate if the Contractor is self - employed and does not employ any employees. The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor sliall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. The Contractor shall require his /her /its subcontractors, who perform work under this contract, to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E- Verify program. The Contractor agrees to maintain this certification throughout the duration of the term of a contract with a subcontractor. The City may terminate for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. Dated this 3 0 t h day of D e c. 2011 DLZ INDIANA, LLC to'IBgkbierr irn -7 G Signatur of Con ractor /Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of �J�� efn 20 / 1 My Commission Expires Notary Public County of Residence S —Jo C P /y F- E- Verity Affidavit—July 201 I.doc v CITY OF SOUTH BEND, INDIANA MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT Persons, partnerships, corporations, associations, or joint venturers ( "Contractors ") awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE'') or as a Women's Business Enterprise ( "WBE ") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE /WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE /WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. F- F- Verify Affidav il_July 201 Ldoc