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HomeMy WebLinkAbout02/09/12 Board of Public Works Agenda Review SessionBOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 AGENDA SESSION 1. AGREEnIENTS /CONTRACTS /PROPOSALS /ADDENDA A. Local Government Service Exchange _agreement — WNIT. Cite of Mishawaka. and St. Joseph County 1. Description: Government Entities To Provide a Public Education and Government _access Channel: Operation and Management to be Provided by WNIT 2. _- mount: South Bend - $65.000 in 2012: NTE $43.000 /Dear thereafter (Mishawaka: $10.000 in 2012: $13.000 /Year thereafter, St. Joseph County: $10.000 in 2012: $29.000 /Year thereafter) 3. Funding: 2012 Council Budget (101.0301.411.31.06) REGULAR MEETING 1. REVIEW OF MINUTES A. _agenda Review: January 19, 2012: Regular Meeting: January 24, 2012 B. Claims Review: January 31. 2012 and February 7, 2012 2. OPENING OF BIDS A. Ignition Park South Demolitions, Phase 2 — Project No. 112 -008 1. Funding: AEDA TIF (324.1050.460.31.06) B. Narrow Band Two -Way Radio Equipment 1. Funding: 2012 Capital User Department Budgets C. One - Hundred. Twenty (120). More or Less. 2012 Model Electric Golf Cars 1. Funding: 2012 Golf Division Non - Reverting Fund (405.1102.452.43.07) D. Five (5). More or Less. 2012 or Newer. 3 a Ton Four -Wheel Drive Pick -Up Trucks 1. Funding: Three (3) 2012 Park Dept. Capital: Two (2) 2012 Traffic and Lighting Capital Lease ( 201. 1101 .452.43.02/202.0607.431.37.02) E. One (1) or More. 2012 or Newer. 3 a Ton Two -Wheel Drive Pick -Up Trucks 1. Funding: 2012 Park Department Capital (201.1101.452.43.02) F. One (1) or More. 2012 or Newer. Two -Wheel Drive SUV Police Patrol Vehicles 1. Funding: 2012 Police Department Capital Budget (220.8150.421.43.02) 3. OPENING OF PROPOSALS A. Snow Removal from Cite of South Bend Redevelopment Commission Owned Properties 1. Funding: Redevelopment Commission Property Maintenance ( 324.150 .460.39.64/420.1050.460.39.64) 4. AWARD BIDS AND APPROVE CONTRACTS A. Trucking of Belt Pressed Wastewater Biosolids for Land _application 1. Company: Trucks R' Us Pagel of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Location: 1308 County -Cite Building South Bend, Indiana 46601 2. _- mount: $79.00 /Hour /Truk: Sunday - Saturday: Not to Exceed $140.000 3. Funding: Wastewater /Organic Resources Operations and Maintenance (641.0631.793.63.35) B. Four (4). 2011 or Newer. Twenty -Seven (27) Cubic Lard Dual -Arm Side - Loading Refiise Treks 1. Company: Best Equipment Company, Inc. 2. _- mount: $323.353/Tr cL Total $1.293.412 3. Funding: 2011 Solid Waste Capital Lease (611.0610.415.37.02) , Q so R11011ff we] N I] DI IM, A. Ignition Park, Phase 1A - Project No. 111 -073 1. Company: Selge Construction Company. Inc. 2. Change Order No.: 1 3. Increase _- mount: $91.000 4. Percent of Increase: 4.35 °o 5. Revised Contract _- mount: $2.181.184.22 6. Funding: _UDA/TIF (324.1050.460.42.03) B. Blowers Nos. 1A and 1B - Project No. 109 -074 1. Company: Bowen Engineering Corp. 2. Change Order No.: 6 3. Increase _- mount: $4.760 4. Percent of Increase: 0.200o 5. Revised Contract _- mount: $2.340.610.29 6. Funding: Sewer Bond (658.0630.415.42.06) 6. PROJECT COMPLETION AFFIDAVITS A. Jefferson Boulevard and Main Street Streetscape Improvements - Street Lighting - Project No. 111 -047 1. Company: Pemberton Davis 2. Final Contract _- mount: $7.900 3. Funding: SBCDA TIF (420.1050.460.31.06) B. Jefferson Boulevard and Main Street Streetscape Improvements - Precast Benches and Planters - Project No. 111 -047B 1. Company: Wausau Tile 2. Final Contract _- mount: $74.999.25 3. Funding: SBCDA TIF (420.1050.460.31.06) C. Coveleski Stadium Improvements - Main Facility Rehabilitation - Project No. 111 -005_ 1. Company: Ziolkowski Construction, Inc. 2. Final Contract _- mount: $1.208.640 3. Funding: (438.1001.460.42.01) Page 2 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 CERTIFICATE OF SUBSTANTIAL COMPLETION A. Clay- Cleveland Pump Station Replacement - Project No. 109 -087_ 1. Company: Selge Construction Company, Inc. 2. Date of Substantial Completion: February 2, 2012 3. Funding: 2010 Sewer Bond (658.0630.415.42.06) 8. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND APPROVAL OF TITLE SHEETS A. One (1) or More. 2012 or Newer. Four (4) Lard Front -End Rubber Tire Loader 1. Funding: 2012 Wastewater Capital (642.0630.415.43.02) B. Two (2) or More. 2011 or Newer. All-Wheel Drive Police Patrol Vehicles 1. Funding: 2012 Police Capital Lease (406.0401.415.38.01) C. One (1) or More. 2012 or Newer. _A 11 -Wheel Drive SUV Police Patrol Vehicles 1. Funding: 2012 Police Capital Lease (406.0401.415.38.01) D. Three (3) or More. 2012 or Newer. Tandem Axle Multi -Use Dump Trucks 1. Funding: 2012 Street Department Capital Lease (202.0607.431.37.02) E. One (1) or More. New Positive Displacement Hydro - Excavating Machine with Tandem Cab and Chassis 1. Funding: Water Works Bond Issue F. East Bank Storm Sewer Separation, Phase 2 — Project No. 111 -068 1. Title Sheet 2. Funding: 2012 Sewer Bond G. East Bank Storm Sewer Separation, Phase 3 — Project No. 111 -069 1. Title Sheet 2. Funding: 2012 Sewer Bond H. Western Avenue and Laurel Street Signalization Improvements — Project No. 111 -079 1. Title Sheet 2. Funding: LRS_y (251.0608.432.42.67) Ewing Avenue and Fellows Street Signalization Improvements — Project No. 111- 072 1. Title Sheet 2. Funding: LRS_y (251.0608.432.42.67) J. Abandoned Vehicles 1. Funding: Code Enforcement 9. RESOLUTIONS A. No. 08 -2012 — _y Resolution of the South Bend Board of Public Works Regarding the Retirement of "Nacco", a K -9 Police Department Unit Page 3 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 B. No. 09 -2012 — A Resolution of the South Bend Board of Public Works On Disposal of Unfit and /or Obsolete Property 1. Police Unit 793 - 2002 Dodge Intrepid. Vin 42B3HD46V72H258825 10. AGREEnIENTS /CONTRACTS /PROPOSALS /ADDENDA A. Maintenance _agreement Extension— Indiana Mailing Systems 1. Description: Extension of Maintenance _agreement for Omation 2100 Letter Opener through December 31, 2013 2. _mount: $450 /Dear ($25.00 Increase) 3. Funding: Water Works Operating Fund (620.0640.657.36.02) B. _agreement — Sergeant Daniel Demler 1. Description: Purchase of K -9 Unit "Nacco" 2. _mount: $1 (To Cite) C. _addendum to the Master _agency _agreement — Redevelopment Commission 1. Description: _CSC /VA Exterior Building and West Parking Area Improvements at 333 W. Western Ave. — Project No. 112 -009 D. Contract Renewal - New _venues 1. Description: Renewal of Annual Employee _assistance Program Contract for 2012 2. _- mount: NTE $35.000: No Increase 3. Funding: Benefits (711.0401.671.34.13) E. Professional Services _agreement Extension — ME Simpson Company 1. Description: Extension of Large Meter Repair and Testing Program _agreement through 12/31/2013 2. _- mount: $70.000 /Year. 2012 and 2013 3. Funding: Water Works Operations (620.0640.605.31.06) F. Special Compatibility Purchase — Ray O'Herron Co.. Inc. 1. Description: Fifty (50) Tasers with Four -Dear Extended Warranty 2. _- mount: $49.745 3. Funding: General Fund (101.0801.421.22.24) G. Bailment _agreement - Roush C1eanTech, LLC 1. Description: Bailment of E -250 2011 Cargo Van H. Professional Services _agreement — Optimatics. LLC. 1. Description: Optimization of South Bend Collection System LTCP — Phase 2B 2. _- mount: $165.925 3. Funding: EDIT (642.0658.415.42.05) Professional Services _agreement — Jonathon S. Geels 1. Description: 2012 Services _agreement for Energy Project Specialist /Contractor 2. _- mount: $31.00 /Hour: Not to Exceed $40.000 Page 4 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 P. Master Services Agreement Renewal — Crowe Horwath 1. Description: Accounting, Budgetary, and Financial Advice Assistance: Utility and Redevelopment Consulting. 2. _- mount: Based on Assignment: Hourly Rate or Lump Sum Q. Grant of Perpetual Easement and Grant of Temporary Easement — Kuert Concrete 1. Description: Bendis Park Sewer Separation (LaSalle School Area) 2. _- mount: $106.800 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) 11. LICENSES AND PERMITS A. Processions 1. Applicant: Pediatric Brain Tumor Foundation Page 5 of 8 3. Funding: Energy Office Division of Central Services (222.0616.419.31.06) J. Professional Services Agreement — McCormick Engineering, LLC 1. Description: Environmental Assessment of Bowman Creek per EP_1/IDEXI Consent Decree 2. _- \mount: $97,100 3. Funding: Wastewater Other Contractuals (641.0630.793.63.35) K. Professional Services Proposal — Danch. Harrier and Associates 1. Description: Survey and Layout Plan for Sanitary Sewer Connection for 3680 Sample Street — Project No. 112 -010 2. _- mount: $2.360 3. Funding: EDIT (642.0658.415.42.05) L. Maintenance Contract — Doron Precision Systems, Inc. 1. Description: Regular Scheduled Preventive Maintenance for Two Fire Department Driving Simulators 2. _- \mount: $8.515 3. Funding: Fire Dept. Repairs and Maintenance /Computer Equipment (101.0901.422.36.04) M. Professional Services Agreement — Ken Herceg and Associates 1. Description: Second Phase of Olive Street Downspout Renovations Engineering Services 2. _- \mount: $5.600 3. Funding: 2009 Bond (623.0640.415.42.02) N. Professional Consulting Services Agreement — R.W. Armstrong 1. Description: City -Wide Signal System Upgrade Study — Project No. 110 -012 2. _- \mount: $70,000 3. Funding: LRS_y (251.0608.431.42.98) O. Interlocal Agreement — INDOT 1. Description: State Road 23 Construction: Trail, Lights. Intersections and Utilities P. Master Services Agreement Renewal — Crowe Horwath 1. Description: Accounting, Budgetary, and Financial Advice Assistance: Utility and Redevelopment Consulting. 2. _- mount: Based on Assignment: Hourly Rate or Lump Sum Q. Grant of Perpetual Easement and Grant of Temporary Easement — Kuert Concrete 1. Description: Bendis Park Sewer Separation (LaSalle School Area) 2. _- mount: $106.800 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) 11. LICENSES AND PERMITS A. Processions 1. Applicant: Pediatric Brain Tumor Foundation Page 5 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 a) Event: Northern Indiana Ride for Kids b) Date /Time: Jule 8, 2012: 8:00 a.m. to 1:30 p.m. c) Favorable Recommendations 2. Applicant: Michiana Celtic Societe, South Bend Parks and Recreation. Downtown South Bend. Inc. a) Event: St. Patrick's Day Parade b) Date /Time: March 17,2012: 9:00 a.m. to 12:30 p.m. c) Favorable Recommendations 3. Applicant: St. Anthony de Padua a) Event: Run Panther Run b) Date /Time: April 14,2012: 7:00 a.m. to 10:00 a.m. c) Continent: Same Day as March of Dimes Walk: No Police Escort 4. Applicant: American Legion Riders Post 308 a) Event: Fallen Hero's Ride b) Date /Time: May 20, 2012: 8:00 a.m. to 12:30 p.m. c) Continents: No Police Escort: Same Day as Notre Dame Graduation and Bike the Bend B. License Renewals 1. Type: Blanket Transient Merchant a) Applicant: St. Joseph County 4 -H Fair. Inc. (1) Location: St. Joseph County 4 -H Fairgrounds (2) Dates: June 29 -Jule 7, 2012: Various Weekends, Various Events (3) Favorable Recommendations b) Applicant: Group 2 Promotions. Inc. (1) Event: Michiana Home Show (2) Location: Century Center (3) Dates: March 9, 2012. 5:00 -9:00 p.m.: March 10, 2012. 10:00 a.m. — 9:00 P.M. (4) Favorable Recommendations c) Applicant: Fay's Marina. Inc. (1) Event: Michiana Boat and Power Sports Show (2) Location: Century Center (3) Dates: February 18 and 19. 2012 (4) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Hannah's Changes in Attitude, Inc. (1) Location: 2009 Miami Street (2) Favorable Recommendations b) Applicant: Tranquil Healing and Massage (1) Location: 103 West Wayne Street, Suite 304 (2) Favorable Recommendations Page 6 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 c) Applicant: Chinese Massage Spa (1) Location: 2614 South Michigan Street (2) Favorable Recommendations d) Applicant: Massage by Angie (1) Location: 108 North Main Street, Suite 735 (2) Favorable Recommendations e) Applicant: Perfect Balance (1) Location: 1518 Mishawaka Avenue (2) Favorable Recommendations I) Applicant: Southside Massage Retreat (1) Location: 411 E. Ireland Rd., Ste. 300 (2) Favorable Recommendations C. Encroachments /Revocable Permits 1. Applicant: Lone Star Equities a) Location: 138 S. Michigan Street, Jimmy John's b) Type: Sign Projection into the Right of Way c) Favorable Recommendations 2. Applicant: Michigan Street LLC a) Location: 101 N. Michigan Street, Cafz Navarre b) Type: Sign Projection into the Right of Way c) Favorable Recommendations: Historic Preservation Commission wants Signs and /or Awnings fixed to Mortar Joints. Not in the Limestone D. Temporary Occupancy Permit 1. Applicant: Slatile Roofing and Sheet Metal Co.. Inc. a) Location: Ivy Tower, South Bend Warehouse Facility at 635 South Lafayette Boulevard b) Description: Ninety (90) Day Occupancy Permit c) Favorable Recommendation 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1833 Nash Street b) 1526 Mishawaka Avenue 2. All criteria has been met B. Denied - Handicapped Accessible Parking Space Sign 1. Location: 1022 North O'Brien Street 2. Better Access with Driveway up to Entrance 13. REVISE INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Revise the Classification of the User to Less Stringent Category Page 7 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 9, 2012 —10:30 a.m. 0 Location: 1308 County -Cite Building South Bend, Indiana 46601 1. Companies: a) South Bend Absorbtech, 3900 West William Richardson Drive b) SES Environmental, 110 Dixie Way South c) _irk Engineering Services, Inc.. 2334 Prairie _venue 14. RATIFY BONDS A. Excavation Bonds 1. TBE Group, Inc. DBA Cardno TBE — _approved January 25, 2012 2. Niezgodski Plumbing. Inc. — _approved January 23, 2012 3. Turnkey Network Solutions — For Release Effective February 2, 2012 4. Fiber Optic Management DBA Turnkey Network Solutions — _approved January 23, 2012 5. Niezgodski Plumbing. Inc. — For Release Effective November 1, 2012 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. 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