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Home My WebLink AboutSpecial Purchase - Hoosier Fire Equipement - SCBA Fill Station1316 CIOUNTY-CITY BUILDING 227 W. JrFFERSON BOULEVAR-F.) SOU"I'll B[M). INDIANA 46601-1930 CITY Or SOUTHBEND NUBUTTIGIEG,MAYOR BOARD OF PUBLIC WORKS October 23, 2018 Lee Kleist Hoosier Fire Equipment 3863 N. Commercial Parkway Greenfield, IN 46140 RE: Special Purchase Dear Mr. Kleist: PHOW,,', 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting hold on October 23, 2018, approved the above referenced special purchase for SCBA fill station compatible with Scott SCBA equipment in the amount of $69,985. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure T] JE,RESE J. DoRAU GARY A. Gji.m' SUZANNA M, Fiu'rziii:izc, MVABI-Jii A. MARANK, JAMEs A. MUELLER 9 6) A - V.',?- 2 to Page I of I QUOTATION 0', QUOTE TO: South Bend Fire Department 1222 S. Michigan Road South Bend, IN 46601 ATTN: R white EMAIL. rwhite2southbendin,gov SHIP: Direct/Best Way DATE. September 12, 2018 SALES REP.: Lee Kleist EMAIL: Ikleist@hoosierfire.com PHONE. (888) 436-6075 FAX: (317) 891-7375, TERMS., Net 10 Days FOB: Shipping Point CONDITIONS: QUOTE VALID FOR 3'0 DAYS UNLESS OTHERWISE NOTED. THE PRICES QUOTED ARE FOR THE SPECIFIC QUANITIES, STYLES, TERMSAND CONDITIONSAS INDICATED. ANYDEVIATIONS MAYINVALIDATE THIS QUOTATION. (ITEM 1. CITY 1 MFG Scott Safety PART 7 8004854 ------ ----- DESCRIPTION HushAir Connet 7500, 10 Hp, 3 Phase 60HZ, 230 Volt, Integrated Controller ..... EACH .... . . .. .. . TOTAL $69,985.00 2, 1 Scott Safety 800440 RevoleAir Connet, X fill station Multi Psi 3. 1 Scott Safety 80042560 Storgae, 4 Bottle ASIVIE 4. 1 Hoosier Fire includes delivery, installation and instructional operation class. 5. ......... . $0.00 6. $0.00 QUOTE TOTAL $69,918,5.00 NOTES & COMMENTS: 0. NO TRADE b. Scott is willing to change all the bumpers to RFID bumpers for existing cylinders and program the bumpers C. QUOTATION PREPARED BY., Thank you. Lee Kleist A4 VaIDaraiso Offce Mid -State Office 4009 Montdale Park Drive 3863 N. Commercial Parkway Valparaiso, IN 46383 Greenfield, IN 46140 Ph.: 800.552.2691 www.hoosierfire.com Ph: 888,436,6075 SALES AGREEMENT THIS SALES AGREEMENT (the "Agreement") dated this 23 day of October, 2018 between the City of South Bend Fire Department, by and through its Board of Public Works (the "City") and, Hoosier Fire Equipment, Inc, ("Hoosier"), 4009 Montdale Park Drive, Valparaiso, Indiana 46383 (referred to herein individually as a "Party" and collectively as the "Parties"). In consideration of the covenants and agreements contained in this Agreement and for other good and valuable consideration agree as follows: Sale of Goods Hoosier will sell, transfer and deliver to the City the goods described in Exhibit A, attached and incorporated herein. Purchase Price Following completion of delivery, Hoosier shall invoice the City for the goods in accordance with the terms of this Agreement. The City will issue payment to Hoosier within 35 days from the date of receipt of Hoosier's invoice. Delivery of Goods The Goods will be deemed received by the City when delivered to the City at: 1222 S. Michigan Street, South Bend, IN. The method of shipment will be within the discretion of Hoosier. Hoosier bears all risk of loss or damage to the Goods until delivery of the Goods to the Delivery Location of the City. The City has the right to inspect the Goods upon delivery. Warranties Manfacturer warrants that for a period of x* See Attached (__) months from the date of delivery, all goods shall (a) be free from any defects in workmanship, material and design; (b) conform to applicable specifications, drawings, designs, samples and other requirements specified by the City: (c) be fit for their intended purpose and operate as intended; (d) be merchantable; and (f) not infringe or misappropriate any third party's patent or other intellectual property rights. These warranties are cumulative and in addition to any other warranty provided by law, equity or the goods manufacturer. If the City gives Hoosier notice of noncompliance with this Section, Hoosier shall, at its own cost and expense, promptly replace or repair the defective or nonconforming Goods and pay for all related expenses, including, but not limited to, transportation charges for the return of the defective or nonconforming goods to Hoosier and the delivery of repaired or replacement Goods to the City. Indemnification Hoosier shall defend, indemnify and hold harmless City, its officers and employees (collectively, "Indemnitees") against any and all loss, injury, death, damage, liability, claim, deficiency, action, judgment, interest, award, penalty, fine, cost or expense, including reasonable attorney fees and cost, arising out of or occurring in connection with the products purchased from Hoosier or Hoosier's negligence, willful misconduct or breach of the terms of this Agreement. Insurance During the term of this Agreement, Hoosier shall, at its own expense, maintain and carry insurance in fii11 force and effect which includes, but is not limited to, commercial general liability (including product liability) in a sum not less than one million ($1,000,000) dollars with a financially sound and reputable insurer. Upon the City's request, Hoosier shall provide the City with a certificate of insurance from Hoosier's insurer evidencing the insurance coverage specified in this Agreement. Hoosier agrees to provide City with thirty (30) days' advance written notice in the event of a cancellation or material change in Hoosier's insurance policy. Compliance with Law Hoosier affirms that it is in compliance with and shall comply with all applicable laws, regulations and ordinances. Hoosier has and shall maintain in effect, at all times, the required licenses and permits to carry out its obligations under this Agreement. Relationship of the Parties The relationship between the Parties is that of independent contractors. Nothing contained in this Agreement shall be construed as creating any agency, partnership, joint venture or other form of joint enterprise, employment or fiduciary relationship between the Parties, and neither Party shall have authority to contract for or bind the other Party in any manner whatsoever, no relationship of exclusivity shall be construed frorn this Agreement. Governing Law This Agreement is made under, and shall be governed by and construed in all respects in accordance with the laws of the State of Indiana. Any claim or dispute arising out of or related to this Agreement in any manner, or to the performance or alleged non- performance hereof, shall be resolved exclusively in the courts of St. Joseph County, Indiana. Entire_ Aereement/Waiver This Agreement constitutes the entire agreement and understanding between the Parties hereto with respect to the subject matter hereof and cancels, terminates and supersedes any prior agreement or understanding, written or verbal, relating to the subject matter of this Agreement. None of the provisions of this Agreement can be waived or modified except expressly in a writing signed by the Parties. If any term hereof shall be, or deemed to be, void or unenforceable by a court of competent jurisdiction, the remaining terms hereof shall remain in full force and effect. The waiver by either Party hereto of a breach by the other Party hereto of any provision herein shall not in any way constitute a waiver of any succeeding breach of the same or any other provision. IN WITNESS WHEREOF, the Parties, through their duly authorized representatives, have caused this Agreement to be executed as of the day and year first written above. The parties have read and understand the foregoing terrns of this Agreement and do, by their respective signatures hereby agree to its terms. [SIGNATURES CONTAINED ON THE FOLLOWING PAGE] HOOSIER FIRE EQUIPMENT INC. By: Signature Print: —Cindy Wellsand Title: _V.P, Administration ** Warranty shall be per manufacturer written warranty — copy attached CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WOIjKS 1 1_1 x9z�vl 04'' zdo' Gary A. Gilot, President Suzanna. Fritzberg, Member Therese J. Doran, Njember E.lizab th A. Maradik, Member JaObs A. Mueller, Member ATTEST_ Linda Lee Kleist From: lain Provan <iprovan@mmm.com> Sent: Tuesday, September 11, 2018 10:27 AM To: Lee Kleist Subject: RE: South Bend Lee, Hoosier is the only place to purchase a Scott Compressor in Indiana. Scott is willing to change all the bumpers to RFID bumpers for existing cylinders and program the bumpers. If they purchase new cylinders in the future they will be equipped with RFID bumpers. See if this email will suffice or if I need to put this in another format. Thanks, lain lain Provan I SCBA & Fire Specialist SCBA and Fire Solutions office: +1 317-733-1854 ! Mobile: +1704-254-7198 iprovan@mmm.com rAermapc hvo<5)e(Pire., o CoA SBAS PRE-INSTALLAT'ION SITESURVEY < ' Date �l Customer Contact name Phone Technician Company Electrician //IA-',? — Company UA44�2 ,74 Instructions: Fill out each section completely as possible. Take pictures of the general installation layout and close up shots as needed for detait. If pictures cannot be provided provide a sketch of the installation site with as much detail as possible. (Using Figure I below measure the following) 1. Voltage - No Load (1-1 - L2) (1-2 - L3) 4,9 (e) , (LI - 1-3) 41, 2, Single Phase Three Phase - Frequency (Hertz) 50 60 3, Service Panel Amperage AiPS 4. Wire Size to Panel AWG 5. Distance from the Electrical Supply Panel to the proposed compressor location. Feet Ll L2 L3 A------- B C T1 T2 T3 Frigate 1, Electrical Measurements Electrician Signature: Z I Z / /Z/ 17,27. S. MICHIGAN STREFF Sourt-I BEND, INDIANA 466oi-2821 CCITY OF Sou'i'H BEND PPn'E Bui-ri(,iF,,c, MAYOR SOUT HBEND FIRE DEPARTMENT STEPHEN F. Cox FIRE CHIEF October 16, 2018 Board of Public Works 227 W. Jefferson Blvd. South Bend, UN 46601 Dear Board Members: PHONF 5741 Z35-9255 FAX 574/235�-9305 The South Bend Fire Department requests the Board of Public Works consider the attached quotation to replace the Department's fill station used for Self -Contained Breathing Apparatus, The Department's current SCBA fill station has been in use for over 15 years and has reached the end of use as a primary fill station. Additionally, our current system is not optimized for the higher pressure cylinders we deploy. This equipment is mission critical and necessary for the Safe Operation of the Department, as it is utilized around the clock to maintain our inventory of breathing air worn during structural firefighting, operations. We are requesting the Board authorize this Special Purchase for an SCBA fill station that is compatible, with the Scott SCBA our department utilizes and that we purchase this equipment from the vendor authorized to sell this equipment in Indiana. + Tha k you for your consideration, for your r consideration, s' d Skwarcan Assistant Chief/Services C: E. Anderson C. McDaniels M. Schmidt MICHAI�Lj. D.AmIANO 1,10DI) L. SKWARCAN ANDREW J. MYrR JOHN CORTHIER FEDERIco RODRIGMUZ,JR Asxr. QUEF OPYRAFIONs Ass''. CHim, Srimcps Ass'r. C 1-11 FF EM S Ass'r. CH ip,.v TRAINING FIRE MARSHAL BOARD OF PUBLIC WORECS AGENDA ITEM REVIEW REQUEST FORM Date 10/16/18 Department Fire BPW Date 10/23/18 Phone 9255 Name Todd Skwarcan, A/C Services 0 Legal Attorney Name C. McDaniels 4.1 Controller review is required for all Contracts $5,000.00 or more Controller ❑ and greater than one year in length per the City Purchasing E 0 Policy co Purchasing ❑ M. Schmidt ('ht-.rk thp AnnrnnriRte Item Tvne — Required torAll Submissions El Contract [:1 Proposal I Ll Addendum-1 _oAgreement [:] Claim El Bid Openin E] Bid Award ❑ Req. to Advertise I El Title Sheet ❑ Quote Opening E] Quote Award E] Chg Order No. Lj C/O & PCA No. PCA Ease./Encroach. El Traffic Control El Resolution Other: Specia! Purchase ReAyired information Company or Vendor Name Hoosier Fire Equipment New Vendor MBE/WBE Contractor El ❑ Yes E No E] If Yes, Approved by Purchasing MBE [:] WBE Project Name Project Number Funding Source Equipment Purchases/Material & Equipment Account No, 287-090�2.422-43.1 0 Amount $69,985.00 Terms of Contract Payment due upon receipt of invoice Purpose/Description SCBA fill station compatible with Scott SCBA equipment; sole source vendor in Indiana. Amount of El increase 1:1 Decrease For Change Orders Only $ $ -Previous Amount 1$ Current Percent of Change: % New Amount $ Total Percent of Change: PO No. % Dispersal Atter Approval Copy Original El M Todd Skwarcan El El