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Home My WebLink AboutContribution in Aid of Construction Agreement - American Electric Power - Convert Street Light Power at 6777 Enterprise Drive13 16 COUNTY -CITY 11MIJANG. 227 W. JEFFELRSON BouLEVARD �01 ITH BEND. WMANA 46601-1830 CITY OF SOUTj-i BEND PETEBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 23, 2018 Robert Strasburg American Electric Power 2929 Lathrop Street South Bend, IN 466,28 RE: Contribution -in -Aid -of -Construction Agreement Dear Mr. Strasburg: PF10Nr',, 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on October 23, 2018, approved the above referenced agreement for I&M to convert street lighting power at 6777 Enterprise Drive from 277/480-volt three (3) phase to 120/208 single phase in the amount of $17,232.64. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 23,5- 9251. Sincerely, Linda M. Mai -tin, Clerk Enclosure GA A, Gii.,oi, SUZANNA M. MuTZBER(i ELIZABI'ri-1 A. MARADIK JAMEs A. MUELLER T] IERESI a J , DOR A I J Indiana Michigan Power Company - IN Contribution -In -Aid -Of -Construction Agreement For Electric Distribution Service Contract #: DWMS00000438736 Work Request #: 70049782 Date: 9/27/2018 Customer Name: CITY OF SOUTH BEND Tariff: GS-Sec Service Address: 6777 Enterprise Dr. Mailing: 731 S. LAFAYETTE ST. South Bend, IN South Bend, IN 46601 Project Description: The Customer has requested the installation of electric distribution facilities (hereinafter referred to as "Basic Service") as follows: Convert existing 277/480v 3Ph Service to a 120/208v lPh (200amp) Service for Customer owned/maintained Street Lights. Indiana Michigan Power Company - IN (hereinafter referred to as "Company") agrees to install 3Ph UG Primary, Pad Transformer, Pedestal, 32h UG Sec, 1Ph UG Service and Metering. Customer agrees to the following: > Install 1Ph 200amp Service (Tesco Cabinet) to NEC and Company Specs and have inspected by Local inspecting Authority. > Provide Company with as -built drawings related to Eagle way Drive. > Assist Company with the securing of required easements. 1. Customer Revenue Credit - Customer hereby agrees that the following electrical load and/or housing units will be installed A) within three (3) months from completion of extension unless stated otherwise in the comments above; or B) within six (6) years from completion of extension if customer is developing a subdivision or manufactured housing park. RESIDENTIAL NUMBER OF SUBDIVISION LOTS NUMBER OF LOTS USED TO DETERMINE REVENUE 0.00 House Size Base Load Geothermal & ASHP(# units) Resistance & ETS(# units) AOHF (# units) COMMERCIAL D Demand kW 5 Monthly kWH 1,100 11 Load Factor % 30 Based on the customer's preceding representation, the Company estimates the 2-1/2 year revenue to be $4,899.45. Customer agrees to pay to the Company the potentially refundable amount of $0.00, which is the difference between the Company's cost of installing the necessary facilities and the estimated revenue credit. In addition, the customer agrees to pay a non-refundable amount of $17,232.64, for any work requested that exceeds what is required to provide adequate service. Total amount due including both the refundable and the non-refundable amount is $17,232.64 Payment shall be made prior to the start of Company's construction of facilities. 2. Recalculated Revenue - If the customer has not installed or contracted for the installation of the electric equipment as stated in paragraph #I, then the Company shall recalculate the estimated revenue. If the recalculated revenue is less than the Company's cost of facilities, then the customer shall, within thirty (30) days of receiving an invoice from the Company, pay to Company as aid to construction, the difference between the estimated revenue and the Company's cost of the facilities. The fact that the customer may no longer be associated with or have a property interest in the project served under this agreement does not release the customer from this obligation. 3. Customer Refund - if the customer made an aid to construction payment, then the customer shall, after the number of services used in the original revenue calculation has been installed, receive a refund for any additional permanent customers utilizing the same line extension within six (6) years from completion of the extension. Refunds will be made for each additional permanent customer equal to 2-1/2 times the estimated annual revenue, less the estimated cost of service drop or laterals and metering equipment required to serve the new permanent customer(s). The total of all refunds or allowances shall not exceed the total payment made by the customer. Refunds will be made once customer has notified the Company of any new customers that are added to this extension. 4. Underground Service_ a. The customer shall provide, at no cost to the company, the necessary right of way for the underground electric service and shall make the right of way accessible to the company's equipment. The owner shall remove all obstacles, grade the right of way to within 4" of: finished grade, and provide continuing access to the Company for expansion, operation, and maintenance of all electric service facilities. Seeding and restoration or replacement of all trees, shrubs, and landscaping, shall be the responsibility of the customer. b. The Company may provide the necessary excavation, trenching and backfill and shall install the electrical conductors and related facilities. The customer may elect to do all trenching and backfill in order to reduce company charges for installing underground service. All trenching and backfill must be done in accordance with Company specifications. C. Where abnormal site or soil conditions are found to exist after Contri.bution-In-Aid-Of-Construction Agreement For Electric Distribution Service has been accepted, the customer shall pay those charges resulting from the abnormal conditions which axe in excess of the original customer payment. d. The customer hereby agrees to install an approved electric service entrance of sufficient capacity for present requirements of the building to be erected on the property, Service shall normally terminate on the building exterior at a location suitable to the Company. Service entrance capacity shall be as indicated on the C:orrtr.buti,on-"En-Aid,-O.f-Construction Agreement For Electric Distribution service. e. The customer shall coordinate the installation of underground electric facilities with other- utilities and services to permit efficient completion of Company's work, unimpeded access to the installation site, and installation of underground facilities at proper depth to avoid accidental dig -ins or other installation problems. f. Customer understands that in order for Company to perform the above described work, Company (and/or its contractor) may be required to excavate, dig, bore or bring large, heavy equipment onto the property. This presents a danger to hidden underground structures/facilities. It is the customer's responsibility to locate and/or expose all privately owned structures/facilities located within the proposed work area. The Company (and/or its contractor) will not assume responsibility for damage to water lines, drain tiles, septic systems, etc., that have not been properly identified and/or exposed by the customer. Customer understands that all facilities installed by the Company will be and remain property of the Company. The Company expressly retains the right to use said lines and equipment for any purpose which Company deems advisable, including the distribution of electric service to other customers. Gather utilities may have lines and/or equipment that utilize Company's pole or other facilities. Company is not responsible for the installation, relocation or removal of lines and/or equipment owned by other utilities at this location. Each utility is responsible for its own equipment and the time it takes to install, remove or relocate it. Any fees charged by other utilities are the responsibility of the customer, riot the Company, The customer is responsible for contacting the other utilities and making arrangements with them for any work that must be done to facilitate this contract... Nothing herein contained shall be construed as a waiver: or relinquishment by Company or any right .i.t has or may hereafter have to discontinue service for or on account of default in the payment, of any bill owing or to become owing thereunder or for any reason or cause stated in the Company's Tariff. It is agreed and understood that, if Customer alters the terms of this Agreement, it may be voided at the discretion of the Company. It is further understood and agreed that should circumstances, on the part of either the Company or the customer, delay rendering service beyond 90 days after this Agreement is signed, the terms of this agreement may be. renegotiated at the request of either party. The quoted price and terms set; forth in this Contr.i.buti.on-.In-Aid-Of-Construction Agreement For Electric Distribution may be withdrawn if not accepted before 10/27/2018 Terms of this agreement begin upon Company's completion of the line extension. Binding Authority -- The .individual. executing this Agreement hereby warrants to the Company that he or she has full authority to do so and has authority to bind the customer. Customer agrees to accept above desri.bed terms and conditions and further agrees that the Company shall not be liable for any claim of loss, injury, or damage, caused by the installation of service to the customer or for work on behalf of customer under this Agreement except that which results from the negligence of the Company. CUSTOMER USR : lka,�",' ,�.;ov COMPANY OSE : Date: BMPoaik.r rr 1:?i i'* r d i. Date: Customer Name; Print Name: By: 141 y Accepted By: Title • �*„ `i'.l..tle: PLEASE >> Please remit To: Invoice No: ` American Electric Power DETACH >> I&M CIAC - IMPC 25 Company No: STUB )> PO Box 60 Contract No: Fort Wayne, IN 46801-2604 Customer No: ARID >> Amount Due: Bill Bill To: RETURN >> CITY OF SOUTH BEND 731 S. LAFAYETTE ST. WITH >> South Bend, IN 46601 Amount Remitted: PAYMENT >> Contract No: DWMS00000438736 Date: 9/27/2018 170 DWMS00000438736 11076181 9/27/2018 17,232.64 Invoice No: Customer No: 11076181 Work Request #: 70049782 Description Quantity UOM Init Amt Net Amount Convert existing 277/480v 3Ph 1.0 EA 17,232.64 1-1,232.64 Service to a 120/208v 1Ph (200amp) Service for Customer owned/maintained Street Lights. Amount Due: 17,232.64 Payment Options: 1. Check: Send payment and top section of this Pro -Forma to the address shown above. 2. For ACH/Wire Transfer or Credit card payments, contact CIAC clerk to obtain an invoice number prior to attempting payment: Phone # 260-408-3594 a. ACH/Wire 'Transfer - Send Funds to: Sndiana Michigan Power Citibank, N.A. New York ABA/Routing #: 021000089 Account #: 00034403 b. Credit Card: i. Visa, Mastercard or Discover only ii. Transactions are limited to $1,500.00 per card per transaction iii. Contact FiSery directly after receiving your invoice number from CIAC clerk 866-270-'7946 or www.aepTA,creceivables.com *}* No work will be scheduled until payment has cleared *** ** Contact CIAC clerk with any billing related questions ** Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM October 12, 2018 Roger Nawrot Purchasing Agreement Professional Services Bid Opening Quote Opening Change Order No. Ease/Encroach. Other: Company or Vendor Name Contract ❑ Resolution Department Division/Bureau Proposal Public Works Engineering ❑ Bid Award ❑ Req. to Advertise ❑ Quote Award ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control: New Vendor MBENVBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Addendum ❑ Title Sheet Yes M No If Yes, Approved by Purchasina U MBE Lj WBE ❑ No ❑ Yes Name of Company 6777 Enterprise Drive Light Up South Bend - COIT 404-0602-431.31-06 $17,232.64 Terms of Contract Lump Sum Previous Amount Current Percent of Change New Amount Total Percent of Change: rsal After Copy Original ❑ ❑ ❑ ❑