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Home My WebLink AboutAward Quotation - Leighton Plaza Maintenance - Holladay Property Services Midwest Inc1316 COUNTY-CTIT BUILIANG 227 WJEFFE'RSON BOULLVAIU) SOUTH RFND. INTMANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR ROARD OF PUBLIC WORKS October 23, 2018 Elliott Lusk Holladay Property Services Midwest, Inc. 227 S. Main St., Suite 300 South Bend, IN 46601 RE: Quotation Award — Leighton Plaza Maintenance Dear Mr, Lusk - PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on October 23, 2018, awarded the above referenced quotation to you in the amount of $25,625 per year, for two (2) years for a total of $51,250. Please forward the following documents in one submittal by November 1. 20'18 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARN, A. Gii,o'r SUZANNA M. Fiu'rzrir�iw EiAZAi:iiz'ni A. MAkAIAK JAWs A. Muru,[:iz '111 i� i� i'�s i-, J. DORM INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS VENUES PARKS & ARTS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Leighton Plaza Maintenance: Project 1077-2018 DATE: 10/18/18 On October 91h, 2018, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Holladay Property Services Midwest, Inc. $51,250.00 2. Bradley Company $94,880.00 Venues Parks & Arts recommends award of a contract for $51,250.00 to the lowest responsive 1 responsible bidder, Holladay Property Services Midwest Inc. The Department of Public Works has appropriated sufficient funds from the Maintenance Fund: K61 PROP. Please call with any questions. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 23rd Day of October, 2018, by and between, Holladay Property Services Midwest, Inc., 227 S. Main Street, Suite 300, South Bend, IN 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETI-I: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: LEIGHTON PLAZA MAINTENANCE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $25,625/YEAR; TOTAL: $51,250 FORTwo (2) YEARS FUNDING: PARKS MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of October, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzberg, Member Therese J. Dorau, Member Jabs A. Mueller, Member . Attest: Linda M. 'Martin, Clerk I-IOLLADAY PROPERTY SERVICES MIDWEST, INC, Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal PROJECT NAME. Leighton Plaza Maintenance PROJECT NO. 1077-2018 QU'OTES DUE October 91hi 2018 (&_ 9:30arn (Must be completed for all quotes,. Please type or print) Firm: Holladay Property Services Midwest, Inc. Address: 227 S Main Street, STE 300 City/State/Zip: South Bend, IN, 46601 Telephone Number: ( 574)234-2860 Agent of Bidder (if Applicable): Elliot L usk, Director of Business Devellopmerlit Pursuant to, notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Leighton Plaza Landscaping, Snow Removal, & Maintenance the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 10/08/2018 1 for the sum of (enter the Total Quote as shown on the Proposal) mfty on,e tbQUBand. two hundred fifty dollars ($ 51,250M (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative, quotes, apply, the undersigned submits a proposal for each in accordance with the notice. Any addenclums attached will be specifically referenced at the applicable page. Ifadditional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By x/ (Signature) Elliot Lusk, Director of Business Development (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this 2 _? day of Subject to the following conditions: BOARD OF PIJLIC WO Gary A. (;ilot, Presid nt Elizabeth A. radik, Member Jamei(A. Mueller, Member Suzanna M. Fritzberg, Member -T.4e J. Dorau, Memblerr 7fes�jLob� )1YI, -Attest: Linda M, Martin-, Clark 20 / Y Version 10/31/2017 Page - 8 Public Works Quote PROJECT NAME PROJECT NO. QUOTES DUE QUOTE/PROPOSAL CITY OF SOUTH BEND Leighton Plaza Maintenance 1077-2018 October 9th, 2018 ta'�. 9.30am Item No. Description Price Per Year Total Amount for two years 1 Maintenance of Leighton Plaza per the specifications. $ 25 625 00 $ 51,250.00 Firm: Holladay Property Services Midwest, Inc. Address: 227 S Main Street, STE 300 City/State/Zip: South Bend, IN, 46601 Telephone Number: (974 ) 234-28Ff} Fax Number: ( 574 ) 284-3799 '/A;/ /,rit'4 By t'— (Signature) Elliot Lusk (Printed Name of Person Signing) Version 10/31/2017 Page -12 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Patrick Sherman BPW Date 10/23/2018 Phone Extension 5601 Required Prior to Submittal to Board Legal Z Attorney Name Clara McDaniels Controller z Controller review is required for all Contracts $5,000.00 or moire and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt H Agreement El Professional Services F-1 Bid Opening F-1 Quote Opening n Change Order No. ❑ Ease/Encroach. EJ Other: H Contract EIResolution ❑ Bid Award Quote Award C/O & PCA No. ❑ Traffic Control Proposal 0 Req. to Advertise Vim Company or Vendor Name Holladay Property Services Midwest Inc. New Vendor El Yes M No F-1 If Yes, Approved by Purchasing MBEANBE Contractor F MBE F1 WBE MBE/WBE Contractor Requested F No n Yes Name of Company Project Name Leighton Plaza Maintenance Project Number 1077-2018 Funding Source Maintenance Fund - K61 PROP Account No. N/A Amount $ 51,250 Z, 114-2 S F Addendum El Title Sheet Terms of Contract Two-year contract ' Purpose/Description Maintenance contract for Lei ghton.,Plaza. Z Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrim i nation, Non -Debarment, E-Verifv, Iran, etc. Required For Change Orders Only Amount of F-1 increase $ [:] Decrease $ Previous Amount $ Current Percent of Change: % New Amount Total Percent of Change: Dispersal After Approval Copy Original F-1 F-1 R F] Cl 0 1316 COUNTY-C]TY BUILDING 227 W. JEFFERSON BOULEVARD SOM I I BF.ND. IN DI ANA 46601-1930 CITY OF SOU'rFI BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 23, 2018 Jamie Demitjuk Bradley Company PO Box 540 South Bend, IN 46624 RE: Quotation Award — Leighton Plaza Maintenance Dear Mr. Demitruk: PHOW ' 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on October 23, 2018, awarded the above referenced quotation to Holladay Property Services Midwest, Inc. in the amount of $25,625 per year, for two (2) years, for a total of $51,250. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GAizy A. Giixn' SUZANNA M. FizITZBERG EuZABf:1'1'i1 A, MARADIK JAWIs A. Muilli,i-'it TH E'RESE J. DORAU