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Home My WebLink AboutAward Bid - Gemini at Washington Colfax Apartment Masonry and Stair Repair Project No 118-080B - Pauls Welding and Bokon Masonryo�°v' INTER -OFFICE MEMORANDUM u tv ' DEPARTMENT OF PUBLIC WORKS. W rM e Y DIVISION OF ENGINEERING 1'865 TO: Linda M. Martin, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer Kyle Silveus, Assistant City Engineer SUBJECT: Award Project No.118-080B Gemini Washington -Colfax Apartments Masonry & Stair Repair DATE: October 16, 2018 On October 9, 2018, the Board of Public Works opened and read bids for the above project. Engineering has reviewed them and found them correct. The bidders ranked as follows: Division A Bidder Base Bid Division A 1. Bokon Masonry, Inc. $190,171.00 Division B Bidder Base Bid Division B 1. Paul's Welding Inc. $168,844.00 Bokon Masonry, Inc. did not initially provide a bid bond during the October 9t" Board of Public Works meeting; however, Bokon was able to submit a bid bond for review on October 11tn Legal was consulted and it was determined that the bid was not impacted and there were no adverse effects to other bidders on Division A. Engineering recommends award of a contract for Lafayette Building Exterior Renovation to the lowest responsive 1 responsible bidder, for the following: Base Bid Division A: Bokon Masonry, Inc. in the amount of $190,171.00. Base Bid Division B: Paul's Welding Inc. in the amount of $168,844._00. Sufficient funds have been appropriated from West Washington TIF (Account No. 422-1050-460-42.02). Please call with your questions (9083). Enc. Bid Tabulation Bid Tabulation Project, 118-080B Gemini Washington -Colfax Apartments Masonry & Stair Repair For Bids Due: 10/09/2018 Item No. IDescription CITY Unit Unit Price Total Amount Unit Price Total Amount BASE BID PAY ITEMS Bokon Masonry Inc. PWI Base Bid - Division A $ 82,61S.00 $ 82,615.00 $ 107,556.00 $ 107,556.00 $ 190,171.00 $ 84,422.00 $ 84,422.00 $ 84,422.00 $ 84,422.00 $ 168,844.00 1 2 Masonry Repair section A 1 L5 Masonry Repair section B 1 LS Base Bid - Division B 1 replace southernmost 2 fire stairs 1 LS 2 Add alternate - replace nothernmost 2 fire stairs 1 LS BASE B1D.TOTAL . Item No. I Description CITY Unit I Bokon Masonry Inc. Unit Prices - Division A replace 1 third floor steel lintel EA $ 874.00 replace 1 lineal foot structural terra cotta w/ CMU EA $ 295.00 credit to repaint each 1 lineal foot in lieu of rebuild EA $ 239.00 I hereby certify that the above truly and accurately represents bids received for this project on October 9, 2018 Kyle 1 . Silveus 1316 COUNTY-(' (' 1 Y BUILINNG 227 W. JEFFERSON BOULEVARD Sou"I'IH 13FNI). INDIANA 46601-1930 CITY OF Sourli BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 23, 2018 Ryan Bokon Bokon Masonry, Inc. 56571 Pear Road South Bend, IN 46619 lli,om, .574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Gemini at Washington -Colfax Apartments Masonry and Stair Repair — Project No. 118-080B Dear Mr, Bokon: The Board of Public Works, at its meeting held on October 23, 2018, awarded the above referenced project to you in the amount of $190,171 for Division A, Base Bid, Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by November 1, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Conti -act (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Linda M. Martin, Clerk Enclosures GM�y A. Gji,o'r SUZANNA M. Fifi V17B [Ro FUZABI,"'I'l i A. M ARANK JAMES A, MUELLER THERESF, J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 23rd day of October, 2018, by and between Bokon Masonry, Inc, 56571 Pear Road, South Bend, IN 46619, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-08013 DESCRIPTION: GEMINI ATWASHINGTON-COLFAX APARTMENTS MASONRY AND STAIR REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $190,171; DIVISION A, BASE BID FUNDING: WWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the October 4, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BX�F ORKS BOKON MASONRY, INC. Gary A. Gilot, President Elizabeth A. Maraj-ik, Member Printed Name / e 111�- Suz,anna M. Fritzberg, I es A. Mueller, Member Signature Member Therese J. Dorau, Member 4test: Linda M. "Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers, Secretary Corporate Seal 0 1 009HUUM10 111 1 PrOTYUMT01 is] ;*:I:] I J;[1 MIFININ LeAliT 0 W 19m Project Name Gemini at Washington -Colfax Apartments — MASONRY & STAIR REPAIR Project No. 118-080B For Bids Due October 4, 2018 PART I (Must be completed for all bids. Please type or print) Date: 1 0/9Z 18 Bidder (Firm): Boron Masonry Inc. Address: 56571 Pear Rd. South Bend, Indiana City/State/dip: 46619 Telephone Number: (574 ) 993-6771 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Gemini Apartments at Washington/Colfax #118-080B the City of South Bend, Indiana, in accordance with plans and specifications prepared by: South Bend Heritaqe Foundation, Inc. and dated 10/9/18 for the sum of (enter the Total Bid as shown on the Proposal) One hundred ninty thousand one hundred seventy one. ($190,171.00 (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be s77n a separte,att a ment. By lA(Signature) Ryan Bon (Printed Name of Person Signing) The above bid is accepted this Subject to the following conditions: GarGillot, Prelident Elizabeth A.Maradik, Member Jame ,r, Mueller, Member ACCEPTANCE day of Zee) 20 Suzanna M. Fritzberg, Member (T,,,ese J. Dorau, Member test: Linda M. Martin, Clerk Version 7/20/2018 Contractor's Bid for Public Works - 2 BIDIPROPOSAL o�5quru �jE �� CITY OF SOUTH BEND Project Name: Gemini at Washington -Colfax Apts — MASONRY S STAIR REPAIR Project Number: 118-0808 For Bids Due: October 9, 2018 Contractor Name: Bokon Masonry Inc. FkAq : Rin - nivininn A Item No. Description Quantity Unit Unit Price Total Amount Masonry Repair section A (see drawing 1 page A2.4) — rebuild parapet. inc luding 1 LS $ 8 2 , 615.00 reset 2 finials Masonry Repair section B (see drawing 2 page A2.4) — rebuild parapet including 1 LS $10 7 , 55 6.0 reset 2 finials BASE BID TOTAL 1190 ,171 ._00 TWIT PRir_l:R _ n1v1;%inn A Item Description Quantity Unit Unit Price Total Amount No. 1 Unit price: replace one 31d floor lintel EA $ 8 74.0 0 below a section of rebuilt parapet 2 Unit price: replace deteriorated 1 lineal EA $ 2 9 5.00 foot of structural terra cotta with CMU 3 Unit Price: credit to repoint each 1 lineal EA $ 239.00 J foot of parapet in lieu of rebuilding 12AQ= min - niviminn R Item Description Quantity Unit Unit Price No. 1 Division B Base Bid: replace 1 LS southernmost 2 fire stairs. 2 Division B Add Alternate: replace LS northern most 2 fire stairs 1 BASE BID TOTAL Bidder (Firm): Bokon Masonry —Inc. Address: 56571 Pear Rd. South Bend IN City/State/Zip: 46619 Telephone Number: (5 74 By (Signature) Ryan Bokon (Printed Name of Person Signing) Version 7/20/2018 Contractor's Bid for Public Works - 8 1316 COUNTY -CITY BUILDING, 227 W. JEFFERSON Roul,FNARD S Sol n I I BF ND. INDIANA 46601-19.30 CITY OF SOUTH B,LND PETE BUTTMIEG, MAYOR BOARD OF PUBLIC WORKS October 23, 2018 Kyle Miller Paul's Welding, Inc. 7930 W. 100�0 North Nappanee, IN 46550 PFHW574/235-9251 FAX 574/ 235-9 t7l RE: Award Bid — Gemini at Washington -Colfax Apartments Masonry and Stair Repair — Project No. 118-080B Dear Mr. Miller: The Board of Public Works, at its meeting held on October 23, 2018, awarded the above referenced prcject to you in the amount of $168,844 for Division B, Base Bid. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by November 1, 2018 to my attention for Board of Public Works approval. 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 23 5-925 1. Sincerely, Linda M. Mai -tin, Clerk Enclosures GA), A. Git,o,r SUZANNA M. FRITZBER(j Et.,IZABE'ri i A, MAKADIK JAW.s A. Mu171,1,fR Tm,,,RusiJ. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 23rd day of October, 2018, by and between Paul's Welding, Inc., 7930 West 1000 North, Nappanee, IN 46550, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to mare the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-080B . DESCRIPTION: GEMINI AT WASHINGTON-COLFAX APARTMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $168,844; DIVISION B, BASE BID FUNDING: WWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the October 4, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS 6�_Yn �AL&_ Gary A Gilot, President E izabeth A. Maradik, Member Suzanna M. Fritzberg, Member Therese J. Dorau, Member PAUL'S WELDING, INC. Printed Name James A. Mueller, Member Signature st: Linda M rtin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 1-9m LIKORN I I MAIM to] N" 0.11 oil 01 A all :11 LqT116- Project Name Project No, For Bids Due Gemini at Washington -Colfax Apartments — MASONRY & STAIR REPAIR 11 18-OBOB October 4, 2018 PART I (Must be completed for all bids. Please type or print) 10/5/18 Bidder (Firm): PWI Address: 7930 West 10,00 North City/State/Zip: Nappanee, IN 46550 Telephone Number: ( 574 ) 646-2015 Agent of Bidder (if Applicable): I/ � 4---- Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Fire Stair Demolition(2.02) and Fire Stair Installation Division 13 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: South Bend Heritaqe Foundation, Inc. and dated 10/5/118 for the SUM of (enter the Total Bid as shown on the Proposal) one hundred and sixty-eight thousand eight hundred and forty-four dollars 168,844 (Enter sum of Total Base Bid plus Alternates shown on Proposal), (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any add'endums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend, If the bid is to be awarded on a unit basis, the itemization of the units shall b h separate attachment. By � Kyle D. Miller (Signature) (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this > day of 20 Subject to the following conditions: 1137'ARD OF PU LIC KS, Gary A.IGHot, President Suzanna M. Fritzberg, Member A. Maradik, Member James/A, Mueller, Member -Ther9se J. Dorau, Member -A 6st- Linda M. Martin, Clerk Version 7/20/2018 Contractor's Bid for Public Works - 2 Project Name: Project Number: For Bids Due: Contractor Name: BIDIPROPOSAL CITY OF SOUTH BEND Gemini at Washington -Colfax Apts — MASONRY & STAIR REPAIR 118-080B October 9, 2018 BASE BID — Division A Item No. Description Quantity Unit Unit Price Total Amount Masonry Repair section A (see drawing 1 page A2,4) — rebuild parapet including 1 LS reset 2 finials Masonry Repair section B (see drawing 2 page A2.4) — rebuild parapet including I LS 1 reset 2 finials UNIT' PRICES — Division A Item Description Quantity Unit Unit Price Total Amount No. 1 Unit price: replace one V floor lintel EA below a section of rebuilt parapet 2 Unit price: replace deteriorated 1 lineal EA foot of structural terra c�otta with CMU Unit Price: credit to repolinit each 1 lineal EA 3 foot of parapet in lieu of rebuild,inq Item No. Description Quantity Unit Unit Price 1 Division B Base Bid: replace 1 LS L17,,Z southernmost 2 fire, stairs. 2 Division B Add Alternate: replace LS 4 -22 northern most 2 fire stairs I I Bidder (Firm): n Address: IN 10 City/State/Zip: Telephone Number: ( -5 7� 6',,- 2 0 1 S' By (Signature) KV / (Printed Name of Person Signing) Version 712012016 Contractor's Bid for PUbfic Works - 8 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM October 15, 2018 Kyle Silveus Department Division/Bureau Public Works Engineering BPW Date October 23, 2018 Phone Extension 9083 ❑ Agreement Amendment U Contract L l Proposal H Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: F] Other: Company or Vendor Name New Vendor MBENVBE Contractor MBEIWBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Division A: Bokon Masonry, Inc. Division B: Paul's Welding Inc. ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Company _Gemini Washington --Colfax Masonry and Stair Repairs 118-080B West Washington TIF 422-1050-460-42.02 Division A: $190,171.00 Division B: $168,844.00 Lump Sum Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ ❑ ❑