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HomeMy WebLinkAbout10092018 Board of Public Works MeetingAGENDA REVIEW SESSION OCTOBER 4, 2018 302 Therese J. Dorau, Member Suzanna M. Fritzberg, Member - � 4 q-, Jame A. Mueller, Member ATTEST: 4Li M. Martin, Cler REGULAR MEETING OCTOBER 9, 2018 The Regular Meeting of the Board of Public Works was convened at 9:38 on Tuesday, October 9, 2018, by Board President Gary A. Gilot, with Board . Members Suzanna Fritzberg and Elizabeth Maradik present. Board Members Therese Dorau and James Mueller were absent. Also present was Board Attorney Clara McDaniels. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of the award of a Request for Proposals for the Enterprise Resource Planning project. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by' Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on September 20, September 25, and October 2, 2018, were approved. OPENING OF BIDS — THREE TWENTY AT THE CASCADE — EXTERIOR INSULATION AND FINISH SYSTEM — PROJECT NO 118-074B (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: GIBSON-LEWIS, LLC 1001 W. 11 d' Street Mishawaka, IN 46544 Bid was signed by: Robert Lingenfelter Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $487,253.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — LAFAYETTE BUILDING SKYLIGHT AND MASONRY REPAIRS — PROJECT NO. 117-100R (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: PRECISION WALL SYSTEMS, INC 3801 S. Main Street South Bend, IN 46614 Bid was signed by: Jason Christy Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING OCTOBER 9, 2018 303 I: P Division A Base Bid Total $213,900 Division B Base Bid Total No Bid Division B Alternate #1 Total No Bid Division B Alternate #2 Total No Bid Division B Alternate #3 Total No Bid Division B Alternate #4 Total No Bid Division B Alternate #5 Total No Bid C&S MASONRY RESTORATION LLC 3725 N. Foundation Ct. South Bend, IN 46628 Bid was signed by: Steve Fields Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I:m Division A Base Bid Total No Bid Division B Base Bid Total $138,505.00 Division B Alternate # 1 Total $20,000.00 Division B Alternate #2 Total $44,000.00 Division B Alternate #3 Total $7,200.00 Division B Alternate #4 Total $27,000.00 Division B Alternate #5 Total No Bid J.W. WERNTZ & SON, INC. 1002 Kerr St. South Bend, IN 46601 Bid was signed by: Patrick Werntz Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted .n Division A Base Bid Total $255,000.00 Division B Base Bid Total No Bid Division B Alternate # 1 Total No Bid Division B Alternate #2 Total No Bid Division B Alternate #3 Total No Bid Division B Alternate #4 Total No Bid Division B Alternate #5 Total No Bid ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division A Base Bid Total No Bid Division B Base Bid Total $204,521.00 Division B Alternate #1 Total $13,818.00 Division B Alternate #2 Total $41,489.25 Division B Alternate #3 Total $7,350.00 Division B Alternate #4 Total $25,647.90 Division B Alternate 45 Total $18,280.00 L I REGULAR MEETING OCTOBER 9.2018 304 1 1 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — GEMINI AT WASHINGTON/COLFAX APARTMENTS MASONRY AND STAIR REPAIR — PROJECT NO 118-080B (WWDA TIFF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: BOKON MASONRY, INC. 56571 Pear Road South Bend, IN 46619 Bid was signed by: Ryan Bokon Non -Collusion, Non -Discrimination Affidavit Form was completed Bid Bond was not submitted .R Base Bid — Division A $190,171.00 Base Bid — Division B No Bid Unit Prices — Division A Item Description Qty. Unit Unit Total No. Price Amount 1 Unit Price: Replace on 31d Floor lintel EA $874.00 below a section of rebuilt parapet 2 Unit Price: Replace deteriorated 1 lineal EA $295.00 foot of structural terra cotta with CMU 3 Unit Price: credit to repoint each 1 lineal EA $239.00 foot of parapet in lieu of rebuilding PAUL'S WELDING, INC. 7930 West 1000 North Nappanee, IN 46550 Bid was signed by: Kyle Miller Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Security Check was submitted BID: Base Bid — Division A No Bid Base Bid — Division B $168,844 Unit Prices — Division A Item Description Qty. Unit Unit Total No. Price Amount 1 Unit Price: Replace on 3`d Floor lintel EA No Bid below a section of rebuilt parapet 2 Unit Price: Replace deteriorated 1 lineal EA No Bid foot of structural terra cotta with CMU 3 Unit Price: credit to repoint each 1 lineal EA No Bid foot of parapet in lieu of rebuilding Upon a motion made by Ms. Maradik, seconded .by Ms. Fritzberg and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND AWARD OF QUOTATIONS — 2018 TREE PLANTING PROJECT NO I I8-048B (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING OCTOBER 9, 2018 305 DOUGLAS LANDSCAPE, INC. 23590 Ardmore Trail South Bend, IN 46628 Quotation was submitted by Douglas Pittman Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $10,152.00 ACORN LANDSCAPING, LLC 3680 W. Sample St. South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $15,600 FUERBRINGER LANDSCAPING & DESIGN, INC 22530 Brick Rd. South Bend, IN 46628 Quotation was submitted by Dan Fuerbringer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $11,400.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Scott Kreeger, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Douglas Landscape, Inc., in the amount of $10,152. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.. OPENING AND AWARD OF QUOTATIONS — LIME BIKE PARKING AREAS PROJECT NO. 118-059R (COMPLETE STREETS TRANSPORTATION Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: THE AIRMARKING CO., INC. 1544 N. SR 25, PO Box 526 Rochester, IN 46975 Quotation was submitted by Greg Lowe Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $9,800.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotation was referred to Engineering and Community Investment for review and recommendation. After review, Ms. Sue Ellen Doudrick, Engineering, recommended that the Board award the contract to the sole responsive and responsible bidder, The Airmarking Co., Inc., in the amount of $9,800. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. OPENING OF QUOTATIONS — LEIGHTON PLAZA MAINTENANCE (PARKS MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BRADLEY COMPANY PO Box 540 South Bend, IN 46624 Quotation was submitted by Jamie Demitruk Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING OCTOBER 9, 2018 306 1 1 E QUOTATION: $94,880 HOLLADAY PROPERTY SERVICES MIDWEST INC. 227 S. Main Street, Suite 300 South Bend, IN 46601 Quotation was submitted by Elliot Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $51,250.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. AWARD BID — ONE (1) OR MORE USED LOW BOY TRACTOR SPEC T (STREET DEPARTMENT) Mr. Jeff Hudak, Central Services, advised the Board that on September 11, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc., 1011 W. Sample Street, South Bend, IN 46619 in the amount of $49,436. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER COMPACT TRACK LOADER SPEC U (STREET DEPARTMENT Mr. Jeff Hudak, Central Services, advised the Board that on September 25, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hull Lift Truck, Inc., 28747 Old US 33 West, Elkhart, IN 46516 in the amount of $66,709.53 for all Alternates, back-up camera, and trade-in discount. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER 50 TON PAVER SPECIAL TRAILER — SPEC V (STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on September 25, 2018, bids were received and opened for the above referenced equipment; After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Southeastern Equipment Co., Inc., 3333 W. Coliseum Blvd., Fort Wayne, IN 46808 in the amount of $60,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. LEXT111TURTFIM al �,�... L i a%. i- vi 11�v— orrk, W ( Wl-11 Mr. Jeff Hudak, Central Services, advised the Board received and opened for the above referenced equipmen recommended that the Board award the contract to the 1 Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 4 Base Bid plus Alternates 1, 2, and 3. Therefore, I recommendation be accepted and the bid be awarded as the motion, which carried. Z WORKS CAPITAL) at on September 25, 2018, bids were After reviewing those bids, Mr. Hudak west responsive and responsible bidder 545 in the amount of $38,170, for the s. Maradik made a motion that the ,utlined above. Ms. Fritzberg seconded "l,J — IMCtil Ltd 3 %_AY11AL NrEL; ]3U1L1J1N(i — PROJECT NO. 118-058 (RWDA TIFF Ms. Kara Boyles, Engineering, advised the Board that on September 25, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Boyles recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $447,834.20. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. REGULAR MEETING OCTOBER 9, 2018 307 AWARD PROPOSAL — ENTERPRISE RESOURCES PLANNING (IT OPERATIONS) In a memorandum to the Board, Mr. Matt Coats, IT, stated proposals were received for the above project by the Board on February 13, 2018. He noted the review team did three (3) stages of evaluation including a written proposal evaluation, demonstration evaluation, and discovery evaluation. Mr. Coats stated after review, the team is requesting the Board's approval to award the proposal to the highest overall scoring vendor, Crowe Horwath LLP. Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Board approved the request to award the proposal to Crowe Horwath LLP. APPROVAL OF REQUEST TO REJECT BIDS — LIBERTY TOWER EXTERIOR RENOVATIONS — PROJECT NO. 118-086A (RWDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all bids received on October 4, 2018, for the above referenced project due to being over the budget. Mr. Silveus stated the scope will be adjusted and the project will be rebid at a later date. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. AWARD QUOTATION — CENTURY CENTER CONVENTION HALL A-B NEW ENTRY — PROJECT NO. 115-017A (HOTEL/MOTEL TAX) Mr. Roger Nawrot, Engineering, advised the Board that on September 25, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573, in the amount of $75,552, for the Base Bid plus Alternate No. 1. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION WASTEWATER TREATMENT PLANT BANK STABILIZATION_ PHASE 2 (UTILITIES, WASTEWATER OTHER EQUIPMENT) Mr. Jacob Klosinski, Utilities, advised the Board that on September 25, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, EFM Excavating, Inc., 20932 West 1st C Road, Walkerton, IN 46574, in the amount not to exceed $99,650. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. Mr. Gilot asked that the funding source be confirmed, noting this is not equipment. APPROVE CHANGE ORDER NO. 1 — RAVINA PARK — BOWMAN CREEK STABILIZATION — PROJECT NO. 117-073A (SPECIAL LOIT MAJOR PROJECTS,) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Williams Creek Management Corporation, 4620 S. County Road 600 East, Plainfield, IN 46168, indicating the contract amount be decreased by $26,810.80, plus an additional forty-eight (48) days, for a new contract sum, including this Change Order, in the amount of $244,899.20 and a new project completion date of November 17, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MONROE STREET PARKING LOT AND STREET IMPROVEMENTS — PROJECT NO. 117-043 (RWDA TIF) Mr. Gilot advised that Walsh & Kelly, Inc. has submitted Change Order No. 2 (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614 indicating the contract amount be decreased by $6,933.15 for a new contract sum, including this Change Order, of $225,138.93. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $225,138.93. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LEIGHTON PARKING GARAGE ENTRANCE REPAIRS — PROJECT NO 118-038 (MAJOR MOVES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, for the above REGULAR MEETING OCTOBER 9, 2018 308 referenced project, indicating a final cost. of $28,025. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — TUCKER DRIVE — PROJECT NO. 116- 118A (RWDA TIM Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $309,203.68. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST. TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASTEWATER TREATMENT PLANT ELECTRICAL UPGRADES — PROJECT NO. 117-032 (UTILITIES WASTEWATER CAPITAL) In a memorandum to the Board, Mr. Jacob Klosinski, Utilities, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — THREE TWENTY AT THE CASCADE — SITE UTILITIES — PROJECT NO. 117- 074D (REDA TIF) In a memorandum to the Board, Ms. Sue Ellen Doudrick, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 51-2018 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.51-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1997 Chevy Van VIN 1GCFG25R7V 1094632 WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22',22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or ',more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. REGULAR MEETING OCTOBER 9, 2018 309 ADOPTED the 91 day of OCTOBER, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 52-2018 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.52-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2004 Kawasaki Mule WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and - WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 9"' day of OCTOBER, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 53-2018 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING OCTOBER 9 2018 310 RESOLUTION NO.53-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2011 Buick Lacrosse VIN 1G4GC5ED4BF228688 WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 9t' day of OCTOBER, 2018. CITY OF SOUTH BEND BOARD OP PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk AUUY 1 KLaULU 11UN NO. 54-2018 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.54-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer, needed by the City of South Bend: Police UHF Portable Radios WHEREAS, pursuant to Indiana Code § 36-9-6-1 et.'seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and REGULAR MEETING OCTOBER 9, 2018 311 WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 91" day of OCTOBER, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional DLZ Indiana, Preparation and $49,800 Maradik/Fritzberg Services LLC Assistance with Fat (RWDA TIF) Agreement Daddy's Demolition Agreement INVO RFP Award for Price Per Maradik/Fritzberg Cleaning Cleaning of Morris Event/Per Area Services Performing Arts Center (Box Office and Palais Royale after Funds) Events Memorandum Teamsters Add Meter Reader Staff N/A Maradik/Fritzberg of Local Union Position to Public Understanding No. 364 Works Water Works Supplemental Agreement Amendment DLZ Indiana, Prepare Construction NTE $38,400; Maradik/Fritzberg No. 1 to LLC Bid Documents for New Total Professional Century Center Damage $49,900 Services Inspection Report (Liability Agreement Insurance) Amendment Wantman Reflect Engineering No Change in Maradik/Fritzberg No. 1 to Group, Inc. Firm Ownership Buy- Contract Professional Out of Carl Walker, Inc. Amount Services by Wantman Group, Inc. (Parking Garage Agreement and Update to Old Fund) Hourly Rates for Downtown Parking Garage Repairs Legal Services City of South Legal Services and $87,533 Maradik/Fritzberg Agreement Bend Legal Representation (RWDA TIF) Department regarding Redevelopment Commission Projects 1 REGULAR MEETING OCTOBER 9, 2018 312 1 1 Professional Abonmarche Design of New Traffic NTE $14,000 Maradik/Fritzberg Services Consultants, Signal System at Ewing (LRSA Traffic Agreement Inc. and Fellows Intersection Signals) Professional Jones Petrie McKinley Avenue and NTE $46,780 Maradik/Fritzberg Services Rafinski Fremont Park (LRSA Utility Agreement Corporation Improvements Expense Contractual Service/VPA) Temporary Sisters of the Easement for Public $3,595 TABLED and Holy Cross, Utilities regarding Old (Utility Maradik/Fritzberg Permanent Inc. Clay Utilities Sewer Expense/ Easement Lining Project Contractual Service/Other) Professional VS Design and Construction $79,430 Maradik/Fritzberg Services Engineering, Administration of Sewer (Utility Agreement Inc. and Manhole Expense/ Rehabilitation Contractual Service) Professional Michiana Data Analysis of $16,950 Maradik/Fritzberg Services Health Property Records, (EDIT) Agreement Information Electronic Medical (Total for Three Network Records, and years) Environmental Health Data Related to Child Lead Poisoning in the City of South Bend Professional American Morris Theater $8,900 Maradik/Fritzberg Services Structurepoint, Emergency Plaster (Liability Agreement Inc. Work Report Insurance) Emergency Belfor USA Installation of Hanging $14,566 Maradik/Fritzberg Services Group, Inc. Nets around Damaged (Liability Agreement Plaster Cornices at Insurance) Morris Performing Arts Center Emergency Service One Lift Truck Rental for $5,700 Maradik/Fritzberg Rental Access, Inc. Morris Performing Arts (Liability Contract Center Falling Plaster Insurance) Repair Temporary Sean Meehan Temporary Right of N/A TABLED Right of Entry Entry to Install Concrete Maradik/Fritzberg Agreement Approach and Tie- In to Existing at 1047 Lincoln Way East Open Market Milestone JMS Building Parking $84,681 BBase Maradik/Fritzberg Quote Fence, LLC Lot Improvements Quote plus Alternates (RWDA TIF) Software Crowe LLP Crowe Government $195,000; Maradik/Fritzberg License Accelerator for $39,000 Agreement Dynamics 365 Annually for Five (5) Years (IT Operating) Services Crowe LLP Enterprise Resource $2,974,000 Maradik/Fritzberg Agreement Planning System and (Other Implementation Services Professional for Dynamics 365 Services) Professional Corbin Design Wayfinding Signage $80,000 Maradik/Fritzberg Services Master Plan (Fund Agreement 217/Complete Streets Transportation) Professional ACM Lead and Asbestos $3,650 Maradik/Fritzberg REGULAR MEETING OCTOBER 9 2018 313 Services Engineering Testing of Erskine (Golf Agreement and Clubhouse Operations) Environmental Services Amendment Patrick Assess Improvements NTE $25,000; Maradik/Fritzberg No. 1 to Engineering, and Costs to Re -Open New Total Professional Inc. East Side Quiet Zone $53,500 Agreement Alleyways (LRSA/ Engineering Professional Services) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license anblications were presented for gnnrnval- - Applicant Description r Date/Time --rr- Location/Comments Motion Carried Gina Jozwiak Residential October 20, Oakbrook Dr. from Maradik/Fritzberg Block Party - 2018; 1:00 p.m. Intersection at Corpus Oakwood to 5:00 p.m. Christi Dr. to Cul de Village Fall Sac Social 2018 Don Lindner Non- October 28, Thomas St. from Maradik/Fritzberg Residential 2018; 7:00 a.m. Laurel St. to Chapin Block Party - to 12:00 p.m. St. Avanti House Museum and Guest House Grand Opening City of South Non- December 7, Michigan St. from Maradik/Fritzberg Bend Venues, Residential 2018; 4:00 p.m. Jefferson Blvd. to Parks, and Arts Block Party - to 8:00 p.m. Washington St. and First Friday Washington St. from Tree Lighting Michigan St. to Ceremony Martin Luther King Jr. Blvd. Kite Realty Non- October 23, Eddy St. from Angela Maradik/Fritzberg Group Residential 2018; 1:00 p.m. Blvd. to Napoleon Block Party - to 8:00 p.m. Blvd. Trick -or -Treat City of South Procession - December 7, On route as submitted Maradik/Fritzberg Bend Venues, Tree Lighting 2018; 6:00 p.m. Parks, and Arts Ceremony to 7:00 p.m. Martinez Open Air Friday and 743 and 745 S. Maradik/Fritzberg Produce Business Sunday through Walnut St. Subject to December Approval of 745 2018; 11:00 S. Walnut Only, a.m. to 7:00 not 743 S. Walnut p.m. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY FROM LAWRENCE ST. TO NORTH/SOUTH ALLEY BETWEEN CORBY BLVD. AND HOWARD ST. Mr. Gilot indicated that Danch, Hamer and Associates, 1643 Commerce Drive, South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Street Department, Fire Department, Community Investment and Engineering, all stating the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous; the vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient; the vacation would not hinder the public's access to a church, school or other public building or place, and the vacation would not hinder the use of a public right-of-way by the neighborhood in 1 REGULAR MEETING OCTOBER 9, 2018 314 which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. Fritzberg seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY FROM HILL STREET TO NORTH/SOUTH ALLEY BETWEEN CORBY BLVD. AND KALORAMA ST. Mr. Gilot indicated that Century Builders, Inc., 820 N. Hill Street, South Bend, IN 46617, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Streets Department, Community Investment and Engineering, all stating the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous; the vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient; the vacation would not hinder the public's access to a church, school or other public building or place; and the vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. Fritzberg seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1133 Roosevelt St. 1942 E. Fox St. 942 S. 36" St. REMARKS: All criteria has been met REMOVAL: Six (6) "No Parking, 7:00 a.m. to 4:00 p.m." Signs no longer needed at former Xavier School of Excellence LOCATIONS: West side of South Michigan Street between Tasher St. and Sherwood St. REMARKS: All criteria has been met DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device requests were denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 2415 Prast Blvd. 604 Cottage Grove Ave. 801 Turnock St. REMARKS: All criteria has not been met; Accessible Driveway APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the property by the City of SouthBend: A. Place Homes, Inc., 1620 N. Ironwood, South Bend, IN 46635 1. 51605 Audubon Woods Drive — Water (Key No.002-1003-005733) Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS REGULAR MEETING OCTOBER 9, 2018 315 Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Waste Management of Indiana, LLC Occupancy Approved September 21, 2018 Alpine Construction, Inc. Occupancy Approved September 21, 2018 Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,611,456.11 10/05/2018 City of South Bend $450 10/03/2018 City of South Bend $35,057.62 09/30/2018 City of South Bend $1,899,581.69 09/30/2018 City of South Bend $1,382,200.92 10/09/2018 St. Joseph County Housing Consortium $1,715.46 09/14/2018 St. Joseph County Housing Consortium $14,409.56 09/17/2018 St. Joseph County Housing Consortium $14,409.56 09/17/2018 U.S. Bank National Assoc.; Eddy St. Phase II; Requisition No. 5 $473,158.81 09/28/2018 U.S. Bank National Association; 2015 EDIT/Parks Bond; R. Yoder Construction; Requisition No. 86 $86,467.50 10/04/2018 PNC Bank National Association; Jordan Ford; Requisition No. 14 $44,526 10/08/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Kevin Jakel, General Manager, Tippecanoe Restaurant, stated the restaurant is hosting a catering event for the Florida State Alumni Association at Coquillard Park on November 11 and is requesting to use Campeau Street for parking for sixteen (16) motor coach buses. Mr. Gilot reviewed his letter and drawing and informed Mr. Jakel that there is a process in place that needs to be followed. He explained the application should be submitted to the Engineering Department and they will circulate it to Police, Traffic and Lighting, and other departments for review and recommendation. Mr. Jakel stated they already got permission from the Park Department. Mr. Eric Horvath, Public Works, questioned if they are requesting parking along the curb or in the park. Mr. Jakel clarified the street. Ms. Maradik stated it is a divided two-way street. Mr. Gilot suggested they talk to the school on Chalfant and see if they could use their parking lot, noting there should be ample parking in there. Mr. Jakel stated they already contacted the school system and were told they didn't have enough room for the buses in their parking lot. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:38 a.m. BOARD OF PUBLIC WORKS Al� Gary A. Gi ot, Presi ent Gary Elizabeth A. Maradik, Member REGULAR MEETING OCTOBER 9, 2018 316 1 1 1 ATTEST: 4da M. Martin, Jerk Therese J. Dorau, Member Suzanna M. Fritzberg, Member James A. Mueller, Member