HomeMy WebLinkAbout10-08-18 Personnel and Finance (4)13.r
CE- i
PEA
1865
OFFICE OF THE CITY CLERK
KAREEMAH FOWLER, CITY CLERK
PERSONNEL & FINANCE OCTOBER 8, 2018 3:30 P.M.
Committee Members Present: Karen White, Gavin Ferlic, John Voorde, Regina Williams-
Preston(late)
Committee Members Absent: None
Other Council Present: Tim Scott,Jo M. Broden (late), Sharon L. McBride (late),
Jake Teshka(late)
Other Council Absent: Oliver Davis
Others Present: Kareemah Fowler, Bianca Tirado, Graham Sparks, Bob
Palmer, Casey Colvin
Presenters: Jen Hockenhull, Tim Scott, Kareemah Fowler, Marlaina
Johns, James Mueller
Agenda: Please Note: The Following Bills: 38-18, 39-18, 40-18, and
41-18 will be held in Council Portion Only. They have
been included on the 7:00 P.M. Agenda for Third Readings
and Vote
Bill No. 45-18- Ordinance Setting the Mayor's Salary for
2019
Bill No. 46-18- Ordinance Setting the Common Council
Salary for 2019
Bill No. 47-18- Ordinance Setting the City Clerk's Salary
for 2019
Bill No. 48-18- 2019 Teamster Employee Wage Ordinance-
Ratification
Bill No. 49-18- Re-Affirmation of the Annual Pay and
Monetary Fringe Benefits for South Bend Police
Department
Bill No. 50-18-Re-Affirmation of the Annual Pay and
Monetary Fringe Benefits for South Bend Fire Department
INTEGRITY' SERVICE'ACCESSIBILITY
JENNffER M.COFFMAN BIANCA L.TIRADO JOSEPH R.MOLNAR
CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
Bill No. 51-18- 2019 Non-Bargaining Employee and
Officer Salary Ordinance
Committee Chair Karen White called to order the Personnel and Finance Committee meeting at
3:30 p.m. She introduced members of the Committee and opened the floor to main motions.
Committeemember Gavin Ferlic made a motion to recess and reconvene in the full Council
Chambers. Committeemember John Voorde seconded this motion which carried by a voice vote
of three (3) ayes. The Personnel and Finance Committee recessed at 3:31 p.m. and reconvened at
3:33 p.m. with three (3) Committee Members present.
Committee Chair White stated, I would like to mention that Bill Nos. 38-18, 39-18,40-18, and 41-
18 will be held in the Council Portion Only. They are included on the 7:00 p.m. Agenda for Third
(3rd) Readingand Vote. She thengave the floor to the presenters.
Bill No. 45-18- Ordinance Setting the Mayor's Salary for 2019
Jen Hockenhull, City Controller with offices located on the 12th floor of the County-City Building,
stated, The bill before you for the mayor's salary for 2019 is a request to increase it by two percent
(2%) over the 2018 salary to make it$110,885.
Committee Chair White opened the floor to questions from Committee and Council Members.
There were none. She then opened the floor to members of the public wishing to speak in favor of
or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
Committeemember Ferlic made a motion to send Bill No. 45-18 to the full Council with a favorable
recommendation. Committeemember Voorde seconded this motion which carried by a voice vote
of three (3) ayes.
Councilmember Sharon L. McBride and Councilmember Jo M. Broden arrived at the meeting at
3:34 p.m.
Bill No. 46-18- Ordinance Setting the Common Council Salary for 2019
Tim Scott, President of the South Bend Common Council with offices on the 4th floor of the
County-City Building, stated, The salary ordinance is set for a two percent (2%) increase for the
Common Council.
Committee Chair White opened the floor to questions from Committee and Council Members.
Committeemember Voorde stated, Is there any sentiment to raise the salary by$5,000?
Committee Chair White then opened the floor to members of the public wishing to speak in favor
of or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
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CITY OF SOUTH BEND ( OFFICE OF THE CLERK
Committeemember Voorde made a motion to send Bill No. 46-18 to the full Council with a
favorable recommendation. Committeemember Ferlic seconded this motion which carried by a
voice vote of three (3) ayes.
Bill No. 47-18- Ordinance Setting the City Clerk's Salary for 2019
Kareemah Fowler, City Clerk with offices located on the 4th floor of the County-City Building,
stated, The salary has a proposed two percent (2%) increase that is consistent with the rest of the
City's elected officials.
Committee Chair White opened the floor to questions from Committee and Council Members.
There were none. She then opened the floor to members of the public wishing to speak in favor of
or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
Committeemember Ferlic made a motion to send Bill No. 47-18 to the full Council with a favorable
recommendation. Committeemember Voorde seconded this motion which carried by a voice vote
of three (3) ayes.
Bill No. 48-18-2019 Teamster Employee Wage Ordinance- Ratification
Ms. Hockenhull stated, Before you is the ordinance to reaffirm the Teamster Employee Wage
Ordinance which was negotiated on October 19th, 2016. There are no changes from last year.
Committee Chair White opened the floor to questions from Committee and Council Members.
There were none. She then opened the floor to members of the public wishing to speak in favor of
or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
Committeemember Ferlic made a motion to send Bill No. 48-18 to the full Council with a favorable
recommendation. Committeemember Voorde seconded this motion which carried by a voice vote
of three (3) ayes.
Bill No. 49-18- Re-Affirmation of the Annual Pay and Monetary Fringe Benefits for South
Bend Police Department
Ms.Hockenhull stated,Before you is a bill to reaffirm the annual pay and monetary fringe benefits
for the Police Department. That was a contract approved by the FOP on October 25th, 2016 and
there are no changes from last year.
Committee Chair White opened the floor to questions from Committee and Council Members.
There were none. She then opened the floor to members of the public wishing to speak in favor of
or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
Committeemember Ferlic made a motion to send Bill No. 49-18 to the full Council with a favorable
recommendation. Committeemember Voorde seconded this motion which carried by a voice vote
of three (3) ayes.
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®CITY OF SOUTH BEND I OFFICE OF THE CLERK
Bill No. 50-18- Re-Affirmation of the Annual Pay and Monetary Fringe Benefits for South
Bend Fire Department
Ms. Hockenhull stated, This bill is to reaffirm the Fire Department's contract which was approved
on October 23rd, 2017. There are no changes from last year.
Committee Chair White opened the floor to questions from Committee and Council Members.
There were none. She then opened the floor to members of the public wishing to speak in favor of
or in opposition to this legislation. There were none. She then turned the floor back to the
Committee for further comment or main motion.
Committeemember Ferlic made a motion to send Bill No. 50-18 to the full Council with a favorable
recommendation. Committeemember Voorde seconded this motion which carried by a voice vote
of three (3) ayes.
Bill No. 51-18-2019 Non-Bargaining Employee and Officer Salary Ordinance
Ms. Hockenhull stated, This ordinance came to you on September 19th, 2018 where we had a full
meeting to discuss it. This is a substitute.
Committeemember Ferlic made a motion to accept the Substitute version of Bill No. 51-18.
Committeemember Voorde seconded this motion which carried by a voice vote of three (3) ayes.
Ms. Hockenhull continued, The only difference between the ordinance presented on September
19th versus now is that we've added a position for Chief Code Inspector for which the job
description has been provided to Council. That was at the request of Council working with Code
Enforcement to have someone to oversee all of the inspectors. If you have further questions I
believe Tracy can answer additional questions. This is a new position but not a new person. So,
someone who is currently a Code Inspector could become that position.
Marlaina Johns,Deputy Director of Code Enforcement with offices on the 13th floor of the County-
City Building, stated, This position actually used to be in existence up until a few years ago. So
we are recreating the position to give the Inspectors direct oversight and a little bit more
supervision in the field. It will also give us a little bit more accountability to make sure our
Inspectors are doing the best job they possibly can. It will also reduce the number of direct reports
to the Director and Deputy Director which gives them a little more time to work on the larger
projects within the Department. It is something that was in existence before,we are just recreating
it.
Committee Chair White opened the floor to questions from Committee and Council Members.
Councilmember Jo M. Broden stated, I understand that this Thursday there will be some
discussions about an inter-agency Director on Homelessness Services. This is a follow-up question
about the Salary Ordinance. I guess in terms of where that would be located, I assume that would
be out of the Department of Community Investment in terms of 2019 planning or 2020? Is that a
correct assumption and it is currently not in this budget, correct?
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
Ms. Hockenhull replied, I am not aware of it in this budget but I will follow up with you.
James Mueller, Executive Director of the Department of Community Investment with offices
located on the 14th floor of the County-City Building, stated, That is a correct assumption that it
would likely be within the Neighborhood Development team under the direction of Pam Meyer.
We do not have it budgeted for at this time because we are still working on specific job duties with
the consortium and also funding sources.
Councilmember Broden followed up, So in terms of a placeholder, that is not even within this
budget, correct?
Dr. Mueller replied, That is correct.
Councilmember Tim Scott asked, So you're referring to a position that we would, probably next
year, do an allocation for if you needed it to be funded?
Dr. Mueller replied, That is correct, if we figure out the funding sources and the partnerships.
Councilmember Scott followed up, So the idea is that this wouldn't be totally City-paid, correct?
Dr. Mueller replied, That is correct.
Councilmember Scott then asked, Do you have an idea of what percentage?
Dr. Mueller replied, We are at preliminary level discussions and that is why we didn't include it
in this budget because we don't have that idea right now.
Councilmember Broden asked, I don't want to give up on it in terms of a placeholder. I guess I
want to get a feel from other Council Members and who was reached out to with that job
description. I'm looking at it with the philosophy we've seen and that is put it in the budget and
then if we don't need it then we don't need it.
Councilmember Jake Teshka arrived at the meeting at 3:45 p.m.
Councilmember Broden continued,Or at least we should put in our portion of whatever that salary
range could or might be.My understanding is that it could be anywhere from$75,000 to$100,000.
I guess I'm just trying to follow up on the Mayor's Task Force report and understanding that a lot
has happened but a leadership component and the collaboration of the existing organizations, I
think it is paramount. And I guess I'm trying to move the needle a little bit faster by scaling up this
transition to housing within the neighborhoods and really, actually, not pivot away from but the
whole concept of the intake center is great but I guess I'm looking for some capacity building.And
if we go back to the Mayor's Report,that was 2017. I know we've moved in terms of congregate
housing with the FUSE Project but I guess to my estimation, we are still fifty (50) some housing
units off from where we really should be relative to that report.
Committeemember Regina Williams-Preston arrived at the meeting at 3:47 p.m.
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
Councilmember Broden went on,And actually,who cares about the report?Relative to actual need
of people identified as the most vulnerable and unhoused in our community. I guess I would like
to emphasize that putting a coordinator in place, now, and having a placeholder, would enable us
to take off some of the pressures that Fire,Police and Code are seeing. We are having entities leave
the City of South Bend. Businesses are being challenged and are moving out of certain areas of
our City. We also want to be welcoming in certain areas of our City. Then, as Council Members,
we are looking for a solution as well and I guess I want to just elevate,either within the department
itself which you indicated could happen,or not,but actually plug in some dollars and acknowledge
that we don't want the full brunt of it. It should be a public-private partnership but I think if we
fail, we will continue to have the same burdens on our health system, public safety officials, and
our neighborhood groups if we aren't actively putting someone in place. If other Council Members
hadn't received it,this is the letter that was shared by the Coalition on Housing. These are the folks
that have been operating in the sphere for years and it is a broad-based group. They are asking for
us as Council to consider it. I guess I'm trying to keep the dollar slot there and open because we
all feel pressure but we also want to be in the neighborhoods and a part of the solution. It is this
scattered site housing that is so critical and I just think we have to do something different than
what we've always been doing.And that is not to say that we haven't been moving,I'm just saying
it is a critical time now and it is reasonable after two (2) years after the Amnesty Challenge was
put out there for Council. I think it is really time to plug something into the budget that is dedicated
leadership and coordination and then is strategic in terms of trying to get additional funding.
Committee Chair White stated, It is critical to address the homelessness issue and that we have
programs in place. As we cannot increase the budget, what we can do is make recommendations
and then it is up to the Administration to come back to find out where those dollars would come
from. What I would like to suggest is to give an opportunity, a timeframe of the discussion, and to
come back to this Council in January 2019 because we have always been able to add additional
funding to our budgets. The position is needed and I don't know who all the key partners are as
well as what percentage in terms of the financial perspective. I think there are a lot of questions
that need to be addressed. We need to have a timeframe and the Administration needs to come
back to the Council first (1St)thing next year with all those questions addressed.
Dr. Mueller replied, There is a meeting later this week on October 11th,2018 at the Youth Service
Bureau. We placed on the agenda the discussion about job description and potential funding
sources. This is getting partly into the philosophical question about budget. How mature does an
idea have to be to make the budget? I think this one (1), we thought at the time, was a little less
mature and we weren't quite clear of where it was coming from, where it would sit and all those
things so we didn't include it in the budget but it is certainly a priority of this Administration to
actively service this issue.We need to make sure we are getting the right guidance to the continuum
of care as well as coordinating our homeless service.We added eighteen(18)permanent supportive
housing units this year but we know we have a ways to go and that will require outside funding
partners. This is a priority for the Administration so we would be happy to come back when we
have a more mature idea of how that would work.
Committee Chair White then asked, Do you have a timeframe of when you will be able to come
back with a more comprehensive job description and information regarding the funding sources?
Dr. Mueller replied, I think after the discussion at Thursday's meeting we will have a better sense
of the timing. Right now I can't commit to anything else.
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Councilmember Sharon L. McBride stated, I was definitely going to ask if it can be bumped up
sooner than January but it sounds like they are meeting this Thursday to discuss so hopefully it
will be sooner than January.
Councilmember Scott asked, How are we following up on this? Would it be Personnel and
Finance? Or Community Investment? Maybe we should make a note for the first (1St) meeting of
next year.
Committee Chair White asked,So the meeting is going to be this Thursday,is there a representative
from the Council that is part of those discussions?
Dr. Mueller replied, I know Councilmember Broden goes to a number of these but I don't know if
she is an official representative.
Councilmember Broden stated, I just informally go. And this is something Dr. Mueller was kind
enough to get back to me on. The report came out in 2017 the leadership component was really
significant in that report. We are trying to build capacity in our existing network with the end goal
of getting people housed with this housing-first(1st) concept. I guess to me that seems like a long
period of time to try to hit that goal of the Task Force. I'm happy to go ahead and continue being
part of those conversations but, yeah, I would just really like to get this funded. It has just been a
long ramp up to what I think was a critical point. We need to be responsive to the folks that have
been in this field for so long. Their request to Council,the mayors of South Bend and Mishawaka
as well as the County indicates this is a high priority and a high need. We are weighing, on the
other side, all of our departments and looking within the City itself and we are far exceeding
adverse impact here. I guess I get it that we can't brace things here but I would love to see this as
a priority sooner rather than later and if it's a placeholder, great.
Dr. Mueller stated, Our approach had been to show more momentum toward implementing a Task
Force before trying to get outside funding commitments from partners. As you know, the Intake
Center bit has faced a little bit of delay but we are hopeful to get that back on track so we really
think going into the next few months is critical to build these partnerships and find these funding
sources. That is when we would plan to talk about this in addition to more permanent supportive
housing units.
Councilmember Broden followed up, Whose role will it be to look at potential funding sources?
Dr. Mueller replied, On a day-to-day operational standpoint it is the Neighborhood Development
group and Pam Meyer's team. There has been mayoral leadership on this issue, so, Deputy Chief
of Staff Suzanna Fritzberg has been working on conversations with different potential partners.
Once we get moving on the rest of the recommendations,we would like there to be strong activity
from those two (2) individuals.
Committeemember Regina Williams-Preston asked, What time is that meeting at on Thursday?
Dr. Mueller replied, I believe it is at 11:30 a.m. at the Youth Service Bureau.
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
Councilmember Broden interjected, I think the location actually changed. That just went out. I
want to say it is at Hope but I prefer not going on record on that.
Committee Chair White stated,In terms of this substitute salary ordinance before us,Jennifer,you
have made mention that the County is putting in dollars in support of the Human Right's
Commission. Could you share information on that? That was an area we had advocated for when
the Human Right's Commission expanded their scope and duties.
Ms. Hockenhull replied, So that doesn't actually affect the salary ordinance as a whole because it
will be part-time Administrative Assistant/Intake Officer. But the County has committed to give
us $30,000 to fund a part-time position over at Human Rights. So we originally requested one (1)
Admin Assistant/Intake Officer and now we are requesting two (2) but one (1) of those will be
fully-funded by the County.
Committee Chair White stated, I think that is good news and we are moving in the right direction.
I think it was so important that the Human Right's Commission had the data to support the impact
of the increasing scope and responsibility. I appreciate the County stepping up.
Committee Chair White then opened the floor to members of the public wishing to speak in favor
of or in opposition to this legislation.
Jim Bognar, 807 West Washington Street, stated, Ms. White, it has been a long time since we sat
together over at Ivy Tech for that presentation.At that time,I said I would attend as many meetings
as I could and give you a little bit of input on that. Since this is the last part of Personnel and
Finance and you will be voting tonight, I thought this would be a perfect time to talk about
something. In a budget process you have both the Administration and the Council. And,
interestingly enough,regarding homelessness,I think this is very telling. The Administration looks
to take the money and invest. That is their first (1St) priority. They figure out where we are going
use it. Roads? Public service? Streets? Sanitation? Diversity training? Then, they look to balance
it. So they come with an idea of how they want to invest. That is part of what you are discussing
about the particular position as a placeholder. Then they look to balance it and that is what Jennifer
does. The Council starts from the idea of balance. They look at what is in the first (1St) District
versus the fourth (4th), the second (2°d) and the third (3rd), and how do we balance all of this out?
That is what you come at. Then, afterwards, you ask how are we going to invest it? That is where
almost everything bumps up against each other. I think, and this is a terrible thing to say at this
point in time, the budget is an ongoing process. Jennifer, you will admit, you will start on 2020
next week? The budget is an ongoing process and I'm not sure the way we do it here is the best
way to be able to do it, even though we got the best out of it. My hope is there will be changes to
this after this process passes. I hope the Administration will come back and say these things
worked, these things didn't and they didn't work because of this and we want to move in this
direction. And then Council will say, well, we want a little bit more information about this to get
a better understanding. Because most of bumping against things comes from them wanting to
invest and you want to have balance. And it is about priorities. So you ask me, what would I see
through all of this? What I see is a group that is committed to being able to do the best we can with
our money. And a lot of it is misconception. More work and additional work, especially as we
moved toward 2020. Meeting either monthly or quarterly to know where we are at and what we
are doing, I think is just critical. Maybe the Administration starts asking, well, what about that
balance? And maybe the Council is asking about the investing. Maybe understanding where each
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
other comes from is what is so critical. I would like to thank the Council for all of their hard work.
This is a very, very difficult thing to do. And guess what? After you pass it all tonight, you face
2020. So hopefully, maybe, there will be a better way to be able to do it. But congratulations to
you for the work that you've done, Karen.
Committee Chair White stated, I would like to echo the thank you's to Council Members for your
level of commitment, time, and your questions. We are moving toward, hopefully, adoption this
evening. Again, it is an ongoing process. I have shared with Council Members and also members
of the Administration that as we look at the 2020 budget, I would recommend we start out first
(1St) discussing the debt as well as TIF. I really enjoyed the last meeting we had with all the
department heads and the Council. We were able to have great discussion about their budgets and
look at the priorities. We also had the opportunity to give feedback in an environment that was
very different than what we have experienced in years passed. I would recommend we start these
conversations and have them quarterly, starting the first(1st) of the year. I welcome feedback from
all Council Members about the process. What I've been hearing is that we need to start those
conversations earlier. I don't know what that looks like but that is what I've been hearing. Please
don't hesitate because the goal is to make this as smooth as possible. It is a process that is very
important. The budget really reflects the priorities and I think we are moving toward prioritizing
neighborhoods and quality of life.
Committeemember Voorde made a motion to send Bill No. 51-18 to the full Council with a
favorable recommendation. Committeemember Ferlic seconded this motion which carried by a
voice vote of three (3) ayes.
With no further business,Committee Chair White adjourned the Personnel and Finance Committee
meeting at 4:07 p.m.
Respectfully Submitted,
Karen White, Committee Chair
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