HomeMy WebLinkAbout01/17/12 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING
JANUARY 17 2012 12
A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m. on Tuesday,
January 17, 2012, by Board President Gary Gilot with Board Member Donald Inks and Interim
Board Member Kathryn Roos present.
ADDITIONS TO THE AGENDA
Mr. Gilot noted the addition of two bid awards to the agenda for the Ignition Park Generators,
and the Switchgear Purchases, Project No. 1 11- 081.
AWARD BID AND APPROVE CONTRACTS ---- IGNITION PARK DIESEL ENGINE
GENERATOR SET AND MEDIUM VOLTAGE TRANSFER SWITCHGEAR PURCHASES —
PROJECT NO. 111 -081
Mr. Rob Nichols, Engineering, advised the Board that on December 27, 2011, bids were received
and opened for the above referenced equipment. After reviewing those bids, Mr. Ronald
Sinopoli, Turner Construction Company, Consultant, recommended that the Board award the
contract for the Medium Voltage Switchgear Package to the lowest responsive and responsible
bidder Brownstone Electric Supply Company, Inc., 690 East State Rd. 250, P.O. Box L,
Brownstone, Indiana, in the amount of $155,780.00 for the Base Bid plus Alternates in the
amount of $13,290.00, for a total of $169,070.00. Mr. Sinopoli recommended the Board award
the Diesel Engine Generator Purchase to MacAllister Power Systems, 7575 East 30th St.,
Indianapolis, Indiana 46219 in the Base Bid amount of $731,790.00 plus Alternates in the
amount of $60,176.00, for a total of $791,966.00. Mr. Nichols recommended the Board approve
the awards as outlined. Mr. Jitin Kain, Economic Development, stated the City is doing an
exchange of services, providing $900,000.00 in generators to Data Realty at Ignition Park, in
exchange for access to five (5) server applications, worth approximately $1,000,000.00. Mr.
Gilot added that Data Realty waived their tax abatement, worth approximately $900,000.00, in
exchange for this help to get started up. Mr. Kain noted that both companies received letters of
intent to award on January 13, 2012. Therefore, Mr. Inks made a motion that the
recommendations be accepted and the bids be awarded and the contracts approved as outlined
above. Ms. Roos seconded the motion, which carried.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were quh- rnittctd to the hnnrrl fnr annrminl-
-
Name
I
Amount of Claim
- --
Date
City of South Bend
$2,668,988.25
01/17/2012
City of South Bend
$331,548.79
01/09/2012
South Bend Housing Consortium
$570.00
12/21/2012
Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted. Ms. Roos seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the meeting adjourned at 8:40 a.m.
BOARD OF PUBLIC WORKS
Liar A. Gilot, 'resident : ,
lkpa1 E. nks, Member ,
Kathryn Ro
ATTEST:
inda M `Clerk