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HomeMy WebLinkAbout01/09/12 Board of Pubilc Works MinutesAGENDA REVIEW SESSION JANUARY 5 2012 2 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, January 5, 2012, with Board Members Gary A. Gilot and Donald E. Inks present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2012 TRUCKING OF BELT PRESSED WASTEWATER BIOSOLIDS FOR LAND APPLICATION — WASTEWATER O &M In a memorandum to the Board, Mr. Al Greek, Organic Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. The Board discussed the following agenda items: - Petition to Release Accrued Tax and Remove Property from Tax Rolls — Correction Mr, Dave Relos, Community and Economic Development, stated at the last Board of Works meeting, the Board approved seventeen (17) properties to be removed from the tax rolls. After the meeting, Mr. Relos stated he noticed that two of the properties had the same key number, No. 081 - 8024 -0985 referenced. Mr. Relos stated he is attempting to correct the error, and the record should show the other property key as No. 019 -8024 -0974. Ms. Greene asked if these records had been recorded yet. Mr. Relos stated no, they had to go to the Auditor's office, the Assessor's office, and then go down State. Mr. Gilot questioned if this should just be handled as a scrivener's error. Ms. Greene stated it needed to go on the agenda to correct the Board's record. - Reject Proposals and Re- Advertise for Proposals Ms. Greene explained that the Board advertised for proposals and received two on December 12, 2011, one for each section. She noted the specifications divided the City into two sections, Section A and Section B, and bidders were only allowed to quote one or the other section. Ms. Greene stated at this time, the Board has not taken any further action on this project, but it is on the current agenda for Monday, December 9, 2012. Community and Economic Development is requesting to reject both proposals and re- advertise due to the proposals coming in over the budgeted amount. Ms. Greene stated that over the weekend there occurred a snow storm that created an emergency need for shoveling of City -owned properties. She informed the Board that by Ordinance, all public sidewalks must be shoveled within twenty -four hours of a snow. Ms. Greene noted that in accordance with IC 5- 22- 10.4, Emergency Conditions, a purchasing agent may make a special purchase when there exists, under emergency conditions, a threat to public health, welfare, or safety. Mr. Inks stated he made the call to hire the same person used last year that they were comfortable with, for snow shoveling. He stated this was just for this emergency situation and was not related to the request for proposals for the remainder of the year. He noted this company offered a substantially lower rate than the rates proposed in the two quotes, even though this was one of the companies supplying a proposal. Mr. Gilot asked if the proposals were substantially higher than last year's. Mr. Inks stated they were. He noted the City has added some properties due to the new acquisitions at Ignition Park, but they are planning on removing those areas from the specs because they are closed sidewalks that don't go anywhere and don't get used. Mr. Inks stated he is looking to coordinate some of the shoveling with the Park Department. Mr. Gilot suggested he check with Code Enforcement. He noted they have a new four person clean -up crew. Mr. Gilot suggested if Mr. Inks could offer to purchase additional equipment with the funds set aside for the shoveling, they might be able to help. - Maintenance Contract Extension Mr. Phil Custard, Purchasing, stated he is still trying to figure out how to standardize all of these maintenance contracts for HVAC equipment that come up for renewal at different dates and different years in all City departments. Mr. Inks suggested he could put together a list of all of the equipment owned by the City and list the dates of the expiration of the maintenance contracts, and request bidders to bid on all. Mr. Custard stated he did something similar with trash removal contracts for all City locations, and found that nobody would bid on future contracts because they didn't know what they would need to charge years down the road. - Request to Advertise for Bids — Narrow Band Two -Way Radio Equipment Upgrades Mr. Gilot stated the Federal government requires this switch to narrow band for all emergency radios, and this will complete the City's switch -over. - Request to Advertise for Bids — One - Hundred, Twenty (120) Electric Golf Cars AGENDA REVIEW SESSION JANUARYS 2012 3 Mr. Gilot requested that Mr. Jonathon Burke, Energy Office, be involved in this golf car purchase. He noted Mr. Burke wants to make sure the cars are on the lowest possible charge stations with intelligent on/off switches for charging. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:45 a.m. ATTEST: 't I Lin 4a M. Martin, Cl •rk REGULAR MEETING BOARD OF PUBLIC WORKS 4�" 4'!14 J naA. Gilot, Member ld E, nks, Member JANUARY 9 2012 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 9, 2012, with Board Members Gary A. Gilot and Donald E. Inks present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on December 22, 2011, December 27, 2011, and January 3, 2012, were approved. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition of a Title Sheet for the Diamond Avenue Trunk Storm Sewer and an election of Board of Works officers for 2012. OPENING OF BIDS — 2012 STREET MATERIALS — PROJECT NO. 112 -001 (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: _WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly I. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5 %) Bid Bond was submitted Description Total Amount Bituminous Materials Total (Items 1 through 34) $2,671,900.00 Sasobit I %2% of the Liquid Bituminous Weight — Unit Cost is Cost Added for Each Ton of Material Delivered $2.00 /Ton Aggregate Materials Total (Items 36 through 39) $50,000.00 REGULAR MEETING JANUARY 9 2012 4 RIETH -RILEY CON_ STRUCT_ION CO., INC. 25200 State Road 23 PO Box 1 , 775 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5 %) Bid Bond was submitted 0 Description Total Amount Bituminous Materials $2,583,175.00 Total (Items 1 through 34) $2,465,000.00 Sasobit 1 1 /2% of the Liquid Bituminous Weight — Unit Cost is Cost Added for Each Ton of Material Delivered $2.75 /Ton Aggregate Materials Total (Items 36 through 39) $154,750.00 KUERT CONCRETE 3402 Lincoln Way West South Bend, Indiana 46628 Bid was signed by: Mr. Tim Miller 1. Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted :� Description Total Amount Bituminous Materials Total (Items 26 through 34 Only) $2,583,175.00 BIT MAT PRODUCTS OF INDIANA INC. PO Box 428 Ashley, Indiana 46705 Bid was signed by: Mr. John Baumgartner 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted mm Description Total Amount Asphalt Emulsions Materials Total (Items 36 through 41) $2,583,175.00 KLINK TRUCKING, INC. PO Box 428 Ashley, Indiana 46705 Bid was signed by: Mr. Sean Watt 1. Contractor's Non- Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted REGULAR MEETING JANUARY 9 2012 5 -Description Total Amount Aggregate Materials Total (Items 36 through 39) %152,250.00 *No Bid for Items 37 & 37A Ms. Greene noted that give the amount of unit price items in the bid, she would recommend that the total amount be read aloud and a bid tab be created. Ms. Greene noted that two bidders submitted a Local Preference Claim Form, Walsh and Kelly and Rieth Riley. She stated their bid amount would be adjusted for evaluation purposes, but the award of the bid is made at the actual bid amount. Mr. Gilot noted that a 1% local preference adjustment will make the bids very close. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above bids were referred to the Engineering and Street Departments for review and recommendation. OPENING OF BIDS — 2012 MANHOLE AND SEWER REHABILITATION — PROJECT NO. 112 -002 SEWER CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INSITUFORM TECHNOLOGIES 17988 Edison Avenue Chesterfield, Missouri 63005 Bid was signed by: Ms. Jana Lause 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted 4.13 !D Base Bid $470,820.00 Contingent 1 $225.00 Contingent 2 $62,700.00 MONOFORM OF .INDIANA AND SOUTHERN MICHIGAN PO Box 466 South Bend, Indiana 46624 Bid was signed by: Ms. Carolyn Evans 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted no Base Bid $1,375,200.00 CULY CONSTRUCTION & EXCAVATING INC. 5 Industrial Park Drive, PO Box 29 Winchester, Indiana 47394 Bid was signed by: Mr. Chris Culy 1. Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted an Base Bid $3,637,300.00 Contingent 1 $500.00 Contingent 2 $15,000.00 REGULAR MEETING Alternate Bid: Base Bid $2,331,400.00 Contingent 1 $500.00 Contingent 2 $15,000.00 JANUARY 9, 2012 6 PIPEVISION PRODUCTS, INC, 320 Raccuglia Drive /PO Box 1546 LaSalle, Illinois 61301 Bid was signed by: Mr. Marshall Martyn 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted li 0 Base Bid $1,264,225.00 Contingent 1 $750.00 Contingent 2 $10,000.00 Ms. Greene noted the bid submitted by Insituform included a letter stating they were not submitting a bid for Line Item No. 7. The letter stated they were informed by the City that not providing a bid on this item will not make their bid non - responsive. Mr. Gilot stated the bid specifications would need to be reviewed to confirm that this was a divisible bid. He noted if not, this bid would be found non - responsive. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the Sewer Department for review and recommendation. OPENING OF BIDS — 2012 INFRARED PAVEMENT PATCHING — PROJECT NO. 112 -003 LSTREET MATERIALS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Only one bid was received. The following bid was opened and publicly read: ASPHALT RESTORATION SERVICES PO Box 2484 South Bend, Indiana 46680 Bid was signed by: Mr. Jamie Brown 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted BID: $264,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to Engineering and Street Department for review and recommendation. OPENING OF BIDS.— TWO (2)MORE OR LESS, 2011 OR NEWER ONE YARD FRONT .............: END RUBBER TIRE LOADERS (2012 SOLID WASTEXENTRAL SERVICES CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri - County News, which were found to be sufficient. The following bids were opened and publicly read: WAKARUSA EQUIPMENT CO. 66349 State Road 19 Wakarusa, Indiana 46573 Bid was signed by: Mr. John Rannells 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and REGULAR MEETING JANUARY 9 2012 7 Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Ten percent (10 %) Bid Bond was submitted _3 Est Qty Item Manufacturer Unit Price Total 2 1 Wheel Loaders Takeuchi $77,500.00 $155,000.00 Alternate Submitted Regarding Unit Currently Rented to City. 24 Month/4000 Hours* Bid Price: $72,750.00 36 Month/6000 Hours* Less Rent Invoiced: $2,500.00 48 Month/8,000 Hours* Net Bid After Rent: $70,250.00 60 Month/10,000 Hours* Warranty Option: H -Speed Travel to 21 MPH $3,106.00 If taken, in lieu of included 5 Year /5000 Hr PIT Warranty D_ educt 3,000 from Base Unit Price 3- Year /3000 Hr Power Train $1,523.00 3- Year /3000 Hr Power Train $2,538.00 3-Year/3000 Hr Full Machine $3,172.00 4- Year /4,000 Hr Power Train $3,553.00 4- Year /4000 Hour Power Train & Hydraulic $5,456.00 5- Year /5000 Hour Power Train $4,060.00 5- Year /5000 Hour Power Train & Hydraulic $6,217.00 MACDONALD MACHINERY CO. INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by: Mr. Greg Sukow 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Ten percent (10 %) Bid Bond was submitted we Est Qty Item Manufacturer 2 221E -3 Case ���Total Warranty 24 Month/4000 Hours* $933.00 36 Month/6000 Hours* $2,755.00 48 Month/8,000 Hours* $5,514.00 60 Month/10,000 Hours* $8,503.00 Option: H -Speed Travel to 21 MPH $3,106.00 If taken, in lieu of included 5 Year /5000 Hr PIT Warranty D_ educt 3,000 from Base Unit Price Ms. Greene noted that Wakarusa Equipment Co. submitted an alternate bid for a tire loader currently leased by the City of South Bend, along with their bid. Mr. Glot noted the Board will accept voluntary alternates if the bid specifications specifically allow for it, and if there is a bid for the actual specifications included. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Solid Waste, and Code Enforcement for review and recommendation. APPROVAL OF REQUEST TO REJECT PROPOSALS AND RE- ADVERTISE FOR PROPOSALS — SNOW REMOVAL FOR REDEVELOPMENT COMMISSION OWNED PROPERTIES In a memorandum to the Board, Ms. Debrah Jennings, Community and Economic Development, requested permission to reject all proposals for the above referenced project due to the proposals coming in above the budget for this project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request to reject all proposals and re- advertise was approved. Mr. Gilot asked if there would be any change in the specifications. Mr. Inks stated Community REGULAR MEETING JANUARY 9, 2012 8 and Economic Development is trying to more narrowly define the properties but the specifications will remain about the same. APPROVE CHANGE ORDER NO. 1 — POTAWATOMI PARK CONSERVATORY UPGRADES, PHASE II — PROJECT NO, 111- 066(COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of The Robert Henry Corporation, 404 South Frances Street, Post Office Box 1407, South Bend, Indiana 46624, indicating the contract amount be decreased by $30,969.75 for a modified contract sum, including this Change Order, in the amount of $1,149,030.25. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT -- EAST BANK STORM SEWER SEPARATION PHASE 1 B —PROJECT NO. 109 -070B SEWER CAPITAL /EDIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 South 1 Ith Street, Niles, Michigan 49120, for the above referenced project, indicating a final cost of $2,005,710.51. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 622 AND 718 EAST SAMPLE STREET — PROJECT NO. 111 -063 {AIRPORT TTF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Jackson Trucking & Excavating, Inc., 9067 West 100N, Kewanna, Indiana 46939, for the above referenced project, indicating a final cost of $23,000.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND APPROVE TITLE SHEET ---- DIAMOND AVENUE TRUNK STORM SEWER PHASE 2 — PROJECT NO. 109 -033B (201.1 SEWER BOND) In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — NARROW BAND TWO -WAY RADIO EQUIPMENT UPGRADES USER DEPARTMENTS 2012 CAPITAL BUDGET) In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE_ HUNDRED TWENTY (120), MORE OR LESS 2012 ELECTRIC GOLF CARS 2012 GOLF DIVISIONS NON - REVERTING FUND In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. ADOPT RESOLUTION NO. 01 -2012 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF SOUTH BEND INDIANA TO SET THE WAGE RATES FOR THE YEAR 2012 FOR PROJECTS COSTING LESS THAN $200,,000 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 0 1 -2012 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF SOUTH BEND, INDIANA, TO SET THE WAGE RATES FOR THE YEAR 2012 FOR PROJECTS COSTING LESS THAN $200,000 WHEREAS, The City of South Bend desires that workers on public work contracts be compensated fairly for the application of their skills and training; and REGULAR MEETING JANUARY 9 2012 9 WHEREAS, The Indiana Department of Labor administers a program for determination of the common wage for public construction; but requires that a public construction project have an estimated cost of more than $200,000 to qualify for a common wage determination hearing; and WHEREAS, The Saint Joseph Valley Building Trades Council has participated in many wage determination hearings for City of South Bend projects and has conducted surveys of the labor rates in South Bend and Saint Joseph County; and WHEREAS, the Common Wage Determination hearings held in Saint Joseph County in compliance with Indiana Code 5- 16 -17, as amended, have resulted in adoption of the St. Joseph Valley Building Trade Council's survey as the common wage for public works projects; and WHEREAS, The City of South Bend often desires to contract for "small" public work projects of less than $200,000 and wishes to maintain a high level of quality in completed projects; and, WHEREAS, The Saint Joseph Valley Building Trades Council comes before the South Bend Board of Public Works with a scale of wages in typical classifications based upon survey for both "Building" projects and "Heavy and Highway" projects. THEREFORE, The Board of Public: Works adopts the Building Trades' scale of wages as the common wage determination for "small" projects with an estimated cost of less than $200,000, as attached hereto and incorporated herein as Exhibit A and Exhibit B. So resolved this 9th day of January, 2()12. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/ Donald Inks ATTEST: s /Linda Martin, Clerk APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Petition to Correct Duplicate Tax Key No. N/A Second Inks / Gilot Release 018- 8024 -0985 Referenced on Accrued Tax Two Forms, to No. 018-8024 - and Remove 0974 Property from Tax Rolls Correction Amendment to Northern Repair of Hydroelectric Turbine Increase of Gilot /Inks Special Electric — Perform Locked Rotor Test for $1,500.00; Purchase Company I &M to Determine Electrical New Total Characteristics of Generator Set $43,500.00 that could not be acquired from (ARRA Manufacturer Grant) Maintenance Hernnan & One -Year HVAC Maintenance $10,400.00 Inks / Gilot Contract Goetz, Inc. Agreement Extension for Water (Water Extension Works Buildings: North Station, Works Edison Filter, Olive GAC, Operations) Pinhook Filter and South GAC REGULAR MEETING JANUARY 9, 2012 10 APPROVAL OF PROCESSION Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the following procession was approved subject to the participants walking on the sidewalks and obeying all traffic laws. The Police Department stated in their recommendation that they would not be able to provide a Police escort. Applicant Description Date/Time Location William Procession --- January 29, Begin at the Intersection of Washington Schmitt Right to Life 2012; 2:00 p.m. Street and Hill Street; End at LaSalle Walk ( "Walk to 3:00 p.m. Avenue and Hill Street (St. Joseph the Talk" Church); Return Event) Mr. Gilot noted that the Board is not approving this request; anybody has a right to walk on the sidewalks. He noted this should be changed to an acknowledgement of the event. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 206 East Bartlett Street REMARKS: Doctor's Office Requests Signs for Patients Requiring Handicapped Parking; Currently Residential Permit Only Parking — All criteria has been met Upon a motion by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic revision was approved: REVISION: Residential Parking Monday through Saturday 6:00 a.m. to 9:00 P.M. LOCATION: 900 -1100 Blocks of Bellevue Street; 1601 -1622 Hildreth Street; 900 -1100 Blocks Esther Street REMARKS: Request from River Park West Neighbors Neighborhood to make the above Residential Parking Areas Uniform — All Criteria has been met APPROVE IRREVOCABLE LETTER OF CREDIT EXTENSION: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Board and recommended approval of the extension to December 1, 2012: IRREVOCABLE STANDBY LETTER OF CREDIT NO.: 254473164$ ISSUED BY: Mutual Bank FOR: LLE Real Estate, LLP — Southfield Lake, Phase I AMOUNT: $57,610 EXPIRES: December 1, 2012 IMPROVEMENT: Storm Sewer System, Retention Basin Improvements, Water System, Sanitary Sewer System, Concrete Work, Road Improvements, and Miscellaneous Site Improvements for Southfield Lake, Phase I Mr. Inks made a motion that the extension of the Letter of Credit, as outlined above, be approved. Mr. Gilot seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Certificate of Insurance for the following business was accepted for filing: Wissco Irrigation, Inc. and Springwise Services, Inc. — South Bend, Indiana REGULAR MEETING JANUARY 9 2012 11 ELECTION OF BOARD OF WORKS OFFICERS FOR 2012 Mr. Don Inks nominated Mr. Gary Gilot as President of the Board of Works for 2012. Mr. Gilot seconded the motion, which carried. Mr. Gilot made a motion that in his absence, Mr. Inks be the interim. President. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer i r allu 4G1 L111G11 IVI d.LA;Urai:y. Name Amount of Claire Date St. Joseph County Housing Consortium $54,076.87 12/12/2011 City of South Bend $2,739,035.70 01/09/2012 City of South Bend $3,970,047.77 01/06/2012 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:13 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ATTEST: Linda M. Marti4Cerk-+'L'A'--'--