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HomeMy WebLinkAboutProfessional Services Agreement - JPR Corp - McKinley Avenue and Fremont Park Improvements1316 (.,okjN'ry-CTj'), BUILDINO 227 W-JEFFERSON Boul.EVARD SOUTI I RFNDINNANA 46601-18.30 CITY OF SOUTH BEND PETS BurriGIEG, MAYOR BOARD OF PUBLIC WORKS October 9,2018 Dave Rafinski Jones Petrie Rafinski Corporation 325 S. Lafayette Blvd. South Bend, IN 46601 RE: Professional Services Agreement Dear Mr. Rafinski: PHONE 574/235-9251 I'AX 574/ 235-9171 The Board of Public Works, at its meeting held on October 9, 2018, approved the above referenced agreement regarding McKinley Avenue and Fremont Park improvements in the amount not to exceed $46,780, Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Git.,o-r SUZANNA M. FRI 1713ERG DAZABE, , "Hi A. MARADIK JAIVIEs A. MUI'.1..A,Ei� TinRESE J. DORAIJ ENGINEERS JOINT CONTRACT DOCUMEN"I"'S COMMITTEE AGREEMENT BETWEEN OVvINER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of October 9, 2018 ("Effective Date") between Board of Public Works, City of South Bend, Indiana ("Owner") and Jones Petrie Rafinski ("Engineer") Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: McKinley Avenue and Freemont Park Improvements .118-072 ("Project"). Engineer's Services under this Agreement are generally identified as follows: Consulting services to include topographic survey, development of construction documentation and special provisions, bidding assistance and construction administration. Refer to attached document for additional detail. Owner and Engineer further agree as follows: 1.01 Basic Agreement and Period of Service A. Engineer shall provide, or cause to be provided, the services, set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. Owner shall pay Engineer for its services as set forth in Paragraphs 7.01 and 7.02. B. Engineer shall complete its services within a reasonable time, or within the following specific time period: Three Months from the time that this contract is signed and a Notice to Proceed is provided by the City of South ,bend. C. If the Project includes construction -related professional services, then Engineer's time for completion of services is conditioned on the time for Owner and its contractors to complete construction not exceeding months. If the actual time to complete construction exceeds the Page I EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyriglit 0( 2008 National Society of Professional Engineers for EUCDC. All rights reserved. number of months indicated, then Engineer's period of service and its total compensation shall be appropriately adjusted. 2.01 Payment Procedures A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 35 days of receipt. If Owner- fails to fflake any payfneftt diie Engineef for- services and expenses within 30 days 1.0% Pef fliefith (er- the le of interest pefmitted by law, if less) f+am said thiffieth day. In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all non -disputed claims against Engineer for any such suspension. Payments will be er-edited fifst to inter-est and then te principal. 3.01 Termination A. The obligation to continue performance under this Agreement may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed for more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 3.01.A. Lb. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.0I.A. La if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon Engineer's receipt of written notice from Owner. Page 2 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright (D 2008 National Society of Professional Engineers for EJCDC. All rights reserved. B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all non -disputed services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 4.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 4.01.B the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 5.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. Page 3 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. C. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. D. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner and such contractor. Engineer is not responsible for variations between actual construction bids or costs and Engineer's opinions or estimates regarding construction costs. E. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by Engineer. F. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C-700, 2007 Edition) unless the parties agree otherwise. G. The Owner acknowledges the Engineer's construction documents, including all electronic files, as instruments of professional services. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses of the Owner, subject to the following limitations: (1) Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. Nevertheless, the final construction documents, including all electronic files, prepared under this agreement shall become the property of the Owner upon completion of services and payment in full of all monies due to the Engineer. H. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $47,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability Page 4 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright CO 2008 National Society of Professional Engineers for EJCDC. All rights reserved. for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. 6.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 7.01 Basis of Payinent—Liainp Stan A. Using the procedures set forth in Paragraph 2.01, Owner shall pay Engineer as follows: 1. A Lump Sum amount of $46,750.00 McKinley Avenue Drainage Improvements $15,550.00 a. Additional Topographic Survey $950.00 b. Design Services $12,500.00 c. Bidding and Negotiation $850.00 d. Construction Adninistration $1,250.00 Fremont Park Sidewalk Improvements $26,230.00 e. Topographic Survey $6,180, 00 f Geotechnical Investigation $2,850.00 g. Design Services $14, 500.00 h. Bidding and Negotiation $850.00 i. Construction Administration $1, 850.00 Pavement_ Coring N( TE) $5,000.00 B. The portion of the compensation amount billed monthly for Engineer's services will be based upon Engineer's estimate of the percentage of the total services actually completed during the billing period. 7.02 Additional Services: For additional services of Engineer's employees engaged directly on the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. Engineer's standard hourly rates are attached as Appendix 1. Attachments: Appendix 1, Engineer's Standard Hourly Rates Page 5 EJCDC E-500 Agreement Between O%Yner and Engineer for Professional Services Copyright OO 2008 National Society of Professional Engineers for EJCDC. All rights reserved. IN WITNESS WHEREOF, the pat -ties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: City of South Bend, Indiana Board of Public Works A. t P& a, By: Title: Gary A, Gil6t, President By: Title: uzannplW. Fritzberg. her M g, By: Title: Elizabeth A, Maradik, Member By: Title: Therese J. Dorau, Member By: En�neer: Jones R1, �nkj By: Dave R"afinski Title: Vice President Title: James A. Mueller, Member Attest, Title: Uj�da Martin, Clerk Date: o Date: 09/26/2018 Engineer License or Firm's Certificate No, State of: Address for giving notices: Address for giving notices: 227 West Jefferson Boulevard 325 South Lafayette Boulevard South Bend, Indiana 46601 South Bend, Indiana 46601 Designated Representative (Paragraph 8,03,A): Designated Representative (Paragraph 8,03,A): Kara M. Boyles, Ph.D., P.E. Chris Chockley, PLA Title: City Engineer Title: Landscape Architect Phone Number: (574) 235-5933 Phone Number: 574-232-4388 Facsimile Number: (574) 235-9171 Facsimile NUmber: E-Mail Address: ki E-Mail Address: cchockley Qaierlsource.com m. Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright 0( 2008 National Society of Professional Engineers for .JCD(. All rights reserved. Hourly rates for services performed on or after the date of the Agreement are: ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated 10-09, 201& Engineer's Standard Hourly Rates A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix I and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit, 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and 7.02, and are ,subject to annual review and adjustment. B. Schedale: Chief Executive Officer $275,00 Financial a/o Operating Officer $200.00 Principal Staff $165.00 Management Staff $145.00 Professional Staff 11 $140.0,0 Professional Staff 1 $125,00 Project Management Staff $125,00 Graduate Staff $ 95.00 Clerical 11 $ 80,00 Clerical I $ 70.00 Utility Operations Field Technician $ 80,00 Environmental Field Technician $ 85.00 Field Geologist — Special Testing Equipment Req'd $125.00 Resident Project Representative $ 85.00 Support Technician 11 $ 85.00 Support Technician 1 $, 7R00 Field Surveyor(s) — 2 Man Crew* $135.00 Field Surveyor(s) — 2 Man Crew $200.00 Land Survey Field Technician (11 Man Crew) $105.00 Appendix 1, Standard Hourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright rW(109 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 BONE S PETRIE, RAFINSKJ Oq , [Ttn� iwq -At d ikon h i�� t_hiWy N'k,o K, I (JO I, �W'f I September 25, 2018 City of South Bend Division of Engineering 1316 County -City Building 227 West Jefferson Boulevard South, Bend, Indiana 46601 Attention'. Ms. Sue Ellen Doudrick, P.E. RE: PROFESSIONAL CONSULTING SERVICES FOR MCKINLEY AVENUE AND FREMENT PARK IMPROVEMENTS, SOUTH BEND, INDIANA Dear Sue Ellen, Thank you for contacting Jones Petrie Rafinski (JPR) regarding the above referenced project. We have appreciated being able to be of service to you in, the past and hope to be afforded the opportunity to provide your with our services for this project. UNDERSTANDING OFTHE, ASSIGNMENT The City of South Bend is looking for a consulting firm to assist in the, preparation of Construction Documents for the McKinley Avenue and Fremont Park Improvement projects. It is the desire of the City to have both project be bid out and awarded Iby the end of 2018, The McKinley Avenue project, located between: Tuxedo Drive and 27ffi Street, is to address the existing erosion problems occurring along the north side of the street. The erosion activities have caused the existing roadway edge to collapse and is barricaded. This project is to improve the existing stormwater management by incorporating now concrete curb, drainage structures, bank stabilization and repairing the existing roadway. The Fremont Park project is to incorporate a new concrete curbs and sidewalks to provide better pedestrian and ADA access to the park. The City is looking to construct a sidewalk Wong the east side of Fremont Street from Hamilton Street to Marquette Boulevard and on the north side of Marquette Boulevard from Fremont Street to Olive Street. In addition, the City is interested in providing a signed and painted designated mid -block crossing on Fremont Street to provide pedestrian crossing from, the LaSalle Landing Apartment Community Center to Fremont Park. As part of this project, stormwater management from the streets in the form of curb inlets and possible drywells are to be incorporated into the design. ;*901 161:K Task 1 — Tggographic Survey: The scope of services for this task will be to complete the topographic survey for both projects. JPR has completed topographic survey services for the McKinley Avenue project. However, based on recent discussions with the City additional survey work to the west of the project site will be required to determine the existing drainage patterns. Survey work for Fremont Park will include the collection of existing data approximately 15' from the edge of pavement into Fremont Park. p r, "I SOUrce.com (,'0 1 's111 k WEI Y Ilbl3 W GoiA9VtlI b i "',i t 4_dt(� 2(: 11)) () � rl� E." "Id 4 ,1, 1 1" oi t ft E I k I t i i 4 4 6 574.232.4388 260.422.2522 574.293.7762 McKinley Avenue Drainage Improvements and Fremont Park Sidewalk Improvements September 25, 2018 Page 2 of 5 Topographic survey services for each of the areas will include: • Setting horizontal and vertical control; • Spot elevations and 1-foot contours, • Locating existing utility lines based upon locates performed by Indiana 811 Call Before You Dig. Please note that any private utilities that are not part of the Indiana 811 Call Before You Dig program will not be located by this company. If there are any private utilities located on this site you will need to contact that entity to have those utilities located; • All visible above -ground features observed during the course of the survey, • Invert elevations for storm and sanitary structures, • Finished floor elevations, • Temporary Bench Marks (TBMs) as needed, • Reduce all collected data to update the existing map of the site for the Engineer to use in site design. Task 2 - Geotechnical Investigation Our proposal includes Geotechnical Investigation to be utilized for the Fremont Park Sidewalk Improvement project. The scope of services for this task are as follows: Performing of Soil Borings Preparation of Soil Boring Logs, including: — Soil Classifications — Standard Penetration Test Data — Water Level Information Preparation of Geotechnical Investigation Report, including but not limited to Recommendations on: — Allowable Soil Bearing Pressure — Concrete Pavement Thickness — Sub -base Compaction This proposal is based upon performing a total of three (3) borings on site. Three (3) soil boring to a depth of 15' will be located within the proposed areas of the drywell and storm drainage system. For all soil borings, standard split spoon penetration/blow count tests are to be performed at 1.5' intervals within the initial 10' below the ground surface, and at 5' intervals below the initial 10' of depth. Drilling Services 4 Borings @ 15' each Total = 60' @ $10.00/ft $600.00 Mobilization/Demobilization for Soil Borings $400.00 Geotechnical Investigation Report $1,850,00 TOTAL ESTIMATED COST $2,850.00 Task 3 — Design Services: McKinley Avenue Drainage Improvements and Fremont Park Sidewalk Improvements September 25, 2018 Page 3 of 6 JPR will prepare the Construction Documents and Special Provisions necessary for bidding purposes. The scope of services for this task is as follows: 1. Plan sheets will include the following: a. Demolition Plan — indicating existing structures, curbs, fencing, pavements and plant material to be removed. b. Plan and Profile Sheets indicating proposed grading and drainage, and proposed site improvement layouts. c. Erosion Control Plans d. Landscape Planting Plan and Details e. Site Construction Details — Various details to support the development of the Construction Documents will be provided. 2. JPR will submit a 60% and 90% level Construction Document and Specification set to the City for review. 3. JPR will attend a review meeting to discuss City comments from the review process and will make the necessary revisions to the plan. 4. JPR will submit the final Construction Document, Special Provisions and Bid Tabs to the City for bidding purposes. Task 4 - Bidding or Nectotiatincr Phase. After acceptance by Owner of the bidding documents and the most recent opinion of probable Construction Cost as determined from the 100% Construction Document submittal, and upon written authorization by Owner to proceed, Engineer shall: 1. Assist Owner in advertising for and obtaining bids or proposals for the Work and, where applicable, and maintain a record of prospective bidders to whom Bidding Documents have been issued. 2. Coordinate and facilitate a Pre -Bid Meeting with the potential bidding contractors. 3. Issue addenda as appropriate to clarify, correct, or change the bidding documents. 4. Provide information or assistance needed by Owner in the course of any negotiations with prospective contractors. 5. Consult with Owner as to the acceptability of subcontractors, suppliers, and other individuals and entities proposed by prospective contractors for those portions of the Work as to which such acceptability is required by the bidding documents. 6. If bidding documents require, the Engineer shall evaluate and determine the acceptability of "or equals° and substitute materials and equipment proposed by bidders. 7. Attend the Bid opening, prepare Bid tabulation sheets, and assist Owner in evaluating Bids or proposals and in assembling and awarding contracts for the Work. The Bidding or Negotiating Phase will be considered complete upon commencement of the Construction Phase. McKinley Avenue Drainage Improvements and Fremont Park Sidewalk Improvements September 25, 2018 Page 4 of 5 Task 5 - Construction Administration: Periodic reviews of site construction will be completed to ensure the contractor(s) is providing the level of quality that is required for the project. The construction administration services will include: 1. Reviews of site construction, when requested by the City, will be completed to ensure the Contractor(s) is providing the level of quality that is required for the project; 2. JPR will provide clarification/interpretations of the Contract Documents if such interpretations are necessary for the proper execution or progress of work; 3. JPR shall render written recommendations on claims, disputes and other matters in question between the owner and contractor relating to the execution or progress of the project as provided by the Contract Documents; 4. Review and approve, or take other appropriate action and forward to the client for final disposition, the contractor's submittals such as Shop Drawings, Product Data and Samples with respect to Contract Documents produced by JPR; 5. Prepare responses to Request for Information (RFI) provided by the contractor; 6. Provide field reports describing observations, problems and recommended solutions; 7. Provide punch lists and based on site observations; 8. Conduct a Final Punch List site review; 9. Conduct inspections to determine the date or dates of Substantial Completion and the date of Final Completion; 10. Review and approve, or take other appropriate action on, the contractor's list of items to be completed or corrected. ESTIMATE© FEES: The estimated total fee to provide the tasks outlined above are as follows: McKinley Avenue_Draina_ge Improvements Task 1 — Topographic Survey $950.00 Task 2 — Design Services $12,500.00 Task 3 — Bidding and Negotiation $850.00 Task 4 — Construction Administration $1,250.00 McKinley Avenue Subtotal $15,550.00 Fremont Park Sidewalk Improvements Task 1 —Topographic Survey $6,180.00 Task 2 — Geotechnical Investigation $2,850.00 Task 3 — Design Services $14,500.00 Task 4 — Bidding and Negotiation $850,00 Task 5 — Construction Administration $1,850.00 Fremont Park Subtotal $26,230,00 Total Estimated Fees: $41,780.00 REIMBURSABLE EXPENSES: McKinley Avenue Drainage Improvements and Fremont Park Sidewalk Improvements September 25, 2018 Page 5 of 5 JPR estimates a Reimbursable Expense of $5,000 for possible pavement cores and potholing. This reimbursable expense will be billed on a time and material, not to exceed basis. EXCLUSIONS: Please be advised that the services and fees quoted above do not include the following activities: 1. Out -of -scope services (work will not commence on any out -of -scope services unless and until approved by client). 2. Meetings with adjoining property owners. 3. Construction staking, construction testing, construction inspection. Work will begin immediately upon receipt of a signed copy of this proposal. If the project is ongoing, our services will be billed monthly on a percent complete basis. Payment is due upon receipt of our invoice. Work may be suspended on any account which is 30 days past due until the account is paid in full. We reserve the right to charge monthly interest at the rate of 1.5% if the account is past due (18% annually). Should you have any questions or comments concerning our services or charges during the course of the work, please bring them to our attention immediately so that any problem can be resolved quickly. Should you have any questions regarding this proposal, please do not hesitate to contact me at 574--232- 4388. Thank you for the opportunity to be of service. Si rely, Lis Chockl A, AICP Landscape Architect J.-TroposaMCity of South Bend12018tiMcKinley Drainage Improvementsl2018-09- 25_McKinley and Freement Proposal Attachment.doc BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/01 /2018 ❑ Agreement ❑ Contract U Proposal U Addendum Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control f-1 Other: Company or Vendor Name Jones Petrie Rafinski Corporation New Vendor ❑ Yes 0 No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name McKinle Avenue and Fremont Park Improvements Project Number 118-072 t.RSA Utility Expense Contractual Service Fund / Engineering Funding Source Professional Services (max $20,000.00 Account No. 251.0608.431.42.96 / 101.0608,431.31.06 Amount $46,780.00 Terms of Contract Not to Exceed Purpose/Description ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. ' . Required For' Chan'ge Orelers Only Amount of ❑ Incrr ease $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Kara Boyles ❑ ❑