HomeMy WebLinkAboutProcession - VPA - Tree Lighting Ceremony1316 COUNTY -CITY BUJIJANO
227 WJEFFE'RSON BOULEVARD
SOUTH 131"IND. INDIANA 46601-1830
CITY OFSou'rii BENT) PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 9, 2018
City of South Bend Venues, Parks, and Arts
RE: Procession: Santa's Transport to Tree Lighting Ceremony
Dear Ms. Wood:
PHOW" 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on October 9, 2018, approved your request to
conduct your procession on December 7, 2018, from 6:00 p.m. until 7:00 p.m,, on the
designated route as submitted. Enclosed please find a copy of your approved permit.
The South Bend Police and Traffic and Lighting Departments will supply traffic control.
Participants are to follow all traffic regulations. In addition, throwing candy is prohibited.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Mai -tin, Clerk
Enclosure
GARY A. GILOT SUZANNA M, FRITZBERG EIAZArir�.'n,i A. MARADIK JAWs A, Tiif,RESE J. DoRAU
APPLICATION FOR USE OF
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor:, Submitted By:
Address:
City:la
State, Zip: qb7 Phone:
Email:! 'Q1,41
Sponsor may use the public right-of-way described as (describe route and attach. -map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PU
Event name:
The'Board of Public Works Must have OUR weeks prior ffot;tc'eVmZF67v-e-nTMTurs- .
All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or r6quired by the Board of Pit Works have- been provided with this applicationI
The event shall be held on AZO 0J2 and no other date
Registration time for the event starts at a.m. 'oo
6130-m. lee
Starting time of the procession is
Estimated completion time is fr-_190a.m. m
9M
This event involves the use of the following roadways
This event involves closure of City residential streets
This event involves County roads,
This event involves State highways
This event involves use of a park (Must obtain permission from Park Board)
❑ I understand that I must arrange a meetingwith all affected governmental agencies to
organize the above event.(Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting) I
This event involves the use of the sidewalk
El Participants must stay on the sidewalk and obey all traffic laws.
This event is oca regional/national event (Please circle the appropriate event type)
This event wPifle (coordinated with the property owner/business where staging will take place
Updated 08/2017 2
I Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. If this event results in closure of a residential street, all residents within the affected area
must be notified of this event. The APPLICANT must make a reasonable attempt to
notify all residents that reside on the block. A copy of a brochure or letter describing
the event purpose, date, and time must be distributed to all affected neighbors and
included with the application.
5, if this event results in closure. of a residential street, the applicant is responsible, prior to
the event, for determining if there are any residents affected that could potentially need
assistance in accessing their residence. The applicant is responsible for providing said
resident access or transportation to their property.
6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other. similar event adopted by the Board on March 3, 1985.
7. In order to ensure pub] ' ic safety during the event, the Board ' agrees to furnish traffic
planning, materials, equipment and,,personnel as deemed necessary by the Police
Department Traffic Bureau, the.Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissidii6ri
V Sponsor acknowledges that the Police Department reserves,the right to change this route
for safety purposes.
9. In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expcnses, including attorney fees, which the Civil City 'of South Bend may suffer or
incur, as, a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
Find the above mentioned sponsor to the terms hereof.
10. Notification of approval/denial of this request will be issued by return of this form, upon
signed authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information. f
Sponsor Signature
RETURN FOP;WTO: f
Board of Publie Woft,,-�
1316 County- B ilding
227West kffe, - catdcvard
South Bend, IN 46601
Phone. (574) 235-9251 a Fax: (574) 235-9171
Printed Nz
Title
A
President
Member
Member
Member
RETURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 a Fax: (574) 235-9171
9
1'_..'
"Member
Date