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HomeMy WebLinkAboutOpen Market Quotation Award - JMS Building Parking Lot Improvements Project No 118-003R - Milestone Fence LLCINTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Kyle Silveus SUBJECT: .CMS Bulding: Parking Lot Improvements, Project 118-003 DATE: October 2, 2018 Quotes were requested from three contractors for the above referenced project. On August 281n 2018, the Board of Public Works did not receive any quotes. Clara McDaniels was engaged and the quote package went to the open market to solicit quotes. Milestone Pence was contacted and they provided the following quote: Quoter Base Quote Alternate 1 Alternate 2 1. Milestone Fence, LLC $68,346.00 $10,725.00 $5,610 Engineering did not find any discrepancies in the quote. Engineering recommends the award of the Base Bid and Alternates 1 and 2, contract for 84 681 to Milestone Fence, L.LC The Department of Public Works has appropriated sufficient funds from the RWDA Please call with your questions. Enclosure 1316 Cotwry-Cary BUILDING 227 W. JEFFERSON BOULEVARD sourl-1 111--ND, INDIANA 4660 1 - f 830 C[TY OF SOUTH BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Chris Loftus Milestone Fence, LLC 13399 McKinley Highway Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Open Market Quotation Award — JMS Building: Parking Lot Improvements — Project No. 11,8-003R Dear Mr. Loftus: The Board of Public Works at its meeting held on October 9, 2018, awarded the above referenced quotation to you in the amount of $84,681 for the Base Quote plus Alternate Nos. I and 2. Please forward the following documents in one submittal by L)Ktpher 23, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk, GARY A. Ga,o'r SUZANNA M. FRIUBERo E1,IZABE-111 A. MARAI)IK JAM[,,s A. WEILER Ti JEUSE J. DORM I BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 9th Day of October, 2018, by and between, Milestone Fence LLC, 13399 McKinley Highway, Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 118-003R DESCRIPTION: JMS BUILDING: PARKING LOT IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $8081; BASE QUOTE PLUS ALTERNATE NOS. I & 2 FUNDING: RWDA TIF The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of September, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS MILESTONE FENCE, LLC Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Suzanna M. Fritzberg, James A. Mueller, Member Signature Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal EMAILED PROJECT NAME: PROJECT NO. QUOTES DUE JMS BUILDING. PARKING LOT IMPROVEMENTS 11 8-003R September 14, 2018 (Must be completed for all quotes. Please type or print) Date: 9/14/2018 Firm: MILESTONE FENCE, LLC Address: 13399 MCKINLEY HVVY City/State/zip" MISHAWAKA, IN 46545 Telephone Number: 574) 259-3101 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: PROJECT NO, 118-003 JMS BUILDING: PARKING LOT IMPROVEMENTS the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City_of South Bend, Department of Public Works and dated ] for the sum of (enter the Total Quote as shown on the Proposal) eicihtNifr)lirthnlllzand�-,ixhiindredeaqhtvonp-dnliar-,nn/100 ($ 84 6381 an (Entbr Sum of Total Quote plus Alterhafes shown on Proposal) (Numerical,) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South, Bend, If the quote, is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) CHRIS LOET( IS (Printed Narnie of Person Signiing) ACCEPTANCE The above quote is accepted this day of LP—C 20 Subject to the following conditions: BOARD OF PUBLIC WO a" Ga Ibt _&G i , Pre i ent L Elizabeth A. Maradik, Member James A. Mueller, Member Suzanne fg. Fritzberg, Member erese J. Dorau, Member da (_-"�ftest: Linda M.-Marfid, Clerk Version 10/31/2017 Page - 8 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME JMS BUILDING: PARKING LOT IMPROVEMENTS PROJECT NO. 118-003R QUOTES DUE September 14, 2018 BASE BID - Item No. Description Quantity Unit Unit Price Total Amount 1 Site demolition, trenching, and 1 Lump $ debris removal Sum 10,425.00 2 Concrete slab, base, and sealer 1 LumSump $ 8,366.00 3 Hot mix asphalt paving and base 1 S m $ 15,550.00 4 Concrete parking bumpers 1 Lu Sum $ 2,825.00 5 Seal existing asphalt paving and 1 Lump $ stripe entire parking area Sum 2,950.00 6 Decorative fence, pedestrian gate, 1 Lump $ vehicle gate, and gate hardware. Sum 24,950.00 7 Electrical conduit, wiring boxes, 1 Lump $ and cabling, Sum 3,280.00 Total Amount of Quote $ 68 346.OD ALTERNATE ONE Item No. Description Quantity Unit Unit Price Total Amount 1 Concrete slab, base, tooled joints. 1 Lump 7275.00 $ 7,275.00 sealer, and joint sealant Sum 2 Decorative fence, pedestrian gate, 1 Lump $ and egress hardware Sum 3450.00 3,450.00 Total Amount of Quote $ 10,725.00 ALTERNATE TWO Item No. Description Quantity Unit Unit Price Total Amount 1 Decorative fence portion along 1 Lump $ north property line Sum 5610.00 5,610.00 Total Amount of Quote $ 5,610.00 Version 10/31/2017 Page - 12 Public Works Quote Firm: MILESTONE FENCE, LLC Address: 13399 MCKINLEY HIGHWAY City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574 1 259-3101 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST. JOSEPH COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility Version 10/31/2017 Page - 9 Public Works Quote status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I Version 10/31/2017 Page - 10 Public Works Quote understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 14TH day of Sept , 20 18 MILESTONE FENCE, LLC Contractor/Bidder ) Signature of Contractor/Bidder or Its Agent CHRIS LOFTUS, OWNER Printed Name and Title Subscribed and sworn t before me this j day of S, 20- My Commission Expires q Not County of Residence ---- Version 10/31/2017 Page - 11 Public Works Quote HOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/2/18 Name Kyle Silveus Department Engineering BPW Date 10/9/18 Phone Extension 9083 Re`` wired `Prior to Submittal to Board Legal ❑ Attorney Name Controller El greater review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ ❑ Agreement ❑ Contract U Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening M Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control F-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/VVBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Milestone Fence, LLC ❑ Yes M No ❑ If Yes, Approved by Purchasing F- MBE F] WBE JIMS Building: Parking Lot Improvements 118-003 River West TIF 324-1050-460-42.02 $ 84,681,00 Base plus alternates Concrete and Fence Installation, select HMA replacement ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment. E-Verifv. Iran, etc. Amount of ❑ Increase ❑ Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ ❑ ❑