HomeMy WebLinkAboutAward Quotation - Lime Bike Parking Areas Project No 118-059R - The Airmarking Co Inc9V
1316 COUNTY-Crry BUILDING V140Nr 574/235-9251
227 M'. JEJERSON 130(j1.EVARI) FAX 574/ 2359171
Soi rii BFND. INDIANA 46601-1930
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CITY OF SOUTH BEND PETE BUTTIGIECY, MAYOR
BOARD OF PUBLIC WORKS
October 9, 2018
Greg Lowe
The Airmarking Co,, Inc.
1544 N. SR 25, PO Box 526
Rochester, IN 46975
RE: Quotation Award — Lime Bike Parking Areas — Project No. 11 8-059R
Dear Mr. Lowe:
The Board of Public Works at its meeting held on October 9, 2018, awarded the above
referenced quotation to you in the amount of $9,800.
Please forward the following documents inonesubmittal by October 23, 2018 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
T-Y
Linda M. Martin, Clerk
GAR4, A. Git,m' SUZANNA M. F12I1ZBERci E1,1ZABET1 i A. MARADIK JAMEs A. MUELLER 'Mf,;,'w:.sr- J. DoRAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Sue Ellen Doudrick, Assistant City Engineer
SUBJECT: Award Project No. 118-059
Project Name: Bike Parking Areas
DATE: October 9, 2018
On October 9, 2018, the Board of Public Works opened and read quotes for the above project. I
have reviewed them and found them correct.
The bidders ranked as follows:
Bidder
Base Quote
Alternate A
Quote Amount
1, The Airmarking Co., Inc.
$6,300
$3,500
$9,800
I recommend award of a contract for _Bike Parking Areas to the lowest responsive 1
responsible bidder, Airmarking Co. Inc. in the amount of $9,800
Sufficient funds have been has appropriated from Complete Streets Transportation 404-1001-
460-42.03.
Please call with your questions.
1� 0 A i� A
Re wk-. NOIN
Lime Bike Parking Areas
118.069IR
October 4. 2018 before 9:30 AM (Local Time)
(Must be completed for all quotes. Please type or print)
Date: October 4,2018 Firm: The Airmarking Co.,Inc.
Address: 1544 N. SR 25 P.O. Box 526
City/State/Zip: Rochester, IN 46975 Telephone Number: ( 574)223-5817
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Lime Bike Parkine Areas Protect No. 118-059R
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated -October 4,2018 for the sum of (enter the Total Quote as shown on the Proposal)
NINE THOUSAND EIGHT HUNDRED DOLLARS AND NO CENT'S ($ 9,800.00
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addenclums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost 4f units must be the same as that shown
in the original contract if accepted by the City of South Bend. f the e is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attar t'
By
Gr/e
_g Lwe President
(Printed Name of Person signing)
ACCEPTANCE
The above, quote is accepted this ? day of 20
Subject to the following conditions:
BQARD OF PUBLIOI�s
el A
'j
Gary A.&Qil- Presidrnt
ERali-eth A Va-ridk, Member
James A. Mueller, Member
A A 1wze",
Suzanng M'FYitzberg, Member
h rase J. Dorau, Member
a M. Martin, Clerk
Version 10/1,8/2016 Page - 1 Public Works Quote
QUOTEIPROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Lime Bike Parking Areas
PROJECT NO. 118-059R
QUOTES DUE October 4, 2018 before 9.30 AM (Local Time)
BASE OUOTE: Locations 1 & 2 (See Appendices)
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Mobilization & Demobilization with
Maintenance of Traffic
1
LS
500.00
$ 500.00
2
Line, Epoxy, Solid White, 4 inches
1
LS
$
(Location 9 — see Appendix B)
1
3
Pavement Message Marking, Epoxy, White,
2
EA
$
(P) (Location 1 — see Appendix B)
200.00
400.00
4
Pavement Message Marking, Epoxy, White,
1
EA
$
Bicycle (Location 9 —see Appendix 8)
1,350.00
1,350.00
5
Line, Epoxy, Solid White, 4 inches
1
LS
$
(Location 2 — see Appendix B)
1,200.00
1, 200.00
6
Pavement Message Marking, Epoxy, White,
1
LS
$
Bicycle (Location 2 — see Appendix B)
1 350.00
1,350.00
Total Amount of Base Quote
$
6,300.00
ALTERNATE A: Location 3 (see Aanendices)
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Mobilization & Demobilization with
Maintenance of Traffic
1
LS
500. 0
$
2
Line, Epoxy, Solid White, 4 inches
1
LS
$
(Location 3 — see Appendix B)
1,250.00
1, 250.00
3
Pavement Message Marking, Epoxy,
2
EA
$
White, (P) (Location 3 — see Appendix 8)
200.00
400.00
4
Pavement Message Marking, Epoxy,
1
EA
$
White, Bicycle (Location 3 — see Appendix B)
1,350.00
1, 350.00
Total Amount of Alternate A Quote
$
3,500.00
Base Quote Total $6.300.00
Alternate A Quote Total $3,500.00
Base Quote + Alternate A Quote Total $9,800-p0
SPECIAL NOTE: 3 WEEKS TO GET MATERIALS SO NEED TO KNOW ASAP.
Version 10/18/2016 Page - 2 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND,, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 9th Day of October, 2018, by and between,
The Airmarking Co., Inc., 1544 N. SR 25, PO Box 526, Rochester, IN 46975, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO.
DESCRIPTION:
COMPLETION DATE:
AMOUNT:
FUNDING:
118-059R
LIME BIKE PARKING AREAS
SEE SPECIFICATIONS
$9,800
COMPLETE STREETS TRANSPORTATION
The unit prices for this improvement were those prices as received and accepted by the Board on
the 9th Day of October, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
Gary A. Gilot, President
Suzanna M. Fritzberg,
Member
THE AIRMARKING CO., INC.
Elizabeth A, Maradik, Member Printed Name
James A. Mueller, Member Signature
Therese J. Dorau, Member Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
1, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1019/2018 Department Public Works
Name
Sue Ellen Doudrick
Division/Bureau
Engineering
BPW Date
10/9/18
Phone Extension
5992
I
Legal F-11 Attorney Name: Clara McDaniels
Controller review is required for all Contracts $5,000,00 or more and
Controller El greater than one year in length per the City Purchasing Policy
Purchasing F Michael Schmidt
LJ Agreement Amendment
H Contract L] Proposal Ll Addendum
F-I Professional Services
n Resolution
F-1 Bid Opening
n
Bid Award ❑ Req. to Advertise El Title Sheet
M Quote Opening
Z
Quote Award
E]
Change Order No.
F-1 C/O & PCA No. El PCA
Ease/Encroach.
❑ Traffic Control:
Other:
Company or Vendor Name
New Vendor
MBE/BE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Airmarking
E] Yes Z No If Yes, Approved by
Purchasing
E]MBE El WBE
El No El Yes Name of Company
Bike Parkin Areas
118-059R
Complete Streets Transportation
404-1001-460-42.03
$9,800
Unit Prices
Installation of bike parking spaces throughout downtown South
Bend for the Department of Comm u n4yjqyestment..
[:] Required Contractor's Certification Forms, Attached (Non -
Collusion, Non-Doscrumination, Non -Debarment, E-Verify, Iran, etc.)
Amount of H Increase $
0 Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Copy
Original
0
F-1
F-1
El
El
El