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Home My WebLink AboutAward Proposal - Enterprise Resource Planning System and Implementation - Crowe LLP1316 Q::'',OU1•dTY-f'I IN BLAMING 227 W. JrTFFIRSON BoULf'svARD S011111 BEND. INDIANA 46 601-1 Rif) CITY of SOUTH BEND P4. ` E 13UFTIGIEG, MAYOR. BOARD OFTUBLIIC WORKS October 9, 2018 .Leanne Owings Crowe LLP 225 W. Wacker, Suite 2600 Chicago, IL 60606 PHOW, 574/ 235-9251 FAX 574l 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Ms. Owings: The Board of Public Works at its meeting held on October 9, 2018, awarded the above referenced proposal to you based on the recommendation of the review committee as the highest scoring proposal. A representative From. the Innovation and Technology Department will be in contact with you regarding this award. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, �r Linda M. Martin, Clerk G AR A. GIII.o`i- SUZANNA 1'VI:. i1'RITZ,I3i'-j Ci F.':1.. ZAI3J-A'1-1 A. 1 ARAI71:K, JAm:I:S A. WII,I,u-1 7'1-IFUSE J. DoRAU City of South Bend 227 W Jefferson Blvd TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Jennifer Hockenhull, Michael Schmidt, Sandi Kennedy, Elliot Anderson, Ben Dougherty, Shawn Delahanty, Jitin, Kain FROM: Matt Coats SUBJECT: ERP Software and Implementation Services: Microsoft D365 for Finance and Operations by Crowe LLP DATE: 10/04/2018 Linda and Members of the Board, We are submitting for award the selection of Crowe Horwath/Crowe LLP's proposal for ERP Software and Implementation Services. As a qualification -based RFP, three stages of evaluation were conducted to lead to Crowe's selection: 1. Written Proposal Evaluation (3 proposals elevated) 2. Demonstration Evalluation (2 proposals elevated) 3. Discovery Evaluation (I proposal selected) A1111W-V 8-60rd 01 OCT City ofSouth Bend Information Technologies Department Project Definition Document for <Project Name> Written Proposal Evaluation: PROPOSALTEAM Ability to Meet System Requirements Imp Methodology and Approach a and Experience with South Hend'sTerms Cost Total Cost Rank Score Written Proposal Evaluation considered 5 weighted criteria: Ability to Meet System Requirement (25%), Implementation Methodology and Approach (35%), Qualifications and Experience (20%), Compatibility with South Bend's Terms and Conditions (10%), and Cost (10%). Per the expectations set out in the RFP, Cost was not given rank until after every other element was scored byour selection team to mitigate cost bias. Given 13 proposals, each proposal was ranked I-12 (l most favored, 12 being least favored) per criteria and assigned a soore proportional to the rank received (i.e., a I for Cost grants 10 points, a 12 grants 83). The top three selections of this phase of evaluation, CherryRoad, Crowe Horwath, and Infor, are highlighted imgreen inthe above score sheet, and advanced toDemonstration. ic City of South Bend Information Technologies Department ti Project Definition Document for <Project Name> fMdS Discovery Evaluation: . ... Discovery ...... Evaluation Vendors and Points Criteria Weight Cherry Road Points Crowe Horwath Points Implementation 25% is 23 Interview ProjectTearn Experience and 25% 18 18 Knowledge Cost 20% 16 19 Compliance with! 15% is 15 Terms, & Conditions RFC Responses, 10yal 8 10 Software lop/c, 9 9 Functionality Total 84 Score: Discovery Evaluation used 6 criteria, named and weighted in the table above. Each proposal was scored as many points up to the weight of each criteria as the selection team deemed appropriate. One vendor, Crowe Horwath (score in green/bold above), was selected as the RFP',s single finalist. Thank you, Matt Coats 0 City ofSouth Bend Information Technologies Department ' Project Definition Document for xP 'ectName> [leDODnsfrat'{}n Ev@|UBt'C)O: Vendors, and Rank Criteria Weight CherryRoa:d Rank lnfor Rank Crowe Horwa:th Rank Interview FUnctional and Demonstrations Experience Features Weighted M M- 33.33% M IScore, Demonstration Evaluation used 5criteria, named and weighted |nthetab|eabove.Vendors were scored using the same ranking calculation system described in Written Proposal Evaluation, with scores granted in proportion to ranks 1-3 instead of1-12.Two vendors, [herryRnad and Crowe Horvvath (sooresimclicated in green/bold mbove),were elevated to Discovery evaluation. 3 13 16 COUN'ry-Cii'), BUILDINO qg PEACE Pik 227 W. RTFEIRSON Roui,ENARD "oin i i Bim). INNANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Tyler Technologies One Tyler Drive Yarmouth, Maine 04096 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GAILY A. GILOT SUZANNA M. NzITZIAERG ELIZABETH A. MARADIK JAW"s A. M1.J1AA,,F.R TiIHREW J. DORAU 1316 C( UNTY-Cny BUILDNG 227 W-IFFFFRSON BOULEVARD Solrr�Him). INDIANA 46601 - k 930 CITY OF SOUTHBEND PuEBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Denovo Ventures, LLC 1995 Bremer Drive Idaho Falls, ID 83402 I'mic 574/235-9,251 FAX 574/ 235�-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: 'rhe Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LIT as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FR1 rzi31,-',R(., ELIZABLTH A. MARAINK. JAW-�',; A. MUELLER Tm�',RESEI J. DORAU 1316 COUNTY -CH Y BUILDING 227 W, JEFFERSON Boui,FVARD SOUTH BENI). NDIANA 40601-193O CITYOF Souni BEND PETE BUTTKAEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Infor Public Sector, Inc. 13560 Morris Road, Suite 4 100 Alpharetta, GA 30004 1'110M'-'� 574/235-9251 F'AX 574/ 235-917 t RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review corm-nittee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, a-k Linda M. Martin, Clerk GMT y A. Gii,o'r S I VAN N A M, Fiz ITZ13 i� iw 0a1RABF-11 i A. MARADIK JAMEs' A. MUELLER T i i FR E-,'S 1', J. D o R A t J 1316 COUNTY-Crry BmIDINO 227 W-JEFFERSON BOULEVARD Sou'r�l S 131, NIX I NDIANA 46601-1930 Crry OF SOUTH BEND PETE BLJTT]GfEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Cherry Road Technologies 301 Gibraltar Drive, Suite 2C Morris Plains, NJ 07950 Pitom; 574/235-9251 FAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thaffl,, you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. Gito'r SUZANNA M. FRH'ZBM(.j, ELIZABE'rii A. MARADIK JAmr.s A. MUELLER T] ft,"RESE'J. DoRAU 1316 C.OUNTY-CITY BUILANNO 2217 W. h."FFERSON Boui.EVARD SOUTH 131M). INDIANA 46601-11930 CITY OFSOUTHBEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Phoenix Business Consulting 6,021 Midnight Pass Road, Unit 3 Sarasota, Fl, 34242 Piiow' 574/235-9251 rAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Mal -tin, Clerk GARY A. Gii,oi, SUZANNA M. FRFFZ131-'RG Et,IZAtif:'ri i A. MARADIK JAME-'s A. MUELLER T1 IERESE J, DORAU 1316 COUNTY-CIFY11011,I)ING 227 W.JITH.J60N BouLl"'VARD Soum BF.ND. INDIANA 46601-1830 CITYOFSouri-iBEND PETEBUT TIGIEG,MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Sierra -Cedar, Inc. 1255 Alderman Dr. Alpharetta, GA 30005 1110M., 5741/235-9251 FAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk GARY A. GiIx-n, SUZANNA M. Hu'I'zriitzcj EtRAiii,"n-i A. MARADIK JAM Fs' A. T] IFRESE J. DORAIL) 1316 COUN'ry-Cay BUILDING -9251 PHOM,' 574/235 227 W.JEFFERSON BOULEVARD FAX 574/ 235-9171 S01 ]I I I 11F ND. I'MMANA 46601 - 19.30 CITY 01"SOLM-i BEND PETS BUTTIGIEG, MAYOR BOARD OFTUBLIC WORKS October 9, 2018 Quintel Management Consulting, Inc. 5910 South University Blvd., Suite C18-193 Greenwood Village, CO 80121 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding, and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. 1;'ff1'z13i.:jw EuZABETH A. MARADIK JAMF'S A, M THERESE, J. DORAU 1316 COUNTY-Cii'y Buit,I)INU 227 W. JEFFERSON Boui.HVARD SomWND. INDIANA 46601-1930 CITYOFSou-I'ij BENI) PETEBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Metaformers, Inc. 1850 Centennial Park Drive, Suite 105 Reston, VA 20191 hiom: 574/235-9251 FAX 574/235-901 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have .any further questions regarding this matter, please call this office at (574) 235- 925.1. Sincerely, Linda M. Martin, Clerk GARY A. Gii,oi' SUZANNA M. FRITZBEIzG E1JZA131,-1'1i A. MARM)lK JAW:ls A, MUELIT"R Ti 11- RESE J, DORM J 1316 COUNTY -CITY BURDING 227 W, JEFFEASON BOULENARD sok vu I 1317NI), INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTMAEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 HSO North America 645 Landwehr Road Northbrook, IL 60062 PHOW, 574/ 235-9251 FAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GMy A. Gji.,oT SUZANNA M, Ftu'J*Z131-,'iw ELVABETH A. MARADIK JAW;s' A, MURIJ-'R TtiFIRESE I DORAU 1316 CotjN'ry-Cn'y BUILDING 227 W, JEFFFRSON B0LJLh%(ARD SOUTH RFIND. INDIANA 46601 - 1930 CITY OF SOUTH BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Avertra Corporation 580 Herndon Parkway, Suite 300 Herndon, VA 20170 PHOW 574/235-9251 FAX 574/ 235-9171 RE: Proposal Award — Enterprise Resource Planning System and Implementation Dear Vendor: The Board of Public Works, at its meeting held on October 9, 2018, awarded the above referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk G A R N, A. GIG, ri SUZANNA M. Fiu'i'zfij--'iw EtRABEfli A. MARADIK JAMEs A. MUELLER TiffiRESE J. DOU 227 W. a1.`.17F RSON BouLEVARD w011111131-M7. 1NMANA46601-1830 0TY OF SOUTH BEND PETS BUTTIGIEG, MAYOR BOARD OFPUBLIC' WORKS October 9, 2018 Workday, Inc. I I I W. Jackson Blvd., 23,d Floor Chicago, IL 60604 PHONE 574/ 235-92,51 FAX 574/ 235-9171 RE; Proposal Award — Enterprise Resource Planning System and Implementation 111�§ The Beard of Public Works, at its meeting held on October 9, 2018, awarded the alcove referenced proposal to Crowe LLP as recommended by the review committee as the highest scoring proposal. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 23 - 9251. Sincerely, Linda M. Martin, Clerk GARY A. Giw"r SUZANNA M, FR1T/..11ERo Et,IZAB 'Hi A. dV ARADIK ,IFlW�,s A. d"w1tJ1~IA,i-;at J. DORAU