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Home My WebLink AboutAgreement - INVO Cleaning Services - Cleaning of MPAC and Palais Royale1316 COUNTY -CITY BuiLDING, PHONE 574/235,-9251 227 W. JEFFERSON Boiju,"VARD FAX 574/ 235-9171 S01 VH I 131".Nf). INDIANA 46601-19.30 CITY OF SOUTH BEND PI TE BurrfGIEG, MAYOR BOARD OF PUBLIC WORKS October 9, 2018 Wally McQuade INVO Cleaning Services 4622 S. Burnett Dr. South Bend, fN 46614 RE: Agreement Dear Mr. McQuade: The Board of Public Works, at its meeting held on October 9, 2018, approved the above referenced agreement for the award of the proposal for cleaning of Morris Performing Arts Center and Palais Royale after events, priced per event, per area. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574), 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Gn-m' SUZANNA M. FRITZBERG ELIZABET] i A. MARADIK Mmj"-'s A. WEILER I) JER1,`,SE,,J. DORAU AGREEMENT FOR CLEANING SERVICE WHEREAS, The City of South Bend (hereinafter referred to as "City") desires to contract with a cleaning service for the Morris Center Complex (i.e., the Leighton Theater and Palais Royale Ballroom) (hereinafter referred to as "MCC"); and WHEREAS INVO Cleaning; Services (hereinafter referred to as "Contractor") with mailing address at 4622 S Burnett Drive South Bend IN 46614 desires to provide cleaning services for the MCC; and WHEREAS, The City and INVO have met and negotiated the terms and conditions of this agreement for cleaning services (hereinafter, the "Agreement"). NOW, THEREFORE, THE FOLLOWING ARE THE TERMS AND CONDITIONS FOR CLEANING SERVICES TO BE PERFORMED BY INVO FOR THE CITY: 1. Contractor will provide cleaning services (hereinafter, "Services") in all public areas of the MCC on an "as needed" basis, specifically including, but not limited to, requested cleanings following shows, concerts or performances, and ballroom events. 2. Contractor shall provide adequate, experienced personnel, capable of and devoted to the successful completion of the Services to be performed. The Contractor acknowledges and agrees that the Services provided under this Agreement are being provided as an independent contractor, not as an employee of the City. 3. "Cleaning" shall include, but not be limited to, those services noted on the attached Appendix "A" for the Leighton Theater and Appendix "B" for the Palais Royale. 4. The City will provide notice of need of its services to Contractor as early as possible. However, Contractor understands and agrees that some events or needs may arise wherein short notice of a request for cleaning is all that can be given by the City. 4 The City shall provide all necessary cleaning supplies, e.g.; Brooms, dustpans, mop buckets, mops, all cleairiirg chemicals, trash receptacles, trash bags, etc. MPAC will NOT provide vacuums for carpet cleaning. All work performed by Contractor and its personnel is subject to inspection and acceptance by the City at reasonable times during Contractor's performance. The Contractor shall provide and maintain a self -inspection system that is acceptable to the City. 6 This Agreement shall be for a period of one(]) year from the effective date shown below the "Initial Term"); unless terminated as otherwise provided pursuant to the terms and conditions of this Agreement. After the expiration of the Initial Term, this agreement may be renewed for up to two (2) successive one-year terms (each a "Renewal Term") if (i) it is deemed in the best interests of the City, subject to availability and appropriation of funds for renewal in each subsequent year, and, (ii) at least ninety (90) days prior to the end of the then current term of the Agreement, the Parties agree in writing to renew the Agreement for an additional team. Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 7 The City will pay INVO for services performed per the attached Schedule "A" for the Leighton Theater and Schedule "B" for the Palais Royale, within 35 days of receipt of an invoice reflecting said cleaning services performed. 8 Contactor agrees to indemnify, defend, save and hold harmless the City, together with any jurisdiction or agency issuing permits, who additionally require indemnification, for any work included in the project and their respective directors, officers, officials, agents, contractors, employees and volunteers, (hereinafter referred to as "Indemnities") from and against any and all claims, demands, actions, liabilities, damages, losses or expenses (including court costs, attorney's fees, and costs of claim processing, investigation and litigation) hereinafter collectively referred to as "Claims") for personal injury (including death) or property damage caused, or alleged to be caused, in whole or in part, by the negligent or willful acts of omissions of Contractor or any of Contractor's directors, officers, agents, employees, volunteers or subcontractors. This indemnity includes, but is not limited to, any claim or amount arising or recovered under the Workers' Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnities shall, in all instances, except for Claims arising in whole or in part from the negligent or willful acts or omissions of the Indemnities, be indemnified by Contractor from and against any and all Claims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. 9 Contractor warrants that the Services rendered will conform to the requirements of this Agreement and to the highest professional standards in the cleaning services field. 10 Contractor affirmatively represents that it is fully insured and bonded to perform the work and tasks set forth herein. Contractor will provide the City with a Certificate of Insurance, upon request. 11 This contract may be terminated by either party with a 45 day written notice to the non -terminating party of its intention to terminate this Agreement. 12 The City retains the right to terminate this Agreement immediately for cause, such as theft by Contractor personnel, damage to premises, or failure to perform in accordance with the terms of this Agreement. In the event of such termination for cause, payment shall be made by the City to Contractor for the undisputed portion of its fee due as of the termination date. 13 It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner, joint venture, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. 14 Contractor shall not be permitted to subcontract services provided to the City under this Agreement. No right or interest in this Agreement shall be assigned by Contractor without prior, written permission of the City. Any attempted assignment or delegation by Contractor in violation of this provision shall be a breach of this Agreement by Contractor. 15 There are no other agreements or representations or warranties between the parties except those contained herein. This is the only Agreement between the parties and the terms, contained herein constitute the whole agreement between the parties, 16 The MCC agrees to advertise INVO on the theater lobby monitors and on restroom posters throughout the complex. 17 This Agreement may be amended from time to time by a signed amendment signed and dated by both parties. 18 This Agreement shall be construed under the Laws of the State of Indiana. The patties agree that any suits pertaining to, this Agreement shall be brought only in courts in St. Joseph County, Indiana. 19 Each party signing below has full authority to bind its Party to this Agreement. 4. So agreed, this Ad De 2018 day of THE CITY OF SOUTH BEND, INDIANA MORRIS CENTER COMPLEX M. By: Printed: Title: ok'Q Exhibit A Morris Center Complex Leighton Theater Event Cleaning Service Rates Description Amount Amount Full Cleaning 445.00 269.00 Add Event Attendent 80.00 60.00 Area: -By Grand Lobby (Main Floor) & Box Office Restrooms 50.00 32.00 Grand Lobby(Mezzanine) Mezzanine Restrooms Rotunda 50.00 32.00 & Restrooms 50.00 32.00 -Lounge Auditorium (Lower Level) 70.00 45.00 Auditorium (all Upper Level) 50.00 32.00 Auditorium (mezz & Is' balcony 25.00 16.00 —only) Auditorium (Z-d & 3"" balcony) 25.00 16.00 3 Star Dressing Rooms 50.00 32.00 Dressing Rooms (Lower Level 50.00 32.00 Rock & Roll Event 385.00 385.00 (Extra Charge) Date 6 1" qgq 1K M ri P Date Schedule "B„ Morris Center Complex Palais Royale Event Cleaning Service Rates Description Amount Full Cleaning includes Event Attendant $220.00 $160.00 Extras: Room Turnover $77.00 $56.00 Janitorial Service Per Call Varies Varies Extended Event Time $22.00/hour $16.00/hour Appendix"A" Morris Center Complex Leighton Theater Event Cleaning Services « Lohhies • Sweep &t mop Grand Lobby and Mezzanine areas. • Vacuum all Bistro and Rotunda carpet areas &t hallways. • Sweep &r mop all stairs. • Pick up and remove all loose trash. • Empty all trash containers &z replace liners. • Clean all doors, door hardware and glass panels. • Clean Box Office Elevator - vacuum floor &r wipe down walls. • Pick up trash on front sidewalk and empty outdoor trash urns • DURING SHOW STAFFING - Clean spills & debris as necessary. • Restrooms • Sweep &t mop all floors. • Clean & sanitize all sinks, toilets & urinals. • Empty all trash containers & replace liners. • Clean all mirrors and wipe down walls where necessary. • Refill/reline/restock hand soap dispensers, sanitary napkin liners, paper towels &C toilet tissue. • DURING SHOW STAFFING - Refill/reline/restock dispensers as necessary. • Auditorium • Vacuum all carpet areas &t hallways. « Pick up and remove all loose trash. • Empty all trash containers &t replace liners. • Mop all aisles in seating area. • Remove gum from seats as necessary. • Clean and Mop Pit floor if at seating level • Backstage • Clean all dressing rooms. • Empty all food in trash and stack dishes in catering kitchen • Wipe down all makeup counters. • Clean all mirrors and wipe down walls where necessary. • Empty all trash containers &t replace liners. • Sweep &r mop all dressing rooms &c hallways. • Vacuum all carpet areas. • Empty outdoor trash container • Cleaning Between Matinee &r Evening Events • Pick up and remove all loose trash. • Empty all trash containers &t replace liners. • Clean all glass areas in Grand Lobby as needed. • Vacuum auditorium aisles as needed. • Clean restrooms and restock as needed. Appendix "B" Morris Center Complex Palais Royale Event Cleaning Services • Lobbies • Sweep & mop Grand Lobby and second floor .foyer. • Sweep &t mop Grand Stairwell. • Vacuum Mezzanine and Balcony carpet areas and adjoining stairwell. • Vacuum/clean floor mats. • Pick up and remove all loose trash. • Empty all "gold" trash containers &t replace liners. • Clean all doors, door hardware and door/glass panels. • Clean Elevator - vacuum floor &r wipe down walls. • DURING EVENT STAFFING - Clean spills &t debris as necessary. • Restrooms • Sweep &t mop all floors. • Clean &t sanitize all sinks, toilets &r urinals. • Empty all trash containers & replace liners. • Clean all mirrors and wipe down walls where necessary. • Refill/reline/restock hand soap dispensers, sanitary napkin liners, paper towels & toilet tissue. Replace light bulbs as needed. • DURING EVENT STAFFING - Refill/reline/restock dispensers as necessary. + Ballroom • Sweep floor and spot mop all visible spills. • Dust and clean all ledges & windowsills. • Vacuum bar mats. • Multi -Purpose Room • Vacuum carpet. • Wipe down all tables. • Dust and clean all ledges &t windowsills. • Delivery and Coat Check Areas • Sweep and Mop floors. • Wipe down Coat Check counter. • Remove all event trash to dumpster. Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 9/19/18 Denise Zigler Department BPW Date Phone Extension Morris/Palais ❑ Agreement pFp ❑ Contract U Proposal ❑ Addendum X❑ Professional Services ❑ Amendment ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Chg Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease./Encroach. ❑ Traffic Control ❑ Resolution n Other: I —I Claim Company or Vendor Name New Vendor MBEIWBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ ❑ Yes El If Yes, Approved by Purchasing ❑ No ❑ MBE Completed E-Verify Form Attached ❑Yes ❑ WBE ❑ No Morris/Palais Housekeeping agreement Box office funds Cleaning of Morris/Palais after events Increase $ Decrease $ Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Time Extension: ispersal After Approval - Copy Original ❑ ❑ ❑ ❑ ❑ ❑