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Home My WebLink About01/28/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. Transient Merchant License -Group 2 Promotions, Inc. 1. Location: Century Center 2. Dates/Times: Home Show Boat & Outdoor Show February 8 - 5 p.m. to 8 p.m. February 22 - 5 p.m. to 9 p.m. February 9 - 10 a.m. to 8 p.m. February 23 - 10 a.m. to 8 p.m. February 10 - 12 p.m. to 5 p.m. February 24 - 12 p.m. to 5 p.m. 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: January 10, 2008 B. Regular Meeting: January 14, 2008 3. AWARD BIDS A. Dry Polymer Feed System for DAF Thickening -Project No. 107-087 1. Company: Kaser-Spraker Construction, Inc. 2. Amount: $202,100.00 3. Funding: Capital B. Body Shop Repairs -Pre-Qualification for Future Services 1. Companies: Floyd's Body Shop, Gates Automotive, and Nelund's Body Works 2. Funding: Department Budgets 4. AWARD QUOTATIONS A. Printer/Copier for Billing 1. Company: U. S. Business Systems 2. Amount: $4,658.00 (plus maintenance) 3. Funding: Water Works Capital B. Inserter for Billing 1. Company: U. S. Business Systems 2. Amount: $29,120.00 3. Funding: Water Works Capital C. Procurement of Printed Materials -Project No. 108-008 1. Company: Corporate Graphics Solutions 2. Amount: $41,815.02 plus $90.00/Month Delivery 3. Funding: Water Works General 5. CHANGE ORDER A. Portage Avenue Reconstruction -Project No. 98-74 -Change Order Nos. 1-10 1. Company: Rieth-Riley Construction Co. BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Original Contract Amount: $5,297,264.00 a) Change Order No. 1: Increase by $12,625.00 to $5,309,889.00 b) Change Order No. 2: Increase by $199,408.00 to $5,509,297.00 c) Change Order No. 3: Decrease by ($31,800.00) to $5,477,497.00 d) Change Order No. 4: Increase by $8,763.00 to $5,486,260.00 e) Change Order No. 5: Increase by $3,760.25 to $5,490,020.25 f) Change Order No. 6: Increase by $4,433.00 to $5,494,453.25 g) Change Order No. 7: Increase by $4,355.00 to $5,498,808.25 h) Change Order No. 8: Increase by $2,913.00 to $5,501,721.25 i) Change Order No. 9: Increase by $6,802.50 to $5,508,523.75 j) Change Order No. 10: Increase by $770.00 to $5,509,293.75 3. Total Increase Amount: $212,029.75 4. Total Percent of Increase: 4.00% 5. New Contract Amount: $5,509,293.75 6. Funding: LRSA B. South Michigan Street Reconstruction -Project No. 104-024 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $4,881.50 4. Percent of Increase:.002% 5. Change Order No.: 6 6. Increase Amount: $6,862.00 7. Percent of Increase:.002% 8. Original Contract Amount: $2,992,497.73 9. New Contract Amount: $3,052,640.73 10. Funding: INDOT/FHWA 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Caroline Partnership LLC Properties -Project No. 107-079 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($10,000.00) 4. Percent of Decrease: (6.32%) 5. Total Percent of Decrease: (6.32%) 6. Original Contract Amount: $15 8,112.00 7. New Contract Amount: $148,112.00 8. Funding: CIP/Developer B. Miami Streetscapes -Project No. 107-013 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($10,332.90) BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Decrease: (8.15%) 5. Total Percent of Decrease: (8.15%) 6. Original Contract Amount: $126,828.50 7. New Contract Amount: $116,495.60 8. Funding: COIT C. Yard Lamppost Program 2007 -Project No. 107-034 1. Company: Trans Tech Electric, LP 2. Change Order No.: Final 3. Decrease Amount: $4,382.00 4. Percent of Decrease: (8.79%) 5. Total Percent of Decrease: (8.79%) 6. Original Contract Amount: $49,845.00 7. New Contract Amount: $45,462.50 8. Funding: COIT 7. CHANGE ORDER AND CERTIFICATE OF SUBSTANTIAL COMPLETION A. Cleveland Road North Well Field -Project No.107-023 1. Company: Casteel Construction 2. Change Order No.: 2 3. Increase Amount: $1,863.40 4. Percent of Increase:.003% 5. Total Percent of Change: (.68%) 6. Original Contract Amount: $537,435.00 7. New Contract Amount: $539,298.40 8. Funding: Water Works Bond B. South Well Field Treatment Plant -Project No. 107-021 1. Company: Henry-CAP Construction 2. Change Order No.: 2 3. Increase Amount: $6,138.63 4. Percent of Increase:.58% 5. Total Percent of Change: (1.63%) 6. Original Contract Amount: $1,040,534.00 7. New Contract Amount: $1,046,672.63 8. Funding: Water Works Bond 8. FINAL INSPECTION AND ACCEPTANCE A. Riverside Trail Phase I -Project No. 105-051 1. Description: Final Inspection and Acceptance for INDOT 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Maintenance Agreement -Specialty Underwriters BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Maintenance of City Office Equipment 2. Amount : $33,793.00 3. Funding : Dept. Budgets B. Maintenance Agreement -Herrman & Goetz, Inc. 1. Service: Generator Preventative Maintenance 2. Amount : $5,260.00 3. Funding : Water Works Revenues C. Maintenance Agreement -Perkin Elmer 1. Service: Maintenance of Environmental Services Laboratory Equipment 2. Amount : $28,360.80 3. Funding :0&M D. Propo sal - Grip p, Inc. 1. Service: Meter Calibrations 2. Amount : $11,900.00 3. Funding :0&M E. Service Agreem ent -Madison Center, Inc. 1. Service: Employee Assistance Program 2008-2010 2. Amount : $96,000.00 3. Funding : Self-Insurance Fund 711 F. Agree ment -Alexander Chemical Corporation 1. Service: Sodium Hypochlorite and Tank Usage for Waste Water Treatment Plant 2. Amount : $1.20/gal up to 2,200 gallons; $1.12/gal over 2,200 gallons 3. Funding :0&M G. Agree ment for Professional Services -The Troyer Group 1. Service: Western Avenue Streetscapes Improvements from Olive Street to Walnut Street -Project No. 107-083 2. Amount : $41,000.00 3. Funding : AEDA TIF H. Propo sal for Co nsulting Services -Lawson-Fisher Associates, P.C. 1. Service: North Falls Church Court Storm Water Improvements -Project No. 108-014 2. Amount : $39,800.00 3. Funding : 2007 Sewer Bond I. Agree ment -The Troyer Group 1. Service: Ironwood Drive/River Avenue Intersection Improvements -Project No. 108-015 2. Amount : $7,500.00 3. Funding : General Fund J. Agree ment - CBM Accounts Services, Inc. 1. Service: Debt Collection Services for Ambulance Accounts 2007-2008 BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: Contingency Fees 3. Funding: Fire Department 10. COMMON WAGE SCALE 2008 A. Description: For Projects costing under $150,000.00 11. STANDARDS FOR DESIGN AND CONSTRUCTION A. Description: Update for Drawing SG1, Revision for Standard Curb and Modified Curb 12. RECOMMENDATIONS A. Procession - 4th Annual Ride for Kids 1. Sponsor: National Task Force 2. Location: On Route as Submitted 3. Date/Time: July 13, 2008 - 8:00 a.m. to 1:30 p.m. 4. Favorable Recommendations B. Procession -Making Strides Against Breast Cancer 1. Sponsor: American Cancer Society 2. Location: Begin at the College Football Hall of Fame North on Michigan Street, East on Northshore Boulevard to the East Race, East Race to West on Jefferson Boulevard, North on Michigan Street to the College Football Hall of Fame 3. Date/Time: October 11, 2008 - 8:00 a.m. to 12:30 p.m. 4. Favorable Recommendations C. Alley Vacation -West Half of the First East/West Alley North of Portage between Leland Avenue and Forest Avenue 1. Sponsor: Near Northwest Neighborhood 2. Favorable Recommendations D. Transi ent Merchant License Renewal -Shipshewana on the Road 1. Sponsor: 7DL Corporation 2. Location: Century Center 3. Date/Time: February 16, 2008 - 9:00 a.m. to 6:00 p.m.; February 17, 2008 - 10:00 a.m. to 5:00 pm. 4. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 421 South Meade Street 2. All criteria has been met B. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1614 Leer Street BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. All criteria has been met 14. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Imagineering Enterprises, Inc. 1. Location: 1302 West Sample Street 15. SAFETY REPORTS - DECEMBER 2007 A. Central Services B. Engineering 16. MONTHLY AND PERFORMANCE GOALS REPORTS -DECEMBER 2007 A. Central Services 17. CERTIFICATES OF INSURANCE A RJ Septic & Excavating, Inc., Osceola, Indiana -Approve through New Insurance Company B. RJ Septic & Excavating, Inc., Osceola, Indiana -Release through Previous Insurance Company 18. BONDS A. Contractor Bonds 1. Weaver Depro Precision Cons. LLC -Approved January 17, 2008 Pursuant to Resolution 100-2000 2. Bama Construction -Release Effective January 17, 2008 19. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT