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HomeMy WebLinkAbout09-24-18 Zoning and Annexation RUTH 8 Off' � a X X 1865 OFFICE OF THE CITY CLERK KAREEMAH FOWLER, CITY CLERK ZONING&ANNEXATION SEPTEMBER 24, 2018 5:30 P.M. Committee Members Present: Oliver Davis, John Voorde, Gavin Ferlic, Jo M. Broden, Nanci Yokom (citizen member) Committee Members Absent: None Other Council Present: Regina Williams-Preston, Jake Teshka, Tim Scott (late), Sharon L. McBride (late), Karen White (late) Other Council Absent: None Others Present: Bianca Tirado, Graham Sparks, Bob Palmer, Gabriel Murei, Casey Colvin Presenters: Jordan Wyatt, Bryan Wynen,Angela Smith, Michael Divita, Tim Corcoran, James Mueller Agenda: Bill No. 36-18- 1939 & 1947 Charles Street Rezoning Bill No. 37-18-Amending Chapter 21 Article 14: Subdivisions Flood Plan Update: Discussion Regarding the Proposed City of South Bend Zoning&Annexation Board Committee Chair Oliver Davis called to order the Zoning and Annexation Committee meeting at 5:30 p.m. He introduced members of the Committee and proceeded to give the floor to the presenters. Bill No. 36-18- 1939 & 1947 Charles Street Rezonin;; Jordan Wyatt,Planner for the Area Plan Commission with offices on the 11 to floor of the County- City Building, stated, The petitioner is requesting a zone change for the area outlined in red (referencing a slide in a presentation which is available in the City Clerk's Office). They are proposing to change from SF-One (1), Single-Family and Two (2)-Family District to LB, Local Business District. To the north are vacant parcels used for draining zoned LB, Local Business. To the west are businesses zoned GB, General Business. To the east is an office building zoned LB, Local Business. To the south are Single-Family homes zoned SF-One(1), Single-Family and Two (2)-Family District. This (referencing a slide in the presentation) is a view of the site looking to the east on Charles Street. The house to the left is currently vacant and used for storage. The house on the east there,the white house,there is no tenant now but is used for a Single-Family residence. INTEGRITY1 SERVICE1 ACCESSIBILITY JENNIFER M.COFFMAN BIANCA L.TYRADo JosEPH R MouvnR CHmF DEPUTY/DIRECTOR OF OPERATIONS DEPuTY/DmE=R OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Blvd.I South Bend,Indiana 466011 p 574.235.92211 f 574.235.9173 1 www.southbendin.gov ®CITY OF SOUTH BEND I OFFICE OF THE CLERK And then this is the view looking to the west. Here is the site plan showing the expansion of the parking lot. South one hundred and twenty (120) feet of the east two (2) lots will remain SF-One (1), Single-Family and Two (2)-Family. Councilmember Karen White arrived at the meeting at 5:32 p.m. Bryan Wynen, 1820 South Bend Avenue, stated, Our business has grown over time and we would like to expand the parking. As you saw by the pictures,we are going to maintain the front view so it will look residential still. We will be using shielding and fencing that is further back to keep the view of the cars in the back. We think this will be a great compliment to the needs of the commercial space as well as the residents living there on Charles Street. We have been there thirty (30)years now and are very familiar with all the people there and we try to be as neighborly as we can. Committee Chair Davis then opened the floor to questions from Committee and Council Members. There were none. He then opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation.There were none.He then turned the floor back to the Committee for further comment or main motion. Committeemember Gavin Ferlic made a motion to send Bill No. 36-18 to the full Council with a favorable recommendation. Committeemember Jo M. Broden seconded this motion which carried by a voice vote of five (5) ayes. Bill No. 37-18-Amending Chapter 21 Article 14: Subdivisions Flood Plan at the meeting at 5:34 .m. Councilmember Sharon L. McBride arrivedg p Angela Smith,Deputy Director of the Area Plan Commission with offices located on the 11th floor of the County-City Building, stated, What you have before you is the revised Subdivision Ordinance. In your packet there are actually two (2) versions. One (1) is a substitute version that was attached to the staff report from the Area Plan Commission and we are working on getting that clarified. This comes to you with a favorable recommendation. We worked closely with the �I Department of Community Investment. Michael Divita, Planner for the Department of Community Investment with offices located on the 14th floor of the County-City Building, stated, We are bringing to you some changes to the Subdivision Ordinance, as we discussed here in Committee a couple of times back in June 2018. Since the present Subdivision Ordinance was created in 1982, changes elsewhere in the Zoning Ordinance for other City standards have been made to align with other City standards. Specifically, the lot-size standards were added to the Ordinance and that took effect in 2004. The City's floodplain regulations were revised in 2015. Those floodplain definitions now reside in those separate floodplain regulations and are no longer necessary in the Subdivision Ordinance. The Board of Public Works adopted new construction standards and specifications this year that govern street and alley width and construction standards.Those standards are no longer in the Subdivision Ordinance. The primary goal here is not to change standards as it really is just to clean up those redundant or conflicting standards as they may make more sense elsewhere. We hope this clears up any confusion a sub divider might have as they go through the process. We ask for your favorable recommendation and approval and I am happy to take any questions you may have. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld 1 South Bend,Indiana 466011 p 574.235.92211 f 574.235.9173 ITTD 574.235.5567 lwww.southbendin.gov 2 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK Committee Chair Davis then opened the floor to questions from Committee and Council Members. Committeemember Jo M. Broden stated, You have always done a great job in keeping Council informed with a lot of detail. Because these are changes, I would like to really understand them visually and the implications of those changes overall. At this point in time, I don't feel informed about this but if others have read this in detail and understand it, I'm only one (1)vote. That is not to discredit you, you have done a great job, but this one (1) I have no awareness on at all. Committee Chair Davis stated, I do bring up that concern. You presented some of this at our last couple of meetings? Mr. Divita replied, In June 2018 at the Committee level to review some of the standards in more detail. Again,this is just cleaning it up and getting rid of duplicate standards. Committeemember Broden followed up, And I guess relative to my comment, there are pieces in here and approvals that were made by the Board of Public Works,right? So the latest standards as adopted by the Board. When did those go into effect? Mr. Divita replied, Their latest version was earlier this year and just within the last couple of months. That way it gives the Board flexibility over time to amend those without us having to come back and change the Subdivision Ordinance. Those mainly relate to the width of streets and the subsequent construction standards of how streets or sidewalks are built. That probably should have never been in the Subdivision Ordinance to begin with. Committeemember Broden then asked, So if I go back to June 2018 at the Committee level, we spoke about this? Mr. Divita replied, Yes, I think we spoke a little bit on the floodplain. Committeemember Broden stated, That could have been one (1) that I missed. That would be on me. s Committee Chair Davis then opened the floor to members of the public wishing to peak in favor of or in opposition to the legislation. There were none. He then turned the floor back to the Committee for further comment or main motion. Committeemember Gavin Ferlic made a motion send Bill No. 37-18 to the full Council with a favorable recommendation. Committeemember John Voorde seconded this motion which carried by a voice vote of four(4) ayes and one (1)nay(Councilmember Jo M. Broden). Councilmember Tim Scott arrived at the meeting at 5:40 p.m. Update: Discussion Regarding the Proposed City of South Bend Zoning & Annexation Board Committee Chair Davis stated, I know in our 2019 budget it is slated to have the area planning to be held in house. There is an ordinance that is supposed to be coming to us to have that situation. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 227W.Jefferson BvldISouth Bend,Indiana 466011p574.235.9221If574.235.9173 ITTD574.235.5567Iwww.southbendin.gov 3 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK I wanted to have the update because it almost goes back to the similar situation we had with the parks.On August 3rd,2018,there was an article in the South Bend Tribune and I shared my positive views that I can see benefits of having it in the City. The City of Mishawaka has theirs. The issue I had is that we are already discussing the budget. People were asking if this is a budget issue and if we should have this as a budget session. My point on that is,prior to it even becoming a budget issue, the ordinance should have come before our Committee, the Zoning and Annexation Committee, so we could have a discussion on it. Then after we have that discussion and have the votes on that, then it goes to a budget Committee for us to approve the budget. We've had all this time talking about the budget and yet there is no clear understanding on what the ordinance is. Unless I missed the ordinance. Was there an ordinance already on this? Councilmember Tim Scott stated, It was only just discussed in the budget. Committee Chair Davis stated, My point of issue is, before it goes, where I am is similar to the same thing we had with Historic Preservation. These things of significant nature where this has been the same thing since 1966, any significant kind of a situation should have been discussed within our Committee. And then after it gets the blessings and all that, it goes into the budget. For us to approve the budget and all that kind of stuff and then come back to it because I didn't see it on any of the reading. There hasn't been a first(1St) reading of it so it has to have at least the first (1 st) reading on October 8th, 2018. That means it would be voted on the same day we approve the budget. So in essence, we will be dealing with an ordinance after we've already approved the budget. As the Chair of this kind of thing, the Ordinance should have come prior to us budgeting for it. I shared this, we had an Area Plan meeting, and I shared my concerns regarding this at the meeting because of the fact that I publically stated I see the reason for it but I had no anticipation of that. That was August 3rd, 2018 and we are now at September 24th, 2018 and no ordinance has come before us.I have great concerns of this being in a budget when we have not had the discussion for it. I see the reason why we need to have it but I would just like to have that ordinance because there are a couple things we need to look at. He continued Number one 1 we need to look at the structure of the group. Mishawaka has nine (9) on that group. Out of that nine (9) they have one (1) representative. Will the Mayor appoint eight (8) and we appoint one (1)? Is it in the Department of Community Investment? Is it tilted that way? We need to ask that question. My initial thought when it came up is that we could consider something similar to how TRANSPO's Board is set up. The Mayor has three (3), the Council has four(4),that's seven(7)but whoever does the other two (2)really doesn't matter. It's just the fact that I don't know who reports that so we need to look at that. Staff members,we need to figure out how that will all work out from that standpoint. Times of the meetings, Mishawaka has theirs on the second(2nd)monthly Tuesday at 7:00 p.m. and I want to make sure we have ours in the afternoon hours. Again, we need to discuss that because a lot of our City meetings such as Board of Public Safety is in the morning. We need to be able to have that where that would be written and that would be in that standpoint.And so,again,with it being housed within Community Investment,would there be a check and balance kind of thing? Councilmember Tim Scott stepped out of the meeting at 5:44 p.m. Committee Chair Davis went on, There were some concerns of the oversight that some people have shared with me. It's nice to have had some of the outside groups to look at what we are doing to take all onus off us when it comes to those kinds of things. That is something we have to EXCELLENCE I ACCOUNTABILITY ( INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building I227W.Jefferson BvldISouth Bend,Indiana 466011p574.235.9221If574.235.9173 TTD574.235.55671www.southbendin.gov 4 CITY OF SOUTH BEND I OFFICE OF THE CLERK consider. Mishawaka also has made sure that one (1) of their nine (9) members is the City Engineer. Are we going to look at that as a good example to look at the fact that we are going to make sure one (1) of the nine (9) is the City Engineer? Lastly, right now with Legal is Heppenheimer,he is the attorney for Area Plan. How would our legal system work with that?Last piece I need to figure which I may not have any changes on this is will our Board of Zoning Appeals change or not change from those kind of standpoints? So that's the thing that I wanted to discuss with this Committee. The update regarding the fact that on August 3rd,2018 it was reported that an ordinance was going to come before us and it hasn't come. My first (I") thought was to have a clear public discussion regarding that, get input and all those kinds of things and then come back later on and talk about funding that part, even if it means pulling it out of this current budget. To put something in the budget and then come back and do the ordinance is backwards and I have concerns. Committeemember John Voorde stated, I agree. Committee Chair Davis asked, What makes you agree, how so? Committeemember Voorde stated, I think sequentially we should have been ahead of the conversation. We, one (1), should have had a seat at the table and two (2) when we have those discussions. Committee Chair Davis opened the floor to discussion for Committee and Council Members. Committee Chair Davis stated, I've been hearing this coming down the pipe for months and so the fact that we haven't had an ordinance to us at this present time is really stunning to me. And it was announced it would be a part of the budget. Budget things cannot dictate the ordinance. The ordinance needs to dictate that. Committeemember Jo M. Broden stated, I think I maybe was too vocal the other night on this but my sentiment is pretty much the same.We need to understand the process,the pace of the transition and get down to the finer details of it all. What does this mean in terms of public interface? I also have overall questions about efficiency. There are a lot of things where I think we benefit by doing it more regionally or at least County-wide and then there are some that aren't. I really want to understand that whole picture and what those deficiencies are that we are trying to correct here. I also want to know the things we are doing well that we are trying to amplify. A broader more fine- detailed discussion would be something I would look forward to. Committee Chair Davis stated, And the thing is I see you there, of course, we've seen that from that standpoint but even, and they can respond to it later, as the South Bend Commission,nine(9) members, of course the ordinance would dictate who those nine (9) members are. How is that set up?What are their terms?Who appoints them?Those kind of things need to be done. If everything is appointed through the Administration and it's already in the Planning Commission and from that standpoint and we have our member or whatever, then it's seen as what I've been told as a rubber stamp and that kind of thing. It is already inside of the City from that standpoint.Right now we are seen as a separate body in many ways. We have members of the Administration, we have members from the Council, and then all of these other people that come from a variety of sources. We have a variety of professional insights as we do. As we know, zoning is the highest issue that we have ever faced out here, ok?And so to have all of those controversial issues set inside of DCI EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 TTD 574.235.5567 1www.southbendin.gov 5 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK and we have no ordinance with all this and we are going to do this after our budget, it just blows my mind. Committeemember Broden stated, I guess the independence of review but then also that professional component, I mean, these are tough. Some of these are easy and some of them are quite difficult. And, I guess, I appreciate the independence that we currently get and the composition of the existing board as it has different areas of expertise. Those are things beyond my skill set as an ordinary citizen. Committeemember Voorde stated, Obviously you want to maintain that composition. Committeemember Broden followed up, Yeah I want to maintain that. And it isn't just independence for independence sake,it is about how this hits and then what the public thinks about it because its representative as professional expertise. Committeemember Voorde stated, Yeah, even though Area Plan Commission is a recommending body to the Council, we rely on their recommendations and look at the debate that was conducted in that meeting before it comes to us and we have our own. Committeemember Broden stated, And I guess I feel, overall, there is a transfer of things done at the County level that we are taking in-house. I guess I see a trend, maybe more Statewide, and it seems backwards to me. Efficiencies might be better at the County level versus duplicating it here and duplicating it in Mishawaka. You know? It seems like a counter trend but I might be wrong on that. Committee Chair Davis stated,And even when you look at that standpoint from there if it's in the City and not specialized from there, without having the ordinance in front of us and without being able to look at it, who it is comprised of, and all those kind of issues, we can have all the graphics and charts and what we plan to do and what may be done and how we would love to see it and whatever things and all that, but we don't have anything. Again, that is a huge concern. Councilmember Jake Teshka stated, In general, I agree with you. It is hard to fund something without having a full understanding of it. I don't know if there is anybody that can help us move forward with a vote on the whole budget and this piece in particular,how we would do that,I don't know. James Mueller, Executive Director of the Department of Community Investment with offices on the 14th floor of the County-City Building, interjected, Could I just briefly explain? Committee Chair Davis replied, Can we hold it first? I'm coming to you. Councilmember Teshka continued, I guess my point is, I hear you guys. I'm the new guy. Again, I guess being the new guy I want to understand what the normal procedure is and what it is not. Maybe this is normal and maybe this is not but I would like to hear the plans for what this might look like. Committeemember Gavin Ferlic stated, Independent of the procedural conversation, I just wanted to say I think the conversation shifted a little bit to whether this should be a County or a City EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 TTD 574.235.5567 j www.southbendin.gov 6 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK function. I think a point was brought up and I think it was a good point. A lot of the times County residents and Mishawaka residents and other folks outside the City of South Bend are making decisions for the City of South Bend. So I do like the fact that we are bringing that more into the City of South Bend and that residents of the City of South Bend are making decisions on behalf of South Bend. Committee Chair Davis stated,And I publicly stated that in the August 3rd, 2018 article of the South Bend Tribune and had no problem sharing that viewpoint. I will say this on that. When I look at it, I don't think John McNamara stays in the City. He may not. He may stay in the County, I don't know where he actually lives. But I do recognize having him as his role and those who have those expertise on our Area Plan Commission is vital for me. Now we have people from the City of Lakeville, New Carlisle and all that who are just there from the point of the Board, I look at them a lot different versus somebody who is actually on there because they are the County Surveyor. So my statement with the issue of having someone from the County making that, in many ways, I probably should have been clearer with the paper with that. But it does not include people who have that kind of expertise because many times in debates and things like that, I disagree with a ginger heart because I know the man knows what he is talking about. You know what I'm saying? And so it is nice to have that kind of expertise on there and with this, my hesitancy of having all of this done given the fact that was there and we know. I wish the Administration would have personally given this Committee,whether it's me as Chair or whatever, the respect to have dealt with this earlier. They have not taken the time to come and talk with me on this.I've reached out and we've talked and they have not done this part of it.And so I am highly concerned about that and I've been with zoning for years and so it's not a surprise. Committeemember Nanci Yokom stated, I agree with the comments. We need more process and many decisions must be made before we can get some answers to some questions. Councilmember Karen White stated, I'm ready to hear the responses and continue the conversation. I think the issues we've dealt with in terms of zoning, especially special exceptions, have been very challenging. We've had a lot of experience. I think at one(1)time we were looking at the number of the actual zoning issues that came before the Committee that were pretty much City-related. I think there are some issues that need to be addressed and I'm waiting to hear the responses to your questions. Committeemember Broden stated, Bandwidth. We throw that term around here often but, as a department, it looks big and bigger and it is getting bigger with every year I've been on here. I want to understand where this all fits in the overall mix and the capacity of the existing staff. I want to know how full the plate is and how long the punch list is. I know that many of us are waiting for neighborhood plans to get updated. I think that is just a piece I want to pop in there. Everyone is really talented in this whole department and group but this is a considerable new line of work. Committee Chair Davis stated,My last comment, during the evening when our attorney Stephanie Steele made her presentation, one (1)of the questions I asked her was about the legal piece of this Board and how that would be handled. At that time, there was not a clear answer as they had not considered that and I think that is what they were looking at because, to me, they would have to see if they can handle it in-house and if they had the expertise to handle these kinds of laws within. Again,not every attorney specializes in all of those issues and that was a question I had at the very EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227W Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 J TTD574.235.5567Iwvvw.southbendin.gov 7 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK first (1St) meeting we had when we went over the legal piece. I think that was budget meeting number one (1) and there has been no response to me on that. I'm done, I'm at peace. Are we all at peace?Are we all good?Now we can have the ten(10)minute summary from the Administration and the rest of it they can give to us in writing. Dr. Mueller stated, We apologize for the perceived notion of putting the cart before the horse. We will give the explanation behind what we were thinking and why we were thinking of it this way. First (11t), when we are considering a change of this magnitude, the last thing we want to do is have a disruption of service to the developers and other people who depend on it. So what we put forth in the budget is to get resources, and speaking to the bandwidth issue,to get ahead of putting all the plans in place. Do we have everything figured out? Absolutely not. The idea was to do the ordinance sometime in the middle of next ye in consultation with Council Members. In talking with the current Area Plan Director, we wanted to see what the Council was going to decide in the budget before we sit down and really figure out a timeline and a process. I will say the ordinance will probably be very boring because most of this is mandated by State Law so those nine (9) members is a matter of State Law. Who is on it is a matter of State Law. We don't have any discretion on that point. There are other things we can decide but this is not going to be having much debate unless we want to take it to the State House. He continued, So our thought was let's propose it and see what questions, concerns or support Council has, get the bandwidth in the budget with the staff members, and then lay out a plan. The last thing we want to do is pass an ordinance creating our own commission and not have the plan to have a continuity of services, not have the bandwidth staff and have it be a mess. Our idea was to get the resources to get ahead of it and we're hoping to have more discussion and answers to any questions and concerns you may have as part of the budget process. We want to get resources before we go in and decide to form the commission. If we decided that now, we would be in trouble. We apologize if there are any process issues. Committee Chair Davis stated, I appreciate your concern. I think you just made a wonderful statement that the ordinance probably may not be debated as much because a lot of it is with the State. Given the fact that it's a lot of legal language that our attorney can add,then in my opinion, there is no reason they cannot have that done now from that standpoint. Because as you stated, if it is easier to be done in 2019, why can't that be done and brought to us now so that we can have that discussion ahead of time. It is the same rationale you used. If it is not a major issue in 2019, then why is it a major issue in 2018? That is a concern. Dr. Mueller replied, We are aiming for second quarter 2019 implementation. Until we get a clear signal from Council that you want to go ahead, I haven't even sat down with Area Plan to figure out the exact timing and how to make that transfer as smooth as possible. This ordinance would have to have an implementation date and that is the one (1) piece we haven't figured out. Committee Chair Davis interjected, Well, I think it would be nice that, and,part of not only sitting down with Area Plan staff and we won't go back and forth here tonight but,just to share,it would be good for us to have a discussion. That is why this Committee is set up. We can have a set up meeting where we can discuss the ideas, even if it's done through a resolution. We've done resolutions many times when everything is not detailed and it gives direction on which way to go. We can look at the benefit of,do we need to start in the middle of the year? Or do we need to have a study so we can make a recommendation for next year and we can launch it on January 1St, 2020 EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 I TfD 574.235.5567 www.southbendin.gov 8 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK from that standpoint and looking at the implications with that. And so,those are the kind of things that I want us to do. We don't have to do that all right here but it's just the fact that I would like to see some more of the zoning issues. Let's have a discussion of the nine (9) members. Right now, none of us can really sit here and say what the State Law is. Everybody here is supposed to be the Zoning Committee and our attorney can sit there and say these are what the nine (9) members are and this is what State Law says and we know that. Especially when it's put in the paper this is where we are with that.That is all I'm saying for this issue and the same time with the parks. There are a lot of things that are being said. The City is doing this, the City is doing this and the City is doing this, and yet,we are catching up. Dr. Mueller stated, (referencing a slide in a presentation which is available in the City Clerk's Office) So that is the State law there at the bottom. Committee Chair Davis replied, That's fine. That is good. And so that is why we have to sit back and look at those kinds of things from that standpoint. Dr. Mueller stated, We will answer any questions, we'll come to any Committee meetings, we'll do a resolution if you would like to do that. I'm just trying to tell you that our understanding of the process was that there won't be a lot of moving pieces in the actual ordinance. We really wanted to get the bandwidth of the staff ensured through the transition.That is why we did it.We apologize if there was any issue. Committee Chair Davis replied, I appreciate it.No problem. I'm at peace. Councilmember Teshka stated, Thank you, Dr. Mueller, for clearing some of that stuff up and for this information. I think this is important. So,say the budget moves forward as is and Council finds this appropriate, is the plan for DCI to hire staff to get them up to speed right away and then establish it later on? Is that what you are saying the plan is? Dr. Mueller replied,The plan would be to try to,in the beginning of the year,hire staff up and then really go over the implementation details with Area Plan to ensure a smooth transition. We've punted on full discussions on exact timelines and exact processes and handing over data and all that stuff until we have a signal of support from Council. Councilmember Teshka followed up, So you're front-loading on the budget so you hit the ground running? So if we are to pass this ordinance, that would put us out as soon as it's adopted and signed by the Mayor? Dr. Mueller replied, Right. We could put an implementation date in that but we don't even have that nailed down yet. We are aiming for the second half of next year. Committee Chair Davis interjected,An ordinance can, in my opinion, it depends on how that is all written out from our legal standpoint. That ordinance would not necessarily be a negative thing to have done first (Is)l. Even more so than an ordinance from that standpoint is even to have had the discussion placed on our agenda. I will make sure we have that. These kinds of things, and I saw that with some of the other things last year, to have these things first (1'r) discussed in a budget meeting without coming to Committees, to me, is not good. Especially we have three (3) or four (4) items on a lot of our budget meetings and we have to go through, one (1) hour here, one (1) EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227W.Jefferson Bvld 1 South Bend,Indiana 46601:p 574.235.9221If 574.235.9173 TTD 574.235.55671 www.southbendin.gov 9 CITY OF SOUTH BEND I OFFICE OF THE CLERK hour there, so much on those kind of things, that is one (1) of the reasons why when it was asked about, these kinds of things need to be at a separate meeting. That would help us have a better understanding and better communication instead of everything shooting off this way and then we say come back this way or go back this way and,or,have that. So, I'm at peace right now, I would like to adjourn my Committee. Committeemember Broden asked, Council is still the, I mean, these are all just recommendations from staff, the Plan Commission? Council has the final vote on all of this stuff so I have some concern about South Bend doing South Bend,right?No, South Bend is doing South Bend because the final say is whoever is around this table. That is a rub that I've been hearing for quite some time. Committee Chair Davis stated, South Bend still does South Bend. When it came to Women's Care Center or whatever is the hot issue, we still have the inside issue. It wasn't County. I appreciate you all hearing where we are with that and, again, having our attorneys update us on that it would be greatly appreciated. It is good to take a look at this (referencing a slide in the presentation) Commission and see what it is and the Plan Commission we will have with the City. And then how it matches up with what we already have so we can make a more informed decision. I'm a peace. With no further business, Committee Chair Davis adjourned the Zoning and Annexation Committee meeting at 6:09 p.m. ResZDaviittee II p OlivChair EXCELLENCE I ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building j 227 W Jefferson Bvld I South Bend,Indiana 46601 p 574.235.9221 lf574.235.9173 TM574.235.5567',www.southbendin.gov 10