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HomeMy WebLinkAbout09/10/07 Board of Public Works Minutes3~2 PUBLIC AGENDA SESSION SEPTEMBER 6.2007 The Public Agenda Session of the Board of Public Works was convened at 10:35 a,m. on September 6, 2007 by Board President Mr. Gary A. Gilot. Board Members Donald E. Inks and Carl P. Littrell were absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Mr. Gilot explained to those present that in the absence of the other two Board members, he was not able to vote on anything and this would be a short meeting to cover what was going to be on the agenda on Monday, September 10, 2007. Board members discussed the following items from that list. - Change Order -Raw Sewage Pump Drive Replacement Mr. Patrick Henthorn, Environmental Services, stated the increase in the Contract was for material and labor to bring a gear drive back into warranty that had been previously removed and switched from Raw Sewage Pump #2 to Raw Sewage Pump #1, and additional concrete work. Mr. Gilot noted for the record the Change Order also was a time adjustment, adding sixty (60) days to the Contract. - Safety Reports Mr. Sam Hensley, Street Department, and Mr. Al Greek, Environmental Services, presented their respective Safety Reports for the month of August, 2007. - Monthly and Performance Reports Mr. Al Greek, Envirommental Services, presented his division's Monthly and Performance Report for the month of August, 2007. - Supplemental Agreement -Ken Herceg & Associates Mr. Nick Witwer, Community and Economic Development, noted this was a . supplemental agreement for redesign work on the Sheridan Avenue and Lincoln Way West Drainage Improvements. He stated it is pending approval by the Redevelopment Commission, which meets before the September 10, 2007 Board of Works Regular meeting - Street Closure - "Something Good in Da Hood" Mr. Gilot stated he is authorized to approve this event pursuant to Resolution Number 100-2000. The request received all favorable recommendations, and is scheduled for September 8, 2007, so it needs to be acted on today. The Board will ratify the approval at their regular meeting on Monday, September 10, 2007. - Opening of Quotations -Asbestos Abatement at 101 North Michigan Street Mr. Gilot questioned whether the City has ownership of this property. The Board of Works has no authority to approve work on private property. The Clerk was instructed to follow up on the ownership issue. - Proposal -Luther Taylor Sr. Mr. Gilot stated it was the desire of the City to retain former Fire Chief Luther Taylor to consult on the construction of the South Bend Regional 2 Training Center. He noted former Chief Taylor was instrumental in getting the project started and had worked on the research and development since the plans inception. Ms. Greene questioned the dollar amount of the proposal. She noted the terms were vague and could suggest an amount totaling anywhere from $16,800.00 to $56,000.00. Mr. Gilot stated he would approve the proposal for three-hundred (300) hours at $56.00 per hour, at a total cost of $16,800.00. - Recommendation -Public Parking Facilities - AMPCO System Parking Mr. Gilot noted there were AMPCO Parking Garages at three locations that have trip hazards in need of repair before their licenses can be approved. Mr. Gilot questioned whether AMPCO was the actual owner of the property, or just leased it. He requested the Clerk follow up on who owned the properties, and requested a letter be sent to the owners requiring them to fix the trip hazards before their license was approved. He noted the City of South Bend may in fact be the owners of the properties and if so, the work needed to get done. - Traffic Control Devices Mr. Mark Horvath, Traffic and Lighting, requested the Board approve the installation of a Yield Sign at the southwest corner of Oakside and Marine. He noted there is currently no signage either direction notifying which vehicle has the right-of--way. Mr. Gilot requested Mr. Horvath notify the Board which rule of the Manual of Unifonn Traffic Control Devices he is citing. He explained to the Board signage is regulated by the Manual, you ~~~ PUBLIC AGENDA SESSION cannot just install a sign, nor can the Board approve a sign being installed without following the guidelines of the Manual. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:22 a.m. BOARD OF PUBLIC WORKS ~-~~ ~ ~~~ Gary A. Gilot, President ~~ O. ~ Carl P. Littrell, Member D nald E. Inks, Member SEPTEMBER 6, 2007 1 ATTEST: ~L nda M. Martin, Clerk REGULAR MEETING SEPTEMBER 10, 2007 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 10, 2007, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Mr. Carl P. Littrell was absent. Also present was Board Attorney Cheryl Greene. AGENDA ITEM ADDED Mr. Gilot noted the addition of an Agency Agreement with Kite Realty Corporation for the Eddy Street Commons parking garage. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda Session and Regular Meeting of the Board held on August 23 and August 27, 2007, were approved. OPENING OF BIDS -DUMP BODY MOUNTED ON TANDEM AXLE CHASSIS -SPEC R This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: NORTHERN EQUIPMENT CO., INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 Bid was .signed by: Mr. John Carlton Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Bid Bond was not submitted 1 BID: $36,488.00 REGULAR MEETING W.A. JONES TRUCK BODIES & EQUIPMENT 1171 South Williams Street Columbia City, Indiana 46725 Bid was signed by: Mr. Dennis McIntyre Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 BID: $35,300.00 SEPTEMBER 10.2007 ~ ~, 4 W.A. JONES TRUCK BODIES & EQUIPMENT 1171 S. Williams Street Columbia City, Indiana 46725 Bid was signed by: Mr. Dennis McIntyre Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $33,682.00 1 Ms. Greene noted the Bid from Northern Equipment Company was missing the Bid Bond. Mr. Gilot stated if they could produce a Bid Bond dated prior to the September 10, 2007 meeting for the equipment, the bid would be accepted. Otherwise the Bid would be considered non- responsive. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services and Purchasing for review and recommendation. OPENING OF QUOTATIONS - LEIGHTON PLAZA PARKING GARAGE CARBON MONOXIDE SENSING SYSTEM - PROJECT NO. 106-063 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations. for the above referenced project. The following Quotations were opened and read: KOONTZ-WAGNER ELECTRIC CO., INC. 3801 Voorde Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Anthony J. Maloney, III QUOTATION: $42,526.00 TRANS TECII ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. John Ferro QUOTATION: $41,730.00 COLIP ELECTRIC COMPANY 714 East LaSalle Avenue South Bend, Indiana 46617 ' Quotation was submitted by Mr. Albert Suter, Jr. QUOTATION: $75,590.00 MARTELL ELECTRIC. LLC 1904 North Kenmore Street South Bend, Indiana 46628 Quotation was submitted by Mr. Troy Marrese REGULAR MEETING SEPTEMBER 10.2007 :3 QUOTATION: $39,840.00 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above Quotations were referred to Engineering and Community and Economic Development for review and recommendation. OPENING AND AWARD OF QUOTATIONS -DEMOLITION OF 704 EAST SAMPLE STREET (FORMER GRACE CHRISTIAN CHURCH) - PROJECT NO. 107-078 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RITSCHARD BROS., INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr QUOTATION: $21,802.00 C&E EXCAVATING. INC. 53767 County Road 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Al Johnson QUOTATION: $21,802.00 TOROK EXCAVATING & DEMOLITION, INC. 825 South Fellows South Bend, Indiana 46613 Quotation was submitted by Mr. William Torok, Jr. QUOTATION: $28,315.00 B&J EXCAVATING, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $37,437.00 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above Quotations were referred to Engineering and Community and Economic Development for review and recommendation. After review, Mr. Bill Schalliol, Economic Development, recommends the quote be awarded to Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, the lowest responsive and responsible bidder, for the amount of $21,802.00. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the quote was awarded as outlined above. OPENING AND AWARD OF QUOTATIONS -ASBESTOS ABATEMENT AT 101 NORTH MICHIGAN STREET - PROJECT NO. 107-066 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. Ms. Ann Kolata, Community and Economic Development, stated the property at 101 North Michigan Street is owned by Michigan Street LLC, but the Board of Public Works approved an Access Agreement with them on August 13, 2007 which gives the Board the authority to approve the award of the quote. The following Quotations were opened and read: 1 1 1 nr^~~ REGULAR MEETING SEPTEMBER 10, 2007 ~ `% CLEAN AIR ENVIRONMENTAL SERVICES. INC. 25088 Pin Oak Drive South Bend, Indiana 46614 Quotation was submitted by Ms. Kathy Cavinder QUOTATION: $6,984.00 ' SPECIALTY SYSTEMS OF SOUTH BEND, INC. 55215 Mayflower Road South Bend, Indiana 46628 Quotation was submitted by Mr. Joe Taylor QUOTATION: $17,410.00 DIAMOND ENVIRONMENTAL SERVICES, INC. 3702 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Robert Hazinski QUOTATION: $12,646.00 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above Quotations were referred to Engineering and Community and Economic Development for review and recommendation. After review, Ms. Ann Kolata, Economic Development, recommends the quote be awarded to Clean Air Environmental Services, Inc., 25088 Pin Oak Drive, South Bend, Indiana, the lowest ' responsive and responsible quoter, in the amount of $6,984.00, subject to approval of the Indiana Brownfields program. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the quote was awarded as outlined above. AWARD BIDS -SALE OF ABANDONED VEHICLES In a letter to the Board, Mr. Gary Libbey, Code Enforcement, advised the Board that on August 27, 2007, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the contract to the highest responsive and responsible bidders as follows. I.A.P. 3300 Main Street South Bend, Indiana 46614 BID: 1 No. Description Year Bid 3 White Chevrolet Malibu 1997 $400.00 5 Bur d Dod e Intre id 1997 $250.00 6 Blue Chevrolet Lumina 1998 $250.00 7 Black Chevrolet Corsica 1990 $250.00 8 Gold Cadillac Sedan DeVille 1992 $250.00 9 White Ford Tem o 1994 $250.00 11 Gra Buick Cent 1993 $250.00 Total $1,900.00 TERRY'S AUTO SALVAGE 1926 Tamarack Walkerton, Indiana 46574 BID: No. Description Year Bid 4 Green Chevrolet Lumina 1995 $308.00 12 Green Ford F-150 1992 $318.00 ~., ,~ REGULAR MEETING u SEPTEMBER 10, 2007 No. Description Year Bid Total $626.00 STUDIO MOTORS 225 Parson Street Kalamazoo, Michigan 49007 BID: No. Description Year Bid 1 Red Chevrolet Cavalier 1996 $509.00 10 Green/Black Fiat X-19 1974 $333.00 Total $842.00 GERTRUDE STREET (U PULL IT) 3700 South Gertrude South Bend, Indiana BID: No. Description Year Bid 13 Blue GMC 1500 1992 $604.400 YVONNE SEIBERT 61384 Oak Road South Bend, Indiana 46614 BID: No. Description Year Bid 2 Red Ford Mustan 1996 $700.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -ONE MORE OR LESS, FLOOR SWEEPER/SCRUBBER COMBINATION (2007 APPROVED VEHICLE CAPITAL BUDGETI In a memorandum to the Board, Mr. Lou Grounds, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Mrs. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Super Auto. Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot seconded by Mr. Inks, and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -WASTEWATER PRIMARY AND AERATION CHANNEL MODIFICATIONS (SRF AND WW BOND) In a memorandum to the Board, Mr. Jack Dillon, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for signature was the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved, and the Title Sheet was signed. APPROVE CHANGE ORDER NO. 2 AND TIME EXTENSION -RAW SEWAGE PUMP DRIVE REPLACEMENT - PROJECT NO. 106-003 (WWTP CAPITAL) Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted Change Order No. 2 on behalf of Underground Pipe and Valve, P.O. Box 508, South Bend, Indiana, indicating that the Contract amount be increased by $9,710.00 for a new Contract sum, including this Change Order, in the amount of $704,777.13, and a time extension of sixty days be granted. 1 1 1 REGULAR MEETING SEPTEMBER 10, 2007 ~ u $, Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order and the time extension to November 23, 2007, were approved. APPROVE PROJECT COMPLETION AFFIDAVIT -PORTAGE AVENUE STREETSCAPES - PROJECT NO. 107-053 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ortiz Concrete, 530 Pulaski, South Bend, Indiana, for the above referenced project, indicating a final cost of $25,445.00. Upon a motion made by Mr. Inks, ' seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS The fnllnwinu Anreements/Contracts/Pronosals were submitted to the Board for approval: 1 1 TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction Rieth-Riley Model Cities Detention $74,765.00 Gilot/Inks Contract Construction Basin Improvements - Co., Inc. Project No. 104-074 (2006 Sewer Bond Construction Rieth-Riley Huey/Adams Storm Sewer $551,991.00 Gilot/Inks Contract Construction Extension -Project No. 106- Co., Inc. 058 H 2007 Sewer Bond Construction Walsh & Portage Road Widening at $41,897.85 Inks/Gilot Contract Kelly, Inc. Clocktower Lane -Project No. 107-043 (2007 Water Works Bond Construction Neizgodski Worthing Drive Sewer $11,300.00 Inks/Gilot Contract Plumbing, Inc. Manhole Installation - Project No. 107-058 (2007 Sewer Bond) Construction Ritschard Hill and Colfax Parking Lot $72,356.75 Inks/Gilot Contract Bros. Inc. Draina a Im rovements Proposal for Jones & Henry Pump Station Not to Exceed Inks/Gilot Professional Engineers, Ltd. Evaluation/Recommendation $75,000.00 Services Re ort Supplemental Ken Herceg & Sheridan Avenue $27,782.00 Inks/Gilot Agreement Associates Improvements and Drainage Improvements on Lincoln Way West -Project No. 107-039 AEDA TIF Proposal Boiler Methane Storage Sphere and $78,000.00 Inks/Gilot Inspection Piping Inspection Service Wastewater Ca ital Service Doetsch Cleaning of 36" Interceptor $125,331.60 Inks/Gilot Agreement/ Industrial along Northside Special Services, Inc. Boulevard/Specialty Purchase Contractor/Emergency Situation Sewer Bond) Agreement Near Assignment of Interest for $1,000.00 Inks/Gilot Northwest Property at 510 Lindsey to Neighborhood, the City of South Bend Inc. (COIT Agreement Northeast Coordination of $75,000.00 Inks/Gilot Neighborhood Improvements to the Revitalization Northeast Neighborhood Organization, (COIT) Inc. Access Envirocorp Amended and Restated Gilot/Inks Agreement Authorization for Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation REGULAR MEETING SEPTEMBER 10, 2007 Purposes/Public Right of Way at Nimtz Parkway adjacent to 5301 Nimtz Parkway. Proposal Luther Taylor, Provide Basic Services to 300 hours at Gilot/Inks Sr. Coordinate and Implement $56.00 per Amendment Services on Phase One of hour / must be the South Bend Regional 2 $16,800.00 submitted to Training Center extend terms and add hours and dollars. AGENCY AGREEMENT -EDDY STREET COMMONS PARKING GARAGE (TIF Mr. Gilot presented an Agency Agreement naming Kite Realty to act as an Agent to contract with Walker Parking Consultants for design services for the Eddy Street Commons Parking Garage. Mr. Gilot stated the fees for the service are $535,000.00 plus expenses, paid by Kite Realty and reimbursed by the City upon availability from TIF funds. In the unlikely event the City is unable to reach a successful development agreement and move forward to build the design, the costs of the design ($400,000.00) will be shared with each (Kite Realty and the City) paying half of the design fees due at that point. In order to make the proposed schedule dates, Mr. Gilot recommends the design work needs to start next week. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Board was authorized to sign the agreement once Legal draws up the agreement confirming the details as presented, and the Board President was authorized to communicate by letter this week, for Kite Realty to proceed. The approval was subject to the Redevelopment Commission's Bond Counsel review of the TIF Bond. ADOPT RESOLUTION NO. 34-2007 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 34-2007 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS EQUIPMENT Ricoh 2500 L Fax Serial No. 88831200479 Panasonic P4455 Printer Serial No. 2EMAWB10623 HP LJ3D Printer Serial No. 3122 J3727 HP LJ3D Printer Serial No. 322J51604 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 10th day of September 2007. BOARD OF PUBLIC WORKS 1 1 1 REGULAR MEETING SEPTEMBER 10, 2007 CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Donald E. Inks, Member 1 1 ATTEST: s/Linda M Martin, Clerk APPROVAL OF STREET CLOSURES The following street closures were presented for approval: Sponsor Description Date/Time Location Motion Carried Fletcher, Nancy Block Party September 22, Dennis Drive - Inks/Gilot Jo 2007; 12:00 Norton to p.m. - 8:00 p.m. Brookton; 12:00 p.m. to 8:00 .m. Lewis, Delena Birthday Party September 15, Sorin -Walsh Inks/Gilot 2007; 2:00 p.m. to Walsh - 8:00 .m. St. Paul Bethel "Something September 8, Scott from Gilot/Inks/ Baptist Church Good in Da 2007; 12:00 Lindsey to Ratified Hood" Party .m.- 3:00 .m. Pierce APPROVE LICENSE APPLICATION -PUBLIC PARKING FACILITY - AMPCO SYSTEM PARKING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following License Applications were a roved: 126 North Main Favorable Recommendations 121 East Wa e Favorable Recommendations 111 South Michigan Favorable Recommendations 225 South Main Favorable Recommendations 121 South St. Jose h Favorable Recommendations 123 North St. Jose h Favorable Recommendations 226 South Main Favorable Recommendations 220 West Wa a Street Favorable Recommendations Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license applications were approved and referred to Administration and Finance for issuance of a license. The following License Applications were approved subject to a letter being sent to the owners of the properties, Coyne Investments, LTD, 1459 Hamilton Avenue, Cleveland, Ohio 44114, requiring them to address the needed repairs. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. 211 North Lafa ette Tri hazard, old a roach not in use 123 North Main Bad southwest rade t APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY AND REVOCABLE PERMIT -INSTALLATION OF SIGN - 1140 WEST WESTERN AVENUE Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review committee for the installation of a sign at The Eleven Forty Cafe, 1140 West Western Avenue, South Bend, Indiana, subject to an Indemnification and Hold Harmless Undertaking. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. ."3~Q APPROVE TRAFFIC CONTROL DEVICE Mr. Gilot noted Mr. Mark Horvath, Traffic and Lighting, was referencing Section 2B.09, A., of the Manual of Uniform Traffic Control Devices for installation of the following Yield sign. ~tEGULAR MEETING SEPTEMBER 10, 2007 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Yield Sign LOCATION: Southwest Corner of Oakside & Marine REMARKS: All Criteria has been Met ACCEPT AND FILE OF INVENTORY REPORT - STUDEBAKER NATIONAL MUSEUM Upon a motion by Mr. Inks, seconded by Mr. Gilot and carried, The Studebaker National Museum's August, 2007 Master Vehicle List Report containing the inventory of automobiles and other equipment owned by the City of South Bend was accepted and filed. That report is as , follows: STUDEBAKER NATIONAL MUSEUM MASTER VEHICLE LIST VEHICLE OWNER LOCATION INSURED NOTES CSB =City of South Bend SOC =Studebaker Original Collection 1. 1825 Lafayette CSB-Studebaker Off site- Yes, =Will never be de- Carriage (77.10) Original Collection Conservation $200,000 accessioned (SOC) BR Howard -Had CAP evaluation 2. 1835 Conestoga CSB-SOC Main Level Yes, -Will never be de- Wagon (77.8) $10,000. accessioned -Had CAP evaluation 3. 1857 Phaeton (77.9) CSB-SOC Main Level Yes, -Will never be de- $25,000 accessioned -Had CAP evaluation 4. 1865 Lincoln CSB-SOC Off site- Yes, -Will never be de- Carriage (77.7) Conservation $250,000 accessioned (Presidential BR Howard -Had CAP evaluation Carriage) 5. 1873 Grant Carriage CSB-SOC Main Level Yes, -Will never be de- (77.11) (Presidential $75,000 accessioned Carria e -Had CAP evaluation 6. 1876 Centennial CSB-SOC ,Main Level Yes, -Will never be de- Wagon (77.12) $40,000 accessioned -Had CAP evaluation 7. 1889 Harrison CSB-SOC Main Level Yes, -Will never be de- Carriage (77.14) $45,000 accessioned (Presidential -Had CAP evaluation Carria e) 8. 1893 Columbian CSB-SOC Main Level Yes, -Will never be de- Exposition Wagon $100,000 accessioned (77,31) -Had CAP evaluation 9. 1896 McKinley CSB-SOC Main Level Yes, -Will never be de- (77.13) (Presidential $25,000 accessioned Carriage) -Had CAP evaluation 10. 1901 Packard CSB-SOC Offsite for Yes, -Will never be de- (77.34) Restoration $35,000 accessioned -Off-site for Restoration work 11.1902 Electric Car CSB-SOC Offsite - Yes, -Will never be de- (77.20) On loan to $8,000 accessioned Long Island -Had CAP evaluation Museum 12. 1906 Sleigh (77.133) CSB-SOC Main Level Yes, -Will never be de- $5,000 accessioned -NO WORK NEEDED 13. 1909 Electric (77.22) CSB-SOC Main Level Yes, -Will never be de- (Backward-Forward $45,000 accessioned pe -Had CAP evaluation 1 1 REGULAR MEETING SEPTEMBER 10, 2007 '~ ~' 2 1 1 1 14. 1910 Packard CSB-SOC Visible Yes, -Will never be de- (77.32) Storage $27,000 accessioned 15. 1912 Wagon (77.1) CSB Visible Yes, -Will keep in (Birdsell Wagon) Storage $3,000 collection 16. 1912 Flanders CSB-SOC Main Level Yes, -Will never be de- (77,21) $20,000 accessioned -NO WORK NEEDED 17. 1913 E6 Touring CSB-SOC Visible Yes, -Will never be de- (77.23) Storage $24,000 accessioned 18. 1915 Water Cart CSB-SOC Lower Level Yes, -Will never be de- 77.64 $10,000 accessioned 19. 1915 Turkish Army CSB-SOC On-Loan to Yes, -Will never be de- Wagon (77.15) Military $10,000 accessioned Honor Park -Had CAP evaluation 20. 1917 Water Cart CSB-SOC Lower Level Yes, -Will never be de- (77.39) $10,000 accessioned -Had CAP evaluation 21. 1917 Special Six CSB-SOC Visible Yes, -Will never be de- (77.65) Storage $11,000 accessioned -NO WORK NEEDED 22. 1917 Army Wagon CSB-SOC Lower Level Yes, -Will never be de- (77.19) Ambulance $35,000 accessioned -Had CAP evaluation 23. 1917 Army Escort CSB-SOC Lower Level Yes, -Will never be de- Wagon (77.43) $20,000 accessioned -Had CAP evaluation 24. 1919 Big Six EH CSB-SOC Main Level Yes, -Will never be de- (77,24) $25,000 accessioned -NO WORK NEEDED 25. 1919 Big Six EG CSB-SOC Hammes Yes, -Will never be de- (77.33) Storage $18,000 accessioned -NO WORK NEEDED 26. 1919 Buggy (77.16) CSB-SOC Main Level Yes, -Will never be de- $15,000 accessioned -Had CAP evaluation 27. 1920 Farm Wagon CSB-SOC Main Level Yes, -Will never be de- (77,25) $15,000 accessioned -Had CAP evaluation 28. 1920 Light Six EJ CSB-SOC Main Level Yes, -Will never be de- (77,26) $17,000 accessioned -NO WORK NEEDED 29. 1920 Light Six EJ CSB-SOC Hammes Yes, -Will never be de- 77.66 Stora e $6,000 accessioned 30. 1927 Commander CSB-SOC Main Level Yes, -Will never be de- EW (77.36) $25,000 accessioned 31. 1928 Commander CSB-SOC Main Level Yes, -Will never be de- GB (77.37) $45,000 accessioned -NO WORK NEEDED 32. 1928 Erskine Six CSB-SOC Visible Yes, -Will never be de- (77.35) Storage $14,000 accessioned ,, 3REGULAR MEETING SEPTEMBER 10, 2007 33. 1939 Champion CSB-SOC Visible Yes, -Will never be de- 77.38) Stora e $3,000 accessioned 34. 1942 2'/z Ton Truck CSB Offsite-WWII Yes, -Will never be de- (79.19) museum $25,000 accessioned Auburn, IN By WWII -NO WORK NEEDED museum. 35. 1944 M-29C (77.28) CSB-SOC Offsite- on Yes, -Will never be de- loan to $18,000 accessioned Military Honor Park 36. 1944 Sled (77.51) CSB-SOC Visible Yes, -Will never be de- Stora e $1,000 accessioned 37. 1944 T-24 (77.53) CSB-SOC Lower Level Yes, -Will never be de- $12,000 accessioned 38. 1950 Champion CSB Offsite -The Yes, -DE-ACCESSIONED (80.49) Tirerack $25,000 5/2004 -hands-on car 39. 1954 Conestoga Car CSB Visible Yes, (77.59) Storage $14,000 40. 1956 Packard CSB-SOC Upper Level Yes, -Will never be de- Predictor (77.30) $125,000 accessioned -NO WORK NEEDED 41. 1956 Hawk (81.82) CSB Visible Yes, -NO WORK NEEDED Stora e $17,000 42. 1957 Packard CSB Visible Yes, -Will keep in Clipper (78.59) Storage $14,000 collection 43. 1957 Astral (77.56) CSB-SOC On Loan to Yes, -Will never be de- Peterson Auto $5,000 accessioned Museum. -NO WORK NEEDED 44. 1961 Champ Pick-up CSB Upper Level Yes, -Will keep in (77.57) $15,000 collection -NO WORK NEEDED 45. 1962 Lark (77.46) ~ CSB Visible Yes, -Will keep in Stora e $15,000 collection 46. 1963 Lark (80.39) CSB Upper Level Yes, -Will keep in $8,500 collection -NO WORK NEEDED 47. 1964 Daytona CSB-SOC Upper Level Yes, -Will never be de- 77.27) $25,000 accessioned 48. 1965 Wagonaire CSB Offsite - Yes, -Will keep in (83.54) Airport $6,000 collection -Needs minor restoration work 49. 1966 Cruiser (77.63) CSB-SOC Upper Level Yes, -Will never be de- (last Studebaker) $20,000 accessioned -NO WORK NEEDED 1 1 FILING OF SAFETY REPOR"I'S -DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Environmental Services, Street Department, and Traffic and Lighting submitted Safety Reports for the month of August 2007. These reports reflect ' injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORT -DEPARTMENT OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 10, 2007 The Department of Environmental Services submitted their Monthly and Performance Report for the month of August 2007. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. 1 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the following Certificate of Insurance was accepted for filing: DA Dodd, Inc. Rolling Prairie, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Pam Paluszewski - Approved August 29, 2007 Pursuant to Resolution 100- 2000 S&T Bancroft Electric - Approved August 29, 2007 Pursuant to Resolution 100- 2000 McCollough-Scholten Construction, Inc. - Approved August 27, 2007 Pursuant to Resolution 100- 2000 BOND OF EXCAVATION McCollough-Scholten Construction, Inc. - Approved August 27, 2007 Pursuant to Resolution 100- 2000 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: 1 Name Amount of Claim Date Cit of South Bend $3,227,446.43 Au ust 27, 2007 Cit of South Bend $1,283,339.86 Se tember 4, 2007 St. Jose h County Housing Consortium $1,138.00 August 21, 2007 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:35 a.m. BOARD OF PUBLIC WORKS ~ ~ ~j ~`~ Gary A. ilot, PPresident 1 ~ ~~~ Carl P. Littrell, Member D nald E. Inks, ember ATTEST: /`~ , i da M. Martin, Jerk ~y :? ~.