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HomeMy WebLinkAbout100418 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Liberty Tower Exterior Renovations – Project No. 118-086A 1. Funding: RWDA TIF (324.1050.460.42.02) 2. AWARD BIDS AND APPROVE CONTRACTS A. Howard Park Redevelopment – Project No. 117-047B 1. Company: Larson Danielson Construction Co., Inc. 2. Amount: NTE $18,819,307; Base Bid Nos. 1, 2, and 3 3. Funding: Park Bond/REDA TIF/Regional Cities & Cumulative Capital (452.1101.452.02/.03; 429.1050.460.42.02; 201.1111.452.42.01; 407.1101.452.42.01) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of September 20, September 25, and October 2, 2018 2. OPENING OF BIDS A. Three Twenty at The Cascade – Exterior Insulation and Finish System – Project No. 118-074B 1. Funding: REDA TIF (429.1050.460.42.03) B. Lafayette Building Skylight and Masonry Repairs – Project No. 117-100R 1. Funding: RWDA TIF (324.1050.460.42.02) C. Gemini at Washington-Colfax Apartments Masonry and Stair Repair – Project No. 118-080B 1. Funding: WWDA TIF (422.1050.460.42.02) 3. OPENING OF QUOTATIONS A. 2018 Tree Planting – Project No. 118-048B 1. Award 2. Funding: MVH (202.0619.431.31.06) B. Lime Bike Parking Areas – Project No. 118-059R 1. Award 2. Funding: Complete Streets Transportation (404.1001.460.42.03) C. Leighton Plaza Maintenance 1. Funding: Parks Maintenance (201.1101.452.39.89) 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, Used Low Boy Tractor – Spec T CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 1. Company: Truck Centers, Inc. 2. Amount: $49,436 3. Funding: Street Department (202.0607.431.38.01/.02) B. One (1) or More, 2018 or Newer, Compact Track Loader – Spec U 1. Company: Hull Lift Truck, Inc. 2. Amount: $66,709.53; All Alternates, Back-Up Camera, and Trade-In Discount 3. Funding: Street Department (202.0607.431.38.01/.02) C. One (1) or More, 2018 or Newer, 50 Ton Paver Special Trailer – Spec V 1. Company: Southeastern Equipment Co., Inc. 2. Amount: $60,000 3. Funding: Street Department Capital Lease (202.0607.431.37.11/.12) D. One (1) or More, 2018 or Newer, ¾ Ton Extended Cab Two Wheel Drive Pick Up Trucks – Spec W 1. Company: Jordan Ford 2. Amount: $38,170; Base Bid plus Alternates 1, 2, and 3 3. Funding: Water Works Capital (622.0640.415.43.02) E. Great Lakes Capital Spec Building – Project No. 118-058 1. Company: Walsh & Kelly, Inc. 2. Amount: $447,834.20 3. Funding: RWDA TIF (324.1050.460.42.04) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Century Center Convention Hall A-B New Entry – Project No. 115-017A 1. Company: Brown & Brown General Contractors, Inc. 2. Amount: $75,552; Base Bid plus Alternate No. 1 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Wastewater Treatment Plant Bank Stabilization Phase 2 1. Company: EFM Excavating, Inc. 2. Amount: NTE $99,650 3. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) 6. CHANGE ORDERS A. Ravina Park – Bowman Creek Stabilization – Project No. 117-073A 1. Company: Williams Creek Management Corporation 2. Change Order No.: 1 3. Decrease Amount: ($26,810.80); Additional Forty-Eight (48) Days 4. Percent of Decrease: (9.87%) 5. Revised Contract Amount: $244,899.20 6. Revised Project Completion Date: November 17, 2018 7. Funding: Special LOIT (257.0608.431.42.96) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Monroe Street Parking Lot and Street Improvements– Project No. 117-043 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($6,933.15) 4. Percent of Decrease: (2.99%) 5. Total Percent of Change: (1.64%) 6. Final Contract Amount: $225,138.93 7. Funding: RWDA TIF (324.1050.460.42.01) 8. PROJECT COMPLETION AFFIDAVIT A. Leighton Parking Garage Entrance Repairs – Project No. 118-038 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $28,025 3. Funding: Major Moves (412.0401.415.36.01) B. Tucker Drive – Project No. 116-118A 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $309,203.68 3. Funding: RWDA TIF (324.1050.460.31.02) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater Treatment Plant Electrical Upgrades – Project No. 117-032 1. Title Sheet 2. Funding: Utilities, Wastewater, Capital (642.0630.415.43.66) B. Three Twenty at the Cascade – Site Utilities – Project No. 118-074D 1. Title Sheet 2. Funding: REDA TIF (429.1050.460.42.03) 10. RESOLUTIONS A. No. 51-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: 1997 Chevy Van B. No. 52-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Wastewater 2004 Kawasaki Mule C. No. 53-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police 2011 Buick Lacrosse CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 D. No. 54-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police UHF Portable Radios 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Preparation and Assistance with Fat Daddy’s Demolition 2. Amount: $49,800 3. Funding: RWDA TIF (324.1050.460.31.06) B. Agreement – INVO Cleaning Services 1. Description: RFP Award for Cleaning of Morris Performing Arts Center and Palais Royale after Events 2. Amount: Price Per Event/Per Area 3. Funding: Box Office Funds C. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Add Meter Reader Staff Position to Public Works Water Works Supplemental Agreement D. Amendment No. 1 to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Prepare Construction Bid Documents for Century Center Damage Inspection Report 2. Amount: NTE $38,400; New Total $49,900 3. Funding: Liability Insurance (226.0419.672.43.02) E. Amendment No. 1 to Professional Services Agreement – Wantman Group, Inc. 1. Description: Reflect Engineering Firm Ownership Buy-Out of Carl Walker, Inc. by Wantman Group, Inc. and increase Hourly Rates for Downtown Parking Garage Repairs 2. Amount: No Change in Total Contract Amount 3. Funding: Parking Garage Fund (412.0401.415.36.01) F. Legal Services Agreement – City of South Bend Legal Department 1. Description: Legal Services and Representation regarding Redevelopment Commission Projects 2. Amount: $87,533 3. Funding: RWDA TIF (324.1050.460.31.01) G. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design of New Traffic Signal System at Ewing and Fellows Intersection 2. Amount: NTE $14,000 3. Funding: LRSA Traffic Signals (251.0608.431.36.67) H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: McKinley Avenue and Fremont Park Improvements CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. Amount: NTE $46,780 3. Funding: LRSA Utility Expense Contractual Service/VPA (251.0608.431.42.96/TBD) I. Temporary Easement – Sisters of the Holy Cross, Inc. 1. Description: Easement for Public Utilities regarding Old Clay Utilities Sewer Lining Project 2. Amount: $3,595 3. Funding: Utility Expense/Contractual Service/Other (641.0621.792.63.35) J. Professional Services Agreement – VS Engineering, Inc. 1. Description: Design and Construction Administration of Sewer and Manhole Rehabilitation 2. Amount: $79,430 3. Funding: Utility Expense/Contractual Service (641.0621.792.63.35) K. Professional Services Agreement – Michiana Health Information Network 1. Description: Data Analysis of Property Records, Electronic Medical Records, and Environmental Health Data Related to Child Lead Poisoning in the City of South Bend 2. Amount: $13,950 3. Funding: EDIT (408.1001.460.39.30) L. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Morris Theater Emergency Plaster Work Report 2. Amount: $8,900 3. Funding: Liability Insurance (226.0419.672.43.02) M. Emergency Services Agreement – Belfor USA Group, Inc. 1. Description: Installation of Hanging Nets around Damaged Plaster Cornices at Morris Performing Arts Center 2. Amount: $14,566 3. Funding: Liability Insurance (226.0419.672.43.02) N. Emergency Rental Contract – Service One Access, Inc. 1. Description: Lift Truck Rental for Morris Performing Arts Center Falling Plaster Repair 2. Amount: $5,700 3. Funding: Liability Insurance (226.0419.672.43.02) O. Temporary Right of Entry Agreement – Sean Meehan 1. Description: Temporary Right of Entry to Install Concrete Approach and Tie- In to Existing at 1047 Lincoln Way East P. Open Market Quote – Milestone Fence, LLC 1. Description: JMS Building Parking Lot Improvements 2. Amount: $84,681; Base Quote plus Alternate Nos. 1 and 2 3. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 Q. Software License Agreement – Crowe LLP 1. Description: Crowe Government Accelerator for Dynamics 365 2. Amount: $195,000; $39,000 Annually for Five (5) Years 3. Funding: IT Operating (279.0672.415.36.04) R. Services Agreement – Crowe LLP 1. Description: Enterprise Resource Planning System and Implementation Services for Dynamics 365 2. Amount: $2,974,000 3. Funding: Other Professional Services (404.0672.415.31.06) S. Professional Services Agreement – Corbin Design 1. Description: Wayfinding Signage Master Plan 2. Amount: $80,000 3. Funding: Fund 217/Complete Streets Transportation (TBD/404.001.460.42.03) T. Professional Services Agreement – ACM Engineering and Environmental Services 1. Description: Lead and Asbestos Testing of Erskine Clubhouse 2. Amount: TBD 3. Funding: Golf Operations (201.1101.452.42.02) U. Amendment No. 1 to Professional Agreement – Patrick Engineering, Inc. 1. Description: Assess Improvements and Costs to Re-Open East Side Quiet Zone Alleyways 2. Amount: NTE $25,000; New Total $53,500 3. Funding: LRSA/Engineering Professional Services (251.0608.431.23.02/101.0608.431.31.06) 12. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Gina Jozwiak a) Event: Oakwood Village Fall Social 2018 b) Location: Oakbrook Dr. from Intersection at Corpus Christi Dr. to Cul de Sac c) Date/Time: October 20, 2018; 1:00 p.m. to 5:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Don Lindner a) Event: Avanti House Museum and Guest House Grand Opening b) Location: Thomas St. from Laurel St. to Chapin St. c) Date/Time: October 28, 2018; 7:00 a.m. to 12:00 p.m. d) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 2. Applicant: City of South Bend Venues, Parks, and Arts a) Event: First Friday Tree Lighting Ceremony b) Locations: (1) Michigan St. from Jefferson Blvd. to Washington St. (2) Washington St. from Michigan St. to Martin Luther King Jr. Blvd. c) Date/Time: December 7, 2018; 4:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Kite Realty Group a) Event: Trick-or-Treat b) Location: Eddy St. from Angela Blvd. to Napoleon Blvd. c) Date/Time: October 23, 2018; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: City of South Bend Venues, Parks, and Arts a) Event: Tree Lighting Ceremony b) Date/Time: December 7, 2018; 6:00 p.m. to 7:00 p.m. c) Favorable Recommendations D. Licenses 1. Type: Open Air Business a) Applicant: Martinez Produce b) Location: 743 and 745 S. Walnut St.; Property Owner Approval c) Date/Time: Friday and Sunday through December 2018; 11:00 a.m. to 7:00 p.m. d) See Engineering Comments 13. STREET/ALLEY VACATIONS A. Applicant: Danch, Harner and Associates on behalf of Damsha Bua, LLC 1. Location: First East/West Alley from Lawrence Street to North/South Alley between Corby Street and Howard Street 2. Purpose: Allow Properties Located on either Side to be Enlarged and Close Public Right-of-Way which allows Vehicles to come within a few Feet of existing Homes 3. Favorable Recommendations B. Applicant: Century Builders, Inc. 1. Location: East/West Alley from Hill Street to North/South Alley between Corby Blvd. and Kalorama St. 2. Purpose: Location Between Two (2) Residential Homes and not used on Regular Basis 3. Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1133 Roosevelt St. b) 1942 E Fox St. c) 942 S. 36th St. 2. All criteria has been met B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 2415 Prast Blvd. b) 604 Cottage Grove Ave. c) 801 Turnock St. 2. All criteria has not been met C. Removal – Parking Restriction Signs 1. Location: West Side of South Michigan Street between Tasher St. and Sherwood St. 2. Description: Remove Six (6) “No Parking, 7:00 a.m. to 4:00 p.m.” Signs no Longer needed at former Xavier School of Excellence 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51605 Audubon Woods Dr. – Water 16. RATIFY BONDS A. Occupancy Bonds 1. Waste Management of Indiana, LLC, Approved Effective September 21, 2018 2. Alpine Construction, Inc., Approved Effective September 21, 2018 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.