HomeMy WebLinkAbout06/25/07 Board of Public Works Regular Meeting Agenda1. REVIEW OF MINUTES
A. Agenda Session: June 7, 2007
B. Regular Meeting: June 11, 2007
2. OPENING OF BIDS
A. River Park NPC Public Works (500-700 Blocks S. 34t" Street) -Project No. 107-006
B. Exterior Facade Rehabilitation to the 101 North Michigan Street Building -Project
No. 107-031
C. New Golf Course Greens Mower -Spec M
D. New Four Wheel Drive Turf Tractor with Quick Release Loader Bucket -Spec N
E. New 72" Rotary Mower with Mulcher Kit -Spec O
3. OPENING OF QUOTATIONS
A. Portage Ave. Streetscape Improvements in 800 Block -Project No. 107-053
B. Copy Machine for Wastewater
4. AWARD BIDS
A. Abandoned Vehicles
B. South Michigan Street Public Works - Project No.107-012
1. Company: Walsh and Kelly, Inc.
2. Amount: $113,510.00
3. Funding: COIT
C. Granular Activated Carbon
1. Company: Calgon Carbon Corporation
2. Amount: $13 7,040.00
3. Funding: Water Works Capital Improvements
D. Olive Street & Leland Avenue Inlet Replacement -Phase 2 -Project No. 107-048B
1. Company: Haskins Underground, Inc.
2. Amount: $91,980.00
3. Funding: 2007 Sewer Bond
5. REJECT BID
A. River Crossing No. 5Improvements - Project No.105-017
1. Company: HRP Construction
2. Amount: $10,025,890.00
6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. South Well #5 -Project No. 107-021A
1. Funding: Water Works Bond
7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Juniper Road Main Extension -Project No. 107-056
1. Funding: Water Works Bond
2. Title Sheet
8. CHANGE ORDER/PROJECT COMPLETION AFFIDAVIT
A. South Bend Clay Sanitary Trunk Sewer Division "A" River Crossing -Project No.
106-013A
1. Company: C&E Excavating
2. Change Order No.: l (Final)
3. Increase Amount: $43,789.10
4. Percent of Increase: 9.75%
5. New Contract Amount: $492,918.10
6. Funding: Sewer Bond
9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Construction Contract -West Side NPC Public Works -Walnut Street (Western Ave.
to Dunham Street) -Project No.107-010
1. Company: Ortiz Concrete
2. Service: Removal and Replacement of Sidewalks, Driveway Approaches,
Curbs and Curb Ramps, Trees and All Restoration Work
3. Amount: $190,926.00
4. Funding: CDBG
B. Construction Contract -Mishawaka Avenue Streetscapes - Project No. 107-016
1. Company: Bancroft Electric, Inc.
2. Service: Lighting, Sidewalk Repair, Crosswalks on Mishawaka Avenue from
Ironwood to 30th Street
3. Amount: $144,570.00
4. Funding: General Fund
C. Agreement Renewal -Communication Company
1. Service: Annual Fire Alarm Inspection and Test Agreement Renewal for
Water Works
2. Amount: $640.00
D. Grant Agreement -Youth Service Bureau
1. Service: Lincoln Way West Commercial Corridor Facade Improvement Time
Extension to July 30, 2007
2. Amount: $4,352.50
3. Funding: COIT /Matching Grant
E. Contract -South Bend Clinic
1. Service: Portage Avenue Sewer Extension - Project No. 106-080
2. Amount: $500,000.00
F. Distribution Easement -Indiana Michigan Power
1. Service: South Well Field Project -Project No.107-021
2. Amount: $1.00
G. Agreement -McDonald Physical Therapy & Sports Rehab Center, P.C.
1. Service: Physical Therapy and/or Occupational Therapy Services for City
Employees
2. Term: July 1, 2007 -June 30, 2008
H. Agreement - Wipperman Occupational Health
1. Service: Police and Fire Department Annual Exams and PERF Physicals
2. Term: July 1, 2007 -June 30, 2008
I. Agreement -Memorial Center for Occupational Health
1. Service: Occupational Health Program
2. Term: July 1, 2007 -June 3 0, 2010
J. Amended Agreement -Herrman & Goetz
1. Service: Generator Preventive Maintenance Agreement for Wastewater
K. Access Agreement -Center City Housing
1. Service: Give City Access to Property to Conduct Due Diligence in
Preparation to Receive Property as a Donation
L. Contract Amendment - J & L Management Corporation
1. Service: Studebaker Area A, Demolition Phase I -Project No.104-030
2. Amount: Increase Contract to $7,418,000.00
M. Contract -Johnson Controls, Inc.
1. Service: LED Energy Savings Contract
2. RATIFY
10. RECOMMENDATIONS
A. Street Closure -Bistro on the Race
1. Location: Niles Avenue from Cedar to Crescent
2. Event: "Dig It"Bistro Music Festival
3. Date: June 29, 2007 - 5:00 p.m. -10:00 p.m.
4. Favorable Recommendations
B. Street Closure -Holiday Drive Block Party
1. Location: Holiday Drive from Colfax to Wilson
2. Date: July 14, 2007 - 4:00 p.m. - 7:00 p.m.
3. Favorable Recommendations
C. Street Closure -Graduation Block Party
1. Location: Haney from Rush to Marietta
2. Date: July 7, 2007 - 3:00 p.m. - 8:00 p.m.
3. Favorable Recommendations
D. Street Closure -Block Party
1. Location: Cedar from Ironwood to Coquillard
2. Date: July 4, 2007 - 4:00 p.m. -10:00 p.m.
3. See Comments
E. Street Closure -Graduation Block Party -For Ratification
1. Location: O'Brien from Keller to Bulla
2. Date: June 16, 2007
3. Favorable Recommendations
F. Street Closure -Back to School Night/Hot Dogs in the Park -James Madison Primary
Center
1. Location: Park Lane from Lafayette to Main
2. Date: August 13, 2007 - 5:00 p.m. to 7:00 p.m.
3. Favorable Recommendations
G. Street Closure -Block Party
1. Location: North College from Bulla to Elwood
2. Date: July 4, 2007 - 8:00 a.m. -11:00 p.m.
3. See Comment
H. Street Closure - Cul-de-Sac Party
1. Location: Garden Place at North Albert Avenue
2. Date: July 4, 2007 - 4:00 p.m. - 8:00 p.m.
3. Favorable Recommendations
I. Street Closure - 4th of July Parade
1. Location: Wooded Estates -Howard from White Oak to Oak Ridge
2. Date: July 4, 2007 -10:00 a.m. -12:00 p.m.
3. Favorable Recommendations
J. Street Closure -Open House
1. Location: Bailey Court from Irvington to Locust Road
2. Date: June 30, 2007 - 4:00 p.m. - 7:00 p.m.
3. Favorable Recommendations
K. Street Closure -Wooded Estates Ice Cream Social
1. Location: Black Oak from Oak Park Drive to Scottswood Drive
2. Date: June 28, 2007 - 5:00 p.m. - 8:00 p.m.
3. Favorable Recommendations
L. Process ion - 2007 Enshrinement Festival Parade
1. Location: See Map
2. Date: July 21, 2007 - 7:00 a.m. -11:00 a.m.
3. Favorable Recommendations
M. Street Closure - "Stayin' Afloat" Festival
1. Location: Washington from Hill to Niles and North/South Alleyway on
Washington and Seitz Park
2. Date: July 7, 2007 - 7:00 a.m. -11:00 p.m.
3. Favorable Recommendations
N. Encroachment -Notre Dame Federal Credit Union
1. Location: 210 South Michigan Street
2. Type: 4' x 2' Removable Sidewalk Sign
3. See Comments
11. LETTERS OF CREDIT
A. Staffordshire Estates, Section Two -Tampico Development/ National City Bank
1. Amended Letter: Decrease by ($32,830.00) to New Amount of $25,400.00
B. WS NPC/Oliver Street Gateway -Project No. 107-010 -Ortiz Concrete / MFB
1. $190,000.00
2. Expiration September 7, 2007
12. TRAFFIC CONTROL DEVICES
A. New Installation -Handicapped Accessible Parking Sign - 2730 Prast Blvd.
B. New Installation -Handicapped Accessible Parking Sign - 929 East Irvington
13. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS
A. Central Services
14. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF
PUBLIC WORKS
A. Central Services
15. CERTIFICATES OF INSURANCE
A. Circle Lumber Inc.; Circle Corp dba Signature Home ATIMA Circle Corp dba Craig
Taelman Custom Homes ATIMA
B. Kropp Fire Protection, Inc.
16. BONDS
A. Contractor Bonds
1. Residential Building & Concrete Specialists -Approved June 8, 2007
Pursuant to Resolution 100-2000
B. Excavation Bonds
1. Delta Environmental Consultants, Inc. -For Release Effective June 25, 2007
2. Fortuna Excavating, Inc. -Approved June 14, 2007 Pursuant to Resolution
100-2000
3. Hoosier Equipment Service, Inc. -For Release Effective June 25, 2007
17. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
18. PRIVILEGE OF THE FLOOR
19. ADJOURNMENT