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Home My WebLink About06/11/07 Board of Public Works Regular Meeting Agenda1. REVIEW OF MINUTES A. Agenda Session: May 24, 2007 B. Regular Meeting: May 29, 2007 C. Special Meeting: May 31, 2007 2. PUBLIC HEARING A. Transient Merchant License 1. College Football Hall of Fame a) Enshrinement Festivities at College Football Hall of Fame, Belleville Complex, Leeper Park, Blackthorn Golf Club, Putt-Putt Golf b) July 6-8, July 14, July 19, July 20, July 212007 B. Transient Merchant License Renewal 1. Leeper Park Art Fair a) Location: Leeper Park b) Dates: June 16-17, 2007 c) Favorable Recommendations C. Transient Merchant License Renewal - St. Joseph County 4-H Fair, Inc. 1. Favorable Recommendations 3. OPENING OF BIDS A. Douglas Road Added Trammel Lanes Improvements -Project No. 107-002 B. South Michigan Street Public Works (Half Block South of Bronson Street) -Project No. 107-012 C. Miami Streetscape Project (Broadway Street to Railroad Viaduct) -Project No. 107- 013 D. Lincoln Way West Lighting Project (Lafayette Boulevard to Blaine Street) -Project No. 107-015 E. Olive Street & Leland Avenue Inlet Replacement Phase 2 -Project No. 107-048B F. Primary Effluent Level Transmitters Equipment Procurement G. Primary Influent Gate Equipment Procurement H. New Golf Course Utility Vehicle -Spec P I. New Heavy Duty Golf Course Utility Vehicle -Spec. Q J. Abandoned Vehicles 4. OPENING OF QUOTATIONS A. John R. Hunt Plaza Fountain Seat Cap & Morris Sidewalk Repair 5. AWARD QUOTATION A. Two (2) Self Propelled Chassis Mounted Slinger Manure Spreaders 1. Company: Agco-Ag Chem Division 2. Amount: $309,325.00 per Unit, $618,650.00 for Two (2) 3. Funding: Capital Lease Purchase 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Huey and Adams Sewer Separation Project -Project No. 106-058 1. Funding: 2007 Sewer Bond B. Embedded Sensor CSO Monitoring Project -Project No. 107-036 1. Funding: 2007 Sewer Bond C. Near West Side NPC Public Works (2200-2300 Blocks of Kenwood and the 300 Block of Johnson) -Project No. 107-008 1. Funding: CDBG 7. CHANGE ORDER A. Riverside Trail Phase I - Project No. 105-051 1. Company: LaPorte Construction Co., Inc. 2. Change Order No.: Two (2) 3. Increase Amount: $72,248.94 4. Percent of Increase: 4.15% 5. New Contract Amount: $1,813,220.71 6. Funding: General Fund 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Trans Tech Electric, L.P. 1. Service: 2007 Signal Communications Improvements -Project No. 107-030 2. Amount: $30,227.50 3. Funding: Medical TIF B. Construction Contract -Asphalt Restoration Services 1. Service: Infrared Pavement Patching 2007 - Project No. 107-026 2. Amount: $159.93/Patch not to Exceed $247,891.50 3. Funding: LRSA C. Construction Contract -Trans Tech Electric, L.P. 1. Service: Yard Lamppost Program 2007 - Project No.107-034 2. Amount: $332.30 per Lamppost 3. Funding: General Fund D. Agreement - DLZ Indiana 1. Service: Engineering Consultant for Blackthorn Lift Station Force Main Valve Replacement 2. Amount: $19,800.00 3. Funding: Capital Funds E. Contract -Herrman & Goetz, Inc. 1. Service: Wastewater Emergency Generator Preventative Maintenance 2. Amount: $12,752.00 3. Funding: Wastewater Contractual Service F. Agreement -Downtown South Bend, Inc. 1. Service: Downtown South Bend Parking Lot Income/Administration Fund - Accounting of CDBG Program Income from Baer's Parking Lot 2. Funding: CDBG G. Professional Consulting Service Agreement -Wallace Gartee 1. Service: Periodic After Hours and Unscheduled Checks on All Water Works Facilities 2. Amount: $3,600.00 plus mileage 3. Funding: Water Works General Fund H. Proposal -Lawson-Fisher Associates P.C. 1. Service: Professional Engineering Service for Design Needs for Main & Lafayette Crossover Study 2. Amount: $52,000.00 3. Funding: 2006 CIP Funds I. Proposal - Crumlish and Crumlish Architects, Inc. 1. Service: Satisfy Section 106 Requirements of National Environmental Policy Act for Cotter Street Reconstruction 2. Amount: $1,800.00 3. Funding: Section 108 Loan J. Contracts - 2007 Emergency Shelter Grants 1. AIDS Ministries a) Amount: $8,196.00 b) Funding: HUD Grant 2. Youth Service Bureau a) Amount: $19,899.00 b) Funding: HUD Grant 3. YWCA a) Amount: $45,158.00 b) Funding: HUD Grant 4. Center for the Homeless a) Amount: $45,158.00 b) Funding: HUD Grant K. Construction Contract - Kaser-Spraker Construction 1. Service: Engman Natatorium Renovation and Addition Re-Bid Phase 3A - Project No. 107-029R 2. Amount: $294,850.00 3. Funding: West Washington TIF L. Agreement -Workforce Development Group, Inc. 1. Service: Workforce Diversity Initiative 2. Amount: $208,000.00 3. Funding: EDIT M. Service Agreement - Corrpro Companies, Inc. 1. Service: Cathodic Protection System -Inspect and Adjust Corrosion Control Equipment in Northwest Water Tank. 2. Amount: $535.00 N. Construction Contract - Casteel Construction Corporation 1. Service: Edison Well House 3A -Addition -Project No. 107-027A 2. Amount: $72,800.00 O. Community Development Contracts NO. TYPE BUSINESS DESCRIPTION AMOUNT 1. Contract Community Mortgage Subsidy $300,000.00 Homebuyers 1/1/07 to 12/31/07 Corporation (CDBG) 2. Contract South Bend Home Home Repairs - $425,000.00 Improvement 1/1/07 to 12/31/07 Program (CDBG) 3. Contract REWARD Homeowner $30,000.00 Counseling - 1/1/07 to 6/30/08 (CDBG) 4. Contract Boys & Girls Club Youth Programs - $40,000.00 1/1/07 to 12/31/07 (CDBG) 5. Contract Community Curbs & Sidewalks - $844,680.00 Development 1/1/07 to 12/31/07 (CDBG) 6. Contract Community Child Care - 1/1/07 to $62,000.00 Coordinated Child 12/31/07 (CDBG) Care 7. Contract LaCasa de Amistad Service Programs - $20,000.00 Food Bank, Education, Job Training - 1 / 1 /07 to 12/31 /07 (CDBG) 8. Contract Indiana Plan Job Training $39,750.00 - 1/1/07 to 12/31 /07(CDBG) 9. Contract SBHF -Near Neighborhood $100,000.00 Northeast Revitalization- 1/1/07 Neighborhood to 12/31/07 (CDBG) NO. TYPE BUSINESS DESCRIPTION AMOUNT Organization 10. Contract South Bend Administration- $137,300.00 Heritage 1/1/07 to 12/31/07 Foundation (CDBG) 11. Contract Human Rights Fair Housing $13,000.00 Commission Investigations - 1/1/07 to 12/31/07 (CDBG) 12. Contract YWCA Counseling, Outreach $68,000.00 Services - 1/1/07 to 12/31/07 (CDBG) 13. Contract Real Services Elderly Assistance - $12,000.00 Guardianship Program - 1 / 1 /07 to 12/31 /07 (CDBG) 14. Contract South Bend Police Public Safety Program $40,000.00 Department -Neighborhood Watch- 1/1/07 to 12/31/07 (CDBG) 15. Contract South Bend Police Public Safety $90,000.00 Department Neighborhood Foot Patrol - 1/1/07 to 12/31/07 (CDBG) 16. Contract Near Northwest Administration - $82,400.00 Neighborhood 1/1/07 to 12/31/07 (CDBG) 17. Contract South Bend Housing Acquisition $330,916.00 Heritage Rehab and/or Foundation Demolition -Near West Side Revitalization- 1/1/07 to 12/31/07 (CDBG) 18. Contract Real Services Older Adult Crime $12,000.00 Victim Program - Counseling for Elderly Crime Victims - 1/1/07 to 12/31/07 (CDBG) 19. Contract Family & Public Service - $45,000.00 Children's Center Family Counseling - NO. TYPE BUSINESS DESCRIPTION AMOUNT CDBG - 1/1/07 to 12/31 /07 9. RESOLUTION A. No. 21-2007 - A Resolution of the Board of Public Works to Purchase a Breathing Air System B. No. 22-2007 - A Resolution of the Board of Public Works for the City of South Bend Recommending to the Common Council of the City of South Bend, Indiana the Approval of a Guaranteed Energy Savings Contract for Traffic Signals with Johnson Controls, Inc. and Conf"~rming Compliance with IC 36-1-12 10. RECOMMENDATIONS A. Open Air Business License -Burrito Cart -Big City Eats 1. Location: Southeast Corner of Jefferson Boulevard & Michigan Street 2. Comments -Construction Zone B. Public Parking Facility License Renewals - Ampco System Parking 1. Locations: 121 South St. Joseph, 123 North Main Street, 117 South William Street 2. Favorable Recommendations C. Sidewalk Cafe Permit -The Vine 1. Location: 103 West Colfax 2. See Comments D. Street Closure -Downtown South Bend, Inc. 1. Location: Michigan from Colfax to Western 2. Event: Art Beat 2007 3. Date: September 6, 2007 4. Favorable Recommendations E. Street Closure -Junior League of South Bend 1. Location: Park Lane from Lafayette Boulevard to Michigan Street 2. Event: Family Picnic 3. Date: June 24, 2007 4. Favorable Recommendations F. Street Closure -Block Party 1. Location: Birdsell Street from Linden Street to Fassnacht Street 2. Date: June 23, 2007 3. See Comments G. Procession -South Bend Area Crime Stoppers 1. Event: Crime Stoppers Moonlight Walk Against Crime 2. Date: July 26, 2007 3. Favorable Recommendations H. Street Closure -Studebaker National Museum -International Meet 1. Location: Michigan from Washington to Western 2. Date: June 21, 2007 3. See Comment I. Street Closure -Block Party 1. Location: Marietta from Dubail to Indiana 2. Date: June 16, 2007 3. Favorable Recommendations J. Street Closure -Block Party 1. Location: Cleveland from Vassar to Humboldt 2. Date: June 16, 2007 3. Comments: Needs to Close by 8:00 p.m. K. Alley Vacation - South of Howard between Notre Dame Avenue and Frances Street 1. See Comments L. Alley Vacation -East/West Alley - South of Vine between 20th Street and 21St Street 1. See Comments M. Alley Vacation - North/South Alley -First Alley East of Dale between Bowman Street and Donald Street 1. See Comments N. Alley Vacation - North/South Alley -First Alley East of Walnut between Dunham Street and Fisher Street 1. See Comments 11. TRAFFIC CONTROL DEVICES A. New Installations -Handicapped Accessible Parking Space Signs 1. 119 South Sheridan Street a) See Comment 2. 509 South Lake Street a) All Criteria has been Met B. New Installation - 15 Minute Parking Sign 1. 211-213 North Main Street 12. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Street/Sewer/Traffic and Lighting B. Water Works C. Environmental Services 13. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS A. Environmental Services B. Water Works 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. German Township Fire Station -West Side of Portage Road just North of Brick Road - Water B. Walgreen Drugs -Lot 1, Keultjes Darden Road Minor Subdivision -Northeast Corner of State Road 933 and Darden Road -Water and Sewer C. Lot 19, Hagey Linda Plat, Last Lot on North Side of Hagey Street and West of State Road 23 -Water 15. CERTIFICATES OF INSURANCE A. Mathews-Purucker-Anella, Inc. 16. BONDS A. Contractor Bonds 1. Pioneer Masonry, Inc. -Approved June 1, 2007 Pursuant to Resolution 100- 2000 2. Stuart Christiana -Approved June 5, 2007 Pursuant to Resolution 100-2000 3. Christiana Construction -For Release Effective June 1 1, 2007 B. Excavation Bonds 1. Samuel L. Wright -For Release Effective June 1 1, 2007 17. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT