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Home My WebLink About6B (6)� 6 C 67) me m • rand u m a18, *o Community & Economic Development 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission, Board of Public Works From: Bill Schalliol, Economic Development Planner %___ Subject: Resolution 3005 and Addendum To Master Agency Agreement ACSNA Project Exterior Site Improvements Date: January 20, 2012 Attached to this memorandum is Resolution 3005 and Addendum To Master Agency Agreement for the ACSNA Project Exterior Site Improvements. The improvements are necessary to facilitate the CBOC VA project that will be located in the former Gates Toyota building located at 333 W Western Avenue. The improvements consist of exterior building improvements and improvements to the parking area located west of the building. The exterior building improvements consist of aesthetic and functional project components. To meet current code, all of the windows along the alley or east side of the building will need to be blocked in or replaced with new fire code -rated windows to meet code for building spacing. Also, all of the windows on the second floor will be covered over or modified to present a uniform appearance for the south and west faces of the building. The windows are not being replaced or filled in because of the uncertainty with the reuse of the second floor space in the future. Once all of the exterior work is done, the east, south and west faces of the building will be painted in the southern half (old section) of the building complex. The site improvements include work to make the parking and walk areas more accessible for the future site use. Key items will include the removal of Franklin Street and shifting the drive to the west to create a drop -off area in front of the building and then create a more ADA compliant parking area connection to the building. New curb, walk and landscaping will be done as part of this work too. The total project budget for all of this work is $432,000. The work will all be publically bid through the Board of Public Works. Staff requests approval of Resolution 3005 and the Addendum To Master Agency Agreement for the ACSNA Project Exterior Site Improvements Project. What We Do Today Makes A Difference! a c a a a S W-44 GntWAV UNWOM .1jellf till U*jn "alfrol loci 11119111 C, 1 :4 woords !z gz ;surd u?nrtqu�siq UVIL AM WVLL M Swvdg OH a W-W = ,ill INII lz�p 4 � IwRdS OH = I Woods t L Seovdg OH 11 f)lJf)Llf3fl Plrn"W�f 01 woodS zL •US OH Ir 0(1 L .0 swedS z • madse 11 jvjojL Zq WW NS SOMMS 4 JSJOJ- ()SL *4t "Dods 9L 0 101 11• 9180S o noodS 9 L %oz'lz ounr zi squeumoidwi Burped AL mods 5;z COUG-4 AWN IlWMI MM !0 TM AM WVLJ M ejrqnj Ge Avg #9 joLpwV J"Lpgo 'StL AN WOU IN -O—LtW 3LVW MW moomla etaedg eir4rW ge .9 U AN tOVU RESOLUTION NO. 3005 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (ACSNA Project Exterior Site Improvements) WHEREAS, effective January 1, 2012, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the ACSNA Project Exterior Site Improvements to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (ACSNA Project Exterior Site Improvements) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on January 24, 2012, at 4:00 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (ACS/VA Project Exterior Site Improvements) 3005 -12 This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 14th day of February, 2012, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the ACS /VA Project Exterior Site Improvements (the "Project "). WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the ACS /VA Project Exterior Site Improvements to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" ACSNA Project Exterior Site Improvements See attached budget proposal for both exterior building and general site improvements VA Outpatient Clinic Project — Downtown South Bend General Site Improvements Base bid improvements $ 210,000.00 Alternate #1 — AEP equipment relocation $ 40,000.00 Alternate #2 — Resurface parking area $ 63,220.00 Alternate #5 — Curbing within parking lot $ 11,140.00 Contingency $ 32,436.00 Total $ 356,796.00 General Exterior Building Improvements Alternate #1 — Alley window replacement $ 16,490.00 Alternate #4 — Second story window covering $ 33,070.00 Alternate #5 — Painting of building $ 18,950.00 Contingency $ 6,851.00 Total $ 75,361.00 Total required for Exterior Improvements $ 432,157.00