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Home My WebLink About01/24/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING January 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session : January 5, 2012 B. Regular Meeting: January 9, 2012 C. Claims Review: January 17, 2012 2. OPENING OF BIDS A. 2012 Trucking of Belt Pressed Wastewater Biosolids for Land Application 1. Funding: 2012 Wastewater O&M 3. AWARD BIDS A. Demolition, Environmental Remediation, and Site Restoration of Former EMI Building—Project No. 111-041 1. Company: Jackson Services 2. Amount: $97,800.00 3. Funding: AEDA TIF (420.1050.460.39.82); Subject to Funding 4. Contract B. Michiana Lock and Key Demolition and Parking Lot Improvements—Project No. 111-059 1. Company: Indiana Earth, Inc. 2. Amount: $40,455 3. Funding: SBCDA TIF (420.1050.460.39.82); Subject to Funding 4. Contract C. 2012 Street Materials—Project No. 112-001 1. Companies: Rieth-Riley Construction - Item Nos. 1-26; Kuert Concrete- Item Nos. 27-35; Bit Mat - Item Nos. 36-41; Klink Trucking - Item Nos. 36, 38, and 39 2. Amounts: Unit Prices: Rieth-Riley,NTE $1,200,000; Kuert Concrete,NTE $190,000; Bit Mat,NTE $100,000; Klink Trucking,NTE $75,000 3. Funding: MVH (202.0607.431.23.03) D. 2012 Manhole and Sewer Rehabilitation—Project No. 112-002 1. Companies: Insituform Tech USA, Inc. —Item Nos. 1 through 6 with Cl and C2; Monoform of Indiana—Item No. 7 2. Amounts: Unit Prices: Insituform,NTE $900,000; Monoform,NTE $800,000 3. Funding: Sewer Capital (642.0621.415.42.02) E. 2012 Infrared Pavement Patching—Project No. 112-003 1. Company: Asphalt Restoration Services, LLC 2. Amount: Unit Prices,NTE $260,000 3. Funding: MVH (202.0607.431.23.02) 4. BID AWARD EXTENSIONS A. Forty(40), 2011 or Newer, Front Wheel Drive Police Patrol Vehicles (Extended from Award on March 14, 2011) Page 1 of 6 BOARD OF PUBLIC WORKS MEETING January 24, 2012 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Arnell Chevrolet, Inc. 2. Amount: Twenty-Eight (28)Vehicles with Option A, $639,514.68; Two (2) Vehicles with Option B, $46,029.62; Ten (10)Vehicles with Option C $226,298.10; Total $911,842.40 3. Funding: 2012 Police Department Capital Lease (406.0401.415.38.01) B. Two (2), 2012 or Newer, Front Wheel Drive Cargo Vans (Extended from Award on July 25, 2011) 1. Company: Jordan Ford 2. Amount: $39,420 ($19,710 Each) 3. Funding: 2012 Water Works Capital/2012 Waste Water Capital (622.0640.415.43.02/642.0630.415.43.02) C. One-Thousand, Eight(1,008), Universal Nestable Refuse Containers (Extended from Award on December 6, 20 10) 1. Company: Pyramid Equipment 2. Amount: $45,108 ($44.75 Each) 3. Funding: 2011 Sun Trust Escrow 5. CHANGE ORDER A. Mayflower Road Construction-Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No.: 4 3. Increase Amount: $9,647 4. Percent of Increase: 0.39% 5. Revised Contract Amount: $2,594,585.95 6. Funding: AEDA TIF (324.1050.460.31.02) Subject to Funding 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Mayflower Road Sanitary Sewer Extension, Phase I-Project No. 109-055 1. Company: C&E Excavating, Inc. 2. Change Order No.: 4 3. Decrease Amount: ($81,256.50) 4. Percent of Decrease: (4.35%) 5. Total Percent of Change: (3.32%) 6. Revised Contract Amount: $1,806,675 7. Funding: TIF/Sewer Bond(404.0672.415.43.08) 7. PROJECT COMPLETION AFFIDAVIT A. Coveleski Stadium Improvements- Scoreboard, Audio Video-Project No. 111- 005B 1. Company: Daktronics 2. Final Contract Amount: $935,075 3. Funding: (438.1001.460.42.01) Page 2 of 6 BOARD OF PUBLIC WORKS MEETING January 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Five (5), More or Less, 2012 or Newer 3/4 Ton Four-Wheel Drive Pick-Up Trucks 1. Funding: Three for 2012 Park Department Capital (201.1 101.452.43.02); Two for 2012 Traffic and Lighting Capital(202.0607.431.37.02) B. One(1) or More, 2012 or Newer, 3/4 Ton Two-Wheel Drive Pick Up Truck 1. Funding: 2012 Park Department Capital (201.1 101.452.43.02) C. One(1) or More, 2012 or Newer, Two-Wheel Drive SUV Police Patrol Vehicle 1. Funding: 2012 Police Department Capital(220.8150.421.43.02) D. Five (5), More or Less, 2012 or Newer, Rear Wheel Drive Police Patrol Vehicles 1. Funding: 2012 Capital Lease (406.0401.415.38.01) E. One(1) or More, 2012 or Newer Heavy Duty 16,500 lb GVWR Chassis 1. Funding: 2012 Street Department Capital Lease (202.0607.431.37.02) F. Two (2), More or Less, Pre-Owned 2011 or Newer Compact Four-Door Sedan Automobiles 1. Funding: 2012 Building Department Capital (600.1306.415.43.02) G. Memorial Streetscapes—Bid Package 3A—Project No. 111-060 1. Funding: Medical TIF H. Ignition Park South Demolitions, Phase 11—Project No. 112-008 1. Funding: AEDA TIF (324.1050.460.31.06) L Coveleski Stadium Rehabilitation—2012 Improvements—Project No. 112-007 1. Funding: SBCDA TIF 9. RESOLUTIONS A. No. 04-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Alibaba Annexation Area) B. No. 06-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Donation of Real Property 1. Description: Gates Property; Parcels 018-3008-0265 (Lot 14), 018-3008-0265 (Lot 15), 018-3008-0267 (Lot 16) 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Coveleski Stadium Rehabilitation- 2012 Improvements—Project No. 112-007 2. Funding: SBCDA TIF (420.1050.460.42.01) B. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Ignition Park South Expansion Area Demolitions, Phase 2 - Project No. 112-005 Page 3 of 6 BOARD OF PUBLIC WORKS MEETING January 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Funding: AEDA TIF (324.1050.460.39.82) C. Agreement—Indiana Michigan Power Company/AEP 1. Description: Meter Upgrade 2. Amount: $1,978 3. Funding: Wastewater Operations and Maintenance(641.0630.793.35.01) D. Agreement Extension—Peerless Midwest 1. Description: On-Call Electrical Technician— One Year Extension 2. Amount: $84/hr;NTE $8,000 3. Funding: Water Works Ops (620.0640.602.31.06) E. Amendment— South Bend Heritage Foundation 1. Description: Extend Contract Time for Civil Rights Center Renovation through 12/31/2012 F. Professional Services Addendum—The Troyer Group 1. Description: Fire Station No. 9—Project No. 111-015 2. Amount: $11,204.50 3. Funding: EMS Capital (288.0000.341.03.00) G. Addendum IV— Chamber of Commerce of St. Joseph County 1. Description: Director of Growth Position Salary 2. Amount: $65,000 3. Funding: Other Services/Grants (408.0401.415.39.30) H. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Hansel Center Phase 11 2. Funding: TIF/CDBG L Agreement—Downtown South Bend, Inc. 1. Description: Promotion and Support for Businesses and Visitors in Downtown South Bend 2. Amount: $250,000 3. Funding: EDIT (408.0401.415.39.30) J. Agreement—Verizon Wireless 1. Description: Police Department Laptop Cellular Data Access 2. Amount: Government QPA Pricing - 200 Devices at $29.99/month,plus Accessories and Service and Regulatory Fees— Total NTE $85,000 3. Funding: Police Dept. (101.0801.421.32.09) 11. RECOMMENDATIONS A. Licenses 1. Type: Massage Establishment Renewals a) Applicant: Prairie House Massage Therapy (1) Location: 914 Lincoln Way West (2) Favorable Recommendations b) Applicant: Top Oriental Massage (1) Location: 421 Hickory Road Page 4 of 6 BOARD OF PUBLIC WORKS MEETING January 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (2) Favorable Recommendations c) Applicant: Hair Crafters (1) Location: 602 Lincoln Way East (2) Favorable Recommendations 2. Type: Transient Merchant License Renewals a) Applicant: Maple Hill Golf (1) Location: Century Center—Discovery Ballroom (2) Dates: February 25 and 26, 2012 (3) Favorable Recommendations b) Applicant: Shipshewana On the Road (1) Location: Century Center (2) Dates: February 11 and 12, 2012 (3) Favorable Recommendations B. Easement 1. Applicant: Indiana Michigan Power Company a) Location: Potawatomi Zoo—Area Along Canadian National Railroad C. Vacation 1. Applicant: St. Joseph High School 2. Locations: a) St. Peter Street from LaSalle Avenue West to First East/West Alley b) East/West Alley West of LaSalle Avenue from St. Peter Street South to the first North/South Alley c) The First North/South Alley North of St. Louis Boulevard and West of LaSalle Avenue to the East/West Alley 3. All Utilities Cleared; No Other Property Owners Adjacent to Locations 12. TRAFFIC CONTROL DEVICES A. New Installations 1. Description: Handicapped Accessible Parking Space Sign a) Locations: (1) 602 South Albert Street (2) 919 East Calvert Street b) Remarks: All Criteria has been Met 2. Description: No Parking "Do Not Block Entrance" a) Location: North/South Alley Between Niles/Hill and Colfax/LaSalle b) No Parking Sign Entire Length of Alley; Do Not Block Entrance by Odyssian c) Remarks: All Criteria has been Met 3. Description: No Parking School Days 7:00 a.m. to 4:00 p.m. a) Location: Hamilton Street around Marquette School b) Remarks: All Criteria has been Met B. Removal Page 5 of 6 BOARD OF PUBLIC WORKS MEETING January 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: No Parking 6:00 a.m. to 6:00 p.m. a) Location: North Side of LaSalle, 50' West of Frances b) Remarks: Signs Faded; No Longer Needed C. Revisions 1. Description: Two-Way Stop to a Four-Way Stop a) Location: High Street and Donmoyer Street Intersection b) Remarks: Accident Rate High; Three Schools within Two Blocks 2. Description: Loading Zone to 15-Minute Loading Zone a) Location: 1100 Block of Angela Boulevard b) Remarks: All Criteria has been Met 13. MONTHLY REPORT -DEPARTMENT OF PUBLIC WORKS A. Environmental Services 14. IRREVOCABLE LETTER OF CREDIT AMENDMENT A. Company: MutualBank for Cleveland Woods Development Co., LLC 1. Subdivision Name: Fernwood Phase Three 2. Amount: $61,870 3. Improvements: Water System and Sanitary Sewer System—Extension to January 31, 2013 15. CERTIFICATES OF INSURANCE A. Dynamic Mechanical Services—Mishawaka, Indiana B. Gullett Sanitation Services—Bethel, Ohio 16. RATIFY BONDS A. Contractor Bonds 1. Moore's Concrete—For Release January 24, 2011 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6