HomeMy WebLinkAboutRequest to Advertise - RFP City of South Bend Branded Apparel and AccessoriesBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 09/20/2018
Name Patrick Sherman Department Venues Parks & Arks
BPW Date 09/25/2018
Phone Extension 5501
Required Prior to Submittal to Board
Legal
Attorney Name Clara McDanieis
Controller [
Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑
Michael Schmidt
Check tho Appropriate
Item Type — 1,� 'uirocl br 11 ubmi sioh
❑ Agreement
❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services
Resolution
Bid Opening
Bid Award ® Req. to Advertise ❑ Title Sheet
❑ Quote Opening
❑ Quote Award
Change Order No.
0 C/O & PCA No. ❑ PCA
❑ Ease/Encroach.
❑ Traffic Control
❑ Other:
Re duired Information
Company or Vendor Name
TBD
New Vendor
n Yes ❑]I No ❑ If Yes, Approved by Purchasing
MBENVBE Contractor
❑ MBE ❑ VVBE
MIBENVBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name
Branded Apparel & Accessories RFP
Project Number
1074-2018
Funding Source
Various
Account No.
Various
Amount
$ TBD based on contract negotiation with winning firm
Terms of Contract
TBD based on negotiation with winning firm
Purpose/Description
Choose partner for the purchase of branded clothing and
accessories
Required Contractor's Certification Form Attached (Non-
Colllusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran. etc.)
Amount of ❑ Increase $
Decrease $
Previous Amount
Current Percent of Changer 0% W.1 x1 ; o
New Amount
Total Percent of Change:
Copy
Original
❑]
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CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
REQUEST FOR PROPOSALS
Sealed Proposals shall be received no later than 9:30 a.m., EST, on October 230, 2018, in the office of
the Board of Public Works, 13th Floor, County City Building, Room 1316, South Bend, Indiana, for:
CITY OF SOUTH BEND BRANDED APPAREL AND ACCESSORIES
PROJECT #1073-2017
SUMMARY:
The Board of Public Works of the City of South Bend ("City"), is soliciting proposals from qualified
vendors for the following:
Project description:
The City of South Bend is seeking a qualified partner to provide branded apparel and other associated
items to include athletic shirts, t-shirts, collared shirts, jackets, and other clothing items for employees,
giveaways, camps, resale, and any other needs the City has. The City would like to enter into a two (2)
year vendor relationship, commencing January I st, 2019.
Proposals must meet the minimum expectations as provided in the City's Request for Proposals in
order to be considered.
How the Proposals will he evaluated and scored for selection.
The person/firm making a proposal shall submit an explanation of how they comply with the
requirements of this RFP. Exceptions to any requirements mentioned in this RFP must be clearly noted.
Information submitted will be scored on a I00-paint matrix system as follows and will be graded by a
review team made up of city staff.
Cost
35 Points
Ability to meet branded product needs of the City
35 Points
References
10 Points
Examples of Previous Projects
10 Points
Product delivery lead times
10 Points
Upon selection, the City will then be given the approval to negotiate the terms of a final agreement.
Following negotiations, the City's Board of Public Works will be asked to review and approve the
proposed written agreement and if approved, the agreement will be executed.
The successful proposal respondent(s) shall comply with the City's ordinance and all other federal, state
and local laws and regulations governing nondiscrimination in employment.
The City reserves the right to accept, negotiate scope or reject any or all proposals.
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