HomeMy WebLinkAboutQPA Master Lease Purchase Agreement - Hewlett Packard Financial Services Company - Additional Computer Equipment1316 COUNTY -CITY BUILDINU
227 W. JEFFERSON BOULEVARD
SOUTH BFND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 25, 2018
Marc Lozandier
Hewlett-Packard Financial Services Company
200 Connell Drive, Suite 500
Berkeley f leights, NJ 07922
RE: QPA Master Lease Purchase Agreement
Dear Mr. Lozandier:
Puow," 574/235-9251
F'AX 574/ 235-9171
The Board of Public Works, at its meeting held on September 25, 2018, approved the above
referenced agreement regarding additional computer equipment for the City of South Bend
in the amount of $776.03 per month for forty-eight (48) months, for a total of $36,864.83.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
ALA,
Linda M. Martin, Clerk
Enclosure
GARY A. Gii,w' SUZANNA M. FRITZBIAw, EuZAt3iri it A. MARADIr, JAMEs A. MUELLER THHRESE�J, DORAU
INTER -OFFICE MEMORANDUM
Information Technologies Department
TO: The Board of Public Works
FROM: Information Technologies Department
SUBJECT: Addition to HP Master Lease #5245088229
DATE: 9/10/18
Members of the Board -
We wish to add the following computer equipment as a new schedule to the City
of South Bend's HP lease, Master Lease #5245088229:
Lease Principal 279-0672-415-38-01
Lease Interest 279-0672-415-38-02
(3) HP ProDesk 600 @ $543.50/ea
(3) 4 Year Care Pack @ $10.00/ea
(4) HP Elitebook x360 @ $1561.00/ea.
(4) 4 Year Care Pack @ $154.001ea.
(4) Kensington USB-C Dock @ $117.021ea.
(25) HP ProBook 640 Laptop @ $870.00/ea.
(25) 4 Year Care Pack @ $94.001ea.
(20) HP UltraSlim Dock @ $109.00Iea.
(1) HP Z2 Mini @ $1575.25
(1) 4 Year Care Pack @ $21.00 Total = $36,864.83
The payment for this schedule is $776.03 per month for a period of 48 months.
An amortization schedule with dates will be provided at lease commencement.
Thank you for your consideration.
Sue Gerlach
Cc: Jennifer Hockenhull
Amy Shirk
Michael Schmidt
Sandra Kennedy
Master Agreement Number 5245088229
Schedule Number 524508822900019
COUNTERPART NO. OF . TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS
DEFINED ON THE UCC), NO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR
POSSESSION OF ANY COUNTERPART OTHER THAN COUNTERPART NO. 1.
STATE AND LOCAL GOVERNMENT MASTER (LEASE PURCHASE AGREEMENT
SCHEDULE
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY' (°"Lessor®) and City of 'South Bend, Indiana, an agency, department
or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase
Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be
identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties.
The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used
in this Schedule without definition have the meanings ascribed to them In, the Master Agreement.
tllt111110��
A. Description of Items of Leased E ui ment
Refer to HP Inc. Quotes 20180827 & 12327511-3
B. Term: 49 Months
2. RENT, See Attachment A
Total Cost
$ 36,864.83
ANNUAL RATE OF INTEREST 4.85%
3, LATEST COMMENCEMENT BATE: December 31, 2018. Lessor's obligation to purchase and lease the Equipment Is subject to
the acceptance Date being on or before the (Latest Commencement Date,
4. EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH BEND, IN, 46601
5. SELLER: Hewlett-Packard Company
G, APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending _ 2018
are available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been
encumbered or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal
Period,
7. NOWASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the
contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in
the Equipment or this Schedule or any Lease.
8. ADDITIONAL PROVISIONS:
9. FISCAL PERIOD: 111118 thru 12/31118
LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN
SECTION 1.A ABOVE. SUCH LEASE WILL BE GOVERNED BY THE MASTER AGREEMENT AND THIS SCHEDULE„ INCLUDING
THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN THE EVENT OF ANY CONFLICT BETWEEN
THE TERNS OF THIS SCHEDULE AND THE MASTER AGREEMENT„ THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE
HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND
WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE.
LESSEE: m)
CITY OF SOUTH BEND, [NOW" of pawi'a Wa6
By:.
Authorized to do business4@
Authorized to do business in
LESSOR:
HEWWLETT-PACKARD FINANCIAL SERVICES COMPANY2
By:
Name and Title
Date
FINANCIAL"SERVICES COMPANY in the states of Alabama and New York.
EI.NANCIAL SERVICES COMPANY in the states of Alabama and New York.
Papa 1 of
Master Agreement Number 5245088229
Schedule Number 524508822900019
ATTACHMENT A
SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
The first payment of Rent will be due 30 days after the Acceptance Date and all payments will be due
monthly thereafter.
Rent NO
Date
Payment
Interest
Principal
Balance
Concluding Payments
0
9/5/2018
$36,864.83
$37,602.13
1
10/5/2018
$776.03
$148.87
$627.16
$36,237.67
$36,962A2
2
11/5/2018
$776.03
$146.33
$629.70
$35,607.97
$36,320.13
3
12/5/2018
$776.03
$143.79
$632.24
$34,975.73
$35,675.24
4
1/5/2019
$776.03
$141.24
$634.79
$34,340.94
$35,027.76
5
2/5/2019
$776.03
$138.67
$637.36
$33,703.58
$34,377.65
6
3/5/2019
$776.03
$136.10
$639.93
$33,063.65
$33,724.92
7
4/5/2019
$776.03
$133.52
$642.51
$32,421.14
$33,069.56
8
5/5/2019
$776.03
$130.92
$645.11
$31,776.03
$32,411.55
9
6/5/2019
$776.03
$128.32
$647.71
$31,128.32
$31,750.89
10
7/5/2019
$776.03
$125.70
$650.33
$30,477.99
$31,087.55
11
8/5/2019
$776.03
$123.07
$652.96
$29,825.03
$30,421.53
12
9/5/2019
$776.03
$120.44
$655.59
$29,169.44
$29,752.83
13
10/5/2019
$776.03
$117.79
$658.24
$28,511.20
$29,081.42
14
11/5/2019
$776.03
$115.13
$660.90
$27,850.30
$28,407.31
15
12/5/2019
$776.03
$112.46
$663.57
$27,186.73
$27,730.46
16
1/5/2020
$776.03
$109.78
$666.25
$26,520.48
$27,050.89
17
2/5/2020
$776.03
$107.09
$668.94
$25,851.54
$26,368.57
18
3/5/2020
$776.03
$104.39
$671.64
$25,179.90
$25,683.50
19
4/5/2020
$776.03
$101,68
$674.35
$24,505.55
$24,995.66
20
5/5/2020
$776.03
$98.96
$677.07
$23,828.48
$24,305.05
21
6/5/2020
$776.03
$96.22
$679.81
$23,148.67
$23,611.64
22
7/5/2020
$776.03
$93.48
$682.55
$22,466.12
$22,915.44
23
8/5/2020
$776.03
$90.72
$685.31
$21,780.81
$22,216.43
24
9/5/2020
$776.03
$87.95
$688.08
$21,092.73
$21,514.58
25
10/5/2020
$776.03
$85.18
$690.85
$20,401.88
$20,809.92
26
11/5/2020
$776.03
$82.39
$693.64
$19,708.24
$20,102.40
27
12/5/2020
$776.03
$79.58
$696.45
$19,011.79
$19,392.03
28
1/5/2021
$776.03
$76.77
$699.26
$18,312.53
$18,678.78
29
2/5/2021
$776.03
$73.95
$702.08
$17,610.45
$17,962.66
30
3/5/2021
$776.03
$71.11
$704.92
$16,905.53
$17,243.64
31
4/5/2021
$776.03
$68.27
$707.76
$16,197.77
$16,521.73
32
5/5/2021
$776.03
$65.41
$710.62
$15,487.15
$15,796.89
33
6/5/2021
$776.03
$62.54
$713,49
$14,773.66
$15,069.13
34
7/5/2021
$776.03
$59.66
$716.37
$14,057.29
$14,338.44
35
8/5/2021
$776.03
$56.77
$719.26
$13,338.03
$13,604.79
Page 2 of 4
MLPA 08-22-07
36
9/5/2021
$776.03
$53.86
$722.17
$12,615.86
$12,868.18
37
10/5/2021
$776.03
$50.94
$725.09
$11,890.77
$12,128.59
38
11/5/2021
$776.03
$48.02
$728.01
$11,162.76
$11,386.02
39
12/5/2021
$776.03
$45.08
$730,95
$10,431,81
$10,640.45
40
1/5/2022
$776.03
$42.13
$'733.90
$9,697.91
$9,891.87
41
2/5/2022
$776.03
$39,16
$736.87
$8,961.04
$9,140.26
42
3/5/2022
$776,.03
$36.19
$739.84
$8,221.20
$8,385,62
43
4/5/2022
$776.03
$33.20
$742.83
$7,478.37
$7,627.94
44
5 ' /5 ' /2022
$776.03
$30.20
$745.83
$6,732.54
$6,867,19
45
6/5/2022
$776.03
$27.19
$748.84
$5,983.70
$6,103.37
46
7/5/2022
$776,03
$24.16
$751.87
$5,231.83
$5,336.47
47
8/5/2022
$776.03
$21.13
$754.90
$4,476.93
$4,566.47
48
9,/5/2022
$776.03
$18.08
$757.95
$3,718.98
$3,793.36
49
10/5/2022
$3,734.00
$15.02
$3,718.98
$0.00
$0 ' 00
Grand Totals
$40,983.44
$4,118.61
$36,864.83
$0.00
Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in
the event you prepay this lease early.
Lessee Please Initial and date:
Page 3 of 4
MLPA 08-22-07
Amendment to State and Local Government Master Lease Purchase Agreement Schedule
Lessee: City of South Bend, Indiana
Lease No. 5245088229
Schedule No. 524508822900019
Lessor: Hewlett-Packard Financial Services Company
Address Address
227 W. Jefferson, Suite 1200, 200 Connell Drive, Suite 500
City/State/Zip CitylStatcfZip
South BC11d, IN 46601 Berkeley fleiglits, NJ 07922
Attention: Sue Gerlach I Attn: Marc Lozandier
Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement
Schedule (the "Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master
Lease Purchase Agreement (the "Agreement") referenced by the Lease Number specified above. Capitalized terms used in this
Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule.
1. Add the following new Section to the Schedule:
"q. TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into
an additional lease ("New Equipment Schedule") for new equipment ("New Equipment") that Lessor determines is
comparable in terms of type and quality to the original Equipment ("Original (Equipment") subject to this Schedule
("Original Equipment Schedule"), (ii) the Term of the New Equipment Schedule is equal in length to the full Tenn of the
Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with
notice or the lapse of time or both would constitute an. Event of Default, and (iv) Lessee delivers to Lessor an
irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this
Section at least 15 months prior to the end of the 'Perm of the Original Equipment Schedule, Lessee may,
effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the
"Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the
Original Equipment ("Technology Refresh").
(b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay
Lessor an amount equal to any and all Rent and other amounts then past due and owing under the Original Equipment
Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of
the Agreement. If Lessee fails to pay Lessor all .Rent payments and other amounts or return all such Original Equipment
to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to
any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of
the Agreement and the Original Equipment Schedule shall continue to apply.
(c) If Lessee elects a. Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and
this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as
provided in. Section 28 of the Agreement,. Lessee shall be relieved of all obligations under the Original Equipment
Schedule."
Lessor and .Lessee hereby make this Amendment an integral part of the Schedule.
CITY OF SOUTH BEND, INDIANA
By: By:
(Lessee AuthfJbAJdiW"T4Wic
P
kq
HEWLETT-PA+CKARD FINANCIAL SERVICES COMPANY
(Lessor Authorized. Signature)
(Type/Print Maine)
(Date)
Page 1 of i
Tech Refreh Amendment (10-07-04)
Public Sector Sales
August 22, 2018
CITY OF SOUTH BEND
STREET DEPARTMENT
731 S LAFAYETTE
SOUTH BEND IN 46601-0000
RE: HP Public Sector Quote - 12327511-3
Dear Howard Hardesty,
Thank you for your recent interest in HP Public Sector Sales. Award -winning HP products are designed to deliver
high-performance technology, powerful networking and legendary HP quality - all at a value that your budget demands, From
Notebook PCs to Printers, HP provides a single resource for complete solutions that meet all your computing needs. You can
rely on HP for the performance, uptime, and efficiency you need to keep your agency running smoothly and hassle -free. Every
HP product is designed and tested to provide industry -standard compatibility and investment protection. And, with special
maintenance services, easy ordering and flexible financing, HP makes buying the right solution for your organization easier
and more convenient than ever.
Attached is the price quotation you requested. When submitting a purchase order directly to HP, please be certain to include
the requested information on the Ordering Information page attached to. this quotation. Including the necessary information will
ensure the accurate and timely processing of your order through HP Public Sector.
you may click here to view this Quote and place an order online or fax in your purchase order at 800-825-2329,
-Please reference this contract: IN - STATE OF INDIANAContract (13079) terms and conditions.
-The terms and conditions of the IN - STATE OF INDIANA Contract (13079) will apply to any order placed as a result
of this inquiry; no other terms or conditions shall apply.
- Third party items that may be included in this quote are covered under the terms of the manufacturer warranty,
not the HP Inc. warranty.
- This quotation may contain open market products which are sold in accordance with HP's Standard Terms and
Conditions.
If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales
representative.
Sincerely,
Crystal Kleinhenz
Inside Sales Representative
Oil
Public Sector Sales
Ordering Information
It's never been easier to place your direct orders with HP. Now you can have fast, accurate service with special options designed to personalize,
process and expedite your shipments with higher levels of accuracy. Ordering HP products is as simple as picking up the phone, using the fax machine,
or logging onto the HP Public Sector website at http:llwelcome hi).com/country/us/enq/solutions/r)ub sector,html
Online ordering
With the HP Online Store, you can create quotes with real-time pricing; place an order using a credit card
or purchase order, keep up-to-date on the latest product promotions and pricing available on your contract,
inquire about order status and view productlprice information - all from your desktop PC.
Click here to view this quote and place an order online.
Faxing Option
Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send
to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order.
Personalized Telesales
To provide more personal service to you, our telephone sales and order administration representatives are assigned by territory. This
means you can reach a dedicated government, education, or medical sales team every time you call - giving you added value by letting
you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements.
To request a quote, check product availability, and other related questions, call your Telesales Representative.
Order Accu__rac�
To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information:
o Bill -to address,
o Ship -to address,
o Purchase order number,
o Part number, description, and price,
o Contract # and name
o Reseller of choice
o Contact name, phone number, and email address,
o Special delivery requirements
o Requested delivery date
o Signature of authorized purchaser
o Please note that HP Inc. must be listed as the vendor.
o SamplelEditable PDF Purchase Order forms are available at these links -
o Standard PO (STL f K12 I HI Ed I Fed) - http:/ gem.coml)ag.com/Aemstorelsites/downloads/SLED PO Template.pdf
o Federal Form 1449 - htto:llqem,r-ompag.com/ciemstorelsites/downloads/FED PO Template Form 1449.pdf
Tax -Exempt Certificate Requirements
All tax-exempt accounts should have a tax-exempt certificate on file with HP to avoid having sales tax added to their invoice. This cortificate needs to be
provided only once. If you are ordering for the first time, please include with your order or account application.
HP Credit
HP's financing programs can help your agency purchase or lease HP solutions. To inquire more about a customized financial solution proposal call your
Telesales Representative.
Order Tracking and Status
All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt
provided all items are in stock and all necessary information has been properly included on your purchase order. (Remember that ship complete orders
can be delayed if a particular item is not currently in stock.) To inquire about the status of your order, you may either
or call your corresponding Customer Service Representative or check your order status online
Returned Merchandise
A return material authorization number (RMA) is required for all returns to be processed. Returns may be requested within 30 days of shipment. Please
call your Public Sector Customer Service Representative in order to have an RMA assigned . Please have a copy of the packing slip available when you
call.
Customer Relationship and Sales For Public Sector Sales
Fax:800-825.2329
K-12 Education: 800-888-3224 Higher Ed: 877-480-4433 State & Local: 8BB-2024682
Olf
Public Sector Sales
PRICE QUOTATION
Quote Number: 12327511-3
Quote Date:
August 22, 2018
Revised Date:
August 28, 2018
Expires:
September 21, 2018
Provided by:
Crystal Kleinhenz
Page 1 of 5
Howard Hardesty
CITY OF SOUTH BEND
Big Deal Number: 40726660
Contract: IN - STATE OF INDIANA (13079)
Product availability and product dlscont€nuation Is subject to change without notice. The prices In this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.
Item Part No. Description QtV. Unit Price Extended
Group: A
1. 9x5 Next Business Day On -Site Coverage, CPU only 3 $10.00 $30.00
4yr electronic
U7897E Warranty and Service Options - 9x5 Next -Business -Day
On -Site, 4 Years
Configurable - HP ProDesk 600 G4 Desktop Mini PC
2YE28AV
2YE28AV
Product - HP ProDesk 600 G4 Desktop Mini PC
2YG91AV#ABA
Operating system - Windows 10 Pro 64 - HP
recommends W€ndows 10 Pro
2YE33AV
Processor - Intel Core i5-8500T 2.1 G 9M 2666 6C 35w
YOH28AV
ENERGY STAR® label - ENERGY STAR Certified Label
Chipset - Intel® Q370 Chipset
2YE69AV
Port Options - HP HDMI Port
Z8X66AV
Manageability features - Intel vPro Upgrade
2YE91AV
Memory - 8GB (1x8GB) DDR4-2666 SODIMM
Internal M.2 Storage - A selection from Internal M.2 is
required, if an Internal Storage selection is not made.
Internal M.2 Storage 2 - Available only with a selection
from Internal M.2.
2YE45AV
Internal storage - HDD 50OGB 720ORPM SATA 2.5
2YE38AV
Internal SATA Storage RAID - 35W SATA Drive Bracket
Integrated Network - Intel® i219LM Gigabit Network
Connection
2YZ44AV#ABA
Keyboard - HP USB Wired Keyboard
2YE72AV
Mouse - HP Optical USB Mouse
2YE26AV
Power supply - HP 65W DM External Power Adapter
2YE25AV
Packaging - Single Unit (DM) Expansion Packaging
2YF30AV#ABA
Warranty - 31313 DM Warranty
2YF35AV#ABA
Country kit - HP ProDesk 600 G4 DM Country Kit
3MZ08AV
Technical Labels - Intel 8th Gen Core i5 vPro Label
$543.50 $1,630.50
SUB TOTAL: $1,660.50
Group: B
Configurable HP Elitebook x360 1020 G2 with Intel 4 $1,561.00 $6,244.00
15-730OU (2.6 GHz wlTurbo, 3MB L3 Cache)
Processor, 8GB and HD Graphics 620 1EJ35AV
Note: For detailed warranty information, please link to "URL" for more information www.hp.com/goispecifiewarran info.
Sales taxes added where applicable. Freight is FOB Destination.
Public Sector Sales
PRICE QUOTATION
Quote Number: 12327611-3
Quote Date: August 22, 2018
Revised Date: August 28, 2018
Expires: September 21, 2018
Provided by: Crystal Kleinhenz
Page 2 of 5
Howard Hardesty
CITY OF SOUTH BEND
Big Deal Number: 40726660
Contract: IN - STATE OF INDIANA (13079)
Product availability and product discontinuation Is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.
Itern Part No. • • My. Unit Price Extended
1 EJ35AV
Product - HP Elitebook x360 1020 G2 with Intel i5-730OU
(2.6 GHz wrrurbo, 3MB L3 Cache) Processor, 8GB and
HD Graphics 620
1 EJ64AV#ABA
Operating system - Windows 10 Pro 64
Y8C93AV
Processor label - Core i5 vPro G7 Label
X7B43AV
ENERGY STAR® label - eStar Enable ]OPT
1 EJ44AV
Out -of -Band Management - AMT Enabled
lEJ41AV
Display- 12.5" FHD (1920x1080) BrightView LED UWVA
ultraslim Touchscreen
1 EJ51AV
Pointing Device - WACOM AES Pen with APP Launch
Button
1 EJ57AV
Internal Storage - 256 GB PCIe NVMe TLC SSD
1 EJ40AV#ABA
Keyboard - Clickpad Backlit Collaboration Keyboard
1 EJ63AV
Wireless LAN - Intel 8265 802.11 a/blgln/ac 2x2
+Bluetooth 4.2
1 EJ49AV
Near Field Communications - No Near Field
Communication (No NFC)
1 EJ32AV
AC Adapter - 65 Watt nPFC USB-C Straight AC Adapter
1 EJ54AV#ABA
Power Cord - C5 1.0m Power Cord wlduckhead
1 EZ81AV#ABA
Country Kit - Destination Country Kit Localization
1 ZT30AV
Battery - 4 Cell 49 WHr Long Life Battery
1EJ60AV#ABA
Warranty- 1/1/0 Warranty US
LOZ91AV
Misc Warranty Documentation - No Extend Warranty
Service Bundle
4.
9x5 Next -Business -Day On -Site Coverage with Disk
Retention, 4 Year
UE340E
Care Packs - 9x5 Next -Business -Day On -Site Coverage
$154.00 $616.00
with Disk Retention, 4 Year
SUB TOTAL: $6,860.00
Group: C
5. Configurable -HP ProBook 640 G4 Notebook PC with 25 $870.00 $21,750.00
Intel®15-8350U,Integrated Graphics 2GM00AV
2GMOOAV Product - HP ProBook 640 G4 Notebook PC with Intel®
i5-8350U, with Wireless WWAN with Integrated
Graphics Intel UHD Graphics 620
2GM83AV#ABA Operating system -Windows 10 Pro 64
1QE38AV Processor label - Core i5 G8 vPro Label
X7B43AV ENERGY STAR® label - eStar Enable IOPT
Note: For detailed warranty information, please link to "URL" for more information www.hp.comlpolspecificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
0/
Public Sector Sales
PRICE QUOTATION
Quote Number: 12327511-3
Quote Date :
August 22, 2018
Revised Date:
August 28, 2018
Expires:
September 21, 2018
Provided by:
Crystal Kleinhenz
Page 3 of 5
Howard Hardesty
CITY OF SOUTH BEND
Big Deal Number: 40726660
Contract: IN - STATE OF INDIANA (13079)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.
Item Part • Description 1►Extended;
2GM20AV
Out -of -Band Management -AMT Enabled
2GM09AV
Display - 14" FHD (1920x1080) Anti -Glare LED UWVA
enabled for Webcam slim
2GM52AV
Integrated camera - Integrated HD 720p DualAryMic
Webcam
2GM36AV
Memory- 8 GB (1x8GB) DDR4 2400
2GM44AV
Internal Storage - 256 GB PCIe NVMe Three Layer Cell
Solid State Drive
2GM68AV#ABA
Keyboard - Clickpad Backlit spill -resistant Keyboard
2GM54AV
Wireless LAN - Intel 8265 802.11 alblglnlac 2x2
+Bluetooth 4.2 WW
2GM22AV
Near Field Communications - No Near Field
Communication (No NFC)
2GM29AV
HP Mobile Broadband - No WWAN
2GM39AV
Security - Fingerprint Reader
2GL90AV
AC Adapter - 45 Watt Smart nPFC AC Adapter
2GM65AV#ABA
Power Cord - C5 1.0m Power Cord
2GM72AV#ABA
Country Kit - Destination Country Kit Localization
2GL93AV
Battery - 3 Cell 48 WHr Long Life Battery
2GM62AV#ABA
Warranty - 31310 Warranty
6. 9x5 Next -Business -Day On -Site, 4 Years - Electronic 25 $94.00 $2,350.00
Pack
U7860E Warranty and Service Options - 9x5 Next -Business -Day
On -Site, 4 Years - Electronic Pack
7. D9Y32AA#ABA HP UltraSlim Docking Station 20 $109.00 $2,180.00
SUB TOTAL: $26,280.00
Group: D
8.
Configurable - HP Z2 Mini G3 Performance 1 $1,575.25
Workstation XBU89AV
X8U89AV
Product - HP Z2 Mini G3 Performance Workstation
Z3Y81AV#ABA
Country kit - HP Z2 Mini G3 Perf Country Kit US
X8V33AV
Packaging - Single unit (Mini) Packaging
X8V49AV#ABA
Operating systems - Windows 10 Pro 64 US
1AZ06AV
Processor - Intel Core i7 7700 3.6GHz 8M 4C CPU
1JQ51AV
Graphics - GFX NVIDIA Quadro M620 2GB
X8V27AV
Memory - 32GB (2x16GB) DDR42400 SODIMM NECC
Unbuffered Memory
Note: For detailed warranty information, please link to "URV for more information www.hp.com/go/specifiawarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
$1,575.25
Public Sector Sales
PRICE QUOTATION
Quote Number: 12327511-3
Quote Date: August 22, 2018
Revised Date : August 28, 2018
Expires: September21, 2018
Provided by: Crystal Kleinhenz
Page 4 of 5
Howard Hardesty
CITY OF SOUTH BEND
Big Deal Number: 40726660
Contract: IN -STATE OF INDIANA (13079)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.
Item Part • Description Qty. Unit Price Extended
X8V22AV
Internal OS Load Storage Options - Operating System
Load to PCIe
X8V21AV
Internal PCIE Storage - HIP Z Turbo Drive G2 512GB
MLC SSD
X8U90AV
Internal Storage - 1TB 720ORPM 9.5mm SATA 2.5in
XBV43AV#ABA
Keyboard - HP USB Business Slim Keyboard
XSV38AV
Mouse - HP Optical USB Mouse
X8V36AV
Application software - HP Remote Graphics Software
(RGS) for Z
Y4N29AV#ABA
Warranty - 31313 (material/labor/onsite) Mini Warranty
us
9. U1G37E HP 4 year Next Business Day Onsite Hardware 1 $21.00 $21.00
Support for Workstations
SUB TOTAL: $1,596.25
TOTAL PRICE
To ensure the accurate and timely processing of your order, please include quote # 12327511-3 on your Purchase Order.
GET MORE FOR YOUR MONEY
Make the most of your budget and protect against technology obsolescence. Lease these HP products with a
purchase price of $36,396.75 for 36 months for as little as $1,150.87 per month. At the end of the lease, send the
equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair
market value.*
GET MORE WITH HP FINANCIAL SERVICES
For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a
financial services representative who specializes in supporting government and education entities.
Note: For detailed warranty information, please link to "URL" for more information www.hp.comlpolspeciflcwarrantyinfo.
Sales taxes added where applicable. Freight is FOR Destination.
$36,396.75
® Public Sector Sales
PRICE QUOTATION
Quote Number: 12327511-3
Quote Date : August 22, 2018
Revised Date: August 28, 2018
Expires: September 21. 2018
Provided by: Crystal Kleinhenz
Page 5 of 5
Howard Hardesty
CITY OF SOUTH BEND
Big Deal Number: 40726660
Contract: IN - STATE OF INDIANA (13079)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE.
Item Part No. Description Qty. Unit Price Extended'
* The monthly payment amount is for a lease commencing on or before 9/21 /2018 with a term of 36 months and
a fair market value purchase option at the end of the lease term. This and other leasing and financing options are
available through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified
education and state and local customers in the U.S. and subject to credit approval and execution of standard
HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to lease. Rates and
payments are subject to change at any time without notice. Leasing and financing options for Federal
governmental agencies (subject to a $50,000 minimum) are available from Hewlett-Packard Company.
Comments:
Note: For detailed warranty information, please link to "URL" for more information www.hP.comlgolspecificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
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Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
9110/18
Sue Gerlach
Department IT
❑ Agreement ❑ Contract La Proposal LJ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ CIO & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
�l Other: Lease Agreement
Company or Vendor Name HP
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBEAINBE Contractor ❑ MBE ❑ WBE
MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name HP Computer Lease #19
Project Number NIA
Funding Source Capital Lease Proceeds
Account No. Prin. 279-0672-415-38-01 Int. 279-0672-415-38-02
Amount $ 36864.83
Terms of Contract- $776.031Mo. For 48 Months
Purpose/Description Equipment for new or changed_ positions
❑ Required Contractor's Certification Form Attached (Non -
Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Amount of ❑ Increase
Decrease
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Dispersal After Approval
Copy
Original
❑
❑
❑
❑
❑
❑