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HomeMy WebLinkAboutOpening of Bids - Spec W - One or More 2018 or Newer 3-4 Ton Extended Cab Two Wheel Drive Pick Up Trucks - Jordan FordBID/PROPOSAL CITY OF SOUTH BEND Spec W — One (1) or More 2018 or Newer % Ton Extended Cab Two Wheel BID NAME Drive Pick Up Trucks FOR BIDS DUE September 25, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price 4X2 SUPERCAB PICKUF 2019 FORD F250 $ 27,476,00 EAC Alternates Description Cost Total 1 8' utility bed with customizable $7, 774- 00 $ 7, 774.00 EACH compartments. Unit will have sprayed in bed liner in bottoms of compartments and in bed over the top of sides. 2 Federal Signal light bar model: 45" $ 2 , 200:. 00 $ 2 , 200.00 EACH Legend L PX mounted to rear of roof and wired with Federal Signal controller. Exact placement of light bar and controller to be determined by Central Services. 3 Four Corner LED strobe lights surface $720.00 $720.00 EACH mounted. 4 CNG — Bi-fuel conversion with tanks $10, 968.00 $ 10, 968.00 EAC mounted under bed. 1 Estimated number of days for delivery from award 85 -- 100 date. I SNOT INCLUDING ALTE NATES) Bidder (Firm): Address City/State/Zip: Telephone Number: JORDAN FORD 609 E. JEFFERSON BLVD. MISHAWAKA, IN 46545 574/259-1981 Fax Number: 574/254-2777 11 JORDAN FORD BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna Fritzberg, Member James Mueller, Member 12 (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk 4yilti'rlf CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND Y. :fxuw NON-DISCRIMINATION COMMITMENT FOR SELLERS Spec W — One (1) or More 2018 or Newer % Ton Extended Cab Two Wheel Drive Pick Up BID NAME Trucks FOR BIDS DUE September 25 2018 at 9:30 a.m. Date: Address: Bidder SEPTEMBER 2.5 , zn 1 R (Firm): 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number (574 ) 259--1981 Agent of Bidder (if Applicable): NIA When the prospective Contractor is unable to certify to any of the statements below, it shall altach an explanation to this Affttlavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA— } } SS: ST _ .10SERE COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 8/17/18 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business 8/17/18 Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity fi•om being awarded a City contract for. a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 6. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. 1 hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 25TH day of SEPTEMBE$ EMILY S. REED, Notary Public County of Marshall, State of Indiana My Commission Expires 05/15/2021 2018 JORDAN FORD Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 25TH day of SEP EMBER , 20 18 My Commission Expires 55- Q1 Notary ablic County of Residence ( 'h 1I 8/17/18 (To be completed only by ContractorslBidders claiming to be a "local Indiana bushiess" pursuant to I C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A 'local Indiana business "refers to any of the following: (1) A business whose principal place of business is located in an affected county, (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph Couno, Indiana, or the following counties located adjacent to St, Joseph County, Elkhart County, Marshall County, Starke County and LaPorte County There are thefollowing price preferences for supplies purchased from a local Indiana business: 5%for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency lobe at least $50, 000 but less than $100, 000. 1 % or a urchase expected b ) the pui-chasing a en , to beat least $100, 000. Date: SEPTEMBER 25, 2018 Pursuant to I.C. 36-I-12-22, JORDAN FORD claims a local Indiana business preference for Project 3/4 TON EXTENDED CAB PICKUP (Project # SPEC W ) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is 609 E .JEFFERSON, MISHAWAKA, IN 46545 (Address) © St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHFN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS. Dated this 25TH day ofSEPTEMBER , 20 18 JORDAN FORD Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER G Document A31 0 TM - 2010 Conforms with The American Institute of Architects AIA Document310 Bid Bond CONTRACTOR: SURETY: (Merwo, legal statris and address) (Xi nne, legal x/a/us andp)*01nd place oftrWiless) Jordan Automotive Group dba Jordan Ford The Hanover Insurance Company 609 E. Jefferson Boulevard 440 Lincoln Street Mishawaka, IN 46545 Worcester, MA 01653 Xhfflkigs (''canto, leg alstafasandaddress) City of South Bend Ste. 1316, County -City Building, 227 West Jefferson Blvd. South Bend, IN 46601 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: ('tame, locallon or address. and1li-qlact numbet-, (faiti) This document has Important legal) consequences. Consultation with an attorney is encouraged with respect to, Its completion or modification. Any singular reference to Contractor, Surely, Owner or other party shall be considered plural where applicable. Spec W - One (1) or More 2018 or Newer 3,/4 Ton Extended Cab Two Wheel Drive Pick Up Trucks The Contractor and Surety are bound to file Owner in the riniount set forth above, for the payniont of which tile Contractor and Surety bind themselves, their hairs, oxecutors, administrators, StiCCCS$orS and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such little period as may be agreed to by tho Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with tile terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in thejurisdiction of tho 1'r6ect acid otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thercoP, or (2) pays to the Owner the difference, not to exceed the aniount of this Bond, between the ainount specified in said bid and such larger 11111011at for which the Owner may in good faith contract with another party to peribrin the work- covered by said bid, then this obligation shall be null and void, othenvise to remain in full florce and c1lect. The Surety hereby waives, any notice ol'an agreement between the Owner and Contractor to extend the dine in which the 0%voermay accept the bid. 'Waiverol'notice by the Sorely shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the (inie 11or acceptance ol'bids specified in the bid docUnlentS, and the Owner and Contractor shall obtain the Surety's cosisviii Ibr an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to Contractor, the teen Contractor in this Bond sliall be deeined to be Subcontractor and the terns Owner shall be doomed to be Contractor, When this Bond leas been lurnislied to comply with astaltilory orother legal requirement in the location ol'the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted lierel'rom and provisions emilbrining to such statutory or other legal requirement shall be deemed incorporated herein. When so l'urnished, the intent is that this Bond shall be construed as a SlatUtOry bond and not as a common law bond. Signed and seated this 25th day of September, 2018 Jordan Automotive Group c1ba Jordan Ford �aklllk (PHucipaO (Seat) VPc u'ca- t Kee "M'5% r - e—. 6 ddtrlfnccsyLaura M. Buhrmester The Hanover Insurance Company i—VL, _'(Z�ry e7';ao)Chri§ty)Ml'. BraiIe Attoirney-in-Fact Surety'Phione No. 508-853-7200 S-00541A5 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Bralle, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, III, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahltia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizance$, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations In the United States, not to exceed Fifty Million and NoI100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all otherwfitings obligatory in the nature thereof, with powerto attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed bythe President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 151h day of November, 2016. THE 1 ANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS 8URANCE OMPANY OF AMERICA RoWn Thom & Vice Pmsiden! THE HANOVER MSURANCE COMPANY MA B�BAYIRA ANY CIT RICA THE[COMMO�N/,WEA+LTH OF MASSACHUSETTSCOUNTY OF YYORCESTER } SS. J. On this 15t1' day of November 2016 before me came the above named Vice Presidents The Hanover insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, tome pe sonally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations, �01A$Iff J, MAI11N0 RI1lrl low" Do_ Diane 4 a 0, Notary Public My Commission Expim Mamh 4, 2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of EP 2 ; t '��.�� CERTIFIED COPY - nicodoro G. Martincc, Vicc Prestdenr� South Bend Central Services Phone. 574-235-1751 Quote # MACQ4428 Jeff Hudak 1045 W. Sample St Fax:. 574-235-9007 Date: 9/11/2018 South Bend, IN 46619 Salesman: Delivery: Denny McIntyre E-Mail: jhudak@southbendin.gov Description Alternate # 1 Provide And Install Fallowing: Service Body To Be 8' In Length Knapheide 696j Body Shell: 14 Gauge Two Sided 40 Galvanneal Steel Floor: 12 Gauge Tread Plate Understructure: 50, Yield 11 Gauge High Strength Steel Cross Sills Tailgate: 14 Gauge Two Sided Body Doors: 20 Gauge Two Sided 40 Galvanneal Steel Hinges: Corrosion Resistant Rotary Latches: Stainless Steel All Keyed Alike Door Striker: Adjustable Affixed With Screws Door Seals: Automotive Bulb Type Neoprene Door Retainer; Double Spring Over Center Shelving: 18 Gauge Minimum 250 Lbs Capacity Rating Painted Ot Match Chassis Undercoating: Complete Warranty: 6 Year Limited Stop Tail Turn Lights In Rear Body Bumper: Grip Strut With Pintle Hook Recess Ultral Line Cargo Area 1 Top Of Body Compartmetns And Bottom Of Interior Compartments Electric Brake Controller Alternate A 2 Provide And Install Following Federal Signal Light Bar Model 54" Legend Lpx 6 Button Controller Amber Unless instructed Different. Hook Mount Alternate A 3 Provide And Install Following Four Corner Led Strobe Liths With Surface Mounted Note If Alternate #4 Bi-fuel Is Chosen With Alternate 1 8' Utility Bed. fuel Tank Placement Shall Need To Be Insured That It Will Not Interfere With Service Body Mount. Qty Unit Price Ext. Price $8,479.00 $8,479.00 $2,200.00 $2,200.00 $720.00 $720.00 SubTotal $11,399.00 Sales Tax $0.00 Total $11,399.00 We appreciate the opportunity to submit this quoation. Please review it carefully. If there are any errors or changes please advise us. This quote shall be valid for a period not to exceed 30 day ., THANK YOU. W. A. JONES TRUCK BOQqIES & EQUIPMENT `� r�2e1�S aof'plan '- 33f- 40-f d For 47.77 - Co€umbix City Office tnd€anapul€s OMCO Now Haven Office Page 1171 S Wiltiarrm ^a4reot =2 Clay S mel R 0 Box 658 1 Colombia City. IN 46725 Indiampoks. M 46705 New Haven, iN 46774 Phone 883-W0,7661 Phone:317,377-0407 Phan : 2€;tl•746.4100 Fax: 260.244.7662 Fax: 317-3774427 Fax 260.74$ 4122 1 of 1 Al-ternative Tuel-S-vstems Fresno, CA * Elkhart, IN BI-FUEL CNG/Gasoline _ Will Gutilla 559-289-8522--c�rsr.uriar� wiil@alaltfuels.com �airrrc.r.r. �1 Ohi r'rl's1i DATE QUOTE 9/5/2018 180905WG NAME IADDRESS Deb Starkweather Jordan Automotive Group Mishawaka, IN P.O. NO. FORD DROP SHIP TERMS REP END USER FOB 88MNZ4 Due on Completion WG South Bend Elkhart, IN ITEM DESCRIPTION QTY PRICE EA. EPA Certified Bi-Fuel CNG/Gasoline System F250-W10-UB-BF 10 GGE 2019 Ford F-250 6.21- 1 $10,400.00 CNG Tanks Mounted Behind Rear Axle; OEM Gasoline Tank Per Unit Remains (Must Be Midship) All items in "Alternate 4" section of South Bend bid sent by D Starkweather on 9-5-18 are included, EXCEPT: • Tanks to be installed are Type 1, not Type 4. • Tanks will amount to 10 GGE, not the required 20 GGE. • No methane detector is provided. It is not recommended on this vehicle e. Note: Quote is contingent on 2019 EPA certification. Note: Quote is good 60 days and is FOB Elkhart, IN. Note: CNG tanks will have approximately 1000psi upon completion. Note: After receipt of purchase order, vehicle will be put into production schedule. Note: After parts and vehicle arrive please allow 30 working days for delivery of first vehicle, and approximately 5 days for each additional vehicle. Note: Vehicle must be ordered with Ford's Gaseous Fuel Prep Engine option. BUYER AUTHORIZATION : Buyer's signature below is acceptance to purchase the product identified above. Signature------•----•------•---------------------------------------------- Date: ---------------.------------------ ears &Aseous9'e-CL'o �2 i��?. PIuS Aoorr J 0,9 6, CITY OF SOUTH BEND BID FOR SPEC W - ONE OR MORE 2018 OR NEWER TON EXTENDED CAB TWO WHEEL DRIVE PICK UP TRUCKS BID DUE DATE: SEPTEMBER 25, 2018 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER TIRES ARE 17", NOT 161.8 . PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY.