HomeMy WebLinkAboutOpening of Bids - Spec V - One or More 2018 or Newer 50 Ton Paver Special Trailer - Southeastern Equipment Co IncBID NAME
FOR BIDS DUE
BID/PROPOSAL .1
Spec V - One or More, 2018 or Newer 50 Ton Paver Special
Trailer
September 25, 2018 at 9:30 a.m.
Item
No.
Est.
QtY.
Item
Manufacturer
Unit Price
2018 or Newer,Eager Beaver
General
$ 60,000.00
- - C, - Y.--
Bidder (Firm): Southeastern Equipment Co. , Inc.
Address:
City/State/Zip
Telephone
Number:
3333 West Coliseum Blvd.
Fort Wayne, IN. 46808
BOARD OF PUBLIC WORKS
Gary A. GHot, President
Suzanna E. Fritzberg, Member
James A. MueHer, Member
Fax Number: 260-483-5448
By ) -
(Signature)
John Koch
(Printed Name)
Branch Manager
(Title)
Elizabeth A. Maradik, Member
Therese, Dorau, Member
Attest: Linda M. Martin, Clerk
0 0 0 .1.1 1 1 A A
BID INAME Spec V — One or More 2018 or Newer 50 Ton Paver Special Trailer
FOR BIDS DUE September 25, 2018 at 9:30 a.m.
Date: 9-20-18
Bidder
(Firm): Southeastern Equipment Co,., Inc.
Address,: 3333 West Colisuem Blvd.
City/State/Zip: Fort Wayne, IN. Telephone Number ( 260 )483-8868
Agent of Bidder (if Applicable,): John Koch
When the prospective Contractor is unable to eertify to any of the statements belotp, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
I
jTE OPDr01_6-&a__,)
) SS:
COUNTY
The unidersigned Contractor, being duly sworn upon his/her/its oath, affirms tinder the penalties of pet jury
that:
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrLimentality of Iran, or as otherwise defined at Ind. Code § 5-22-16,5-5,
as arnended from time -to -tune.
2
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
3
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE, A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
6. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex
handicap, national origin or ancestry, Breach of this provision may be regarded as
material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this --- 2D--t-h- day of S e p t , 20 18
01) (
Subscribed and sworn to before me this 0 P
My Commission Expires
County of Residence
Southeastern Equipment Co. Inc.
Contractor/Bidder (Firm)
Sign ture of Contractor/Bidder or Its Agent
John Koch - Branch Manager
Printed Name and Title
CARRIE R HAIFLIGH
40tary public - Seal
4 State of Indiana
Allen County
My Commission Expires Oct 20, 2022
EMU
(To be completed only by CoutractorslBidders clahning to be a "local Indiana business" pursuant to I.C. 36-I-I2-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A 'local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar vohone) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees,
(4) A business that »takes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rides adopted by
the political subdivision. �-
An "affected county" refers to St. Jvseph CountJ�, Indiana, or the following counties locaIdd,t to St. Joseph Count)
Elkhart Count), Marshall County, takke County and LaPorte County
There are the following price prefer ices for supplies purchased fi•ortt a local lIndiana
• 5% far a purchase expected by he purchasing agency to be less than $• 3%for apurchase expected by t epurchasing agency to beat least $50ess than $100,000.
• I% for a purchase expected by the urchasiniz agency to beat least $10
Date:
Pursuant to I.C. 36-1-12-22,
preference for Project
South Bend, St. Joseph County, Indiana.
claims a local Indiana business
(Project # ) located within the City of
❑ The location of the principal place of iness is
(Address)
❑ St. Joseph County, India
❑ The following coon ocated adjacent to Joseph County, Indiana:
❑ The majority of the busi s's payroll for the 12 mon s prior to the date of this Bid is to residents of St.
Joseph County, Indiana r the adjacent county noted abo .
❑ The majority of the usiness's employees for the 12 months for to the date of this Bid are residents of
St. Joseph County ndiana, or the adjacent county noted above.
If the business is deem d to be the apparent lowest, responsible, responsi bidder, then it shall provide
supporting document ion far the 12 month period prior to the date of th Bid of (i) the total payroll
amount paid to all ployees of the business, and (ii) the total payroll amount aid to employees who are
residents of St. J eph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL
BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS.
Dated this day of , 20
Firm Name
Name and Title
Signature
Document A31OTM-2010
Conforms with The American Institute of Architects AIA Document 310
Bid Bond
CONTRACTOR:
(Name, legal status and address)
Southeastern Equipment Co., Inc
3333 W Coliseum Blvd
FortWayne, IN 46808
O'WNER:
(Nance, legal staft(sand address)
SURETY:
(Name, legal status and Plincillell Alce (0514viness)
Ohio Farmers Insurance Company
4125 Highlander Parkway, Ste. 400
Richfield, OH 44286
(dialling Address for Notices
City of South Bend, 1316 County City Building
227 W Jefferson Blvd,
South Bend, IN 46601
BOND AMOUNT: 10% Ten Percent of Amount Bid
PROJECT:
(Mame. location or address andProjectnumber, lfao;i;
Spec V- One or More, 2018 or Newer, 50 Ton Paver Special Trailer
This docu'ment has Important
legal consequences, Consultation
with an attorney its encouraged
with respect to Its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in llicaniount sot forth above, for the paynictit of which file Contractor and Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided horcin. The conditions of this
Bond are such that if the Owner accepts the bid of the Contractor wilhin tile tune specified in the bid documents, or within such line period
as inky be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with
the teens of such bid, and gives such bond or bonds as inay be specified in the bidding or Conlract Vocunlents, with a surety admitted in
the jurisdiction of the 11roject and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in tile prosecution thereof-, or (2) pays to the Owner the difTeronce, not to exceed tile aniount of
this Bond, betwcon the amount specified in said bid and such larger aniount for which the Owner may in good faith contract with another
party to peribmi the work covered by said bid, then this obligation shall be null and void, otherwise to remain in Voll l'orce and ellbel. The
Surety hereby waives any notice ol'an agreement between the Owner avid Contractor to extend tile time ill which the Owner may accept the
bid„ *aiver ol'noliee by the Surety shall not apply to any exteimion exceeding, sixty (60) days in the aggregate beyond the tinic for
acceptance o I'bids specified in the bid documents, and the Owner and Contractor shall obtain tile, Surely's consent lor an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, ill c torte Contractor in this Bond shall be doomod to be
Subcontractor and tile terns Owner shall be downed to be Contractor.
Whc a this Bond has been Burnished to coal lily with a slaitilory or other legal requirement in the location o I* tile Project, ally provisl oil 111
this Bond cotillictilig %villisaid statutory or legal requirement shall be deemed deleted fiererrom and provisions conibriiiing to such
.statulory or other legal requirement shall be deemed incorporated hercin. When so I'arnislicd, tile intent is that this Brand shall be construed
as astaltilory bond and not as a common law bond.
SislvDd and scaled this 25th day of September, 2018,
Southeastern Equipment Co., Inc.
(P)Inc 1pal) (Seal)
By:u,-/,
ffdff)
elf?11116 v) Gail lBaker
R HAIF� ICH
Plubilt - Seal
Ohio Farmers Insurance Company
Fj
Bv:
S-00541AS 8110 fitale OT InUldild
Allen COunlY
elan Wires Qct 20, 2022
i �e
General
Power
of Attorney
POWER NO, 3417352 13
Westfield Insurance Co.
Westfield National Insurance Co.
CERTIFIED COPY Ohio Farmers Insurance Co.
Westfield Center, Ohio
Know All Men by These Presents, That WESTFIELD? INSURANCE COMPANY, WESTFIELD NATIONAL. INSURANCE COMPANY and OHIO
FARMERS INSURANCE COMPANY, corporations, hereinafter referred to Individually as a "Company" and collectively as "Companies," duly
organized and existing under the laws of the State of Ohio, and having its principal office In Westfield Center, Medina County, Ohio, do by these
presents make, constitute and appoint
LOUIS A COI,•AGROSSI, MARK N. COLEMAN, BRUCE W. LOCKHART, LORI A. PROCH, GARY E. ROADRUCK, KYP L, ROSS,
JEREMY S, BALL, STEPHANIE A. ROOK, LINKA V. ROESER, FAITH A. STUDENY, MARY ANN COPLEY, TERESA BENNETT,
SUE A. BRANDAL, KRISTINE M. HEINRICH, NICOLE GREEN, GAIL BAKER, .JOINTLY OR SEVERALLY
of RICHFIELD and State of OH its true and lawful Attorneys) -in -Fact, with full power and authority hereby conferred in its name,
place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings, or other Instruments or contracts of
suretyship• - - - - - - - - - - - - - - • - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
LIMITATION: THIS POWER OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE
GUARANTEE, OR BANK DEPOSITORY BONDS.
and to bind any of the Companies thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate
seal of the applicable Company and duly attested by Its Secretary, hereby ratifying and confirming all that the said Attorneys) -in -Fact may do in
the premises. Said appointment is made under and by authority of the following resolution adopted by the Board of Directors of each of the
WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY:
"Be It Resolved, that the President, any Senior Executive, any secretary or any Fidelity & Surety Operations Executive or other Executive shall
be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorneys) -in -Fact to represent and act for
and on behalf of the Company subject to the following provisions:
The Attorney -in -Fact, may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements of Indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney -In -Fact shall be as binding upon the Company as If signed by the President and sealed and attested by the Corporate Secretary."
"Be it Further Resolved, that the signature of any such designated person and the seal of the Company heretofore or hereafter affixed to any
power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signatures or facsimile
seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached." (Each adopted at a meeting
held on February S, 2000).
In Witness Whereof, WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE
COMPANY have caused these presents to be signed by their National Surety Leader and Senior Executive and their corporate seals to be hereto
affixed this 11th day of OCTOBER A.D., 2017 ,
,,,,,,IIIf NI„ „ I ,f,1+, •, if,,,fr ,111/f„
Corporate o "NISU`' WESTFIELD INSURANCE COMPANY
Seals uR'tfri^�•,� `1ic>N1t:�ti�(o WESTFIELD NATIONAL INSURANCE COMPANY
Affixedv `� • ,•.,• C ••
,�'�,`. +�•." '•�" OHIO FARMERS INSURANCE COMPANY
SEAL �:
s'cKW�ii�FD
fit, a+ -N'. ;m: ' Mar
?u 8
By State of Ohio �"'""`" "'' " """""" Dennis P. Baus, National Surety Leader and
County of Medina ss.: Senior Executive
On this lath day of OCTOBER A.D., 2017 , before me personally came Dennis P. Baus to me known, who, being by me duly sworn, did
depose and say, that he resides in Wooster, Ohio; that he is National Surety Leader and Senior Executive of WESTFIELD INSURANCE
COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, the companies described in and which
executed the above instrument; that he knows the seals of said Companies; that the seals affixed to sald instrument are such corporate seals; that
they were so affixed by order of the Boards of Directors of said Companies; and that he signed his name thereto by like order,
Notarial
.,•" ,,,
Seat
Affixed 1��1t�1%t"^•
• ^ ---. • David A. Kotnik, Attorney at Law, Notary Public
State of Ohio !. ' p My Commission Does Not Expire (Sec, 147.03 Ohio Revised Code)
County or Medina ss.:
I, Frank A. Carrino, Secretary of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS
INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power or Attorney, executed by said
Companies, which is still in full force and effect; and furthermore, the resolutions of the Boards of Directors, set out In the Power of Attorney are
in full force and effect.
In Witness Whereof, I have hereunto set my hand and affixed the seats of said Companies at Westfield Center, Ohio, this 25th day of
September A.D.12018
,,,,f •f 11f 4,,1 ,1,1f 1. f.,rf, Wllifr
Nth=............
m:
%eat
"~mow,".,+,,,,w'
'"•,.,r,fi�.l,,.,.••,
Secretary
Frank A. Carrino, Secretary
BPOAC2 (combined) (06-02)
CER,TZFICATF OF AUTHORITY
vepai'LIUMIL 01 ni-surance
State of Indiana
OFFICE OF
Insurance *01/om ilssione
Indianapolis, Indiana, October 30 , I S 7 8
4if ragi, .The Ohio Farmers Insurance Company
of Westfield Center, Ohio _having complied with all
the requirements of the laws regulating Multi —Line
Insurance Companies doing business in the State of Indiana,
Now, THMUXORE, I, _ . P. Hudson, Insurance Commissioner of thr. State of
Indiana, by virtue of authority vested in me by law, do hereby authorize, empower and license
the said ion to transact its appropriate business of
.0141
Class ?. a b (c) (d) (e) (f) () (h) (i) (j) (k excluding bail bonds) (1)
class 3 (a) (b) (c) (d)
through its duly authorized agents in the State of Indiana, in accordance with the laws thereof
which are applicable to said Company, untilxzx_yxNK cxXxy,, :xrxxxxxxxaxxxxxxx�xTqcxxxxxx
IN TF-snmoNY WHr-REoF I hereunto subscribe
nsy name andiffix the seal of my office the date
� 4rst w 't tCir M�ic:� f
� I
F 4
INSUKANCE CO MWIONEr<
SPECIFICATIONS
9mikIl"&I
Spec V — One or More 2018 or Newer 50 Ton Paver Special Trailer
September 25, 2018 at 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Spec V - One (1) more or less 2018 or Newer 50 Ton Paver Special Trailer
It is the intent of these specifications to describe a hydraulic powered 50 ton gooseneck trailer
specifically designed to haul a Wirtgen mill for the City of South Bend, All units bid must have
been manufactured in the U.S.A.
The City of South Bend reserves the right to reject any and all bids or to accept a full or partial
award of the bid or bids and to waive any irregularities or informalities which, in its judgment,
will be in the best interest of the City of South Bend.
The Board will award the bid to the lowest responsible and responsive bidder. Tf the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
Any exceptions to the following specifications must be noted by the dealer at the time of bidding
in order for the bid to be valid. Vendor to complete bid proposal, options, and nondiscrimination
commitment contained in this bid specification and attach to the submitted bid.
Overall Length: 52' 11 "
Overall Width: 8 46"
King Pin Height: Approximately 50"
Hydraulics: Wetline hook up from tractor two main cylinders 6" diameter minimum
controls at eye level on drivers side
Suspension: Air ride or equal I O0,000 lbs, triple axle
Brakes: Air Brakes, 16.5"x 7" S-Cam type with automatic slack adjusters and
6-wheel anti -lock
Tie Downs: Minimum 7 per side
Tires/Wheels: 8.25 x 22.5 disc type wheels with 225/70R22.5 tires
Color: Black
Quantity: One (1) more or less.
Delivery: Bidder trust state an accurate delivery date which shall not exceed 30
days from the date of bid award. Due to the age of the City's existing
fleet, it is imperative that the units be delivered as quickly as possible.
Stated delivery lead time will be included as an integral part of our
bid selection process. FOB Central Services. Liquidated damages of
$50.00 dollars per day, per unit will be assessed by the City and deducted
from any monies owed to the vendor if the units are not delivered
complete to the City by the stated date. The unit and all related paperwork
is to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive
bidder. If the bid is not awarded to the lowest bidder, the factors used to
justify the awards will be stated in writing at the request of any bidder.
The Board reserves the right to reject any and/or all bids or portions
thereof and to waive any irregularities or informalities.
1.BID FORMS AND EXECUTION
Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure, to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions AoBidders and
Specifications. Bids must bemade on, the form, provided. The Bidder shall sign the Proposal
and N�om-CmUuojomAffidavit, vvh|ch|eapart mfthe provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal |nthe following manner: |fthe Proposal hsmade byan
individual, his/her name and post office address must bashown. |[ made bva partnership or
joint venture, the name and post off ice address ofeach member nfthe partnership orjolmt
venture must be shown. |fmade byacorporation, the Proposal must besigned byamofficer
ofthe corporation nrbyarepresentative duly eutho�rizedbythe corporation toexecute the
Proposal ]oits behalf,
SEALED BIDS ONLY
A, Bido, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids. h.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
R When, samples are nequired.such aampkU aesh�bede|�eredurshippededthab]dde�a
axpensetotheaddrosmo'fied|mthe|nvdationtn8id. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, ad�ress and the
commodity or equiipment class if ication s and documents, the item (and item number, if any),
and Material Safety Data Sheets (if epp�|inab|e). All samples must berepresentative ofthe
commodities or equipment which will be supplied by the successful, Bidder. All samples will
become the property cfthe City of South Bend and none will bereturned, unless otherwise
ahsbeU in the Specifications.
C. Unthe event ofaminconsistency between provisions ofthe contract documents, the
inconsistency shall beresolved by giving precedence inthe following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments tuSpecifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Off ice of the Board of Public Works, 131h Floor, County -City
Building, Rmmmm 1316. 227 West Jefferson Boulevard, South Bend` Indiana 46681 (574) 235-
0251.bythe time specified (local time) inthe Notice toBidders. |fnot delivered personally,
the sealed envelope containing the Bid must be mailed hzthe following address:
City ofSouth Bend
Clerk ofthe Board mfPublic Works
1316 County -City Building
227West Jefferson Boulevard
South Bend, Indiana 4O6D1
B. The Post Office Department wi:ll be considered agent of the Bidder in delivering the bid. The
City will not beresponsible for deliveries. Any Bids received after the time specified will
hereturned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA— NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City, All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
it. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City,
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
28, INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
E-Verwify ------------------ Am
Company ID Number 657844
Information Required, for the E-Verify Program
Information relating to your Company:
Company Name
SOUTHEASTERN EQUIPMENT CO., INC.
Company Facility Address
3333 W COLISEUM BLVD
FORT WAYNE, IN 46808
Company Alternate Address
County or Pwish
ALLEN
Employer ktantification Number
341503254
North Amed.-an Industry
Classificatioi Systems Code
444
Parent Company
Number of Employees
6 to 9
Number of %Sites Verified for
I
Page 14 of 17 F-Verify MOU for Employers I Revision Date 016101/13
04 9flel W E QUIPMENT CO.JNC
3333 WEST CousEumBLvD FORT WAYNE, IN 46818
PHONE 260-483-8868 FAX 260-483-5448
WWW.SOUTHEASTERNEQUIP.COM
City of South Bend
BID PROPOSAL: Spec V - ONE OR MORE 2:018 OR NEWER 50 TON PAVER
SPECIAL TRAILER
TRAILER BID:
- 24' Flat deck
- 102 " Swing gooseneck
- Black paint
- Wet line hydraulics - (3000 PSI required)
SELLING PRICE OF TRAILER $60,000.00
ESTIMATED DELIVERY:
Currently One trailer in stock at SEC Indianapolis Branch: 1-2 weeks
Currently Two trailers in factory stock that could be delivered in 3-4 weeks
(stock trailers subject to prior sale)
Spring Assist for flip ramps $240.00
Flasher Kit $360.00
Amber Strobes in Tailboard $360.00
EXCEPTIONS TO BID SPECS:
Suspension: Air ride or equal 100,000 lb. triple axle - air ride triple axle
suspension with combined suspension ca acit of 75, 000 lbs - trailer
capacity 100,000lbs (a good percentage of the load is always
transferred to the tractor towing the trailer which is why the
suspension capacity of a 50 ton 3 axle trailer is not 100,000 lbs)
52' 11
12-6"
24'0"
50"
5 USLTI
102"
LOADED4
ED
24" LOAD17'
54" 54"
-44'10"-
6' 10"
Capacity: 100,000lbs. Trailer Weight: 22,700 ibs.
Deck Width
8 ft. 6 in. Length: 24 ft. Height: 24 in. (Loaded)
Frame
Mainrails: Four fabricated 16" Deep cambered I -Beam, 80,000 P.S.I. steel wheel covers, wood in center
Crossmembers,
101" x 9 lbs. per ft. I -Beam, pierced through mainbeam (118" spacing Std.)
Gooseneck Length
82", 86", 90", 94", 98" and 102" available (For special lengths contact sales)
Decking
1 1/2" Apitong Decking Full Width
Wiring Harness
Sealed L.E.D. Lights & USA Star PLUS Sealed Modular Wiring Harness w/ 7-Way ATA Plug
Front Ramps
Front Flip (Wood filled)
Hydraulics
Wetline hook-up for tractor PTO operation 9 REQUIREMENT: Low Flow/High Pressure System
Hydraulic Cylinders
Two Main 7", One 3" Looking, One 4" Gooseneck Suipport
Controls
Control Valve eye level
Lift Axle
Air Lift 3rd Axle
Tie Down
7 per side - Patented "ROTO RINGS"O Swivel 360'
Outriggers
Cast Steel (Locks both in and out position)
Colors
Black,Yeliow, Blue (standard) lirnron Paint
RUNNINO 6E'R
Tires Twelve 255/70lR22.,5 (H) Steel: Belted Radial
Hubs/Wheels Six Disc Type Hubs, Twelve 8.25 x 22.5 Disc Type Wheels, Stemco Oil Seals, Hub Piloted
Suspension Air Ride (Combined Capacity 75,000 lbs.) Dump Valve, Air Lift 3rd Axle
Axles Three 5" diameter 25,0010 lbs. each, H.M. series bearings
Brakes 16 1/2" x 7" Air, "S" Cam., Auto Slack Adjusters
ALL WHEEL ABS Anti -lock brake system 4S3M, Sensors on (2) Axles, 3 modulator valves
Parking Brake Spring Brakes on All Wheels
OPTIONS
Additional Deck Length: (25'-26'-27'-28' Optional Lengths)
Additional Deck Width: (108" w/ 102" axles or 108" axles) - (120" w/ 120" axles)
Gooseneck Fenders
Power Pack: 11 hp, 12hp Kohler, 13hp Honda, or 16h1p Kohler (Combination Power Pack/Wet Kit Available)
Lockable Tool & Chain Storage: Forward center deck area (1 or 2 compartments)
Additional "ROTO-RINGS"O
Spare Tire & Disc Wheel 255/701122.5 (H) Optional: Spare Tire Carrier
Tire & Disc Wheel 275/70R22.5 (H) Upgrade
Oak Decking in lieu of Apitong,
U
Eager Beaver Trailers warrants each new vehicle manufactured by us to be
free from defects in material) and workmanship for a period of one (11 year from
the date of delivery to the original purchaser of the trailer
Our obligation under this warranty is to repair or replace free of charge, at our factory
or at our deal'er's place of business, any part proven to be defective within the time limit of this warranty.
The Eager Beaver Trailers Warranty does not cover the following:
1. New products which, have been operated in excess of rated capacities,
2. Misuse or accidents.
3. Vehicles which have altered, modified, or repaired in any manner not authorized by Eager Beaver Trailers.
Warranty is Void if any unauthorized modifications or repair wol* have been done on the trader,
4. Eager Beaver Trailers will not be held liable for incidental or consequential damages to purchaser.
These may include but are not limited to , transportation expenses due to repair, anticipated loss
of business or profits, or rental of substitute vehicles, and other commercial losses.
Eager Beaver Trailer., must receive immediate notification of a defect
or, no allowance will be made for repairs without our consent or approval.
This warranty is in lieu of all other warranties, expressed or implied by law or otherwise,
and there is no warranty of merchantability or fitness of purpose.
DEXTER AXLE
Hutchens Industries
USA HARP ESS WANCO
31F 00 �fm
)vt mire fhe jwr(P AV.hPclo Control Systems
NO POSTAGE
NECESSARY
IF MAILED
IN THE
UNITED STATES
BUSIIN'ESS REPLY MAIL
FIRST-CLASS MAIL PERMIIT NO. 11 MICKLETON, NJ
POSTAGE WILL BE PAID BY ADDRESSEE
Dear Eager Beaver Trailer Owner,
We want to thank you for the recent purchase of your Eager Beaver Trailer.
Since 1946, Eager Beaver Trailers has been building the highest quality trailers for the construction industry.
Our goal is to provide you with the safest, most reliable trailer available.
Please take a minute to fill out the warranty card below, so that we can continue to provide you
with additional information about your trailer, Once we receive your completed card, you will receive
an Eager Beaver Thank You Package which will include the following:
• Complete Parts And Service Manual
• Full Length Video showing how to safely load lunload and transport equipment
® Copy of the Federal Motor Carriers Handbook
• An Eager Beaver Trailers Gift
Gift may be Eager Beaver Apparel ® Please indicate size below
For faster service, you can also register your trailer online at www. eagerbeavertraflers, com/registration
Thank you again for your purchase!
Please call us at 800-257-8163 if you have any questions regarding your Eager Beaver Trailer.
Federal Regulations require motor vehicle manufacturers to maintain a list of original owners of their equipment.
Our warranty registration serves this purpose. Please be sure to complete this document and return it to us,
Warranties cannot be processed unless the warranty registration is filed with us. If you have any questions regarding
this registration, please call us at 1-800-257-8163.
If you believe that your vehicle has a defect which could cause a crash or could cause injury or death, you should immediately
inform the National Highway Traffic Safety AdmiNstratbri (NHTSA) in addition to notifying General Engines Co., Inc. If NHTSA
receives similar complaints, it may open an investigation and if it finds that a safety defect exists in a group of vehicles, it may
order a recall and remedy campaign. However, NHTSA cannot become involved in individual problems between you, your dealer,
or General Engines Co., Inc. To contact NHTSA you may either call the Auto Safety Hotline toll -free at 1-800-424-9393
(or 36&0123 in Washington O.0 area) or write tm NHTSA, US Department of Transportation, Washington, 0,C. 20590.
You can also obtain other information about motor safety from the Hotline,
WARRANTY REGISTRATION CARD
For faster service, you can also register your trailer online at www, eagerbeavertrailers. com/registration
Mr1r.-WIF
Name,
Phone Fax
City, State, Zip - Email:
Date of Purchase VIN#
Dealer Name Shirt