HomeMy WebLinkAboutOpening of Bids - Spec U - One or More 2018 or Newer Compact Track Loader - Hardings, Inc.BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Spec U — One (1) or More 2'018 or Newer Compact Track Loader
FOR BIDS DUE —September 25,2018 at 9:30 a.m.
Compact Track Loader
Item Est. Item Manufacturer Unit Price
No. Qty.
3-;R 00 v-r 1 201 46.3125*0' oo
Alternates
Description
Cost
Total
I
Standard bucket with bolt on blade
$
3 q0' ou
$
j )-3 9
2
48" pallet forks
$
$
'1 5 0
3
24" cold planer
$
60C),
$
q 6 00.
4
72" broom with water
$
$
0
0
5
Trailer - The following are minimum
$
'3 0o v
$ 3 C'0' 00
specifications for a trailer to haul the
above Skid Steer Loader. Kauffinan
tilt bed 22' or equal 17,000 lbs.
minimum capacity, hydraulic brakes,
metal deck, plate fenders, 48" ramps,
adjustable tow eye, all lights and safety
I equipment to meet DOT standards,
Year Make/Model - Trade Mn Unit Price
2001 Unit 222, New Holland LS 180Skid Loader, SN#188958 $
Bidder (Firm): t"I fa
Address: 10 1 LJ, C, C, ,,, "- e—,- C_ "", / 4 c'� C, .
City/State/Zip:
14 6 _"I"71,5761
Telephone
Number: C71 696- fj") rt Fax Number: (-,.7 q) (,,� 6 -,5' 9 1 r,
By C>1-1 Wa- 1-/Ct 02 4 CA) 4- '< 1, /
H.'
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Suzanna E. Fritzberg, Member
James A. Mueller, Member
(Signature)
eAl
(Panted Name)
.S-. /" a�
(Title)
Elizabeth A. Maradik, Member
Therese Dorau, Member
Attest: Linda M. Martin, Clerk
0
CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
BID NAME Spec U - One (1) or More 2018 or Newer Compact Track Loader
FOR BIDS DUE September 2�5. 2018 at 9:30 a.m.
Bidder
Date: q - 16 (Firm): fl(414,,,Oqs�"C_
Address: 10'r CJ. Atjc,
City/StatelZip: Telephone Number: (,ali
Agent of Bidder (if Applicable):
When theprospective Contractor is unahle to certify to any of the statements belofv, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-D)ISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF
SS:
A t46- COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of'such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
2
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/shc/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
3
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
6. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex
handicap, national origin or ancestry. Breach of this provision may be regarded as
material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-5-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this o2 l day of Sp r , 20 lo'
6i9AQI-l-SS /11,
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
G/ ill V le-14 �i r--r
Printed Name and Title
f�
Subscribed and sworn to before me this o2 day of 20/0-
My Commission Expires Fe e ! a o -a
Notary Public
GEORGE NiKITARAS County of Residence G ��
.Notary Public -Seal
State of Indiana
My Commission Expires Fab i, 2020 4
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to LC. 36-1-I2-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) ,4 business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by tlue political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County. -
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5%for a purchase expected by the purchasing agency to be less than $50,000
• 3%for a purchase expected by the purchasing agency to be at least $50,000 but less than $]00,000,
• I % for a purchase expected by the purchasing agency to beat least $100, 000.
Date: cog - —A y - n
Pursuant to I.C. 36-1-12-22,
preference for Project
South Bend, St. Joseph County, Indiana.
claims a local Indiana business
(Project # ) located within the City of
❑ The location of the principal place of business is
(Address)
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHENSUPPLYING SUPPORTING PAYROLL RECORDS,
BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS.
Dated this day of , 20_.
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
4
Bid Date: 00/25/2018 Bond No.: LSM1034163
THE AMERICAN INSTITUTE OF ARCHITECTS
9
AIA Document A31 0
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, that we
Hardings, Inc.
(Here InsertUl name and address or legal ft of Contractor)
as Principal, hereinafter called the Principal, and „T RLI Insurance Company___
(Hero Insert Tull name and address or legal Gda of surety)
a corporation duly organized under the laws of the State of
as Surety, hereinafter called the Surety, are held and firmly bound unto
(Here Insert foil Hama end ad�tb Band
dress or lagel tide of (teener}
as Obligee, hereinafter called the Obligee, in the sum of
10% of Total Amount Bid
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for
(Hero Insert fug name and address and daaafpden of pm(ac1}
Spec Q: One rMore. 2018 Track Loader
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract
With the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the
bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for
the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the
Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference
not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the
Obligee may in good faith contact with another party to perform the Work covered by said bid, then this obligation
shall be null and vold; otherwise to remain in full force and effect.
Signed and sealed this 24th day of September 2018
n�
AIA DOCUMENT A310+ BID BOND • AIA'A'• FEBRUARY 1970 ED+THE AMERIC)
INSTITUTE OF ARCHITECTS.1736 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
4) Primed air Recycled Paper OM3
Hardings, Inc.
(Pnncfpao
RLI Insurance Company _
(surety) (Sea))
In Fact
C0037015-50,0
POWER OF ATTORNEY
RLI Insurance Company
9025 N. Lindbergh Dr. Peoria, IL 61615
Phone: 800.645-2402
Know All Men by Th ese Presents:
Bond No. _-LSM1034163___
That the RLI Insuranct, Company, a corporation organized and existing under the laws of the State of
_ Illinois and authorized and licensed to do business in all states and the District of Columbia does hereby make,
constitute and appoint: Christine Gonzalez in the City of Crown Point _ State of
Indiana , as it's true and lawful Agent and ,_,,,, Atlornev In Fact , with full power and authority hereby
conferred upon him/iter to sign, execute, acknowledge and deliver for and on its behalf as Surety, in general, any and all bond and
undertakings in an amount not to exceed Ten Million and 00/100 Dollars ( SI0.00000.00 1
for any single obligation, and specifically for the following described bond.
Principal: Hardines, Inc.
Obtigee: City of South Bend
Bond Amount: ° Of Total Amount Bid
The RLI Insurance Company further certifies that the following is a true and exact copy of a
Resolution adopted by the Board of Directors of RLI Insurance Company ..................._ , and now in force to -wit:
"All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the
corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or
by such other officers as the Hoard of Directors may authorize. The President, any Vice President, Secretary, any Assistant
Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or
undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies,
undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the
corporate seal may be printed by facsimile."
IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by
its Vice President with its corporate seal affixed this 24th day of� September 2018
State of Illinois
SS
County of Peoria
�p,11111FCE
UJI,.,��� , RLI Insurance Company
e
;SEAL By; �-
�rr Barton W. Davis ''Vice President
On this 24th day of September_ . 2018 before me, a Notary Public,
personally appeared who being by me
duty sworn, acknowledged that he signed e above Power of Attorney as the
aforesaid officer of the I n
and acknowledged said instrument to be voluntary act and deed of said
corporation.
By: _ t
Gretchen L. Johnigk Notary Public
ORE TCHEN L JOHNIGK
WTAKYNam'OFFiCEAi.B&AL'
air y MyCommisabn�kw
M+r se, mo
CERTIFICATE
1, the undersigned officer of _—
RLI I rune om an
do hereby certify tftat the attached Power of Attorney is in full force
and effect and is irrevocable; and furthermore, that the Resolution of
the Company as set forth in the Power of Attorney, is now in force. In
testimony whereof, I have hereunto set my hand and the seal of the
RLI Insurance_Cormrlanv
this �2l day of
RLI Insurance Company
004L
Y can M. SwOnson orporate Secretary
A00069I SUBS BED
List Of Exceptions That Do Not Meet Bid Specifications
Size:
Height 83.1"
Performance
ITravel Speed 5.3 mph 1st gear / 10 mph 2nd gear
Hydraulics:
IReservoir Minimum 16.5 gallons
List Of Exceptions That Exceed Bid Specifications
Engine:
1108 HP. Dual 950 CCA batteries.
Controls:
Pilot -Operated Joystick Controls
Size:
Length 127.7" / Width 69.5" / Weight 11,610 Ibs.
Bucket Rating 18.5 cu ft / Bucket Width 84"
Ground Clearance 12.2"
Performance:
Operating Capacity 3,200 Ibs @ 35% / 4,571 Ibs @ 50%
Tipping Load 9,143 Ibs
Bucket Breakout Force 9,901 Ibs @ tilt cylinder / 7,491 Ibs @ lift cylinder
Reach At Maximum Height 40.4"
Cutting Edge Clearance Height 99.6"
Hydraulics: I
Hydraulic Flow 37.4 gpm
Track Drive:
17.7" wide / IdealTrax Maintenance -Free Automatic Track Tensioning System
Cab & Safety
Equipment:
Level II ROPS-FOPS / Ideal Access Fold -Up Door [door can remain open during operation]
BID NAME Spec U —Cane (1) or More 2018 or Newer Compact Track Loader
FOR BIDS DUE September 25, 2018 at 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Spec U — One (1) more or less 20 18 or Newer Compact Track Loader
It is the intent of these specifications to describe a diesel powered, Compact Track Loader for
use by the City of South Bend Street Department.
The City of South Bend reserves the right to reject any and all bids or accept a full or partial
award of the bid which, in its j uigment, will be in the best interest of the City of South Bend.
Any exceptions to the following specifications must be noted on a separate piece of paper by the
dealer at the time of bidding in order for the bid to be valid. Any items not listed on exception
list will be assumed to be part of the unit.
Unit to be bid with and without trade in. Please contact the City Central Services Division to
view trade in. Vendor to complete bid proposal, options, and non-discrimination commitment
contained in this bid specification and attach to the submitted bid.
Engine: Liquid cooled diesel, 84 HP minimum. Equipped with glow plugs, 12 volt
starting system with 1,000 CCA battery and dual element air cleaner.
Engine speed must be operated by hand and/or foot control.
Drive: Hydrostatic pump, If belt driven, belt shall not require adjustment. Must
be two speed.
Controls: Steering--Foi ward, Reverse, speed controls and steering controlled by an
independent hand control lever with hydraulic power assist.
Boom --Lift and tilt valves to be controlled by one independent hand
control lever.
Size: Length --I 14 inches minimum
Width--80 inches maximum
Height--82 inches maxim -Lim
Weight-10,000 lbs, minimum
Bucket Rating-- 18.0 CU ft. minimum
Bucket Width--72 inches minimum
5
Ground Clearance-8 inches minimum
Bucket: Standard bucket with bolt on blade
Performance: Travel speed-- 0-5.5 mph minimum, 1 S! gear 12 mph minimum 2"d gear
Operating Capacity--2,600 lbs. minimum
Tipping Load-----7,600 lbs. minimum
Bucket Breakout Force---6,500 lbs. minimum
Height to Bucket Hinge Pin--130 inches
Reach at Maximum Height--34 inches minimum
Cutting Edge Clearance Height--98 inches
Hydraulics: 18 gallon minimum reservoir
Gear Type --capable for optional high flow, dual pump system to 32 gpm
minimum. Valves --Three spool, open center series standard, lift with float
detent, bucket tilt and auxiliary function. Hydraulic bucket, self -leveling
to be provided. Cylinders --double acting
Track Drive: 2 idlers/4 rollers per side minimum permanently sealed roller bearings.
Minimum 17" wide. Grease cylinder shall be used for adjustment.
Cab & Safety
Equipment: Operator cab to meet SAE Specifications for rollover and falling object
protection. Operator cab and side screen provided. Cab must be capable
of rotating back for maintenance, seat belt must be furnished, parking
brake, strobe light, and work lights to be provided. Grab handles must be
provided to assist operator mounting and dismounting loader. Cab to
include windshield wiper and driving lights front and rear. Cab shall be
heated and air conditioned.
Paint: Paint will be durable and anti -corrosive
Bid Alternates: The following attachments must be bid separate for bid to be valid.
Standard bucket with bolt on blade
2. 48" pallet forks
3. 24" cold planer
4. 72" broom with water
5. Trailer - The following are minimum specifications for a trailer to
haul the above Skid Steer Loader. Kauffman tilt bed 22' or equal 17,000
lbs. minimum capacity, hydraulic brakes, metal deck, plate fenders, 48"
ramps, adjustable tow eye, all lights and safety equipment to meet DOT
standards.
Attachments: All attachments must be mounted on a quick change mechanism with pin
attachment. No attachment will be considered that cannot be removed or
mounted by an experienced operator in approximately two (2) minutes.
Units must be capable of attaching to and operating the 24" cold planers
and skid steer buckets that are now owned and used by the Street
6
Department. Unit must be capable of accepting all City owned
attachments.
Manuals: Must include a complete set of parts and repair manuals and a second
operator manual.
Quantity: One (1) more or less
Trade In: Unit 222, 2001 New Holland LS 180 Skid Loader, SN#188958
Warranty: 12 month/2,000 hour complete.
Vendor to sate additional warranties available.
Note: Vendor to provide separate pricing for a skid steer loader, all options
separately, trailer and trade in value.
Delivery: Bidder must state an accurate delivery date which shall not exceed
150 days from the date of bid award. Due to the age of the City's
existing fleet, it is imperative that the unit's be delivered as quickly as
possible. Stated delivery lead time will be included as an integral part
of our bid selection process. FOB Central Services. Liquidated damages
of $100.00 dollars per day, per unit will be assessed by the City and
deducted from any monies owed to the vendor if the units are not
delivered complete to the City by the stated date. The unit and all related
paperwork is to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive
bidder. If the bid is not awarded to the lowest bidder, the factors used to
justify the awards will be stated in writing at the request of any bidder.
The Board reserves the right to reject any and/or all bids or portions
thereof and to waive any irregularities or informalities.
7
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion, Affidavit, which is a part of the provided form, where indicatedl, provide a
notary signature and provide all other information required.
C, The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name, and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the, corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted In a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bidl documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). Ali samples must be representative of the
commodities or equipment which, will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in, the following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B, Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -,City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA-- NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
11
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
it. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the Items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
12
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. if more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
13
28, INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
14
III [$I I 14R 4111 Lei .11 1.010_4 *1
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste, 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until: the hour of 9:30 AM Local Time, on September 25, 2018, for the following:
Spec U — One (1) or More, 2018 or Newer, Compact Track Loader
Specifications are available for download by visiting the City of South Bend's web page at
www. south bend i n,9 L_ _Qy:
• Click on "I'm Looking For"
• Click on "Doing Business in South Bend"
• Click on "City Contracts — Invitations to Bid"
x Click on, the "Required Link" to the "Registration Form" to register your company. You
must register to receive addenda and updates to the specific bid you are interested
in. Failure to do so could render your bid non -responsive to the specifications.
All miscellaneous bids and proposals are located at the bottom of the Invitation to Bid page. Click on the
link to ARC for construction bids.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd,, South Bend, Indiana 46601.
Bids received after September 25, 2018, Local Time, on 9:30AM, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an, alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bidl.
The Board may reject any bid that does not conform to these requirements as non -responsive.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which,, in its judgment, will be to the best interest of the City of South Bend.
BOARD OF PUBLIC WORKS
Linda M. Martiin, Clerk
Publish two times:
August 31, 2018
September 7, 2018
KEY FEATURES
A NEW Vertical Lift Path Lift Arm
It Seat Mounted Pilot Joystick Controls
A NEW Heavy Duty seat Suspension (15% stronger)
A Full Color'Line Of Sight'' display with large push button
switches and new common operator experience controls to
the skid loader range
A Common Emissions Management w/ Skid/Track Loader
Deutz Engine
A, ECO Mode running options for reduced fuel consumption
A Larger 32�,5 gal. fuel tank with 23 gal DEF tank
A Dual Battery
A Back-up camera ready
A and many, many more
KEY SPECIFICATIONS 'VOMMM00"
A Deutz TD3.6 EPA Final Tier ITV
A Maximum Engine Power of 114 hp (85 kW) at 2300 rpm
A Peak Torque of 339 ft-lbs. (46O Nm) at 1600 rpm
A 3,200 lbs. (1452 kg) of rated operating capacity
A 9,901 lbs. (,4492 kg) of tilt breakout force and 7,491 lbs, (3398 kg) of lift breakout force
A, 11,610 lbs,. (5267 kg) of operating weight
IN
SPECIFICATIONS STANDARD FEATURES
Overall Operating Height - Fully Raised (mm)
1'69'(4293)
Height to Hinge Pin - Fully Raised (ri
129.2" (3251)
Reach - Fully Raised (mm)
42.2- (1072)
Dump Angle - Fully Raised
39 . 3
Dump Height - Fully Raised minn
99 (2515)
Maximum Rollback Angle- Fully Raised
09.3"
Overall Height at HOPS (mm)
82,9' (2106)
Overall Length with Bucket - Std Counterwight (incil
157" g3988)
Overall
all Length w10 Bucket - Sid Counterweight (nurd
124.6" (3165)
i4)
Specific Height (mtnj
7 7 1 ig 5
Reach at Specific Height (min)
32.3'(821)
Dump Angle at Specific Height mim)
64 7'
Maximum Rollback Angle at Ground
0
30rY
Carry Posificin (mm)
8" (204)
Uj Maximum Rollback Angle W Carry Position
31,11
Digging Position - Below Ground (min)
O.Z (-5)
Angle of Dep a dure with Standard COJI"elght (mm)
2 7
Ground Clearance nrim)
124" d315)
Track Gauge (rovin)
51,8'" (1311)
Track Shoe Width (mm)
1777 (4 50)
Crawler Base (mm)
618. 0570)
Overall Width - Less Bucket (min)
695'(1766)
Bucket Width (min)
03 W (213 1)
. ........ .... ....
Clearance Radius - Front with Bucket (mm)
97,2' (2469)
Clearance Radius - Rear with Sid. Counterweight (nim)
72,2' (1834)
Maximum Rollback at Specified Height
64,5'
Angle Approach
go.
Grouser Heiqihl (mm)
--
1" (25.4)
Operating Capacity at 35% Tipping Load (kg)
3.200 the. (1452)
----- ----- ------- _.. - - . .... ..
U
Operating Capacity at 50% Tipping Load (kg)
4,571 lbs. (2074)
Tipi Load (kg)
9,143 lbs, (4148)
Operating Weight (kg)
11, 610 lbs. (521
MakeModel
DouWTD 3.6 Tier 4
Type
4-Stroke Turbo
uu
DisplacenientlCylinders
221 cu 404 3,6
Z
Gross Power @ 2300 riern
114 lip (85 kW)
Net Power @ 2500 (pin
108 hp 180 8 IkWj
Peak Torque @ 16,00 rpm
297 ft.-Ibs. (403 Nin)
Oil Pump Capacity
9 cis.
j Aftemator VoltagoOmperage
14V/95A
be co
Drawbar Pulli Effort (kg)
12,770 lbs, (5792)
----- ------ -- ---
0 Lu
Track Typeffrack Rollersiffloller Type
RubberISISteel
W
Track Width (mm)
177-1450)
Ground Pressure
53 psi (,37 bar)
(n
Bucket Breakout - Tilt Cylinder pig)
9,901 lbs, (4492)
uj
Bucket Breakout, Lift Cylinder (kg)
7,491 lbs. (3398)
C)
Ground Speed - Single Speed ftimlri
5.3 mph (8.6)
Ground Speed - Two Speed (kirnill
7.8 rciph (12.6)
UJ
Fuel Tank (L)
32:.5 gal. 123)
Hydraulic Syslern (Lp
165 gal (62.5)
Hydraulic Reservior Tank (L)
Th gat (52.2)
>
Coolant Capacity L)
.... .. . ... .......
5A gal, (19.3)
Auxiliary Hydraulic Flow - Rated Speed
27 gpm (102.2)
01
High -Flow Hydraulic Flow - Rated Speed (Unpin)
1 374 grim (141,6)
7i
I Transmission Pump Type
Axial Piston
Motor Type
Axia l Piston with Planetary Gear
Battery
Dual Battery
Battery volls
Cold Cranking Arups at Temperature
950 CCA@ 0-F (950 CCAO -18G)
A EXCLUSIVE IdealTrax Automal Track Tensioning
A EXCLLISUVE Tilt -out Foot Pod
,A All-Tach@ Attachment Mounting System
A Anti-Vandafism Protection
A ALJxiliary Hydraulics
A Back- up Alarm
A, Combination Radial & Hydraulic Oil Cooler
A Dedicated Undercarriage
A, ISO Joystick or Dual -Hand Pilot Controls
A, Common Emissions Management wl Skid(Track Loader Deutz engines
A, Dual 12-Volt Batteries
A Dual -Element Air Cleaner with Indicator
A Elevated Planetary Final Drives
A, Engine Alert System with Error Display
A Engine Automatic Shutdown System
A Foot Throttle
A Grid/Manifold Heater Starter Assist
A Heavy Duty Suspension Seat (15% stronger)
A In Cab Wiper/Washer Fluid Reservoir
A Larger 32.5 Gallon Fuel tank w/ 2.7 Gallons DEF tank
A Multi -Function Color Display Screen -'Line of Sight" display, Button
Switches and new Common Operator experience controls
A Maintenance Free Triple Flange Rollers
A Mechanical Lift CyUnder Lock
'A Rear View Camera Ready
* BOPS/FOPS Level 11 Overhead Guard
A Rubber Track Undercarriage System
* Seat Mounted Pilot Joystick Controls
* Self -Leveling Hyraulic Lift Action
A, Servo-Controlfed Hydrostatic Drive
* Single Flange Front/Dual Flange Rear Idlers
A Vertical Lift Path Lift Arm
* Two -Speed Drive
OPTIONAL FEATURES
A Power-A-TachO Attachment Mounting System
A Selectable Self -Leveling Lift Action
A High -Flow Auxiliary Hydraulics
A Pressurized Cab Enclosure with A/C
A IdealAccess Fold -Up Door or Swing Out Door
A, Electronic Attachment Control - 14-Pin Connector
A Hear View Camera & Display Screen
A Heavy Duty Air Suspension Seat
USNaml[;MG, in FirtiJUSon
Facebook
M U sta n g fli I U.0 0 M MUSTANG MFG.
PO Box 179, West Bend, WI 53095 Phone: (262) 334-9461
By mLmorou
3200VT TRACK LOADER
STANDARD EQUIPMENT INCLUDES:
DRIVE TRAIN 1 CHASSIS
• Axial Piston Drive Motors w1 Planetary Reduction
• Direct Drive Servo Controlled Hydrostatic Pump
• Dynamic Braking - Hydrostatic
• IdealTrax"I Automatic Track Tensioning System
• Mechanical Lift Cylinder Lock
Multi-TachTm Attachment System (Universal -Style)
• Parking 1 Emergency Brake - Automatic Apply ! Release (SAHR)
• Pilot Controlled Hydrostatic Drive
• Two -Speed Drive System
ELECTRICAL SYSTEM
• Multi -Function Display Screen - Right Side, Joystick Level
Instrumentation
Display includes Fuel Level, DEF Level, Engine Load, Engine
RPM, Coolant Temperature, Hourmeter, Battery Voltage, Engine
Diagnostic Codes and Other
Warning Indicators -Air Filter, Battery Voltage, Engine Coolant
Temperature, Regen Status, Hydraulic Oil Filter, Pressure &
Temperature, Preheat, Check Engine
• Fuses Easily Accessible in Rear of Machine
• Lights (Halogen)
- Tail and Work (2 - Front and 2 - Rear)
ENGINE
• Deutz Turbo Diesel Engine
Chassis -Mounted D.O.C. and S.C.R. wl Stainless Steel Flex Coupler
• Combination Radiator & Hydraulic Oil Cooler
• Dual Element Air Cleaner w/ Indicator plus Pre -Cleaner
• Engine Auto Alert System
Glow Plug Starter Assist - Automatic! Manual
• Vandalism Lock Provisions
- Battery, Engine Cover, Fuel Cap, Hydraulic Tank, Rear Door
HYDRAULICS SYSTEM
• 3-Micron Filter - Spin -On Type
• Dual Lift 1 Tilt Cylinders
• Independent Hydraulic Reservoir w1 Cooler
• Lift Arm Float Feature
• Open Center Series — Pilot Actuation Valve
• Proportional Auxiliary Control
• Self -Leveling Hydraulic Lift Action
OPERATORS AREA
• Cab Interior Light
• Controls (Seat Mounted)
• Cup Holder
• Deluxe High -Back Cushion Seat - Mechanical Suspension
• Entry 1 Exit Grab Handles
Foot Well Tilts Forward for Maintenance ! Service Access
• Hand and Foot Throttle
• Horn and Backup Alarm
Hydraloc"I System
- Brakes and Interlock for Starter, Lift, Tilt Cylinders and Track
Drives
• Joystick (Pilot Operated) "Hands Only" wl HydraglideT"' Ride Control
• Lockable Manual Compartment
• Operator Restraint Bars wl Adjustable Armrests
• ROPS l FOPS Level II
- Rollback Guard wl Integral Side Screens
• Seat Belt - 2 in. Retractable
• Windows
- Top and Rear Emergency
WARRANTY
• 12 Months - Base Unit
• 24 Months 12,000 hours - Engine
EQUIPMENT SPECIFICATIONS FOR BASE UNIT
LOADER
• Rated Operating Capacity - 3,200 lbs, (1,452 kg) @ 35% Tipping
Capacity
• Rated Operating Capacity - 4,571 lbs. (2,074 kg) @ 50% Tipping
Capacity
• SAE Tipping Capacity - 9,143 lbs. (4,148 kg)
• Breakout Force - Bucket - 9,901 lbs. (4,492 kg)
• Breakout Force - Lift - 7,491 lbs. (3,078 kg)
+ Ground Clearance -12.4 in (315 mm)
• Pin Height -129.2 in. (3,251 mm)
BOPS Height - 82.9 in. (2106 mm)
HYDRAULICS
Auxiliary Hydraulics w1 Pressure Release Valve
Standard Flow Hydraulics - Lift Arm Mounted (Upper, Left Side)
w1112" Flat -Faced Couplers - 27 gpm (102,2 Llmin)
Optional High Flow Hydraulics - Lift Arm Mounted (Upper, Left
Side) wl 314" Flat -Faced Couplers - 37.4 gpm (141.6 Llpm)
• Hydraulic Reservoir! System Total - 7.8116.5 gal. (52.2 / 62.5 L)
• System Pressure - 3,500 psi (242 bar)
DIESEL ENGINE
• Deutz TCD 3.6L
• 108 Net hp (80.8 kW) @ 2,300 rpm
- 114 Gross hp (85 kW) @ 2,300 rpm
• Max Torque -339 ft. lbs. (460 Nm) torque @ 1,600 rpm
• Emissions Compliance (EPA 1 Euro)
- Tier IV 1 Stage 3B
• Displacement - 221 cu. in. (3.6 L)
• Fuel Tank - 32.5 gal. (123 L)
• DEF Tank - 2.7 gal. (10 L)
• Oil Change Interval - 250 Hours
DRIVE TRAIN
• Track Width -17.7 in, (450 mm)
• Track Ground Pressure - 5.3 psi (0.37 kglcm2)
ELECTRICAL
• Alternator - 95 amp.
• Dual Batteries -12 Volt, 950 CCA
• Starter - 4.0 kW
Revised 07/23/2018
US -CA
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