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Home My WebLink AboutLease Proposal - Dell Financial Services - Tablets and Toughbooks for SBFD1316 COUNTY-C71'ry BuILT)INO 227 W-JEFFE , MON BOULEVARD S(mill r3lw). INMANA46601-1830 CITY OF SOUTri BEND PETEBUTTIGIEG, MAYOR BOARD OF PUBLIC' WORKS September 25, 2018 Missy "Totten. Dell Financial Services PO Box 81577 Austin, TX 78708-1577 RE: Lease Proposal Dear Ms. Totten: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on September 25, 2018, approved the above referenced lease proposal for Tablets and T oughbooks for the South Bend Fire Department in the amount of $1,826.69 per year for five (5) years, for a total of $7,983.78. Enclosed please find a copy of the agreement for your records, If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Gii,w, S,UZANNA M. FR1TZBi--,A(3 EuZAW,,,-rii A. MARADIK JAMt,is A. MUELLFIR Twiiu;sE J, DORAU DOoLL Financial Services J119J1 I , CITY OF SOUTH BEND September 10, 2018 Thank you for the opportunity to provide leasing information to you on the proposed acquisition of Dell product. Dell Financial Services (DFS) is a leasing institution fully integrated into Dell Computers' systems and operations allowing you to benefit from one stop shopping for all your hardware, software, peripherals, service, support, and financing needs. The lease quote provided below outlines only a few of the options available to you through DFS programs, If the information does not meet your needs, please let us know and we will work with you to tailor a lease program that does. Should the attached lease quote meet to your satisfaction, the next step is to issue a purchase order for the equipment. Please refer to the "Purchase Order' section and fax in your PO. Once your order(s) is entered by your Dell Hardware Representative, I will fax you the lease contract. It is the returned and signed lease contract that sends the orders unto produefion. If you have any questions or comments, please don't hesitate to call me a512-724- 5095. Thank you for your interest in Dell Financial Services. Sincerely, Missy Totten Dell Financial Services LEASE PROGRAM: $1 Buyout Tax Exempt Lease Purchase Total Payment Lease Term Lease Rate Lease Quote 4 Equipment Unit Price Qty. Amount Frequency (months) Factor Payments Financed 300010213607642.1 Dell Latitude 7212 $2,279.10 2 $ 4,558.20 Annual 60 0.2288 $ 1,042.92 3000028607642A Latitude 12 Rugged $3,425.58 1 $ 3,425.58 Annual 60 0,2288 $ 783,77 Extreme 7214 1 $ 7,983.78 $ 1,826.69 END OF LEASE OPTIONS: $1 BUYOUT LEASE OPTION Option available to lessee upon completion of the base lease term are as follows: Exercise the option to purchase the products for $1.00. LEASE QUOTE: The Lease Quote is exclusive of interim rental, shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes, insurance premiums and similar items which shall be for Lessee's account. Lessee will pay Payments and all other amounts without set-off, abatement or reduction for any reason whatsoever. Additionally, Lessee shall declaire and pay all sales,, use and personal property taxes to the appropriate taxing authorities. If you are sales tax exempt, please fax a copy of your Exemption Certificate with the Lease Contract. PURCHASE ORDER: The Purchase Order will be made out to Dell Financial Services, One Dell Way, RR3 I MS8468, Round Rock, TX 78682. The Purchase Order WII include the quote number, quantity and description of the equipment. Please be sure to indicate that the PO is for a lease order and shows the type of lease, the term length, and payment frequency. The date of the lease quote referenced should be included. Please be sure to include any applicable shipping costs as a Ime item. Please include your address as the SHIP TO destination. INSURANCE: The risk of loss on the Equipment is borne solely by the Lessee. Lessee shall be required to purchase and maintain during the Term (i) comprehensive public liability insurance naming Lessor as additional insured; (if) "all-risk" physical damage insurance in a minimum amount of the Purchase Price, naming Lessor as first loss payee; and, (W) workmen's compensation insurance. APPROPRIATION COVENANT: The Lease shall contain an appropriation of funds clause. The Lessee will covenant that it shall do all things legally within its power to obtain and maintain funds from which the payments may be paid and Lessee will not give priority or parity in the application of funds to any functionally similar equipment. DOCUMENTATION: Duly executed Agreement and other appropriate documents, including, opinions of counsel, UCC financing statements, audited financials and such other documentation as is reasonably requested by Lessor. PROPOSAL VALIDITY/APPROVALS: This is a proposal based upon market conditions and is valid for 30 days is subject to final credit approval, review ofthe economics of the transaction, and execution of mutually acceptable documentation. M"'PaQviia %ard of NWio W�,rjt, INTER -OFFICE MEMORANDUM Information Technologies Department TO: The Board of Public Works FROM: Information Technologies Department SUBJECT: Lease of Dell Tablet and Laptops for Fire DATE: 9/10/18 Members of the Board - We wish to lease the following equipment for the Fire Department to use for an additional vehicle and for backup machines. These machines are critical so backups are needed in case one becomes unusable. Lease Principal 279-0672-415-38-01 Lease Interest 279-0672-415-38-02 (2) Dell Latitude 7212 Tablets @ $2279.101ea. (1) Dell Rugged 7214 Toughbook @ $3425.58 Total = $7983.78 This will be financed for 60 Mo. With annual payments of $1826.69. After the lease term the equipment will become the property of the city with a $1.00 buyout option. Thank you for your consideration. Sue Gerlach Cc: Jennifer Hockenhull Amy Shirk Michael Schmidt Sandra Kennedy Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 9/10118 Sue Gerlach Department IT BPW Date 9/25/18 Phone Extension 6209 Re aired Pno to Submittal to Board Legal ® Attorney Name Sandra Kennedy Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Agreement U Contract jJ Proposal [_J Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control N Other: Lease Agreement Company or Vendor Name Dell New Vendor ❑ Yes ® No ❑ MBENVBE Contractor ❑ MBE ❑ WBE If Yes, Approved by Purchasing MBEANBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Dell Lease for Fire Equipment Project Number NIA Funding Source Capital Lease Proceeds. Account No. Prin. 279-0672-415-38-01 Int. 279-0672-415-38-02 Amount $ 7983.78 Terms of Contract $1826.691 ear for 5 years PurposelDescription Equipment for vehicle and backup ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. N s_, Retd For Ohara a Ostlers and M ❑❑ ' a ...... . ✓ r ,.,� Amount of ❑ Increase $ ❑ Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: % Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ ❑ ❑